PNTC COLLEGES

Zone III, Lt. Cantimbuhan St. Poblacion, Dasmariñas City

ACTIVITY SHEET
Name ADELAN JOEL JR C. Year and Section MT NPBST 31 A2
Course Code SHP 303 Course Title SHIP SURVEY AND VETTING
INSPECTION
Module Number MODULE 7 Content Topic SIRE INSPECTION CHECKLIST
Teacher Capt. Edgardo Tabunan Date NOV 14, 2022

PART 1. EVALUATE

1. What must be reviewed by the Master and report the deficiency immediately to the operator
immediately?
▪ The responses recorded in the Vessel Inspection Questionnaires (the Inspection Element) serve as
the basis for development of the second element of the Vessel Inspection Procedure (the Report
Element) distributed under the programme. The inspector’s completed VIQ must be reviewed by
the submitting company prior to processing in the SIRE system and transmission to the vessel
operator.

2. How does the operator prove that he has complied with the ISM Code requirements?
▪ The Company should ensure that the safety management system operating on board the ship
contains a clear statement emphasising the Master’s authority. The Company should establish in
the safety management system that the Master has the overriding authority and the responsibility
to make decisions with respect to safety and pollution prevention and to request the Company’s
assistance as may be necessary. (ISM Code 5.2) Notes:
3. What shall be in place and recorded in carrying out regular inspections of cargo and ballast tanks,
void spaces, trunks and cofferdams by the vessel’s personnel.
▪ Ballast tanks should be inspected annually. In the case of gas carriers, ballast tanks, and void
spaces, cofferdams, and hold spaces should be inspected annually. Records of all inspection results
should be maintained. These should include a plan of each compartment with all its boundaries and
should at least contain details and the location of:
▪ Structural deterioration and failure;
▪ Extent of corrosion, pitting and wastage;
▪ Extent of deterioration of any coating;

4. What must be provided to the vessel in relation to the Volatile Organic Compounds?
A tanker carrying crude oil shall have on board and implement a VOC management plan approved by
the Administration. Such a plan shall be prepared taking into account the guidelines developed by the
Organization.
1) provide written procedures for minimizing VOC emissions during the loading, sea passage and
discharge of cargo;
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Zone III, Lt. Cantimbuhan St. Poblacion, Dasmariñas City

2) give consideration to the additional VOC generated by crude oil washing;

3) identify a person responsible for implementing the plan; and
4) for ships on international voyages, be written in the working language of the master and officers
and, if the working language of the master and officers is not English, French or Spanish, include a
translation into one of these languages.
5) (MARPOL Annex VI.15.6) All oil tankers >400gt carrying crude oil are required to have an approved
VOC Plan before 1 July 2010. If the vessel is not designated to carry crude oil, then the question
should be answered 'NA'.

5. Describe the items to be completely completed and the certificates provided?

▪ e-ORB oil record book logs are being accepted by a number of flag states now meeting the
requirements of MEPC.1/Circ. 736/Rev. 2 guidelines in lieu of paper based systems. If electronic oil
records books are in use inspectors should verify flag state approval for the system.
▪ The IOPP Form B (2.2.2) indicates whether a vessel is fitted with a 15-ppm oily water separator and
15 ppm oil content meter fitted with an alarm and automatic stopping device. Discharge of bilges
or transfer from a bilge holding tank to overboard through this equipment should be recorded in
section D of the ORB.
▪ Section E should be used ONLY in cases where automatic starting systems that are activated by
float switches in bilge wells or bilge holding tanks. Such systems are rarely encountered on oil
tankers. Transfer from bilge wells to the bilge holding tank must also be recorded under section D
15.3
▪ Where a voluntary declaration of quantities retained on board in oily bilge water holding tanks is
entered in the Oil Record Book, Part I, the entry should be made under Code (I) (Additional
operational procedures and general remarks); and the heating of oil residue (sludge) as a method
of reducing its volume by evaporation should be recorded in the Oil Record
▪ Book, Part I, under Code (C) (Collection, transfer and disposal of oil residues (sludge)),
paragraph12.4. (MEPC 1/ Circ.640). Guidance on the completion of the Oil Record Book Part 1 can
be found in MEPC.1/Circ736.
▪ When reviewing records, inspectors need only review documents that go back no more than the
last two internal audits or 9 months, whichever the greater and which have been completed under
the current ship management operation.

6. What must the vessel be provided and if the records are maintained on the regular inspections of
cargo and ballast tanks, void spaces, trunks and cofferdams by the vessel’s personnel?
▪ Structural deterioration and failure.
▪ Extent of corrosion, pitting and wastage.
▪ Extent of deterioration of any coating.
▪ Any leakages in bulkheads or pipework.
▪ The condition of cargo handling and monitoring equipment.
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Zone III, Lt. Cantimbuhan St. Poblacion, Dasmariñas City

▪ Extent of sediment build-up.

▪ Record dates of last Cargo and Ballast tank inspections.
7. What must the ship possesses in relation to ship energy?
▪ A certificate and the name of its issuing authority.
8. How does a ship comply with the Minimum Safe Manning Document?
▪ The IMO Resolution A.890 (21) Principles of Safe Manning addresses the functions to be addressed
when determining the safe manning of a vessel, including navigation, cargo handling, safety,
engineering, electrical and electronic engineering, radio communications and maintenance.
9. What shall be provided to the SIRE inspectors that the vessel has complied with the STCW and flag
administration regarding the working hours and rest hours?
Records should be kept for the Master; officers and all other members of the ships complement to the
specific ILO format.
Given the importance attached to ensuring the proper management and recording of seafarers’ hours
of work and rest, it is recommended that purpose-developed software is used. However, the basis for
calculating hours of rest should be demonstrated as being consistent with the Conventions’
requirements and, where applicable, with the interpretations of the OCIMF paper. OCIMF require that
the term ‘any 24 hours’ is interpreted and applied literally and is not linked to calendar days or a fixed
time of starting work or rest. It should be ensured that, at any time during the working period, in the
past 24 hours the seafarer should always be in compliance with the requirements for a minimum of 10
hours rest which has been divided into no more than 2 periods, one of which is to be a minimum of 6
hours.
The ILO format “Working Hours Record” contains columns for:
▪ “Hours of rest in 24-hour period”
▪ “Hours of Rest in any 24-hour period” A figure of less than 10 in this column indicates a day when
non-conformance has occurred.
▪ A third column should indicate the “Hours of rest in any 7-day period” A figure of less than 77 in this
column indicates a non-conformance has occurred.
10. What should officers be familiar with in the operation of messages on the GMDSS?
▪ The OOW should be familiar with the procedures for sending distress, urgency and safety messages
contained in the International Aeronautical and Maritime Search and Rescue Manual Volume III
(IAMSAR Vol III), Section 4. Particular care should be taken to ensure that alerts and messages sent
by DSC, radio-telephony and satellite communications are given an appropriate priority.

Form No. BPM2-CME 20 F-010

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 PNTC COLLEGES
Zone III, Lt. Cantimbuhan St. Poblacion, Dasmariñas City

PART 2. EXTEND

1. How will the officers and SIRE inspectors attest that there are indications of structural problem?
▪ Requirement that an oil tanker over five years of age shall have on board a complete file of survey
reports, including the results of all scantling measurement required, as well as the statement of
structural work carried out. This file may be provided at the time of delivery but should, in all cases,
be available on board at least one year prior to the vessel’s fifth anniversary. The file shall be
accompanied by a Condition Evaluation Report containing conclusions on the structural condition
of the ship and its residual scantlings.
▪ Inspection of the hull should include checking for any evidence of structural problems including
collision contact or distortion from heavy weather.

2. What should Deck Officer possess who if they have immediate responsibility for cargo transfer as
applicable to the type of cargo being carried?
▪ Officers and ratings assigned duties and responsibilities related to cargo or cargo equipment on oil,
chemical or liquefied gas tankers shall hold a certificate in basic training for oil, chemical operations
or liquefied gas tanker operations. (STCW Reg V/1-1.1 and 2.1).
▪ Masters, chief engineer officers, chief mates, second engineer officers and any person with
immediate responsibility for loading, discharging, care in transit, handling of cargo tank cleaning or
other cargo related operations on oil, chemical or liquefied gas tankers shall hold a certificate in
advanced training for oil, chemical or liquefied tanker cargo operations. (STCW Reg V/1-1.3, 1.5 or
2.3).
▪ The qualification and experience requirements for obtaining such basic and advanced training
certificates are set out in STCW Regulations V/1-1 and V/1-2.
▪ The term "Person with immediate responsibility" as used in paragraphs 3 and 5 of regulation V/1-1
and paragraph 3 of regulation V/1-2 means a person being in a decision-making capacity with
respect to loading, discharging, care in transit, handling of cargo, tank cleaning or other cargo
related matters". (STCW Code B V-1).
▪ It is interpreted that a 'Person with immediate responsibility' includes all watch keeping officers in
charge of cargo related operations whether the vessel is at sea or in port. This includes 2nd Officer,
3rd Officer, 4th officer, Gas/Cargo engineer. It should be noted that persons with immediate
responsibility may include pumpman and other ratings engaged in direct supervision of the cargo
operation.

Form No. BPM2-CME 20 F-010

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