This is a revised Leave Policy effective from 1st Jan 2020.

Objective:
The objective of the Leave Policy is to give additional benefits to the employees to balance their
personal as well as professional life. Leave is provided to all employees working in an
organization, as it believes that individuals can work more successfully and efficiently if
periodically, time is taken away from the normal work routine. This policy defines the different
leave entitlements for employees and the rules pertaining to it.

Purpose:
The purpose of leave policy for employees is to lay guidelines regarding leaves and the process
to take leave with pay, leave without pay, Leave of absence policy and so on…..

Eligibility:
It is applicable for all Employees deputed to Tata Communications group (TCL, TCTSL and
TCPSL) in all the locations.

Guidelines for Leave Policy:

1. Leave cannot be claimed as a matter of right. Any kind of leave can be granted or
refused depending upon the business demands. Leave of absence from work without
proper approval will call for disciplinary action.
2. The Leave cycle will be from January to December (Calendar year).
3. All leave record of the employees shall be maintained in PRISM.
4. All leaves should be applied on PRISM before proceeding on leave. In case of
emergency when leave cannot be applied in advance, employee can use Mobile APP
for applying leaves without logging in to the system
5. An employee shall not proceed on leave until unless leave has been approved by
reporting manager.
6. Employee may apply for leave depending upon their leave balance available to their
credit on PRISM tool.
7. An employee can avail paid leave depending upon the leave balance available to
employee also unpaid leave can be availed when leave balance is exhausted
8. Leave without approval will be considered as unauthorized absenteeism.
9. If an employee is an unauthorized absenteeism continuously for 3 days, in this case
employee will be issued 1st warning letter, if there is no response from him/her
within next 2 days then 2nd warning letter will be issued. If still there is no response
form the said employee then company can take appropriate action as deemed fit
including discontinuation and removal of the name from the muster roll.
10. If an employee does not report for duty after the expiry of the sanctioned leave and
does not intimate to his reporting manager recording his absence then he/she will be
 considered as unauthorized absenteeism and appropriate action will be taken as
indicated in clause no. 8 above.
11. In case of prolonged illness or leave of absence from work an employee is supposed
to inform the immediate reporting manager at regular interval about their condition
and most probable date of return. In absence of any communication from employee
serious action can be taken by the company as indicated in clause no. 8.
12. In case of planned leave it is employee responsibility to apply for leave in advance,
however in case of unplanned leave employee must apply leaves though the Mobile
APP or regularize leave within 2 days of resuming duty.
13. Preceding/succeeding / in between public holiday/ weekly off will not be considered
as part of leave. However in between public holiday/ weekly off will be considered as
part of leave in case of leave without pay.

Types of Leaves:
1. Earned Leaves:
i. Leave Cycle: Calendar Year (January to December)
ii. Number of Days: 22 days per calendar year

 Half yearly accrual (11 days)

Leave Accrual
Carryover limits
Encashment limits
Combination Rule
What day of the month will the
employee have to join on to get
credit for that month?
Number of days before which the
leave application must be submitted
Is half-day option applicable for this
type of leave?
 11 Days in January & 11 Days in July
 Pro-rata based on date of joining of the
employee
 11 Days carryover
 Max 30 Days can be En-cashed and would be
paid at the Full and Final settlement (on basic
pay)
 EL and SL can be combined
 Joining in between 1st up to 15th of the month
– Entire month leave credit
 If employee joins after 15th of the month, then
prorated leaves will be credited
 2 days
 No
2. Sick Leaves:
i. Leave Cycle: Calendar Year (January to December)
ii. Number of Days: 10 days per calendar year

 Half yearly accrual (5 days)

 5 Days in January & 5 Days in July
Leave Accrual
 Pro-rata based on date of joining of the
employee
Carryover limits  No Carryovers
Encashment limits  No Encashment
Combination Rule  EL and SL can be combined
Parameters  Minimum 3 days to be applied
What day of the month will the
employee have to join on to get  Entire month leave credit, No proration
credit for that month?
Number of days before which the
 Same day
leave application must be submitted
Is half-day option applicable for this
 No
type of leave?

Note: -
 Intimation regarding absence on sickness grounds should be informed immediately
his/her supervisor
 At the time of submitting the attendance employees whose sick leave is marked, the
reporting manager or SPOC has to attach the medical certificate with attendance.
 Their leave applicability is duly supported with necessary medical certificate and fitness
certificate by authorized medical practitioner (M.B.B.S, M.D).
 In case medical certificate is not provided then same will be deducted from their earned
leave account subject to availability of earned leave or it will be treated as Loss of pay.
3. Casual Leaves:
i. Leave Cycle: Calendar Year (January to December)
ii. Number of Days: 12 days per calendar year

 Half yearly accrual (6 days)

 6 Days in January & 6 Days in July
Leave Accrual
 Pro-rata based on date of joining of the
employee
Carryover limits  No Carryovers
Encashment limits  No Encashment
Combination Rule  Cannot be combined with SL and EL
Parameters  Maximum 3 days can be applied
What day of the month will the
employee have to join on to get  Entire month leave credit, No proration
credit for that month?
Number of days before which the
 2 days
leave application must be submitted
Is half-day option applicable for this
 No
type of leave?

4. Maternity Leaves:
It is applicable as per maternity benefit act.

5. Leave Without Pay:

i. In exceptional circumstances, when an employee does not have sufficient
leave balance to his/her credit then, they can apply for leave without pay
subject to approval by his/her supervisor.
ii. The said absence will be treated as leave without pay.
iii. The intervening holidays & weekly offs will also be considered as loss of pay
& employee will not earn any wages for the said weekly off/holiday.

The revised policy supersedes the old policy effective 1st Jan 2020.