DEPARTMENT OF MANAGEMENT

Individual Assignment
CA 01
Subject Details
Subject Human Resource Management

Subject Code HRM-2301

Student Details
Student Name Student Number Signature
1 Kodithuwakku M.G.P.N 7522

Word count 2600

Due date / Time 13th November 2022

Individual Declaration
We (Group) certify that the content of the above assignment is one of our original work and not copied
from any of the published or internet-based documents. Without references We have not used any of the
other person’s original work or ideas. So, the report or the work We have done is free of plagiarism.

Group leader’s Date 13TH November 2022

Signature
CA-01 HRM-2301

Introduction

"Work analysis" is the process of establishing the skills and other requirements needed to
perform the job, along with how to describe and record the components of employment. The
following are the main objectives of conducting a job analysis: • to develop job descriptions and
specifications that include judgments for job evaluation; and • to hire the right employees, with
the right skills, at the right time. Throughout the job analysis, two key documents are produced to
help highlight the critical skills and knowledge that prospective employees need in order to do
their positions successfully.
A job description is a summary of all the duties, functions, and responsibilities that the employer
is presenting to the candidate, whereas a job specification is an overview of all the traits,
experiences, skills, and qualifications that the employer is seeking in a candidate. Let's look into
it more. We aim to focus on five distinct job types in this paper. So I chose the positions listed
below.
✓ Medical Assistants
✓ Advertising Manager
✓ Civil Engineer
✓ Research Assistant
✓ Housekeeper

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Job Description

Job descriptions include essential details about the position that can be used to market a specific
opening and entice candidates. It includes information on the job description, location, reporting
to and from employees, job summary, nature and objectives of the position, tasks and duties to be
performed, working conditions, machines, tools, and equipment to be used by a possible
employee, as well as any potential risks. the job description's objective

o A job description's main objective is to gather details about a specific post so that it can
be advertised. It helps in finding, concentrating on, employing, and choosing the best
applicant for each open post.
o It is done to determine what needs to be provided for a certain job. It specifies exactly
what employees hired for that particular position must do.
o It provides recruiting managers with an accurate image of the type of candidate each
department or division needs to carry out a specific activity or job. o It also designates
who will receive reports.

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1. Medical Assistance
2. Marketing executive Job description
Job title : Medical Assistance
Job location : Hemas Hospital
Report to : Physician

Job summary :
Medical assistants give doctors the administrative support they need to keep hospitals running efficiently.
They are in charge of administrative and clinical duties include keeping track of patients, setting up patients
and examination rooms, helping doctors with exams, and working the front desk. Typically, medical
assistants work in clinics, hospitals, and other healthcare settings.

Job duties :
• Receive and direct calls, set up appointments, check patients in, gather data needed to file and update
medical records, and make sure patients have completed all paperwork and consents assisting in the
processing of referrals, scheduling laboratory testing, and checking out patients
• The billing procedure; manage
• Obtain vital signs, get a patient's vitals, and document their medical history.
• EKG machine setup, medicine administration, injection setup, and standard specimen collection and
testing
• Clean instruments, set up equipment, and prepare examination spaces.
• Help the doctor with medical procedures, tests, and treatments.
• Maintain a supply of medical supplies and provide the proper equipment for exam rooms.

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2. Advertising Manager

Job description
Job title : Advertising Manager
Job location : MAS Holdings
Report to : Marketing Executive

Job summary: :
To create innovative, dependable, and, brand-specific advertising campaigns, advertising managers
oversee a company's advertising initiatives and personnel. They oversee and collaborate with other
workers, set project goals, and track, approve, and assess a project's progress and effects..

Working conditions: :
Managers in the advertising industry are under a lot of pressure. Each of their efforts is expected to result
in a noticeable increase in the number of sales for their respective businesses. In order to fulfil deadlines
and effectively manage the numerous different employees in their department, they typically put in a lot of
overtime.
Job duties :
• Controlling the activities and personnel of the advertising department.
• Establishing and adhering to project goals, budgets, and deadlines in collaboration with team
members, clients, advertising agencies.
• Creating marketing plans to promote consumer interest in goods or services
• To make sure a project is focused and productive, it should be monitored from planning through
implementation.
• Contract terms and conditions with customers or other outside parties.
• Starting and managing research projects.
• Gathering, evaluating, and presenting data to management and clients, among others.
• Taking part in the department of advertising's hiring and assessment processes.
• Supplying professional guidance on marketing and advertising strategies for new or existing goods
or services.

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3. Civil Engineer
Job description
Job title : Civil Engineer
Job location : Sanken Constructions
Report to : Project Manger

Job summary :
We are looking for an accomplished civil engineer with a wealth of industry knowledge. In order to
succeed, the ideal applicant should feel at ease spending their time between the office, site visits, and
council meetings.
To recognize and address engineering issues, a civil engineer should be able to think critically and possess
solid understanding in the fields of physics and mathematics. A certain amount of inventiveness is also
necessary if you want to propose fresh approaches and advancements in technical procedures. The chosen
applicant must be able to negotiate project details with their team, subcontractors, and clients while also
effectively communicating ideas and making recommendations.

Working conditions :
In general, civil engineers operate in a variety of environments. They frequently alternate between working
in an office and working outside on building sites so they can oversee operations or address issues right
away. Most people have full-time jobs.

Job duties :
• creating elaborate designs.
• conducting site inspections and feasibility analyses.
• creating and carrying out project plans.
• conducting research and offering project estimates.
• reviewing the laws and ordinances of the government.
• monitoring and improving manufacturing processes, regulatory compliance, and safety measures.
• giving suggestions or other approaches to difficulties.
• communicating with clients and other qualified subcontractors with assurance
• duty of project management (e.g., managing budgets, resources, and deadlines; acquiring and
compiling quotes, etc.)

JobGunathilaka
duties : M.N.M - 7642
 CA-01 HRM-2301

04. Research Assistant

Job description
Job title : Research Assistant
Job location : TK Researchers
Report to : Supervisor

Job summary :
We are looking for an enthusiastic, meticulous research assistant to help with our project by setting up
interviews and summarizing outcomes. On the team, you will also collaborate with undergraduate students
who can benefit from your knowledge while they write their papers for prestigious scholarly journals..
In the end, you will have to manage a variety of activities, but you must know when one is more crucial
than another to do it on time.

Working conditions:
While most research assistants spend their days in offices and labs, some may work in the field as part of a
project.

Job duties :
• Follow the guidelines for experiments and research that have been established by the principal
researchers.
• assemble and record experimental data
• Conduct statistical analyses on data sets.
• Create spreadsheets and graphs to display the results.
• To aid researchers in presenting their findings, create presentation slides and posters.
• To obtain information, review printed and online sources.
• Verify information, proofread, and revise research papers to make sure they are accurate.
• upkeep of lab supplies and equipment

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05. House Keeper

Job description
Job title : House Keeper
Job location : MAID Lanka
Report to : Owner of the House

Job summary :
For the purpose of providing neat and hygienic amenities to visitors and residents, a housekeeper, also
known as a maid, is in charge of maintaining the general cleanliness of a property. They are responsible for
dusting surfaces around a house or other structure, making beds, and cleaning floors.

Working conditions :
• When cleaning, you often work inside. They hardly ever do outdoor work. They might occasionally
be outside when cleaning balconies or other outside areas.
• occasionally sport a distinctive uniform. This is dependent on the business they work for and
whether they engage with the general population.
• are frequently exposed to pathogens, illnesses, or infections. They clean filthy goods while using
cleaning agents.
• Work in close proximity to other housekeepers and maids, such as when cleaning the same hotel
room.

Job duties :
• Obtain training and sign the contract with the business.
• Learn the company's policies about work shifts, guest property, and privacy concerns.
• After guests check out, perform fundamental cleaning tasks, including changing the linens,
replenishing the toiletries, arranging the towels, vacuuming, and dusting the room.
• While providing service, report and return any guest property found in the rooms.
• Inform the supervisor of any instances of property damage in commercial spaces.
• On each shift, collaborate with a team of housekeepers.
• When the shift is over, thoroughly clean, sanitize, and store all equipment.
• Uphold cordial ties with staff and visitors.
• Keep track of and report on the cleaning supply inventory.

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Job Specification

A job specification, also referred to as employee specifications, is a written description of the

educational requirements, particular qualities, level of experience, physical, emotional, technical,
and communication skills necessary to perform a job, duties associated with a job, and any
unusual sensory demands. Additionally, it involves traits like good physical and mental health,
leadership abilities, emotional intelligence, adaptability, and flexibility, as well as moral
principles, good manners, and creative thinking.

Job Specification's Goal

o Job specifications, which are based on job descriptions, assist candidates in determining
whether they are qualified to apply for a certain position or not.

o It aids the hiring staff of a business in understanding the criteria, traits, and attributes that
an applicant must possess in order to be qualified for the position.

o Job specifications provide comprehensive details about any position, including duties,
ideal technical and physical abilities, communication skills, and much more.

o It helps in choosing the best applicant for a certain position.

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01. Medical Assistance

Job specification

Educational qualification:
• The completion of an official medical aid certification programmed is preferable; a high school
diploma or GED is necessary. Outstanding interpersonal ability’s ability to interact with patients
and other outside parties clearly, effectively, and politely at all times
• Must be extremely organized and detail-oriented.
• A solid understanding of administrative procedures, organizational policies, and medical
practices
• Understanding of how to care for patients and conduct exams
• A constant ability to protect anonymity is required.

Skills and competencies :

• Administrative skills
• Communication
• Time management
• Cleanliness and organization
• Following protocols
• Attention to detail
• Knowledge of basic medical procedures
• Computer skills
• Interpersonal skills

Experience :
• 1+ years in a medical office
• Experience with EMR (electronic medical records), medical terminology
• Previous experience in a specific medical field is preferred.

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02. Advertising Manager

Job specification

Educational qualification:
Bachelor’s degree in advertising, marketing, or a related field.

Skills and competencies :

• understanding of design and marketing principles and techniques.
• ability to develop strategies based on industry trends and developments.
• Exceptional organizational and multitasking skills are especially important when working with
multiple projects or teams.
• excellent management, negotiation, listening, and verbal and written communication skills.
• Decisiveness and strong problem-solving skills are especially important under pressure.
• ability to develop and maintain working relationships.
• solid sales and presentation skills.

Experience :
A minimum of 2 years’ experience in a relevant field; management experience may be preferred.

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03. Civil Engineer

Job specification

Educational qualification:

A bachelor’s degree in civil engineering or a related field, accredited by the Institution of Civil Engineers
Registration or licensure as a professional engineer may be required.

Skills and competencies :

• Familiarity with design software, such as Autodesk, AutoCAD Civil 3D, and MicroStation.
• Knowledge of map creation software and photo imaging software.
• Strong analytical and critical thinking skills with a high level of accuracy in calculations and
design
• Excellent time management skills to ensure project deadlines are met.
• Leadership skills to effectively manage a diverse group of professionals working on one project.
• Ability to coordinate more than one project at a time.
Experience :
A minimum of 5 years of industry knowledge may be strongly desired.

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04. Research Assistant

Job Specification

Educational Qualification:
At least a bachelor's degree in the field of study that the research is in.

Skills and Competencies :

• Work history as a research assistant or other position with evidence
• Superior administrative abilities
• Understanding of research techniques
• The ability to work under duress
• Superior time management abilities
• It is preferable to have a degree in the study's field.

Experience :
Prior work experience isn't always needed to be a research assistant, but for scientific research,
prior experience working in a laboratory, even during school, is often required.

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05. House Keeper

Job Specification

Educational Qualification:
Housekeepers do not need advanced formal education. Candidates with a high school diploma or
equivalent qualifications can apply, although most of the duties require only a basic education.

Skills and Competencies :

• Excellent practical understanding of cleaning tools, how they work, and how to utilize
cleaning ingredients
• Observation of details
• Physical endurance and strength to work hard for a long time.
• The capacity to remain discreet

Experience :
expertise with corporate housekeeping of at least a year

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Job Application

Medical Assistant Application

Hemas Hospital

EMPLOYEE INFORMATION
Full Name:……………………………………………………………………………………………………
Name with Initials :…………………………………………………………………………………………..
Telephone : ……………………Email: ………………………. Alternate Telephone: ……………………..
Address: ……………………………………………………………………………………………………...
Age:……………………………… Birthday: DD/MM/YY Gender: Male Female
Status: …………………………
I am seeking a permanent position: Yes No

EMPLOYEE HISTORY

List most recent employment first. Be sure all your experience or employers related to this job are listed
here. In the summary following this section or an extra sheet of paper if necessary. No more than 5 years
history recommended.
Employer name & Address Position title/duties, skills: Strat date: End date:
…………………………… Reasons for leaving:
…………………………… Supervisor: Tel:
Employer name & Address Position title/duties, skills: Strat date: End date:
…………………………… Reasons for leaving:
…………………………… Supervisor: Tel:
Employer name & Address Position title/duties, skills: Strat date: End date:
…………………………… Reasons for leaving:
…………………………… Supervisor: Tel:
EDUCATION

Institution name Years Field of Study Graduate or degree

Completed

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 CA-01 HRM-2301

REFERENCES
List to personal references who are not relatives or former supervisors.

……………………………………………………………………………………………………………….
Name Address Telephone Occupation Years Known
……………………………………………………………………………………………………………….
Name Address Telephone Occupation Years Known

I understand and agree to the information shown above.

……………………………………………………………………………………………………………..
Signature of Applicant Date

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 CA-01 HRM-2301

Job Application

Advertising Manager Application

MAS Holdings

EMPLOYEE INFORMATION
Full Name:……………………………………………………………………………………………………
Name with Initials :…………………………………………………………………………………………..
Telephone : ……………………Email: ………………………. Alternate Telephone: ……………………..
Address: ……………………………………………………………………………………………………...
Age:……………………………… Birthday: DD/MM/YY Gender: Male Female
Status: …………………………
I am seeking a permanent position: Yes No

EMPLOYEE HISTORY

List most recent employment first. Be sure all your experience or employers related to this job are listed
here. In the summary following this section or an extra sheet of paper if necessary. No more than 5 years
history recommended.
Employer name & Address Position title/duties, skills: Strat date: End date:
…………………………… Reasons for leaving:
…………………………… Supervisor: Tel:
Employer name & Address Position title/duties, skills: Strat date: End date:
…………………………… Reasons for leaving:
…………………………… Supervisor: Tel:
Employer name & Address Position title/duties, skills: Strat date: End date:
…………………………… Reasons for leaving:
…………………………… Supervisor: Tel:
EDUCATION

Institution name Years Field of Study Graduate or degree

Completed

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 CA-01 HRM-2301

REFERENCES
List to personal references who are not relatives or former supervisors.

……………………………………………………………………………………………………………….
Name Address Telephone Occupation Years Known
……………………………………………………………………………………………………………….
Name Address Telephone Occupation Years Known

I understand and agree to the information shown above.

……………………………………………………………………………………………………………..
Signature of Applicant Date

Gunathilaka M.N.M - 7642

 CA-01 HRM-2301

Job Application

Civil Engineer Application

Sanken Constructions

EMPLOYEE INFORMATION
Full Name:……………………………………………………………………………………………………
Name with Initials :…………………………………………………………………………………………..
Telephone : ……………………Email: ………………………. Alternate Telephone: ……………………..
Address: ……………………………………………………………………………………………………...
Age:……………………………… Birthday: DD/MM/YY Gender: Male Female
Status: …………………………
I am seeking a permanent position: Yes No

EMPLOYEE HISTORY

List most recent employment first. Be sure all your experience or employers related to this job are listed
here. In the summary following this section or an extra sheet of paper if necessary. No more than 5 years
history recommended.
Employer name & Address Position title/duties, skills: Strat date: End date:
…………………………… Reasons for leaving:
…………………………… Supervisor: Tel:
Employer name & Address Position title/duties, skills: Strat date: End date:
…………………………… Reasons for leaving:
…………………………… Supervisor: Tel:
Employer name & Address Position title/duties, skills: Strat date: End date:
…………………………… Reasons for leaving:
…………………………… Supervisor: Tel:
EDUCATION

Institution name Years Field of Study Graduate or degree

Completed

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 CA-01 HRM-2301

REFERENCES
List to personal references who are not relatives or former supervisors.

……………………………………………………………………………………………………………….
Name Address Telephone Occupation Years Known
……………………………………………………………………………………………………………….
Name Address Telephone Occupation Years Known

I understand and agree to the information shown above.

……………………………………………………………………………………………………………..
Signature of Applicant Date

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 CA-01 HRM-2301

Job Application

Research Assistant Application

TK Researchers

EMPLOYEE INFORMATION
Full Name:……………………………………………………………………………………………………
Name with Initials :…………………………………………………………………………………………..
Telephone : ……………………Email: ………………………. Alternate Telephone: ……………………..
Address: ……………………………………………………………………………………………………...
Age:……………………………… Birthday: DD/MM/YY Gender: Male Female
Status: …………………………
I am seeking a permanent position: Yes No

EMPLOYEE HISTORY

List most recent employment first. Be sure all your experience or employers related to this job are listed
here. In the summary following this section or an extra sheet of paper if necessary. No more than 5 years
history recommended.
Employer name & Address Position title/duties, skills: Strat date: End date:
…………………………… Reasons for leaving:
…………………………… Supervisor: Tel:
Employer name & Address Position title/duties, skills: Strat date: End date:
…………………………… Reasons for leaving:
…………………………… Supervisor: Tel:
Employer name & Address Position title/duties, skills: Strat date: End date:
…………………………… Reasons for leaving:
…………………………… Supervisor: Tel:
EDUCATION

Institution name Years Field of Study Graduate or degree

Completed

Gunathilaka M.N.M - 7642

 CA-01 HRM-2301

REFERENCES
List to personal references who are not relatives or former supervisors.

……………………………………………………………………………………………………………….
Name Address Telephone Occupation Years Known
……………………………………………………………………………………………………………….
Name Address Telephone Occupation Years Known

I understand and agree to the information shown above.

……………………………………………………………………………………………………………..
Signature of Applicant Date

Gunathilaka M.N.M - 7642

 CA-01 HRM-2301

Job Application

House Keeper Application

MAID Lanka

EMPLOYEE INFORMATION
Full Name:……………………………………………………………………………………………………
Name with Initials :…………………………………………………………………………………………..
Telephone : ……………………Email: ………………………. Alternate Telephone: ……………………..
Address: ……………………………………………………………………………………………………...
Age:……………………………… Birthday: DD/MM/YY Gender: Male Female
Status: …………………………
I am seeking a permanent position: Yes No

EMPLOYEE HISTORY

List most recent employment first. Be sure all your experience or employers related to this job are listed
here. In the summary following this section or an extra sheet of paper if necessary. No more than 5 years
history recommended.
Employer name & Address Position title/duties, skills: Strat date: End date:
…………………………… Reasons for leaving:
…………………………… Supervisor: Tel:
Employer name & Address Position title/duties, skills: Strat date: End date:
…………………………… Reasons for leaving:
…………………………… Supervisor: Tel:
Employer name & Address Position title/duties, skills: Strat date: End date:
…………………………… Reasons for leaving:
…………………………… Supervisor: Tel:

Gunathilaka M.N.M - 7642

 CA-01 HRM-2301

REFERENCES
List to personal references who are not relatives or former supervisors.

……………………………………………………………………………………………………………….
Name Address Telephone Occupation Years Known
……………………………………………………………………………………………………………….
Name Address Telephone Occupation Years Known

I understand and agree to the information shown above.

……………………………………………………………………………………………………………..
Signature of Applicant Date

Gunathilaka M.N.M - 7642