Sales Administration Sec

Section Objective Divisional objective

Assist & Support the

sales division with daily
Enhancing Sales
coordination, reporting
and management.

Follow all sales activities Enhancing Enterprise

of DC Enterprise Channel sales
departments performances

Follow all sales activities Enhancing

of DC Residential Residential Channel
departments sales performances
 Enhancing Indirect
Follow all sales activities
Channel sales
of IDC departments
performances

Enhancing Enterprise
Follow all sales activities
TPO VIP center
of TPO VIP Shop
sales performances

Follow sales activities of

Enhancing ASC
Alternative sales
sales performances
channel

Sales performance
Enhancing sales
evaluation based on
reporting quality
Realistic data

Improvement of Sales
Sales performance
reporting management
evaluation based on
practices with in the
Realistic data
division
Improvement of Sales
Sales performance
reporting management
evaluation based on
practices with in the
Realistic data
division

Enhancing partners Strengthning

contract management Partnership

Improving the capacity

of Sales administration Staff Empowerment
staffs

Enhancing Organization Nurturing company

work Culture values
 Sales Administration Section 2012 EFY (2019/2020) Plan
Detail Action Plan Scope/Inpuit Index
19-Jul
Preparation and delivery of regular commercial sales
departements reports to sales division PRA section on All sales dep'ts Qty per month 5
weekly basis
DC Ent & SOS
Monthly dashboard inputs for Sales Division Qty per month 1
Dep'ts
Provide each sales channel sales data for Sales Campaign
All sales dep'ts Qty per month
report production at division level

Managing on demand division request All sales dep'ts Up on demand

Weekly basis commercial sales report preparation to DC

DC Enterprise Qty per month 5
Enterprise

Weekly sales data using Variable pay template DC Enterprise Qty per month 5

Monthly sales performance report and analysis DC Enterprise Qty per month
1
Monthly Achievements and challenges report DC Enterprise Qty per month
1
Monthly MPLS report DC Enterprise Qty per month
1

Quarterly performance report DC Enterprise Qty per quarter

Quarterly Business review/Dashboard production DC Enterprise Qty per quarter

Weekly basis commercial sales report preparation to DC

DC Residential Qty per month 5
Residential

Weekly sales data using Variable pay template DC Residential Qty per month 5

Monthly sales performance report and analysis DC Residential Qty per month 1

Gathering drawbacks & forwarding to the department and

DC Residential Qty per month 1
providing feedback to zone & regions

Quarterly performance report DC Residential Qty per quarter

Quarterly Business review/Dashboard production DC Residential Qty per quarter

Preparation of Staff Catalog & updating DC Residential Qty per quarter

Weekly basis commercial sales report preparation to Indirect

IDC Qty per month 5
Channel
Weekly sales data using Variable pay template IDC Qty per month 5

Monthly sales performance report and analysis IDC Qty per month
1
Monthly Ecaf activity data report IDC Qty per month
1
Organizing and recording Distributors,Sub Distributors,
IDC Recurring
Retailers data base

Quarterly performance report IDC Qty per quarter

Quarterly Business review/Dashboard production IDC Qty per quarter

Monthly VC per denomination sales data report to

MCD(MR&I) and Business Logistics IDC Qty per month 1
Extracting & delivering O2C sales data report to SPPMS
(Strategic Business Planning) IDC Qty per week 4
Weekly basis commercial sales report preparation to Customer relation
Qty per month 5
Customer relation section Section

Customer relation
Weekly sales data using Variable pay template Qty per month 5
Section
Customer relation
Monthly sales performance report and analysis Qty per month
Section 1
Customer relation
Quarterly performance report Qty per quarter
Section
Master Electronic Top up sales data report ASC Qty per month
1
Quarterly Etop up sales report ASC Qty per quarter
Monthly National Distributors Sales data for commission
ASC Qty per month
confirmation 1
IDC & ASC channel sales data reports IDC & ASC Up on demand
1
Crosschecking sales data through different reporting Different available
Recurring
system/tool( ERP,BICP,Etop UP system) system 4
DC Enterprise and
Fully Implimeting the new reporting tool Recurring 4
Sales admin team
Double checking with each sales channel All sales dep'ts Recurring
Facilitating training on the new reporting tool for all sales
All sales dep'ts Frequency
channels
Visiting on those reporting gap observed zone & regions to
All sales dep'ts Frequency 1
provide on job job training on reporting system and process
Developing standard templates for data/input provisioning for
All sales dep'ts Recurring
differenet sales report need
Creating the necessary awareness of each sales reporting
All sales dep'ts Semi annual
needs with detail activity timelines 1
Contract revision for below contracts
             -Main distributor, sub distributor and IDC Sales channel Recurring
retailers
Improving existing process,procedure,Sales policy and
IDC Sales channel Up on demand
others when necessary
Follow up of contracts for proper implementations & conduct
IDC Sales channel Recurring
assessment with stakeholders.

Managing the filling activity TPO,Keyaccounts Recurring

End to end follow up of terminated distributors. IDC Sales channel Recurring

Arranging Advanced level training on MS office tools and Sales Admin

Recurring
sales analysis for new and existing employees Section

Enhancing employee capacity through professional trainings,

knowledge sharing, increasing employee engagement by
Sales Admin
building strong team cooperation culture, enhancing internal Recurring
Section
communications, empowering employee, ensure
accountability and improve team work

Respecting the company rules,regulations,working process Sales Admin

Recurring
and code of conduct Section
9/2020) Plan
Action breakdown
19-Aug 19-Sep 19-Oct 19-Nov 19-Dec 20-Jan 20-Feb 20-Mar 20-Apr 20-May 20-Jun

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1
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1
 Major Tasks
Contractual documents development for IDC needs
-Main distributor, sub distributor and
1 retailers
Contractual Documents revision for below contracts
             -Main distributor, sub distributor and
2 retailers
Facilitating and follow up of new development and improvement of Sales
3 division process, procedure, Sales policy and working systems
Follow up of contracts for proper implementations & Conduct
4 assessment with stakeholders
5 Managing the filling activity of signed contractual documents
6 End to end follow up of terminated distributors.
Follow up the alignment of contract documents with ethio working
7 systems
 Task Breakdowns

TBD

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