03 Certification Policy

Organizational Process Organizational
Integrated Quality Management Training

System
Certification
Policy
Document Number:
ORG/GL/OT/03
Version 1.0
Effective Date: 01-05-2022
Corporate Office Address:
Fluentgrid Limited.
Hill No. 1, Plot No. 2,
Rushikonda, Madhurawada, Visakhapatnam,
Andhra Pradesh – 530045
+91.891.2500000 ||Fax:+91.891.2766773
www.fluentgrid.com
Doc No: ORG/GL/OT/03
Guidelines: Certification Policy (OT) Version: 1.0
Version History
Revision Date Version Sec Change Reason for change(s) Author(s)
No.
25-Apr-22 0.1 Initial Baseline Pavan B
28-Apr-22 1.0 All Added Criteria Updated details Sridhar M
for Certification
01-May-22 1.0 All Updated as per As per inputs received Sridhar M

review
comments
Prepared by Reviewed by Approved By
Sudhakar Barri, Sridhar Marla Sharada Garimella

Pavan Bodapati
_____________________ ______________________ ______________________
Signature Signature Signature
Date: 25-Apr-22 Date: 28-Apr-22 Date: 01-May-22
This document is confidential and internal to Fluentgrid Limited. Copies of the document or any
part thereof including but not limiting to design details / methodology details etc may not be
reproduced without prior written permission from Fluentgrid Limited.
Fluentgrid Limited.
Internal
© Copyright 2022 Fluentgrid Limited.
All product names, trademarks owned by the respective owners are acknowledged. 2
Contents
1. OBJECTIVE ........................................................................................... 4
2. ELIGIBILITY .......................................................................................... 4
3. REIMBURSEMENT ................................................................................ 4
3.1 GUIDELINES ......................................................................................... 4
3.2 CLAIM SUBMISSIONS ........................................................................... 5
3.3 MATRIX: DURATION V/S COMMITMENT:............................................ 6
MATRIX: SCORE V/S REIMBURSEMENT : ................................................... 6
3.4 LOCAL CONVEYANCE ........................................................................... 7
3.5 APPROVAL GUIDELINES: ...................................................................... 7
4. DISCLAIMER......................................................................................... 7
5. EXCEPTION HANDLING ........................................................................ 7
Fluentgrid Limited.
Internal
1. Objective
To establish processes that drive the Learning Culture & Development through
focused Professional, Technical skill enhancement endorsed by Certifications
thereby adding a holistic experience of skill upgradation across the organization.
2. Eligibility
At the core, the vision of L&D is to drive Business in making informed Decisions
based on the Skill sets that Individuals carry across the roles played. As such, we
understand that as an organization we perform, play & contribute at multi-level as
Partners, SI’s, MSP’s, Lead Player etc., and hence the need to build a funnel of
Certified associates across Technology, Domain areas driven by the management.
Eligibility:
1. Associate must be a full-time associate of Fluentgrid
2. Should be Active and not serving notice
3. Should qualify for all such pre-requisites wrg., to Certification including but
not limited to Experience, Technical/ Domain skills, Point 1 & 2 of this clause
etc.,
3. Reimbursement
3.1 Guidelines
Associates utilizing reimbursement thru this policy need to obtain prior

documented approval from the Immediate manager and subsequently from the
Department and BU Head & share the inputs with L&D and HR Head for further
process. BU/ associate’s availing this reimbursement will need to give a lead time
as mentioned below:
 Short Term: 45 calendar days

 Long-Term: 60 calendar days
Fluentgrid Limited.
Internal
Certification cost shall be reimbursed only after successful completion of

certification, or course according to policy and upon timely inputs, submission of
certification aligned to policy guidelines.
In cases identified, Organization shall nominate few associates in discussions with

BU for various niche certifications towards individuals’ professional development
and for Business viability & sustainability on periodic basis.
3.2 Claim submissions
1. Associate is expected to have:
a) Written approval to undergo the certification program.

b) Exercise good judgment with respect to certification expense.
c) Check for accuracy of bills and other documents before accepting or
paying them.
d) Claim reimbursement strictly on policy adherence.
e) Report all expenses and advances promptly and accurately with the
required documentation.
f) Plan certification in advance to minimize work impact
g) All reimbursements other than Certification expense are not entertained
thru this policy and will be dealt on case 2 case basis with final approvals
from BU, HR Head and CMG only.
Associate must discuss, request permission from their Immediate manager, Dept.
Head for review and approval to attend and to receive reimbursement for a desired
course along with final BU approval. The request must include applicable course of
study, purpose, job relevance, cost, dates/duration, times of coursework and the
name of the institution or source of certification/ course.
2. The HR Department is responsible for

a) maintaining and updating this policy with CMG inputs from time to time
b) monitoring compliance with this policy
c) review, evaluate, verify, and monitor the prices / quotes as submitted by
the institutes to ensure maximum cost efficiency.
Fluentgrid Limited.
Internal
d) monthly expense report will be shared to CMG as part of department

reporting.
3.3 Matrix: Duration V/s Commitment:
Continuous
Duration Description
Employment
Short Term Course/ Certifications<= 4 weeks 3 months
Mid Term Course/ Certifications 4 – 8 weeks 6 months
Long-term Course/ Certifications 8 weeks and above 12 months
Matrix: Score V/s Reimbursement:

Grade A/ < 90% = 100% reimbursement
Grade B/ < 75% = 75% reimbursement
Grade C/ <50% = 50% reimbursement
Grade/ Agg. Score V/s Reimbursement:
1. Exceptions, if any, will be re-directed to the BU Head and HR Head for specific
approvals.
2. Certification cost shall be reimbursed after successful completion of
certification, or course.
3. In case associate is unsuccessful in the first 2 attempts, then associates need
to bear the cost towards subsequent attempts. A pass/fail course is 100%
reimbursable if passed successfully within the first 2 attempts.
4. Any amount claimed and reimbursed under this policy will be recovered in
full in case of resignation by the Associate without serving mandatory
continuous employment as per details mentioned in Clause: Matrix 3.3 and
applicable Notice Period.
5. As a matter of record, associates accepting the terms of this policy will be
required to sign a written agreement/ Email Consent to remain with the
organization as specified in Continuous Employment from the date of the
Course reimbursement. If the associate terminates in breach of this clause,
he/she will be required to pay damage amount to the Organization
Fluentgrid Limited.
Internal
6. Associate/s will need to complete the course curriculum & subsequent

exams and such not exceeding 20% deviation; under special circumstances,
management may review this on need basis only.
7. Point 4 is exclusive of Notice period and clause & Matrix 3.3
3.4 Local Conveyance
Local conveyance either in same location or outstation conditions will not be

provided to the associate under this policy.
3.5 Approval Guidelines:
 Reimbursement approvals shall be done by the immediate managers,

followed by the Department Heads, BU Heads, Head HR, and authorized
finance personnel.
 AVP, VP and above need an approval from concerned CMG member.
4. Disclaimer
The Company reserves the right to amend, adjust, reassign, or withdraw any or all
objectives within this policy. Such amendments, adjustments, or assignments, if
any, will be formulated & updated in the policy and the same would be reviewed
on a timely basis.
Associates who violate the guidelines as detailed in this policy or wilfully submits
falsified expense reimbursement requests will be subjected to disciplinary action.
5. Exception Handling
Any exceptions to these policy guidelines will be considered on case-to-case basis

and the same must be approved by the CMG, BU Head and Head HR formally.
Fluentgrid Limited.
Internal

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03 Certification Policy

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Organizational Process Organizational

Integrated Quality Management Training

Effective Date: 01-05-2022

Corporate Office Address:

01-May-22 1.0 All Updated as per As per inputs received Sridhar M

Prepared by Reviewed by Approved By

Sudhakar Barri, Sridhar Marla Sharada Garimella

Associates utilizing reimbursement thru this policy need to obtain prior

 Short Term: 45 calendar days

Certification cost shall be reimbursed only after successful completion of

In cases identified, Organization shall nominate few associates in discussions with

3.2 Claim submissions

1. Associate is expected to have:

a) Written approval to undergo the certification program.

2. The HR Department is responsible for

d) monthly expense report will be shared to CMG as part of department

3.3 Matrix: Duration V/s Commitment:

Matrix: Score V/s Reimbursement:

Grade/ Agg. Score V/s Reimbursement:

6. Associate/s will need to complete the course curriculum & subsequent

3.4 Local Conveyance

Local conveyance either in same location or outstation conditions will not be

3.5 Approval Guidelines:

 Reimbursement approvals shall be done by the immediate managers,

 AVP, VP and above need an approval from concerned CMG member.

Any exceptions to these policy guidelines will be considered on case-to-case basis

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