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V6 Fiscal Year Date Change
V6 Fiscal Year Date Change
Existing Transactions
There are instances when a Fiscal year(s) beginning/ending dates must be changed/modified (for ex: a company is
acquired and needs to align fiscal years) AND there are existing transactions in the year(s) and period(s) that need to be
changed. This process will be unique to each company depending on when and what needs to be changed and it MUST
be tested in a non-production/test environment prior to implementing in a live folder.
Considerations:
These steps are specifically for a single ledger environment where Ledger Type = Legal ONLY. If more than one
ledger or legislation exists, you will need to contact our Professional Services Group or your Sage Business
Partner.
These steps assume that the Fiscal Years needing to be changed have not been closed. If any of the Fiscal Years
in question are in a ‘Closed’ status you will need to take additional steps to reopen all Periods via the Period
Reopen function and reopen Fiscal Year via the Reopen Fiscal Year function. See KB-1874 for more information.
If these steps are not tested fully on a current copy of your live data folder AND/OR your results are not
satisfactory DO NOT perform in your LIVE folder.
In the event that the testing is not satisfactory you will be directed to our Professional Services Group or your
Sage Business Partner (billable services) for further assistance.
Today’s sample working date = 11/xx/2012 (FY5 Period 11) and in this example there are currently existing transactions
in FY5 Periods 7 thru 11 (July thru Nov) that will need to be reflected as FY6 Periods 1 thru 5 (July thru Nov xx, 2012)
5. Run the Dimension Balance Resync to verify there are no pre-existing errors in the applicable years (in this
example FY 5 & 6).
a. Open Financials>Utilities>Resynchronizations>Dimension Balances)
b. Select the applicable Company and the All sites checkbox
c. Enter the Fiscal year and verify the Dates field
d. Leave Currency and Account fields blank
e. Select the Recovery radial button (this will correct any open issues)
f. Click Ok
f. Repeat the steps above for all Periods requiring a change. In our example, FY5 Periods 7 thru 12 and FY6
Period 1.
e. Make sure the subsequent Description and Short titles are correct for subsequent years.
f. Click Save before leaving this function.
14. Run the Dimension Balance Resync for the applicable years (in this example FY5 & 6). Note: This may take a long
time to process; please allow the process to complete without interruption.
a. Open Financials>Utilities>Resynchronizations>Dimension Balances)
b. Select the applicable Company and the All sites checkbox
c. Leave Currency and Account fields blank
d. Enter the Fiscal year and verify the Dates field
e. Select the Recovery radial button (this will correct any open issues)
f. Click Ok
d. Wait a few moments then click Refresh to verify Task Status displays as Active and click End