e-Tracking Tool for PARDOs

An Electronic Tracking (eTracking) Tool to identify Pupils At Risk of Dropping Out (PARDOs)

User's Guide
Republic of the Philippines
Department of Education
REGION VI-WESTERN VISAYAS
Duran St. Iloilo City
 
MANUAL FOR PARDO/SARDO E-TRACKING TOOL
 
This User’s Manual provides the information necessary for the user to effectively use the automated information system.
 
I.0 GENERAL INFORMATION
 
1.1 System Overview
 
This PARDO/SARDO e-tracking tool, customized and enhanced by the Division ICT Coordinators of DepEd Region VI, is an electronic
version of the tracking tool designed to improve the gathering of information that will identify pupils/students at risk of dropping out of
school at all levels. This tool intends to provide relevant and accurate information to school heads, teacher advisers, school guidance
counselors, and other stakeholders about pupils/students who are at risk of dropping out.
 
This e-tracking tool aims to achieve the following objectives:
a. facilitate efficient and effective means of collecting data in monitoring learners’ information that contribute to school performance;
b. consolidate learners’ information that will guide the school authority and stakeholders in determining the appropriate intervention
relative to School Drop Out Reduction Program; and
c. provide accurate data in determining the risk status of pupils/students in dropping out of school
The minimum requirements for this tool are:
a. Operating System –Windows XP Professional
b Microsoft Office Excel 2003
C. Zoom in or out accordingly to properly display all the objects on the screen
 
1.2 Project References
* Manual Tracking Tool for PARDOs/SARDOs was designed by STRIVE (Strengthening The
Implementation of Education in the Visayas Region).
 
1.3 Information
 
Involved in the crafting of this enhanced and customized e-Tracking Tool are the following:
Mr. Mateo E. Bimbao, Jr. -Regional ICT/SBM Coordinator
Mrs. Susan D. Severino -Regional Training Team Member
Mr. Jose Niro R. Nillasca -Division ICT Coordinator-Aklan
Mr. Edward E. Baña -Division ICT Coordinator-Antique
Mrs. Normy E. Canja -Division ICT Coordinator-Bacolod City
Mr. Jose Dayot V -Division ICT Coordinator-Bacolod City
Mrs. Ma. Gemma A. Bimbao - Division ICT Coordinator-Bago City
Mr. Rex S. Galos - Division ICT Coordinator-Cadiz City
Mr. Emmanuel V. Lati -Division ICT Coordinator – Capiz
Mr. Mark Anthony J. Tan - Division ICT Coordinator-Escalante City
Mr. Arthur J. Cotimo - Division ICT Coordinator-Guimaras
Mr. Abraham P. Imas -Division ICT Coordinator- Iloilo
Mr. Eladio J. Jovero -Division ICT Coordinator- Iloilo
Mr. Salvador V. Besares - Division ICT Coordinator- Iloilo City
Mrs. Grace P. Carbajosa - Division ICT Coordinator- Kabankalan City
Mr. Avelino N. Santillan - Division ICT Coordinator- La Carlota City
Mr. Carmelo E. Gatinao - Division ICT Coordinator- Negros Occidental
Mr. Dexter P. Diergos - Division ICT Coordinator- Passi City
Mr. Jose Richard C. Lachica - Division ICT Coordinator- Roxas City
Mrs. Marilu S. Bandolon - Division ICT Coordinator- Sagay City
Mrs. Jonah V. Uypico - Division ICT Coordinator- Sagay City
Mr. Antonio G. Uy - Division ICT Coordinator- San Carlos City
Mr. Alvin C. De La Cruz - Division ICT Coordinator- Silay City
 
1.4 Helpdesk
Technical Assistance on the use of the program is available by contacting the Division ICT Coordinators of any DepEd Division offices in
Region 6.
 
2.0 SYSTEM SUMMARY
 
I. Pupil Risk Profile Template
WARNING!
ALL ENTRIES MUST BE ENCODED MANUALLY. DO NOT COPY PASTE!
    

A. General Information
1. Grade – choose from the drop down menu
2. Section – type manually
3. School Year – type manually
4. Name of Teacher – type manually
5. School ID- type manually (School Name, District, Division and Region will automatically display)
6. Date filed – type the current date (the date when the form was accomplished)
7. LRN – Number will automatically display as soon as LRN and Name of Pupils (typed manually in appropriate box).
 3. School Year – type manually
4. Name of Teacher – type manually
5. School ID- type manually (School Name, District, Division and Region will automatically display)
6. Date filed – type the current date (the date when the form was accomplished)
7. LRN – Number will automatically display as soon as LRN and Name of Pupils (typed manually in appropriate box).
8. Gender (chosen from the drop down menu or filled manually) are filled in appropriate box.
8. Age will automatically display when date of birth of each pupil is entered manually in appropriate box. Age is the actual age of the
pupil as of the encoding date.
9. Links are provided at the bottom of the page to lead the user to the different sheets/templates as indicated:
a. Family Background
b. First Grading Achievement
c. Attendance
d. Participation in Activities
e. Emotional/Personal Adjustments
f. Health
10. Family Background Sheet consisting the data of LRN, Name of Pupils, and Gender has been automatically generated after completing
the General Information Sheet.
11. Scoring Guide is provided for the entry of:
a. Educational Attainment:
Only ONE (1) of the following entries is a valid entry:
*father AND mother
*father ONLY
*mother ONLY
*guardian ONLY
 
b. Socio-economic status
Averages of the data encoded will be automatically generated when the data are encoded.
 
12. Quarterly Grading Achievement of the students refers to:
a. the grades in the first quarter during the first administration of the tool.
b. the grades during the second administration of the tool which is done after the release of the Form 138 in the second rating period
 
A Scoring Guide is provided for this purpose. All learning areas must be filled up completely to generate the average.
 
13. Quarterly Attendance
Quarterly attendance refers to the number of days the learner is present in the school. Scoring Guide for attendance sheet which contains
the quarterly attendance of learners must be filled up using the scale provided.
 
14. Participation/Interest in Class Activities
Participation /Interest in Class Activities of pupils are based on the scale reflected in the scoring guide.
 
15. Emotional/personal adjustment
Indicators that are treated as contributing factors for the emotional / personal adjustments of the pupils will be rated based on the
scoring guide provided.
 
Note: Numerical values of 1 to 5 are negative statements that indicate negative behavior manifested by the learners.
 
16. Health Condition of the Learners
The rating scale for the indicators of the health condition of the learners is reflected on the scoring guide.
 
17. The PARDO Profile
The PARDO profile is the summary of the ratings in each category. It will automatically generate the data after the completion of
Categories A-F.
 
18. PARDO Summary
The PARDO Summary will show the graphical representation of the Risk Level of PARDO by gender.
 
 

 
 
 
f

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DepEd Region VI

PUPIL RISK PROFILE TEMPLATE

Electronic Tracking (eTracking) Tool for Pupils At Risk of Dropping Out (PARDOs)

Grade 1 School ID 115614

Section A School Name Anhawon ES
School Year 2015 - 2016 District Panay
Name of Teacher Rosario S. Arenas Division Capiz Region VI - Western Visayas
School Head Donald B. Delmo Date Filed

Name of Pupils
No. LRN Gender Date of Birth Age
(Surname, First Name, Middle Name)
DepEd Region VI

PUPIL RISK PROFILE TEMPLATE

Electronic Tracking (eTracking) Tool for Pupils At Risk of Dropping Out (PARDOs)

A. FAMILY BACKGROUND
SCORING GUIDE
No Formal Elementary Secondary College Level/
1. Educational Attainment
Education Level/ Graduate Level/ Graduate Graduate
A. Father 1 2 3 4
B. Mother 1 2 3 4
C. Guardian 1 2 3 4 ###
Poor Low Moderate Well-Off
2. Socio-Economic Status 5,000 below 5,001-15,000 15,001 – 25,000 25,001 - up
1 2 3 4

Name of Students Educational Attainment Socio-

No. LRN Gender Economic Average
(Surname, First Name, Middle Initial) A. Father B. Mother C. Guardian Status
DepEd Region VI

PUPIL RISK PROFILE TEMPLATE

Electronic Tracking (eTracking) Tool for Pupils At Risk of Dropping Out (PARDO)
B
B. QUARTERLY ACHIEVEMENT e
g7
4i
SCORING GUIDE n
%
n
Approaching
Grading System Beginning (B) Developing (D) Proficient (P) Advanced (A) ai
Proficiency (AP)
n
Learning Areas 74% and below 75 - 79% 80 - 84% 85 - 89% 90% and above dg
Mother-Tongue Based MTB 1 2 3 4 5 Mother-Tong
b(
Mathematics MATH 1 2 3 4 5 Mathematics
eB
Araling Panlipunan AP 1 2 3 4 5 l)Araling Panli
Edukasyon sa Pagpapakatao EsP 1 2 3 4 5 oEdukasyon s
Music MUSIC 1 2 3 4 5 w
Music
Art ART 1 2 3 4 5 Art
Physical Education PE 1 2 3 4 5 Physical Edu
Health HEALTH 1 2 3 4 5 Health
###
###

Name of Students Learning Areas

No. LRN Average
(Surname, First Name, Middle Name) MTB MATH AP EsP MUSIC ART PE HEALTH
DepEd Region VI

PUPIL RISK PROFILE TEMPLATE

Electronic Tracking (eTracking) Tool for Pupils At Risk of Dropping Out (PARDOs)

C. QUARTERLY ATTENDANCE

SCORING GUIDE
Number of Days 40 days and
1 - 13 days 14 - 26 days 27 - 39 days
Present above
Equivalent Score 1 2 3 4

Name of Students
No. LRN First Quarter Attendance
(Surname, First Name, Middle Name)
DepEd Region VI

PUPILS RISK PROFILE TEMPLATE

Electronic Tracking (eTracking) Tool for Pupils At Risk of Dropping Out (PARDOs)

D. PARTICIPATION/INTEREST IN CLASS ACTIVITIES

SCORING GUIDE
Class Activities Never Seldom Sometimes Often Always
1. Does homework 1 2 3 4 5
2. Does seatwork 1 2 3 4 5
3. Participates in class recitations 1 2 3 4 5
4. Joins group discussions 1 2 3 4 5

5. Stays put in the classroom together with

1 2 3 4 5
Teacher/ classmates to accomplish school tasks

Class Activities
1. Does 2. Does 3. Participates 4. Joins 5. Stays put in
homework seatwork in class group the classroom
recitations discussions together with
Name of Students Teacher/
No. Average
LRN (Surname, First Name, Middle Name) classmates to
accomplish
school tasks
 DepEd Region VI

PUPILS RISK PROFILE TEMPLATE

Electronic Tracking (eTracking) Tool for Pupils At Risk of Dropping Out (PARDOs)

E. EMOTIONAL/PERSONAL ADJUSTMENTS
SCORING GUIDE
Contributing Factors Always Often Sometimes Seldom Never
1. Resist teacher’s prodding 1 2 3 4 5
2. Seeks help from the teacher/ classmates to accomplish 1 2 3 4 5
school tasks
3. Easily distracted (cannot stay focused on class activities) 1 2 3 4 5
4. Is a victim of verbal aggression 1 2 3 4 5
5. Has difficulty in socializing/ interacting with peers/ 1 2 3 4 5
classmates
Other Contributing Factor 4 Kms or more 3 - 3.9 Kms 2 - 2.9 Kms 1 - 1.9 Km Less than 1 Km
6. Distance of school from home 1 2 3 4 5
Very Bad Bad Moderate Good Very Good
7. Condition of the road and terrain 1 2 3 4 5

Contributing Factors
1. Resist teacher’s 2. Seeks help from 3. Easily distracted 4. Is a victim of 5. Has difficulty in 6. Distance of 7. Condition of the
Name of Students prodding the teacher/ (cannot stay verbal aggression socializing/ school from home road and terrain
No. LRN classmates to focused on class interacting with Average
(Surname, First Name, Middle Initial)
accomplish school activities) peers/ classmates
tasks
DepEd Region VI

PUPILS RISK PROFILE TEMPLATE

Electronic Tracking (eTracking) Tool for Pupils At Risk of Dropping Out (PARDOs)

F. HEALTH
SCORING GUIDE
Condition Always Often Sometimes Seldom Never
1. Sluggish/sleepy due to low nutritional level 1 2 3 4 5
and/or other health related reasons
Sickly Healthy
2. General health condition 1 2 3 4 5

Condition
1. Sluggish/sleepy due 2. General health
Name of Students to low nutritional level condition
No. LRN Average
(Surname, First Name, Middle Name) and/or other health
related reasons
DepEd Region VI December 15, 2022

PARDO PROFILE
Profile Form for Pupils At Risk of Dropping Out

Grade: 1 School ID: 115614

Section: A School Name: Anhawon ES
School Year: 2015 - 2016 District: Panay
Name of Teacher: Rosario S. Arenas Division: Capiz Region: VI - Western Visayas

Male Female Total Male Female Total

Number of Students: 0 0 0 Low Risk: 0 0 0
Medium Risk: 0 0 0
Number of PARDO: 0 0 0
High Risk: 0 0 0

A. Family B. Quarterly C. Quarterly D. Class E. Emotional/ F. Health

Name of Students Background Achievement Attendance Participation/ Personal
No. LRN Gender Interest in Class Adjustments AVERAGE RISK LEVEL Interventions
(Surname, First Name, Midlle Name)
 TOTAL NUMBER OF STUDENTS 75 0 0 0 0 0 0 LOW 0
Total Number of Male 0 MEDIUM 0
Total Number of Female 0 HIGH 0

PREPARED BY:

Rosario S. Arenas
Adviser NOTED:

Donald B. Delmo
School Head
 03+035Add your interventions below
Adopt a child program
Advocacy on anti-drugs, juvenile delinquency & other forms of vices
Barangay Scholarship Program
Capability building for teachers
Conduct Coping Mechanism Skills Dev’t Activity
Counselling
Counselling (Individual & Group)
Counselling and referral to specialist
Dialogue with parent
Differentiated instruction
Face to face interview
Feeding Program
Guidance Counselor-Student Dialogue
Health & Wellness Program
Home Visitation
Intensify implementation of Child Protection Policy
Meetings with teachers on CFSS
Modular Instruction
Modular Instruction
Night Class
Open High School Program (OHSP)
Peer Mentoring
Refer to specialists
Referral to DSWD.
Remedial Class
Responsible Parenting Seminar-Workshop
Revitalized Homeroom Guidance Program
School Head – Teacher
School Head-Teacher Dialogue
Strengthen ICL
Teacher-Student Dialogue
DepEd Region VI

PARDO SUMMARY
Graphical Presentation of PARDOs

Grade: 1 School ID: 115614

Section: A School Name: Anhawon ES
School Year: 2015 - 2016 District: Panay
Name of Teacher: Rosario S. Arenas Division: Capiz Region: VI - Western Visayas

Male Female Total

Number of Students: 0 0 0

Number of PARDO: Male Female Total

Low Risk: 0 0 0
Medium Risk: 0 0 0
High Risk: 0 0 0
Total Number of Pupils Rated 0 0 0
No. of Students

Low Risk:
Medium Risk:
50 High Risk:
45
40
35 0
30 0
25
20 0
15 0
10
5 0
0 0

Male
Female