Annexure-I

PROPOSAL SUBMISSION LETTER

(To be filled in Company/Firm/Hotel’s letter head)

------------------------
IRCTC LTD.
Regional Office: SMR Arcade 1st Floor
# 82, Dr Rajkumar Road
Rajaji Nagar-2nd Block
Bengaluru- 560010, Karnataka State.
------------------------

Sub: Offer(s) for Hotel Accommodation to be utilized by IRCTC Ltd. for its customers or/and in its
tour packages.

1. I/We am/are interested in offering special rates of my / our hotel/ hotels to IRCTC Ltd. for the
use of its customers and in Tour packages.

2. I/We have/had read, understood and accept/agree to the terms and conditions in the RFQ
document

3. I/We have duly signed and stamped on each page of the RFQ document.

4. I/We understand that IRCTC Ltd. reserve the right to reject, accept or consider any offer
without assigning any reason whatsoever.

5. Hotel Profile is enclosed at Annexure II.

6. Our financial offer in the desired format as per Annexure III is enclosed.

7. The validity of the empanelment will be Two (02) Years from the date of issue of LOA. The
same is extendable on mutual terms and conditions.

8. The offered rate are valid for the period -------------------- to----------------.

9. The financial offer will remain open for acceptance for 120 days from the date of submission of
offer.

We hereby submit our Proposal along with signed and stamped copies of all pages/Annexures of
the RFQ document for the same.

We understand IRCTC Ltd. is not bound to accept any Proposal you receive.

Yours sincerely,

Signature of Authorized Signatory

Name & Designation.

Date & Place :

Company Seal.

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 Annexure-II
A ) Hotel Profile
1. Name of the Firm: HOTEL GEO ( A UNIT OF RADIENT NEST PRIVATE LIMITED)

2. Name of hotel: HOTEL GEO

3. Address: : 18 2A 4 1B BASAVANPURA C K PALYA ROAD,17 KM

BANGALORE,KARNATAKA
INDIA-560083

4. Name of CEO/GM/Front Office Manager: HERBERT EMMANUAL THADATHIL

5. Registration certificate: (pls. enclose copy of registration certificate)

6. Address and contact details:

Sales And Marketing team Reservation/Duty Manger’s

information information
Name GINO PULICKAN VASANT RASMINOL
Contact no. 9746459432 8592000074
E mail id hotelgeoblr@gmail.com hotelgeoblr@gmail.com

7. No. of rooms in the hotel as per room category

S.No. Category of rooms No. of Rooms
1 NON-AC Single
2 Standard AC Double
3 Standard AC Single
4 Deluxe AC Double
2 Deluxe AC Single
3 Family Suit

8. No. of restaurants: ONE

9. Coffee shops (if any): NIL

10. Bar: NIL

11. Other facilities/amenities available in the hotel:-

24 Hour Room service: No Travel Desk: Yes

Health Club: No Spa: No
Swimming Pool: No Conference Room: Yes
12. Star Accreditation (If any) NIL

B) Bank Account Details:

(i) Bank Address :THE FEDRAL BANK LIMITED, St.MARKS ROAD BANGALORE,

560001

(ii) Account Type :

 (iii) Account Number :11040200032228

(iv) MICR Code : 560049003

(v) IFSC Code :FDRL0001104

(vi) One Cancelled Cheque :

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Annexure-III

Performa for Financial Offer

The offer should be submitted as per the following terms:

A) Validity of Rates:- From ...................To.............................
B) Check in Time-------24HRS---and Check Out Time----24HRS-----------------
C) The offered rates should be inclusive of all Taxes.
D) Room Rates:-
(i) Separately for each plan:-
Lean Season Peak season
(Period from ----to (Period from---to
No. of
TYPE OF ----) ----)
Rooms Meal
ROOM Occupancy
in Plan
AC/NAC Spl rate to
Hotel Rack Rack Spl rate to
IRCTC
Rate Rate IRCTC Ltd.
Ltd.
NAC 6 CP Single 1500
STANDAR Double NIL
D Extra person NIL
Child with bed NIL
Child without NIL
bed
Single 2200.00
Double 2700.00
36 CP Extra person 750.00
AC Child with bed 750.00
STANDAR Child without 250.00
D bed
Single
Double
MAP Extra person
Child with bed
Child without
bed
Single
Double
AP Extra person
Child with bed
Child without
bed
 Lean Season Peak season
(Period from ----to (Period from---to
No. of
TYPE OF ----) ----)
Rooms Meal
ROOM Occupancy
in Plan
AC/NAC Spl rate to
Hotel Rack Rack Spl rate to
IRCTC
Rate Rate IRCTC Ltd.
Ltd.
AC- 21 CP Single 2200.00
DELUXE Double 2900.00
Extra person 750.00
Child with bed 750.00
Child without NIL
bed
Single 4000.00
Double 4000.00
CP Extra person 750.00
AC- 4 Child with bed 750.00
FAMILY Child without NIL
SUIT bed
Single
Double
MAP Extra person
Child with bed
Child without
bed
Single
Double
AP Extra person
Child with bed
Child without
bed

* Pls. add extra rows for additional type of rooms in this format.
Note:-
* Pls. specify the age group to be considered as child for above rates. From -----to ------years.
* Pls specify Inclusions in the special rate offered to IRCTC Ltd. such as Wi Fi, complimentary services
like Tea/coffee maker, English newspaper, 2 one litre Mineral water bottles in room daily
etc:---------------------------------------------------------------------------------------------------------------------------------
-----------------------------------------------------------------------------------------------------
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 (ii) Sunrise to Sunset stay – 12 hours (7 AM – 7 PM):-
Lean Season Peak season
(Period from ----to (Period from---to
No. of
TYPE OF ----) ----)
Rooms Meal
ROOM Occupancy
in Plan
AC/NAC Spl rate to
Hotel Rack Rack Spl rate to
IRCTC
Rate Rate IRCTC Ltd.
Ltd.
AC Single 1200
DELUXE Double 1400
EP Extra person
Extra Child
Single 1350
CP Double 1600
Extra person 250
Extra Child NIL
Single
MAP Double
Extra person
Extra Child
Single
AP Double
Extra person
Extra Child
AC Single 1350
DELUXE Double 1500
EP Extra person
Extra Child
Single 1350
CP Double 1600
Extra person 250
Extra Child NIL

(iii) Wash and Change Rates for 3 - 5 hrs. :-

Lean Season Peak season
(Period from ----to (Period from---to
No. of
TYPE OF ----) ----)
Rooms Meal
ROOM Occupancy
in Plan
AC/NAC Spl rate to
Hotel Rack Rack Spl rate to
IRCTC
Rate Rate IRCTC Ltd.
Ltd.
AC Deluxe Single 750
Double 1000
EP Extra person
Extra Child
Single 950
CP Double 1200
Extra person 250
Extra Child 250

E) Supplementary rates:-
 (i) Early Checkin supplementary charges (pre 2 hours upto 5 hours from the standard
checkin time) on applicable offered tariff for European Plan. 0-------%

(ii) Late Checkout supplementary charges (late checkout beyond 2 hours upto 5 hours
from the standard checkout time) on applicable offered tariff for European Plan.
----------50--%

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(iii) Charges for additional Meals

Breakfast buffet Lunch buffet Dinner buffet per Hi Tea/ Snacks buffet per person
per person (Rs.) per person person (Rs.) (Rs.)
(Rs.)

(iv) Supplementary Charges (If Any) such as Christmas, New Year Eve, Any other black out dates
etc. pls. speify

E) Others:-

(i) Group Booking:- Additional discount in terms of % on the above offered spl. rates to IRCTC Ltd.
for group bookings, i.e requirement of more than 10 or more rooms at one go ---------%.
(ii) Applicable Taxes (GST on tariff., Meals etc.) to be specified:-
(GST is subject to change as per GOI Guidelines, The same shall be calculated at the prevailing rate at the
time of utilization).
(iii) FOC – applicable FOC policy
(iv) Applicable Cancellation policy would be as under:-

S.N Cancellation Days/Hours before Check in Date/Time

Charges
1. Nil -----------1--Days/----------Hrs.
2. 25 % ---------Days/Hrs -----to---------Days/Hrs -----
3. 50 % ---------Days/Hrs ---0--to---------Days/Hrs --23---
4. 100 % ---------Days/Hrs -----to---------Days/Hrs -----

I/We hereby certify that the details given above about the company is true to my knowledge and
belief and also agree to provide hotel accommodation to IRCTC Ltd. on the rates mentioned above for
the period given above. The rates if needed to be revised will be revised with mutual consent.

Date: Company Seal AUTHORISED SIGNATORY

Name:
Designation:
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