7

COMPUTER SCIENCE 1
Guided Learning Activity Kit
Get to Know the MS Word
Quarter 2- Week 1

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Computer Science 1 – Grade 7
Guided Learning Activity Kit
Get to Know the MS Word
Quarter 2- Week 1

Republic Act 8293, section 176 states that: No copyright shall subsist in any
work of the Government of the Philippines. However, prior approval of the
government agency or office wherein the work is created shall be necessary for
exploitation of such work for profit. Such agency or office may, among other things,
impose as a condition the payment of royalties.

Borrowed materials (i.e., songs, stories, poems, pictures, photos, brand

names, trademarks, etc.) included in this module are owned by their respective
copyright holders. Every effort has been exerted to locate and seek permission to
use these materials from their respective copyright owners. The publisher and
authors do not represent nor claim ownership over them.

Guided Learning Activity Kit Development Team

Writer: Edna Agbanglo-Calimlim
Editor: Aldron Q. Riano
Reviewer: Rogelia L. Fastidio
Illustrator: Edna Agbanlo-Calimlim
Layout Artist: John Paul C. Paje EdD
Management Team: Leonardo D. Zapanta EdD, CESO V
Michelle Ablian-Mejica EdD
Manolito B. Basilio EdD
Evelyn D. Tarrayo EdD
Garry M. Achacoso
Rachelle C. Diviva

Printed in the Philippines by Department of Education

Region III
Schools Division of Zambales
Zone 6, Iba, Zambales
Tel./Fax No. (047) 602 1391
E-mail Address: zambales@deped.gov.ph
Website:www.depedzambales.ph
 Get to Know MS Word

Introduction

Where do you usually do your work, like your modules? Of course,

most of the time it will be on a work area, which may be a place in your
home where you can have easy access to all your needed tools and gadgets.
With computers, the work area is where users’ complete tasks on their
computers. For example, the desktop is considered a work area. A
program such as a text editor, word processor, or spreadsheet, the location
where you are typing text is considered the work area.

Learning Competency

Demonstrate skills in using word processing software to compose

effective and well-organized documents.

Objectives

At the end of this Guided Learning Activity Kit, you are expected to

1. identify the parts of MS Word work area;

2. give the functions of the parts of the MS Word work area; and
3. familiarize with the MS word Interface.

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 Review

Are you familiar with the acronyms below? Can you name them?
1. FB stands for __________.
2. IG stands for ___________.
3. G+ stands for ___________.
4. YT stands for ___________.
5. WYSIWYG stands for _______________.

I know you may be very familiar with the first acronyms, what about
the last? WYSIWYG is an acronym which means, What You See Is What
You Get, which is what the Microsoft Word is, as a word processor.

Discussion

Microsoft Word is a word processing application that allows you to create

a variety of documents, including letters, resume’, and more. You will learn
how to navigate the Word interface and become familiar with some of its
most important features, such as the Ribbon, Quick Access Toolbar, and
Backstage view.

You will see in the figure below the parts of the MS Word work area.
Familiarize yourself in their functions.

1. Quick Access Toolbar – access common commands no matter which

tab is selected. By default, it includes the Save, Undo, and Redo
commands.

2. Ribbon – contains all the commands you will need to perform common
tasks in Word. It has multiple tabs, each with several groups of
commands.

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3. Help bar – allows you to search for commands, which is especially
helpful if you do not remember where to find a specific command.

4. Microsoft account information – you can view your profile, and also
switch accounts.

5. Command Group – each group contains a series of different

commands. Simply click any command to apply it. Some groups also
have an arrow in the bottom-right corner, which you can click to see
even more commands.

6. Ruler – is located at the top and to the left of your document. It makes
it easier to make alignment and spacing adjustments.

7. Document Pane – where you will type and edit text in the document.

8. Scroll Bar – Click and drag the vertical to move up and down through
the pages of your document.

9. Page and Word Count – you can quickly see the number of words and
pages in your document.

10. Documents Views – There are three ways to view a document:

• Read Mode displays your document in full-screen mode.
• Print Layout is selected by default. It shows the document as
it would appear on the printed page.
• Web Layout shows how your document would look like a
webpage.

11. Zoom Control – Click and drag the slider to use the zoom control.

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 Quick Access Toolbar
Help

Microsoft Account
Ribbon

Scroll Bar
Command Group
Ruler

Documents Pane
Documents View
Zoom Control
Page and Word Count

Figure 1: Parts of the MS Word Interface

Working with the Word Environment

Let us get to know the different tabs and icons in the Word environment

1. The Ribbon Interface

This contains multiple tabs, which you can find near the top of the
Word window.

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Each tab contains several groups of related commands.

Some groups also have a small arrow in the bottom-right corner that
you can click for even more options.

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2. Quick Access Toolbar
To add commands to the Quick Access Toolbar:
A. Click the drop-down arrow to the right of the Quick Access Toolbar.

B. Select the command you want to add from the menu.

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 C. The command will be added to the Quick Access Toolbar.

To show or hide the Ruler:

1. Click the View tab.
2. Click the checkbox next to Ruler to show or hide the Ruler.

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3. Backstage view
Backstage view gives you various options for saving, opening a file,
printing, and sharing your document. To access Backstage view, click
the File tab on the Ribbon.
Return to word

New Blank Document

Open Document

Information Pane

Save and Save As

Print
Share

Export

Close

Account

Options

Figure 3. Parts of the Backstage View

Functions of the different parts of the Backstage View

a. Return to word – You can use the arrow to close Backstage view and
return to Word.

b. Information Pane – will appear whenever you access Backstage view.

It contains information on the current document. You can also
inspect the document to remove personal info and protect it to keep
others from making further changes.

c. New Blank Documents – you can choose from a large selection of

templates.

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d. Open Document – you can open documents saved to your computer
or to your OneDrive.

e. Save and Save as – to save documents to your computer or your

OneDrive into another file type like PDF, XPS, webpage and other
version of Word.

f. Print Pane – can change the print settings and print your document.
You can also see a preview of your document.

g. Share – you can invite people to view and collaborate on your

document.

h. Export – your document in another file format, such as PDF/XPS.

i. Close – click here to close the current document.

j. Account Pane – you can access your Microsoft account information,

modify your theme, and background, and sign out of your account.

k. Options – you can change various Word. For example, you can control
the spelling and grammar check settings, Auto Recover settings, and
language preferences.

4. Starting a Document
The document is known as Word. To start a project in word you need
to create new documents, which can either be blank or from a template.
You will also need to know how to open an existing document.
a. To start a new blank document:
1) Select the File tab to access Backstage view.
2) Select New, then click Blank document.
3) A new blank document will appear.

b. To start a new document from a template:

A template is a predesigned document you can use to create a
new document quickly. Templates often include custom formatting
and designs.
1) Click the File tab to access Backstage view, then select New.

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 2) Several templates will appear below the Blank document option.
You can also use the search bar to find something more
specific. In our example, we will search for a flyer template.

3) When you find something you like, select a template to preview

it.

4) A preview of the template will appear. Click Create to use the

selected template.
5) A new document will appear with the selected template.

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To open an existing document:

1) Navigate to Backstage view, then click Open.

2) Select This PC, then click Browse. Alternatively, you can choose
OneDrive to open files stored on your OneDrive.

3) The Open dialog box will appear. Locate and select your document,

4) then click Open.

5) The selected document will appear.

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To convert a document:

1) Click the File tab to access Backstage view, then locate and select the
Convert command.

2) A dialog box will appear. Click OK to confirm the file upgrade.

3) The document will be converted to the newest file type.

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 Activities

Guided Practice 1
Directions: Look carefully at the jumbled words pointed to the parts of the
Word work area. Identify them by unscrambling the words. Write your
answers on the space provided or another sheet of paper.

1. QUACLSICAECS TOOKB R 2. ERHP BAL

4. MSC UCOTNA
3. ORBBIN

7. ACRO LRBSL
5. CMMNROA GDOUPS
6. RELUR

8. E CUMEDTOPANN

10. LOOMZCONRT O
9. ROTDW OUNC

1. ___________________ 6. ______________________

2. ___________________ 7. ______________________

3. ___________________ 8. ______________________

4. ___________________ 9. ______________________

5. ___________________ 10. _____________________

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Guided Practice 2

Given is the Backstage View of the Word. With the given shapes and
instruction, identify in the figure, what is being described. The first one is
done for you.

1. This is used to close the backstage view and return to word. Use a
circle ( ) and identify this part in the figure.

2. Click on this if you want to print your document. Use a square ( ) in

identifying this in the figure.

3. What do you click on if you want to change or control the spelling or

grammar? Underline it.

4. This will always appear whenever you access Backstage view,

contains information on the current document. Highlight your
answer.

5. You can access this to modify your theme, and background. Draw this
smiley near it.

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 6. Use this to save your document to your document or your OneDrive.
Show this using an arrow.

7. This should be use if you want to invite people to view and collaborate
on our document. Use this triangle ( ) to show that you know it.

8. To find a document saved in your computer or OneDrive, click this.

Use ( ) to identify it.

9. What should be clicked if you want you document to be in another

format such as PDF or XPS. This will show you know it ( ).

10. When you click on this, as you open word, you can choose from a
large selection of templates. Identify with this ( )

Independent Practice
Directions: Create a new document, using a template for a letterhead. Then
save in your computer, using the file name format: Last Name_First
Name_Grade and Section_my document. Take a screenshot and have it
printed for submission or submit it online through Messenger.

Assessment

Directions: Choose the correct answer from the given options. Write your
answer on a separate sheet of paper.

1. You want to access the Save, Undo and Redo command, what should
you click?
a. Ribbon
b. b. Help bar
c. c. Ruler
d. d. Quick Access Tool bar

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 2. While doing your document, you want to see the alignment and spacing
adjustment, this is what you should click
a. Ruler
b. b. Ribbon
c. c. Page count
d. d. Scroll bar

3. You’re doing an essay given in the Reflection part of your Learning

Activity Sheet, your teacher instructed that it should have only 500
words, where can you find the info on the number of words?
a. Ruler
b. Help bar
c. Scroll bar
d. Page and word count

4. What type of document view will show you the document as it would
appear on the printed page?
a. Read mode
b. Print layout
c. Web layout
d. All of the above

5. Since your eyesight has become poor due to fatigue in using gadgets,
you need to have to see your documents bigger, where can you find it?
a. Ruler
b. b. Help bar
c. c. Zoom control
d. d. Scroll bar

6. Which of the following contains multiple tabs, where you can find near
the top of the Word window?
a. Ruler
b. Backstage view
c. Ribbon interface
d. Quick Access Toolbar

7. Which of the following gives you various options for saving, opening a
file, printing, and sharing your document
a. Ruler
b. Backstage view
c. Ribbon interface
d. Quick Access Toolbar

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8. To create a document, you can do the following, EXCEPT
a. Select a new blank document
b. Select from different templates
c. Open an existing document
d. Convert and existing file

9. A tab also contains several groups of related commands, you can access
this through
a. An arrow in the bottom-left corner
b. An arrow in the bottom-right corner
c. An arrow in the upper-left corner
d. An arrow in the upper-left corner

10. How can you add commands to the quick access toolbar?
a. Click the drop-down arrow to the right of the quick access toolbar
b. The command will be added to the quick access toolbar
c. Select the command you want to add from the menu
d. All of the above

Reflection

Directions: Fill in the blank with your perceptions about the discussion.
Copy the sentences in your answer sheets and fill in the blank.

I learned about
___________________________________________________________________________
___________________________________________________________________________
__________________________________________________________________________.

Knowing about this topic helps me

___________________________________________________________________________
___________________________________________________________________________
__________________________________________________________________________.

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 This topic reminds me of
___________________________________________________________________________
___________________________________________________________________________
__________________________________________________________________________.

The part I know most about is

___________________________________________________________________________
___________________________________________________________________________
__________________________________________________________________________.

The part that is most confusing is

___________________________________________________________________________
___________________________________________________________________________
__________________________________________________________________________.

I would like to know more about

___________________________________________________________________________
___________________________________________________________________________
__________________________________________________________________________.

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 References

Arthur, Luke. 2020. “The Screen Elements of Microsoft

Word”. Techwalla.Com. Accessed November 2.
https://www.techwalla.com/articles/the-screen-elements-of-
microsoft-word.

Gralla, Preston. 2019. “Office 2016 And 2019 Cheat

Sheets”. Computerworld.Com.https://www.computerworld.com
/article/3240544/word-2016-and-2019-cheat-sheet.html.

Tan, Ma. Melizza, Anthony Joseph Ocampo, and Ma. Estermin

Saroca. 2002. Computing for Life Office Applications: Word,
Excel, Powerpoint. Quezon City: FNB Educational, Inc.

Wright, Lucy. 2020. “The History of Microsoft Word”. Core.Co.Uk.

https://www.core.co.uk/blog/blog/history-microsoft-word

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 Acknowledgment

The Schools Division of Zambales would like to express its heartfelt

gratitude to the following, who in one way or the other, have contributed to the
successful preparation, development, quality assurance, printing, and distribution
of the Quarter 2 Guided Learning Activity Kits (GLAKs) in all learning areas across
grade levels as a response to providing the learners with developmentally-
appropriate, contextualized and simplified learning resources with most essential
learning competencies (MELCs)-based activities anchored on the principles of
guided learning and explicit instruction:

First, the Learning Resources (LR) Development Team composed of the

writers and graphic artists for devoting much of their time and exhausting their
best efforts to produce these indispensable learning kits used for the
implementation of learning delivery modalities.

Second, the content editors, language reviewers, and layout evaluators

making up the Division Quality Assurance Team (DQAT) for having carefully
evaluated all GLAKs to ensure quality and compliance to DepEd standards;

Third, the Provincial Government of Zambales, for unceasingly extending its

financial assistance to augment the funds for the printing of these learning
resources for use by learners and parents at home.

Fourth, the teacher-advisers and subject teachers, in close coordination

with the school heads, for their weekly distribution and retrieval of the GLAKs and
for their frequent monitoring of the learners’ progress through various means; and

Finally, the parents and other home learning facilitators for giving the
learners the needed guidance and support for them to possibly accomplish the
tasks and for gradually helping them become independent learners.

To deliver learning continuity in this challenging circumstance would not be

possible without your collective effort and strong commitment to serving our
Zambaleño learners.

Again, our sincerest thanks!

The Management Team

 For inquiries or feedback, please write or call:

Department of Education – Region III - Schools Division of Zambales

Learning Resources Management Section (LRMS)
Zone 6, Iba, Zambales
Tel./Fax No. (047) 602 1391