P&L: Procurement & Logistics

Roles and responsibility

Corporate Authorization Table (CAT)

Business Area Authorization Table (BAT)
Legal Entity Authorization Table (LAT)

BU business Unit
bắt đầu bằng sourcing ticket->PR->PR Approval-> Covert to PO-> PO Approval-> PO sending to
suppplier->OA (Order Acknowledge-> Delivery-> GR Good Receive->Invoice Receive-> Payment
as ABB payment

1. Create Requisition
A Purchase Requisition is mandatory to be issued to initiate the purchasing process.
The Requester shall define his or her needs concerning a certain good or service (e.g. technical
specifications, terms and conditions, delivery time and delivery volume).

2. Complete Requisition
A Purchase Requisition is "complete" when all required information for example description of
specific good/service to be purchased, quantity and delivery dates.
In case the Purchase Requisition does not provide all necessary information, the Purchasing Unit
will return the Purchase Requisition.

Purchasing Unit will select together with the Requester the appropriate supplier through RFQ
process defined by the responsible Purchasing Unit.
Different Purchasing Units, based on the spend category:
• Direct Material (Materials and Services, which will be part of the end product) and Transport
& Logistics related categories: P&L functions within a Division
• IM&S (Indirect Materials and Services, which will not be part of the end products): Indirect
Materials & Services
• Real Estate related categories: GBS Real Estate Organization
• Insurance related categories: Corporate Insurance within Corporate Function Finance
• Banking and finance fees: Corporate Treasury within Corporate Function Finance

3. Approve Requisition
4. Create/Approve Purchase Order
In case of direct and raw material, all Purchase Orders need to be approved according to
BAT/LAT - purchase orders automatically generated from material requirements planning may
be processed without any further authorization if a legally signed frame agreement exists and
has been set-up and is properly approved in the SAP system
Typical situations where this is applicable are:
• Automatically generated “min/max” stock level purchases
• Sales order triggered purchase orders based on a valid external purchase order from a
customer, where the corresponding sales order has been approved in line with BAT/LAT.
In case of indirect material, once the Purchase Requisition is approved, the Purchasing Unit
respectively IM&S will create a Purchase Order and send it to the supplier.
5. Distribute Purchase Order
“after-the-fact” Purchase Order
a Letter of Intent (LOI): LoI is non-binding and that it does not replace a contract and/or
purchase order, but that binding commitments will only be created to the extent agreed in such
separate contract/purchase order.

IMS Procurement Process

SAP # SAP Ariba: với NCC

Thuê thầu phụ cho dvu tư vấn
Competive bidding Policy
Services
5D: legal
6C:marketing
6AF: Facilities
6E: Cơ điện
Material

3 nhóm:
Business Partner
Category
Exception: Thuế hải quan, legal
CAPEX (Capital Expense): expense >30m nhóm 4 hoặc 6

Snow-Service now: Indirect items

Mã scan: 451652

PGr: K99-IM&S
Cost Center->G/L->Plant
IA: Indirect
IS: Indirect Service

Snipping Tool: app note hình ảnh, cap màn hình

PL: Poland
PH:
TH:
EL IM&S
MO
Trêb 3k USD cần 2 báo giá
Single Sourcing form: Khi technical cần mua hàng cao hơn
50% commercial
50% technical
Technical muốn chỉ định sẵn supplier thì phải lập single sourcing form
K99: VN
J99: Thái Lan TH
H99: Philipine PH

IM&S: MDF (4,5,6)

Po is not created by staff in VN

Maximum contract: 2 years

Should be 4-5 years
EOM (End of month) term: payment term
Blue Fish