Oral Exam with Answer

HOW DO YOU MANAGE CONTRACTOR COMMUNICATION MECHANISM?

WHY?
Answer:
 When we say contactor mechanism it is the ways of Communication or how do we
communicate and ways of Communication, communication mechanisms are handled
via a main within avenue, a hierarchy of control and communications appropriate tools.
Which in the mostly event tools was the walkie talkies That they use for
Communication in the event. Proper dissemination of information prevents difficult
situation
Answer. When we say contactor mechanism it is the ways of Communica 琀椀 on or how do
we communicate
and ways of Communica 琀椀 on, communica 琀椀 on mechanisms are handled via a main
within a
venue, a hierarchy of control and communica 琀椀 ons appropriate tools. Which in the mostly
event
tools was the walkie talkies That they use for Communica 琀 椀 on in the event. Proper
dissemina 琀椀 on
of informa 琀椀 on prevents di 昀케 cult situa
When we say contactor mechanism it is the ways of Communica 琀 椀 on or how do we
communicate
and ways of Communica 琀椀 on, communica 琀椀 on mechanisms are handled via a main
within a
venue, a hierarchy of control and communica 琀椀 ons appropriate tools. Which in the mostly
event
tools was the walkie talkies That they use for Communica 琀 椀 on in the event. Proper
dissemina 琀椀 on
of informa 琀椀 on prevents di 昀케 cult situa
HOW WILL YOU HANDLE STRESSED-OUT INDIVIDUALS IN YOUR TEAM?
Answer;
 When I saw one of my staff when they are stressed out, I will call his/her name and talk
to them
privately. Asking them what’s the problem. I will give his/her a rest for the mins and if
his /her
condition did not feeling well I will pulled out from front line duties and she will be
support us.
 Stressed out members of the team during the operation of an event are pulled
out/relieved from
front line duties until they recover.
 WILL YOU ALLOW YOUR
TEAM TO MOVE ON-SITE
FURNITURE AROUND AT
ANY TIME TO ANY PLACE?
WHY?
WILL YOU ALLOW YOUR TEAM TO MOVE ON-SITE FURNITURE AROUND
AT ANY TIME TO ANY PLACE?WHY?
Answer;
 No. safe work practices are foremost in particular in relation to bending, lifting and
carrying furniture – this is the responsibility of the venue/contractor’s staff.

WHAT EVENT HAS MORE RISKS, INDOOR OR OUTDOOR? HOW DO YOU

PREVENT/MINIMIZE THESE?
Answer;
 Outdoor is the more risky but whether in/ outdoor activities we must have safety
health security and risk.

HOW DO YOU HANDLE SITUATIONS THAT REQUIRE SPECIAL BARANGAY

CLEARANCES?
Answer;
 Go to the nearest barangay or local government to get the barangay clearance or what
are the needs to handled prior to the event.
 Solution to situations where the proposed site plan requires special
barangay or local government clearance are handled prior to the event.

WHAT FACTORS DETERMINE THE MAXIMUM LIMITS OF AUDIENCE SIZE?

Answer;
 The maximum limit of audience size was it depends to the Venue capacity chosen, it
should not
be too much small nor too much large.
  The maximum limit of audience size is set in accordance with identified risk and
venue capacity

WHAT IS THE CORRECT WAY TO DISPLAY THE PHILIPPINE FLAG,

VERTICALLY ON A STAGE BACK DROP?
Answer:
 When hung vertically, the equilateral triangle on the top, the blue field should be lead,
and there field is in the right of the viewer
 The blue field should be to the left (observer facing stage) and the red field to the
right (observer facing stage). The flag should never be displayed horizontally
except in flagpoles or hung fastened by its fly

WHAT DOES PROTOCOL ENTAIL?

Answer:
 Protocol entails the correct use of national symbols including flags, anthems and
military salutes. It includes forms of address for different VIPs and dignitaries, both for
written correspondence and in oral communication

WHAT ARE THE MOST IMPORTANT CONSIDERATIONS WHEN READING AN

EVENT BRIEF? DETAILEDEVENT INFORMATION.
Answer:
 The most important consideration when reading an event is the most important
information which is , what is the event type , where is the venue, the expected no. of
Guest, the budget and the Location of the event.
 Try reading your event brief as a vendor and see if there are gaps or holes that don’t
seem to show case what you are trying to achieve with your event. Be sure to include
any information you have that could be beneficial to your vendors from prior years as
well

WHAT ARE THE MOST IMPORTANT CONSIDERATIONS WHEN READING AN

EVENT BRIEF?
Answer:
 CLEAR BUDGET. Talk about your budget and be upfront about your expectations
surrounding it and what is the exact or estimated budget
  TIMELINE. It is so important to include a timeline for event brief questions,
responses, due date and when you will be making a decision on who will be awarded
the business.

HOW WOULD YOU CLASSIFY THE OBJECTIVES FOR ORGANIZING AN

EVENT?
Answer:
 Specific to areas of the event.
 Measurable quantitatively i.e. through numbers.
 Agreed / achievable by organizers and those assigned the tasks.
 Relevant to the overall aims of the event.
 Timed within the event schedule.

WHAT CRITERIA ARE NORMALLY USED WHEN IDENTIFYING AND

SELECTING SUPPLIERS?
Answer:
 Cost
 Quality & Safety- if the qualities of you need in selecting suppliers are included and
you see to them
 Delivery
 Service- if their services are good enough
 Social Responsibility- they are responsible
 Convenience/Simplicity
 Risk
 Agility

WHAT ARE THE MAJOR CONSIDERATIONS FOR EVENTS HELD DAY AND
NIGHT TIME?
Answer:
 If your event will last place late into the night, try to secure a Friday or Saturday night
because its great way to start the weekend after getting off of work or out of school.
Don’t organize events during work days, examination days or festival times. Make
sure that your events date and time, don’t clash with other events date and time
especially bigger events date and time

WHAT ARE THE MAJOR CONSIDERATIONS FOR EVENTS OUTDOORS AND

INDOORS?
Answer:
 The weather, if our events was in outdoor and the weather is not good we cannot do
the event. And of course it depends on the season, because we have only two kinds of
season in the Philippines which is the
 Time of Year. While you may love to soak up the sun, guests may not quite feel.
Likewise, an outdoor event in December could leave everyone shivering, depending
on where you’re located

WHAT ARE THE MAJOR CONSIDERATIONS FOR EVENTS OUTDOORS AND

INDOORS?
Answer:
 The most important thing the should we considered when doing an outdoor activities
and indoor was a Budget. Outdoor events often need a tent to be factored in, which
can be very expensive but often necessary. Outdoor activities are more
expensive rather than indoor activities

WHAT ARE THE MAJOR CONSIDERATIONS FOR EVENTS OUTDOORS AND

INDOORS?
Answer:
 Event size. The size of the event is another major consideration that planners need to
keep in mind. Tying back to the budget, small events are understandably more
affordable than larger ones

WHAT ARE THE MAJOR CONSIDERATIONS FOR EVENTS OUTDOORS AND

INDOORS
Answer:
 Décor specifics. Get an idea for the vision that your client has. The level of décor
may differ depending on the space. For example, if a client wants a candle-heavy
event, this is often permitted at outdoor venues, but indoor venues may require using
battery-operated candles instead
WHAT ARE THE MAJOR CONSIDERATIONS FOR EVENTS OUTDOORS AND
INDOORS?
Answer:
 Find a compromise If a client truly wants an outdoor event, try and compromise by
finding avenue that offers the best of both worlds

WHERE DO CREATIVE ABILITIES SHOW, IN THE EVENT CONCEPT OR

STAGE SET-UP?
Answer:
 the event concept because formulating event concept you must be an critical thinker
and showing more creative skills and need more brainstorming to formulate
an incredible and extraordinary concept.

HOW DO YOU OVERCOME MANAGEMENT ISSUES SUCH AS BUDGET OVER-

RUNS?
Answer:
Effectively Manage Communication- involves not only sending information but also
receiving it. By listening to employees' concerns, allowing them to have input on
their work and their workplace, and giving consideration to their suggestions, managers
can make everyone in the organization feel like they are valued contributors.
 Ensure Continuous Integration Using Good
 Management Approach- are techniques that are used to direct and control an
organization. These may be adopted by an organization or an individual manager as
an element of their style
 Perform Proper Product Testing- gives your target audience a range of options and
asks them to provide feedback on each one. With product testing, you can compare
metrics like purchase intent, quality, and value to find out which product concepts
customers like best.
 Have Solid Risk Management Procedures

WHAT IS THE MAJOR FACTOR IN DETERMINING THE TYPE OF EVENT TO

BE PROPOSED?
Answer:
 The idea and preference of your client/s

WHERE DO YOU SOURCE INFORMATION ON POTENTIAL VENUES

AND SITES, LOCALLY ORELECTRONICALLY?
Answer:
 Both locally and electronically Are the major sources information on potential venues
site. For a local event, you may be looking for a venue within a reasonable distance
from most attendees’ homes or places of work. If many attendees will be traveling
from out of town, a venue near the airport or their hotels will be beneficial. In
whichever case, don't forget to consider traffic, transportation, and parking option

WHAT IS THE IMPACT OF EVENTS ON LOCAL ECONOMIES?

Answer:
 It can create jobs and revenues