Duties of Financial Advisor (JS&FA)

 He will be in overall charge of Budget & Finance Branch Directorate as well Zonal
Finance branch working under the respective DFAs
 Role of FA shall be crucial for successful planning and implementation of various
schemes and purchases of the items under the allotted budget with the motto of
value for money for the evaluation of the schemes and purchases proposal.
 Rendering advice on financial matters to DG on all the cases involving financial
implications including helping in interpretation of Financial Rules if necessary in
consultation with the Ministry as per DFPR delegated to CRPF. .
 Scrutinizing cases involving financial implications both within the delegated powers
and those falling outside the delegated powers which may require a reference to the
Ministry and give suitable advice. For this purpose, all cases referred to the
Ministry and having financial implications will be routed through Financial Advisor.
 FA shall continue to be responsible for Expenditure and cash management as
envisaged by MoF and the MHA
 Scrutinizing proposals for Delegation of Financial Powers to subordinate authorities.
 As a Member of Managing Committee/Governing Body he will give suitable advice
with regard to schemes and proposals under various Regimental Funds.
 Ensuring that time schedules projected for preparation of Budget Estimates are
adhered to by various authorities and that the Budget is drawn up according to the
instructions issued from time to time.
 Thoroughly scrutinizing of the Budget proposals based on the past expenditure,
Committed liabilities and area of importance in Modernization plan and EFC
Schemes before sending of the same to the Ministry.
 Monitoring and reviewing the progress of expenditure against sanctioned grant and
to advise the controlling authorities in cases where the progress of expenditure is not
even.
 Submission of expenditure Returns and other Financial Control Statements to the
MHA.
 He may attend TPC/ Important Boards meeting to be chaired by DG/SDG or may
nominate DyFA/IFA rep for the purpose as required.
 Budget formulation, Control and Expenditure management of the entire budget
allotted as per charter of duties define in Department of Expenditure OM
No.23(3)/E-Coord/2018 dated 06th November 2018& as per Appendix-2 of DFPR
below GOI decision No. M.F., O.M.F No.5(6)/L&C2006, dated 01.06.2006.
 The Financial Advisor will be responsible for ensuring fiscal prudence and sound
financial management. He will bring requisite financial expertise and overall
perspective of financial management of CRPF, as enunciated by the DG, in
rendering professional advice to the DG on all matter which has financial
implications from the exchequer budget.
Duties of Dy. Financial Advisors (DTE/ Zones)
 DFAs will be responsible to perform the following duties:-
 DFA Dte shall be the controlling officer of the finance branch which is further
divided into Finance, budget and Finance-admin.
 Rendering advice on financial matters to SDG/ADG and Sector IGs(CoBRA/RAF)
on all the cases involving financial implications including helping in interpretation
of Financial Rules if necessary in consultation with the Ministry as per DFPR
delegated to CRPF. He will also scrutiny all proposals of expenditure proposed by
the Officers of the Directorate General in exercise of the powers authorized by the
DG in terms of rule 13 (3) of DFPR.
 Assisting Financial Advisor in the scrutinizing of all proposals involving financial
 implications and rendering financial concurrence.
 Preparing Budget Estimates Revised estimates (RE) of the Force and seeking
additional funds/intimating savings at RE/Final Estimates stage. DYFA shall also be
responsible for the timely allotment of the budget and demands to the Field
units/GCs/DDOs based on the allotment from MHA.
 Issuing clarifications/orders on financial matters including delegation of financial
powers. Monitoring the pace of expenditure by conducting periodical review
meetings.
 Will be responsible for according concurrence on all proposals within the financial
capacity of IsG& below rank as per the schedule of powers / directions of Finance.
 Will attend all TPCs and Boardmeetings chaired by the IG rank officer and as other
meetings as directed by FA.
 Will also ensure proper management and administration of Finance Branch. Will
perform any other duty assigned to him by FA.
 Zonal DFAs shall have to submit monthly and quarterly report on the matters as
directed by the finance branch from time to time. They shall also be required to
report on all the matters of financial imprudence to FA.
Nomenclatu As per Administrative Addition/subtraction of Justification
re of post. Officer Hand Book-2012 duties, if any
Deputy(Ass  Supervision of Finance  In addition to the duty DC/M (Fin) is
t) Section. assigned in the year book immediate
Commanda  Scrutiny of cases 2012 supervisory
nt requiring financial  Carrying out the monthly officer to
(Finance) : advice on financial and quarterly inspection of monitor the
DC/AC M matters and finance and budget works of
submission to Dy. FA/ section. Finance
FA.  Submission of Calendar of Section.As
 Dealing with returns on the functioning such; he will
important cases of the DAs of the Finance initiate the
requiring financial and budget branch APAR of
advice.  Attending any TPC and official of
 Monitoring of cases of any other board meeting Finance
Cost of Deployment, as directed by FA/DFA section.
review of PA etc.  Submission of compliance Duties are
 Maintenance of report to the finance redefined due
discipline in the related issues raised by the to addition in
Section. zones/field units. the role of the
 Submission of list of  Link officer to finance
pending cases to Dy. AC(M)/DC(M) budget. branch due to
the various
FA/FA periodically.  Will prepare any of the
delegation of
 Any other duty orders required for the
financial
assigned to him by Dy. perusal of FA or issue any
powers to the
FA/FA. orders from the
officials of
MoF/MHA wrt to
CRPF.
Functioning of the
Finance branch.

Insp(M)  He will be responsible  He will be responsible to Duties are re-

DA-I. Fin. to perform the perform the following defined as per
following duties:- duties:- work load
  Dealing with subject  Obtaining claims of Cost owing to
of Cost of Deployment of Deployment from increase in the
including preparation Sector offices, preparation size of the
and submission of / consolidation of force and the
Returns to MHA on quarterly return. various
the subject.  Preparation and delegation of
 Dealing with submission of quarterly financial
procurement proposals powers to the
statement of Deployment
of Sectors requiring officials of
charges to MHA. CRPF
concurrence of IFA.
 Maintenance of DA’s  Preparation of quarterly
Diary and submission return/statement of Cost
of Weekly Diary for of deployment on the
pending cases. basis of statement
received from other
 Any other duty
CAPFs.
assigned to him by his
superiors.  Examination and
concurrence on various
refreshment proposals
 Preparation of bank
challans of Cost of
deployment on receipt of
DDs/ remittance from
States / UTs.
 Any other work assigned
by Branch officer in-
charge.
SI /M DA  He will be responsible  He will be responsible to -do-
– II. Fin. to perform the perform the following
following duties:- duties:-
 Dealing with  Examination of All
clarifications procurement proposals
regarding procurement received from Prov. / MT
of stores. / RAF / CoBRA/ Comn. /
 Dealing with proposals IT / Trg branches and its
from various Branches submission for
of the Directorate concurrence and approval
General regarding of DG.
procurement of stores  Checking of TPC
requiring financial proceedings received
concurrence of IFA on from other offices .
single file.  Any other work assigned
 Maintenance of DA’s by Branch officer in-
Diary and submission charge.
of weekly Diary for
pending cases.
 Any other duty
assigned to him by his
superiors.
SI / M DA –  He will be responsible  Checking and -do-
III. Fin. to perform the examination of all
following duties:- proposals of Works
  Dealing with work related matters received
proposals requiring from Works branch and
concurrence of IFA on other offices.
single file.  Examination of minor
 Maintenance of DA’s work proposals submitted
Diary and submission by Works Branch
of weekly Diary for  Examination of
pending cases. arbitration cases
 Any other duty submitted by Works
assigned to him by his branch
superiors.  Any other work assigned
by Branch officer in-
charge.
SI/ M DA.  He will be responsible  He will be responsible to -do
IV. Fin. to perform the perform the following
following duties:- duties:-
 Dealing with cases  Various type of
regarding clarification clarifications related to
on financial matters Pay / TA/ other
including TA/DA, allowances.
HRA, CCA etc.  Proposals of foreign tour
 Dealing with proposals in respect of sports
to be sent to MHA for persons and other
clarification and officials
enhancement of  Examination and
financial powers. Concurrence of
 Dealing with files compensation under
from various Branches MACT/Court cases
of the Directorate NHRC/Training charges
General on single file cases.
for clarification.  Examination and
 Dealing with concurrence of proposals
delegation of financial for creation of
powers of DGs to manpower, other
Zonal Spl. establishments, Bns
DsG/ADG/Sector IsG /Cadre review etc.
and ADsG/IsG/DIsG  Examination and
in the Directorate concurrence on proposals
General. on account of release of
 Maintenance of DA’s IRCTC bill on COR and
Diary and submission special train / bogies
of Weekly Diary during Elections.
pending cases.  Dealing with permanent
 Any other duty advance PA POL and
assigned to him by his Genl. In respect of CRPF
superiors. formation
 Examination and
concurrence on the air
evacuation of patients.
 Examination and
Concurrence on air
journey by non-entitled
 class with dead body of .
 Any other work assigned
by Branch officer in-
charge.

SI /M  He will be responsible  He will be responsible to -do-

DA.V. Fin. to perform the perform the following
following duties:- duties:-
 PA(Genl) (POL)  Will exam all the
proposals for review TPC/TOC/TPC
received from all documents being
Sections of Directorate submitted by the
General will be dealt branches of the Dte.
by him. Genl, RAF Sector,
 Examining proposals CoBRA Sector, Other
regarding Zones.
condemnation of  He will prepare notes on
vehicles requiring the proceedings as per the
concurrence of IFA. check lists and point out
 Examining proposals the shortcomings.
regarding refreshment  He will also check all
charges pertaining to type of Bid documents.
Meetings/Conference  Examination and
requiring concurrence concurrence on the
of IFA. proposals received from
 Examination proposals Adm . Branch of Dte.
regarding Air Travel  Any other work assigned
by non-entitled by Branch officer in
personnel requiring charge.
concurrence of IFA.
 Examining proposal
regarding payments of
ex-gratia requiring
concurrence of IFA.
 Maintenance of DA’s
Diary and submission
of weekly Diary for
pending cases.
 He will perform any
other duty assigned to
him by his superiors.

(A) BUDGET SECTION

Deputy/Assi  He will be responsible to  In addition to the duties -do-

stant perform the following as mentioned in 2012
Commanda duties:- Hand book the officer
nt (Budget) :  Supervising the overall shall be responsible to
DC/AC(M) working of Budget Section. perform the following
 Scrutinising Budget duties:-
Estimates, Revised  Submission of the
Estimates, 8 monthly compliance report to the
 estimates and review of
requirements of funds on
the basis of 10 monthly
expenditure statements.
 Scrutiny of monthly
expenditure statements.
 Scrutiny of final grant,
appropriation of all
amounts and other allied
matters.
 Ensuring timely submission
of prescribed Reports &
Returns.
 Monitoring of expenditure
vis-à-vis allotment.
 Ensuring timely submission
of Returns of outstanding
paragraphs of Statutory
Audit Reports.
 Scrutiny of the proposals
for re-appropriation of
Funds.
 Liaising with MHA in
connection with Budget
related matters.
 Any other duty assigned to
him by Dy. FA/FA.
DA. I  He will be in-charge of the
(Budget): Budget Section and will
Insp/M supervise the work of the
staff in the Budget Section.
 Preparation of Budget
Estimates, Revised
Estimates and final
estimates for various Heads
and distribution of Budget.
 Examination of all matters
carrying budgetary
implications referred to the
Branch by the subordinate
offices as well as by the
Branches of Directorate
General.
 Monitoring of expenditure.
 Dealing with re-
appropriation cases and
cases related to charged
expenditure.
 Dealing with cases of
Parliamentary Questions
connected with
field visits of the
DG/SDGs
 Submission of Quarterly
audit para report for the
perusal of FA/DFA
 Matter related to the
exemption to Civil
aviation ministry
regarding the travel of the
officials for official and
LTC purposes.
 Examining the proposal
of Condemnation of the
vehicles/ Arms
&ammunition / Travel of
non entitled class and the
matters related to medical
proposal to be referred to
MHA for reimbursement.
 He will ensure to conduct
the quarterly inspection
of Budget Section.
 Link officer to DC(Fin)
 To attend any meetings
as asked by FA/DFA.
 He will be responsible to -do-
perform the following
duties:-
 He will be in-charge of
the Budget Section and
will supervise the work
of the staff in the Budget
Section.
 Monthly review of
progress of receipt and
expenditure vis-à-vis
Budget Estimates for the
current financial year
submitted to MHA.
 Preparation of Budget
Estimates, Revised
Estimates and final
estimates for various
Heads and distribution of
Budget.
 Examination of all
matters carrying
budgetary implications
referred to the Branch by
 expenditure/budgetary
matters.
 Maintenance of DA’s
Diary/Forwarding Diary.
 Any other duty assigned to
him by his superiors.
DA.  He will be responsible to
II(Budget): perform the following
SI/M duties:-
 Monthly review of progress
of receipts and
expenditures vis-à-vis the
Budget Estimates for the
current financial year
submitted to MHA.
 Monitoring of expenditure.
 Dealing with all
correspondence related to
service matters including
leave of Ministerial and
GD Staff posted in the
Finance Branch.
 Submission of compliance
of Minutes of all type of
Meetings, Conferences and
Visit Notes.
 Submission of compliance
of Audit/Inspection of
Finance Branch carried out
the subordinate offices as
well as by the Branches
of Directorate General.
 Monitoring of
expenditure.
 Submission of
expenditure reports and
returns of CRPF.
 Correspondence
regarding utilisation
certificate of GIA relating
to Sector record.
 Dealing with re-
appropriation cases and
cases related to charged
expenditure.
 Maintaining records of
LOAs.
 Dealing with cases of
Parliamentary Committee
on Budget and Finance
Commissions.
 Maintenance of DA’s
Diary.
 Any other duty assigned
to him by the officer in
charge of the budget
section
 He will be responsible to -do-
perform the following
duties:-
 Dealing with all
correspondence related to
service matters of
Ministerial and GD staff
posted/attached in the
Finance Branch.
 Submission of
compliance of minutes of
all type of meetings,
conference, celebration
and visit notes.
 Detailment of IFA
representative.
 Submission of return of
pending proposals
pending with MHA.
 Performing the house-
keeping job in the
Section and maintenance
of connected
 by AG/MHA. correspondence.4055
 Submission of Quarterly  General correspondence
Report regarding of New Financial
progressive use of Hindi Management System
for the official purpose. (NFMS) and Public
 Submission of expenditure Financial Management
Reports and Returns of System (PFMS).
CRPF.  General correspondence
 Submission of Monthly of DDO Code and e-
Return of cases pending lekha.
with MHA.  Maintenance of DA’s
 Performing the house- Diary.
keeping job in the Section  Any other duty assigned
and maintenance of to him by the officer in
connected correspondence. charge of the budget
 Maintenance of DA’s section
Diary and submission of
Weekly Diary for pending
cases.
 He will perform any other
duty assigned to him by his
superiors.
DA.  He will be responsible to  He will be responsible to -do-
III(Budget): perform the following perform the following
SI/M duties:- duties:-
 Maintenance of Liability  Correspondence
Register and submission of regarding COIs
Certificate and Returns to condemnation/write off
MHA. of Arms and
 Correspondence related to Ammunition.
Liability Statement.  Correspondence related
 Correspondence regarding to Computer
Quarterly Return pertaining Advance/HBA.
to pay and various types of  Correspondence related
allowances and submission to ex-gratia on
to MHA. invalidation/Death/Actio
 Correspondence regarding n.
Utilisation Certificate of  Correspondence related
GIA relating to Sector to EOFP/LPA etc.
record.  Correspondence related
 Dealing with to Man Power
correspondence regarding Management System.
HBA, Conveyance and  Correspondence related
Computer advance cases. to Medical claim above 5
 Maintenance of DA’s Lakhs.
Diary and forwarding  Maintenance of DA’s
Diary. Diary and forwarding
 Any other duties assigned Diary.
to him by his superiors.  Any other duty assigned
to him by the officer in
charge of the budget
 section.

DA.  He will responsible to  Assist to DA. I (Budget) -do-

IV(Budget) : perform the following in preparation of Budget
SI/M duties:- Estimates/ Revised
 Assisting in preparation of Estimates etc.
Budget Estimates/Revised  Assist to DA. I(Budget)
Estimates. in allotment and
 Assist to DA. I Budget distribution of Budget.
Section in allotment of  Assist to DA. I(Budget)
Budget. for online allotment and
 Maintenance of DA’s e-lekha expenditure etc.
Diary.  Preparation of daily
 Any other duty assigned to allotment chart.
him by his superiors.  Maintenance of DA’s
Diary.
 Any other duty assigned
to him by the officer in
charge of the budget
section.
DA.  He will be responsible to  He will be responsible to -do-
V(Budget): perform the following perform the following
ASI/M duties:- duties:-
 Maintenance of records of  Maintenance of records
receipt and dispatch of of receipt and despatch of
Budget and Finance Budget and Finance
Sections. Section.
 All types of typing work  Dealing with matters of
pertaining to Budget office equipment’s viz.
Section. Computers, Printers,
 Submission of Indent for Photostat Machine, and
stationery. furniture etc.
 Any other duty assigned to  Miscellaneous
him by his superiors. correspondence of
GOs/Min./NGOs except
service matters.
 Correspondence of
miscellaneous/housekeep
ing job.
 He will assist DA.
II(Budget) for making
necessary arrangements
for Power Point
Presentation during
 various meetings/
seminar/ conference and
workshop etc.
 He will assist DA. I &
II(Bgt) for
downloading/uploading
e-lekha expenditure etc.
from Internet & SELO
module. Submission of
quarterly report regarding
progressive use of Hindi
for the official purpose.
 Any other duty assigned
to him by the officer in
charge of the budget
section.
DA.VI(Audi  Not mentioned.  Correspondence -do-
t): SI/M regarding Audit and
Audit related matters.
 Submission of
compliance of
Audit/inspection of
Finance Branch carried
out by AG/MHA.
 Dealing with all
correspondence related to
Leave, Reward, DG’s
Disc and Medals etc.
 Examining proposals
regarding condemnation
of vehicles requiring
concurrence of IFA.
 Examination proposals
regarding Air Travel by
non-entitled personnel
requiring concurrence of
IFA.
 Maintenance of DA’s
Diary.
 Any other duty assigned
to him by the officer in
charge of the budget
section.
SM (PA)/  He will be the Confidential  He will be responsible to -do-
Now Personal Assistant to the perform the following
Assistant Financial Advisor. duties:-
Commanda  He will maintain all  He will be the
nt/PS to FA: confidential files and Confidential Personal
AC/PS records marked to him by Assistant to the Financial
Financial Advisor. Advisor.
 He will deal with Tour  He will maintain all
 Programme of Financial
Advisor.
 He will maintain Trunk
Call Register.
 He will attend incoming
and outgoing telephone
calls.
 He will carry out any other
duty assigned to him by the
Financial Advisor.
Stenographe  He will be the Confidential
r/ Now PA Clerk to the Dy. FA.
to Dy. FA:  He will maintain Trunk
Insp/Steno Call Register.
 He will attend incoming
and outgoing Telephone
calls
 He will carry out other duty
assigned to him by the Dy.
FA.
In view of above, if approved, we may provide the charter of duties of officers/officials
as mentioned above to Org Branch for further needful please.
confidential files and
records marked to him by
Financial Advisor
 He will deal with Tour
Programme of Financial
Advisor
 He will deal with the
cases of APAR in respect
of all IFA representatives
detailed by Financial
Advisor
 Any other duty assigned
to him by FA.
 He will be the -do-
Confidential Personal
Assistant to the Dy.
Financial Advisor
 He will maintain all
confidential files and
records marked to him by
Dy. Financial Advisor
 He will deal with Tour
Programme of Dy.
Financial Advisor
 He will deal with the
cases of APAR of
officials of Finance
Branch of Directorate.
 Any other duty assigned
to him by Dy. FA.

DA. II (Bgt)

AC (Bgt) (Main note sheet)