DESCRIPTIVE

CATALOGING I
Asst. Prof. Mark Anthony Santos
University of the Philippines School of Library and Information Studies
2022 LIS Enrichment Program
Philippine Association of Teachers of Library and Information Science, Inc.
(PATLS)
CATALOGS AND
CATALOGING
Catalog
• “An organized compilation of bibliographic metadata that represents the holdings
of a particular institution and/or resources accessible in a particular location”
(Joudrey, Taylor, & Miller, 2015).
• “A comprehensive list of the books, periodicals, maps, and other materials in a
given collection, arranged in systematic order to facilitate retrieval (usually
alphabetically by author, title, and/or subject)” (Reitz, 2014).
The Need to Prepare Catalogs (Joudrey,
Taylor, & Miller, 2015)
• Small private libraries and classroom libraries have little need for a catalog.
• Major reasons for a catalog in large library collections:
• Retrieval
• Inventory
C. A. Cutter’s “Objects of the Catalog”
(Chan & Salaba, 2016)
1. To enable a person to find a book of which any of the following is known:
a) The author
b) The title
c) The subject

2. To show what the library has in terms of the following:

a) A given author
b) A given subject
c) A given kind of literature

3. To assist in the choice of a book with respect to the following:

a) Its edition (bibliographically)
b) Its character (literary or topical)
“Paris Principles” (Statement of principles adopted by the
International Conference on Cataloguing Principles, 1961)
The catalog should be an efficient instrument for ascertaining:
1. Whether the library contains a particular book specified by
a) Its author and title, or
b) If the author is not named in the book, its title alone, or
c) If author and title are inappropriate or insufficient for identification, a suitable
substitute for the title; and

2. Which
a) Works by a particular author, and
b) Editions of a particular work are in the library.
Objectives and Functions of the
Catalogue (IFLA, 2009)
The catalogue should be an effective and efficient instrument that enables a user:
• To find bibliographic resources in a collection as a result of a search using
attributes or relationships of the resources:
• To find a single resource
• To find sets of resources representing
• All resources belonging to the same work
• All resources embodying the same expression
• All resources exemplifying the same manifestation
• All resources associated with a given person, family, or corporate body
• All resources in a given subject
• All resources defined by other criteria (language, place of publication, publication date, content
type, carrier type, etc.), usually as a secondary limiting of a search result;
Objectives and Functions of the
Catalogue (IFLA, 2009) (cont.)
• To identify a bibliographic resource or agent;
• To select a bibliographic resource that is appropriate to the user’s needs;
• To acquire or obtain access to an item described; or to access, acquire, or obtain
authority data or bibliographic data;
• To navigate within a catalogue and beyond.
Forms of Catalogs (Chan & Salaba, 2016)
• Book catalogs
• Card catalogs
• Microform catalogs
• Online catalogs
• CD-ROM catalogs
Criteria in Judging a Catalog (Joudrey,
Taylor, & Miller, 2015)
• A catalog should be flexible and up to date.
• A catalog should support the internationally accepted functions of finding,
identifying, selecting, obtaining, and navigating.
• A catalog should be constructed so that all metadata can be quickly and easily found.
• A catalog should have authority control so that users may identify what they seek and
easily navigate the system.
• A catalog should contain enough metadata to allow users to select resources and to
obtain those that they need.

• A catalog should be easy to search, with clear instructions and with explanations
of the comprehensiveness of a search.
Criteria in Judging a Catalog (Joudrey,
Taylor, & Miller, 2015) (cont.)
• A catalog should have a search results display that is clear, understandable, and
uncluttered.
• A catalog should be accessible to all users, regardless of whether they are
sophisticated computer users and of whether they are persons who have
disabilities.
• A catalog should be economically prepared and maintained.
MARC 21
MARC
• Machine-Readable Cataloging
• Standard used for the representation and communication of bibliographic and
related information in machine-readable form (MARBI, 1996).
• Developed by Henriette Davidson Avram in 1968.
MARC Record Elements
• A MARC record involves three elements:
• The structure of MARC records is an implementation of national and international
standards, e.g., Information Interchange Format (ANSI Z39.2) and Format for
Information Exchange (ISO 2709).
• Content designation, the codes and conventions established to identify explicitly and
characterize further the data elements within a record and to support the manipulation
of those data, is defined in the MARC 21 formats.
• The content of most data elements is defined by standards outside the formats, e.g.,
Anglo-American Cataloguing Rules, Library of Congress Subject Headings, National
Library of Medicine Classification. The content of other data elements is defined in the
MARC 21 formats.
Examples of MARC Versions
• LC-MARC – Initially known as MARC until the release of USMARC
• USMARC – version for the United States
• CAN/MARC – version for Canada
• UKMARC – version for the United Kingdom
• RUSMARC – version for Russia
• UNIMARC – UNIversal MARC
• MARC 21 – harmonization of USMARC and CAN/MARC
MARC 21 Formats
• Bibliographic Data – for encoding data elements needed to describe, retrieve, and control
various forms of bibliographic material.
• Holdings Data – for encoding data elements pertinent to holdings and location data for all
forms of material
• Authority Data – for encoding data elements that identify or control the content and
content designation of those portions of a bibliographic record that may be subject to
authority control.
• Classification Data – for encoding data elements related to classification numbers and the
captions associated with them. Classification records are used for the maintenance and
development of classification schemes.
• Community Information – for records containing information about events, programs,
services, etc. so that this information can be integrated into the same public access
catalogs as data in other record types.
Sections of a MARC Record
1. Leader – the first field in a MARC record fixed at 24 characters which provides
information for processing the record, data, type, base address of data and
encoding level.
2. Directory – a computer-generated index to locations of the variable control and
data fields within a record.
3. Variable fields – contain the actual data of the record in the form of variable
control fields and variable data fields.
Example of a MARC Record in
Communication Format (Chan & Salaba, 2016, p. 84–85)
 Character Positions in the Leader (000)
02834cam#a2200385#i#4500
00-04 – Record length (system generated)
05 – Record status
06 – Type of record
07 – Bibliographic level
08 – Type of control
09 – Character encoding scheme
10 – Indicator count (constant = 2)
11 – Subfield code count (constant = 2)
12-16 – Base address of data (system generated)
17 – Encoding level
18 – Descriptive cataloging form
19 – Multipart resource record level
20 – Length of the length-of-field portion
(constant = 4)
21 – Length of the starting-character-position portion (constant
= 5)
22 – Length of the implementation-defined portion (constant
= 0)
23 – Undefined (constant = 0)
Variable Fields and Tags
• The data in a MARC record is organized into fields, each identified by a three-
character tag.
• Variable fields are grouped into blocks according to the first character of the tag,
which identifies the function of the data within a record, e.g., main entry, added
entry, subject entry. The type of information in the field, e.g., personal name,
corporate name, or title, is identified by the remainder of the tag.
Summary of Tags for MARC 21 Format for
Bibliographic Data
• 00X – Control Fields • 5XX – Note Fields
• 01X-09X – Numbers and Code Fields • 6XX – Subject Access Fields
• 1XX – Main Entry Fields • 70X-75X – Added Entry Fields
• 20X-24X – Title and Title-Related • 76X-78X – Linking Entry Fields
Fields
• 80X-83X – Series Added Entry Fields
• 25X-28X – Edition, Imprint, Etc. Fields
• 841-88X – Holdings, Location,
• 3XX – Physical Description, Etc. Fields Alternate Graphics, Etc. Fields
• 4XX – Series Statement Fields
Variable Control Fields
• The 00X fields in the MARC 21 formats are variable control fields.
• Variable control fields consist of data and a field terminator. They contain neither
indicators nor subfield codes.
• Variable control fields contain either a single data element or a series of fixed-
length data elements identified by relative character position.
Variable Data Fields
• All fields except 00X are variable data fields.
• Four levels of content designation are provided for variable data fields in ANSI
Z39.2:
1. A three-character tag, stored in the directory entry.
2. Indicators stored at the beginning of each variable data field, the number of
indicators being reflected in Leader/10 (Indicator count).
3. Subfield codes preceding each data element, the length of the code being reflected
in Leader/11 (Subfield code count).
4. A field terminator following the last data element in the field.
Example of a Bibliographic Record in Card
Catalog Format
342.599 De Leon, Hector S.
D377t
Textbook on the Philippine constitution / by Hector S. de Leon. —
2002 2002 ed. — Manila : Rex Book Store, c2002.
xlv, 516 p. ; 26 cm.

ISBN 971-23-3448-1

1. Constitutions—Philippines. I. Title.
 Example of a Bibliographic Record in
MARC 21 Format
Field Indicator Subfield
000 #####cam#a22######a#4500
006 a############00#0#
007 ta
008 210307s2002####ph#############00#0#eng#d
020 ## $a9712334481
082 04 $a342.599$bD377t 2002$222
100 1# $aDe Leon, Hector S.
245 10 $aTextbook on the Philippine constitution /$cby Hector S. de Leon.
250 ## $a2002 ed.
260 ## $aManila :$bRex Book Store,$cc2002.
300 ## $axlv, 516 p. ;$c26 cm.
650 #0 $aConstitutions$zPhilippines.
Example of a Bibliographic Record in Card
Catalog Format
516.22 Villarmil, Ma. Mauricia L.
V713 Geometry / adapted for use in Philippine schools by Sr. Ma. Mauricia L.
1977 Villarmil, Raymundo A. Favila ; from the original work of Edwin E. Moise, Floyd
L. Downes, Jr. — Metric ed. — Reading, Mass. : Addison-Wesley Pub. Co.,
c1977.
xii, 676 p. : ill. ; 22 cm. — (Addison-Wesley secondary mathematics series /
Richard S. Pieters, consulting editor).

Adaptation of the original work by Edwin E. Moise and Floyd L. Downs, Jr.
(cont. at back)
Example of a Bibliographic Record in Card
Catalog Format (cont.)
(cont.)
Include index.
ISBN 971-08-2098-2 (world student series ed.)

1. Geometry. I. Favila, Raymundo A. II. Moise, Edwin E. III. Downes,

Floyd L., Jr. IV. Pieters, Richard S. V. Title. VI. Series.
 Example of a Bibliographic Record in
MARC 21 Format
Field Indicator Subfield
000 #####cam#a22######a#4500
006 aa###########01#0#
007 ta
008 210307s1997####maua###########01#0#eng#d
020 ## $a9710820982$qworld student series ed.
082 04 $a516.22$bV713 1977$222
100 1# $aVillarmil, Ma. Mauricia L.
245 10 $aGeometry /$cadapted for use in Philippine schools by Sr. Ma. Mauricia
L. Villarmil, Dr. Raymundo A. Favila ; from the original work of Edwin E.
Moise, Floyd L. Downs, Jr.
250 ## $aMetric ed.
260 ## $aReading, Mass. :$bAddison-Wesley Pub. Co.,$cc1977.
 Example of a Bibliographic Record in
MARC 21 Format (cont.)
Field Indicator Subfield
300 ## $axii, 676 p. :$bill. ;$c22 cm.
490 1# $aAddison-Wesley secondary-mathematics series / Richard S. Pieters,
consulting editor
500 ## $aAdaptation of the original work by Edwin E. Moise and Floyd L.
Downs, Jr.
500 ## $aIncludes index.
650 #0 $aGeometry.
700 1# $aFavila, Raymundo A.
700 1# $aMoise, Edwin E.
700 1# $aDowns, Floyd L., Jr.
700 1# $aPieters, Richard S.
830 #0 $aAddison-Wesley secondary-mathematics series.
 GENERAL RULES FOR
DESCRIPTION AND DESCRIBING
MONOGRAPHS USING AACR2
Introduction
• “Anglo-American Cataloguing Rules (AACR) is the most inclusive and detailed
cataloging code used for descriptive cataloging in Australia, Canada, Great Britain,
and the United States...” (Chan, 2007, p. 64).
• Latest version is AACR, 2nd edition, 2002 revision, with 2005 updates
• It is divided into two parts: Part I – Description; and Part II – Headings, Uniform
Titles and References.
• AACR2’s rules for description are based from ISBD(G) (AACR2, 2005).
• ISBD – International Standard Bibliographic Description
• First appeared in 1971 as International Standard Bibliographic Description for Monographic
Publications (ISBD(M)); further revised and published in 1974 as the “First Standard Edition”
(International Standard Bibliographic Description, 2011)
Chapters of AACR2
• Part I
1. General Rules for Description
2. Books, Pamphlets, and Printed Sheets
3. Cartographic Materials
4. Manuscripts
5. Music
6. Sound Recordings
7. Motion Pictures and Videorecordings
8. Graphic Materials
9. Electronic Resources
10. Three-Dimensional Artefacts and Realia
11. Microforms
12. Continuing Resources
13. Analysis
Chapters of AACR2 (cont.)
• Part II
21. Choice of Access Points
22. Headings for Persons
23. Geographic Names
24. Headings for Corporate Bodies
25. Uniform Titles
26. References
Chapters of AACR2 (cont.)
• Appendices
A. Capitalization
B. Abbreviations
C. Numerals
D. Glossary
E. Initial Articles
Organization of the Description
• The bibliographic description is divided into areas, presented in the order specified
in AACR2 (Chan, 2007).
• Area – a major section of the bibliographic description, comprising data or set of
categories (AACR2, 2005, p. D-1).
• Element – a word or group of characters representing a distinct unit of
bibliographic information and forming a part of an area of the description (AACR2,
2005, p. D.3).
Areas of Description (AACR2, 2005, 1.0B1)
1. Title and statement of responsibility
2. Edition
3. Material specific details
4. Publication, distribution, etc. (Imprint)
5. Physical description
6. Series
7. Notes
8. Standard number and terms of availability
Sources of Information
• Chief source of information – “the source of bibliographic data to be given
preference as the source from which a bibliographic description (or portion
thereof) is prepared” (AACR2, 2005, 1.0A3)
• Each area of description has prescribed sources of information, from which the
bibliographic information must be taken.
Chief Sources of Information
Type of Material Chief Source of Information
Printed monographs Title page
Cartographic material (other than a printed atlas) Resource itself
Sound recording Resource and label
Motion pictures and videorecordings Resource itself
Graphic materials Resource itself
Electronic resources Resource itself
Three-dimensional artefacts and realia Resource itself
Microforms Title frame/card
Continuing resources Title page
Punctuation
• “A prescribed punctuation mark • Full stop (period)
precedes each element in the • Hyphen
description and signifies the nature of • Mark of omission (ellipses)
that element” (Chan, 2007, p. 77). • Minus sign
• List of punctuation marks used in • Parentheses
AACR2: • Plus sign
• Colon • Question mark
• Comma • Semicolon
• Dash • Space
• Diagonal slash • Square brackets
• Equal sign
Some Rules on Punctuation (AACR2,
2005, 1.0C)
• Precede each area, other than the first area, or each occurrence of a note or
standard number, etc., area, by a full stop, space, dash, space (. — ) unless the area
begins a new paragraph.
• Precede each mark of prescribed punctuation by a space and follow it by a space,
except for the comma, full stop, hyphen, and opening and closing parentheses and
square brackets.
• The comma, full stop, hyphen, and closing parenthesis and square bracket are not
preceded by a space.
• The hyphen and the opening parenthesis and square bracket are not followed by a
space.
• Enclose in square brackets any information taken outside of the prescribed
source(s) of information.
Levels of Description
• There are 3 recommended levels of description, “to accommodate the difference
needs of libraries of different sizes and purposes” (Chan, 2007, p. 81).
• Each level sets a minimum number of elements.
• Levels and recommended type of library (Cayaban, 2009):
• First level (for school libraries)
• Second level (for academic libraries)
• Third level (for research libraries)
First Level of Description (AACR2, 2005,
1.0D1)
Title proper / first statement of responsibility, if different from main entry
heading in form or number or if there is no main entry heading. — Edition
statement. — Material (or type of publication) specific details. — First publisher, etc.,
date of publication, etc.
Extent of item.

Note(s).
Standard number
First Level of Description (Example)
Microbiology for the health sciences / Gwendolyn R. W. Burton, Paul G.
Engelkirk. — 7th ed. — Lippincott Williams & Wilkins, c2004.
xvi, 561 p.

Includes index.
ISBN 0-7817-6144-1
Second Level of Description (AACR2, 2005,
1.0D2)
Title proper [general material designation] = Parallel title : other title
information / first statement of responsibility; each subsequent statement of
responsibility. — Edition statement / first statement of responsibility relating to the
edition. — Material (or type of publication) specific details. — First place of
publication, etc. : first publisher, etc., date of publication, etc.
Extent of item : other physical details ; dimensions. — (Title proper of series /
statement of responsibility relating to series, ISSN of series ; numbering within the
series. Title of subseries, ISSN of subseries ; numbering within subseries).

Note(s).
Standard number
Second Level of Description (Example)
Microbiology for the health sciences [text] / Gwendolyn R. W. Burton, Paul G.
Engelkirk. — 7th ed. — Philadelphia : Lippincott Williams & Wilkins, c2004.
xvi, 561 p. : ill. ; 23 cm.

Includes index.
ISBN 0-7817-6144-1
Third Level of Description (Example)
Microbiology for the health sciences [text] / Gwendolyn R. W. Burton, Paul G. Engelkirk.
— 7th ed. — Philadelphia : Lippincott Williams & Wilkins, c2004.
xvi, 561 p. : ill. ; 23 cm.

Includes index.
Contents: Microbiology: the science — Microscopy — Cell structure and taxonomy —
Diversity of microorganisms: part 1: acellular and procaryotic microbes — Diversity of
microorganisms: part 2: eucaryotic microbes — Biochemistry: the chemistry of life —
Microbial physiology and genetics — Controlling microbial growth in vitro — Using
antimicrobial agents to control microbial growth in vivo — Microbial ecology —
Epidemiology and public health — Healthcare epidemiology: nosocomial infections and
infection control — Diagnosing infectious diseases — Pathogenesis of infectious diseases —
Nonspecific host defense mechanisms — Specific host defense mechanisms: an introduction
to immunology: Major viral, bacterial, and fungal diseases of humans — Major parasitic
diseases of humans: an introduction to medical parasitology.
ISBN 0-7817-6144-1
Inaccuracies (1.0F)
• Inaccurate or misspelled words appearing in a resource, which is required to be
transcribed for an area of description (e.g., title proper), is indicated in the
description as it appears in the resource (AACR2, 2005, 1.0F1).
• Follow inaccuracies or misspelled words either by:
• [sic]
• i.e. and the correction within square brackets

• Examples:
• Principles of criticl [sic] care / by Jules Gonzales
• Principles of criticl i.e. [critical] care / by Jules Gonzales

• Supply a missing letter or letters in square brackets.

• Example: Principles [of] critical care / by Jules Gonzales
Title and Statement of Responsibility
Area
• Title Proper
• General Material Designation
• Parallel Title
• Other Title Information
• Statement of Responsibility
Title Proper
• “The chief name of an item, including any alternative title but excluding parallel
titles and other title information” (AACR2, 2005, p. D-8).
• Recorded in MARC Bibliographic tag 245, subfield code $a
• Transcribe the title proper exactly as to wording, order, and spelling, but not
necessarily as to punctuation and capitalization (1.1B1). Capitalize according to
appendix A of AACR2.
• Examples:
• To (all) the people (Source of information reads: To [All] The People)
• If only— (Source of information reads: If Only…)
Title Proper (cont.)
• Abridge a long title proper only if this can be done without loss of essential
information. Never omit any of the first five words of the title proper. (1.1B4)
• Supply a title proper for an item lacking a chief source of information from the rest
of the item, or a reference source, or elsewhere. If no title can be found in any
source, device a brief descriptive title. Enclose such a supplied or devised title in
square brackets. (1.1B7)
General Material Designation (GMD)
• “A term indicating the broad class of a material to which an item belongs” (AACR2,
2005, p. D-4).
• It is an optional addition.
• Indicated after the title proper, enclosed in square brackets.
• Recorded in MARC bibliographic tag 245, subfield code $h
• Example:
• Foundations of library and information science [text]
• 245 10 $aFoundations of library and information science$h[text]
List of Terms used for the GMD (applicable for
Philippine libraries, from List 2 of AACR2)
• microform
• activity card
• microscope slide
• art original
• model
• art reproduction
• motion picture
• braille
• music
• cartographic material
• picture
• chart
• realia
• diorama
• slide
• electronic resource
• sound recording
• filmstrip
• technical drawing
• flash card
• text
• game
• toy
• kit
• transparency
• manuscript
• videorecording
Parallel Title
• “The title proper in another language and/or script” (AACR2, 2005, p. D-5).
• Precede by an equals sign.
• Recorded in MARC Bibliographic tag 245, subfield code $b; each parallel title is
recorded in a separate tag 246
• Example:
• Einführung in die Blutmorphologie = Introduction to the morphology of blood
• 245 10 $aEinführung in die Blutmorphologie =$bIntroduction to the morphology of
blood
• 246 31 $aIntroduction to the morphology of blood
Other Title Information
• “A title borne by an item other than the title proper or parallel or series title(s);
also any phrase appearing in conjunction with the title proper, etc., indicative of
the character, contents, etc., of the item or the motives for, or occasion of, its
production or publication” (AACR2, 2005, p. D-5).
• Includes subtitles, etc., but doesn’t include variations on the title proper (e.g.,
spine titles, sleeves titles).
• Precede by a colon.
• Recorded in MARC Bibliographic tag 245, subfield code $b
• Example:
• Principles of economics : an introduction
• 245 10 $aPrinciples of economics :$ban introduction
Statement of Responsibility
• “A statement, transcribed from the item being described, relating to persons
responsible for the intellectual or artistic content of the item, to corporate bodies
from which the content emanates, or to persons or corporate bodies responsible
for the performance of the content of the item” (AACR2, p. D-8).
• Precede by a diagonal slash.
• Recorded in MARC Bibliographic tag 245, subfield code $c
• Example:
• Introduction to biology / Fred Williams
• 245 10 $aIntroduction to biology /$cFred Williams
Statement of Responsibility (cont.)
• If a single statement of responsibility names more than three persons or corporate
bodies performing the same function, or with the same degree of responsibility,
omit all but the first of each group of such persons or bodies. Indicate the omission
by the mark of omission and add et al. in square brackets. (1.1F5)
• Example:
• Cataloging in libraries / Renato Gomez … [et al.] ; Laura Tamayo, editor
• 245 10 $aCataloging in libraries /$cRenato Gomez … [et al.] ; Laura Tamayo, editor
Statement of Responsibility (cont.)
• If there is more than one statement of responsibility, transcribe them in the order
indicated by their sequence on, or the layout of, the chief source of information. (1.1F6).
• Precede each subsequent statement of responsibility by a semicolon.
• Example:
• Introductory chemistry / by Grace Harrison and William Ford ; edited by James Richards
• 245 10 $aIntroductory chemistry /$cby Grace Harrison and William Ford ; edited by James Richards

• Add a word or short phrase to the statement of responsibility if the relationship between
the title of the item and the person(s) or body (bodies) named in the statement of
responsibility is not clear. (1.1F8) Enclose it in square brackets.
• Example:
• Mga piling tula ng pag-ibig / [collected by] Brando Tumulak
• 245 04 $aMga piling tula ng pag-ibig /$c[collected by] Brando Tumulak
Edition Area
• Edition Statement
• Statement of Responsibility Relating to the Edition
Edition Statement
• Recorded in MARC Bibliographic tag 250, subfield code $a
• Transcribe the edition statement as found on the item. Use the abbreviation as instructed in
Appendix B and numerals in Appendix C (1.2B1)
• Example:
• 3rd ed. (Source of information reads: Third Edition)
• 250 ## $a3rd ed.
• Rev. 4th ed. (Source of information reads: Revised 4th Edition)
• 250 ## $aRev. 4th ed.
• If the edition statement consists of a letter or letters and/or a number or numbers without any
accompanying word, include an appropriate word or abbreviation (AACR2, 2005, 1.2B2)
• Example:
• 5e [ed.] (Source of information reads: 5e)
• 250 ## $a5e [ed.]
Statements of Responsibility Relating to
the Edition
• Recorded in MARC Bibliographic tag 250, subfield code $b
• Transcribe a statement of responsibility relating to one or more editions, but not
all editions, of a given work following the edition statement if there is one. (1.2C1)
• Preceded by a diagonal slash.
• Example:
• Classification in libraries / written by Efren Hernandez. — 4th ed. / edited by Ricardo
Dimagiba.
• 250 ## $a4th ed. /$bedited by Ricardo Dimagiba.
Material Specific Details Area (1.3A)
• Used in the description of:
• Cartographic materials (called Mathematical and Other Material Specific Data Area)
• Scale ; statement of projection (e.g., 1:3,000,000 ; conic equidistant proj.)
• Music (called Musical Presentation Statement Area)
• Musical presentation statement (e.g., Playing score)
• Continuing resources (called Numbering Area)
• Numeric and/or alphabetic designation (e.g., Vol. 1, no. 1-v. 10, no. 2)
• Microforms (called Special Data for Cartographic Materials, Music, and Serials Area;
applicable only if the content of the microform is/are cartographic materials, music,
and/or continuing resources)
Publication, Distribution, Etc., Area
• Place of publication, distribution, etc.
• Name of publisher, distributor, etc.
• Date of publication, distribution, etc.
• Place of manufacture, name of manufacturer, date of manufacture
Place of Publication, Distribution, Etc.
• Recorded in MARC Bibliographic tag 260, subfield code $a
• Transcribe a place of publication, etc., in the form and the grammatical case in
which it appears (1.4.C1). Use abbreviations as indicated in appendix B of AACR2.
• Example:
• Quezon City
• 260 ## $aQuezon City

• If two or more places in which a publisher, distributor, etc., has offices are named
in the item, indicate the first named place (1.4C5).
• Example: Chicago (Source of information reads: Chicago • Philadelphia • New York)
Place of Publication, Distribution, Etc.
(cont.)
• Indicate any subsequently named place that is given prominence by layout or
typography in the source of information of the resource (AACR2, 2005, 1.4C5).
Precede each subsequently named place by a semicolon.
• Examples:
• Lanham, Md. ; Toronto (Source of information reads: Lanham, Maryland • TORONTO •
Plymouth, UK)
• 260 ## $aLanham, Md. ;$aToronto
• Manila ; Tokyo (Source of information reads: Manila • London • TOKYO • New Delhi •
Seoul)
• 260 ## $aManila ;$aTokyo
Place of Publication, Distribution, Etc.
(cont.)
• If the first named place and any place given prominence are not in the home
country of the cataloguing agency, give also the first of any subsequently named
place that is in the home country (1.4C5).
• Example:
• New York ; London ; Sydney (Source of information reads: New York • LONDON • Sydney;
cataloging agency is located in Australia)
• 260 ## $aNewYork ;$aLondon ;$aSydney

• Omit all other places.

Place of Publication, Distribution, Etc.
(cont.)
• If the place of publication, distribution, etc., is uncertain, supply the probable place in the
English form of name if there is one, followed by a question mark. If no probable place can be
given, supply, if possible, the name of the country, state, province, etc. If, in such a case, the
country, state, province, etc., is not certain, follow it by a question mark (1.4C6).
• Examples:
• [Manila]
• [Quezon City?]
• [Philippines]
• [Canada?]

• If no place or probable place can be given, give S.l. (sine loco)

• [S.l.]
• Do not record a place of publication, distribution, etc., for unpublished items (1.4C8). Do not
indicate S.l. as well.
• Example:
• 1951
• 260 ## $c1951
Name of Publisher, Distributor, Etc.
• Recorded in MARC Bibliographic tag 260, subfield code $b
• Give the name of the publisher, distributor, etc., following the place(s) to which it
relates (1.4D1).
• Give the name in the shortest form in which it can be understood and identified
internationally (1.4D2).
• Precede by a colon.
• Examples:
• : ABS-CBN Pub. (Source of information reads: ABS-CBN Publishing, Inc.)
• : Scarecrow (Source of information reads: The Scarecrow Press, Inc.)
• : Educational Pub. House (Source of information reads: Educational Publishing House)
• : CKC Publications (not CKC, to avoid confusion with other publishers called CKC)
Name of Publisher, Distributor, Etc.
(cont.)
• If the name of the publisher, distributor, etc., is unknown, give s.n. (sine nomine)
(1.4D6).
• : [s.n.]

• Do not record the name of a publisher, distributor, etc., for unpublished resources
(1.4D8). Do not indicate s.n. as well.
• Example:
• 1934
• 260 ## $c1934
Date of Publication, Distribution, Etc.
• Recorded in MARC Bibliographic tag 260, subfield code $c
• Precede by a comma.
• For published items, give the year of publication, distribution, etc.
• Example: , 2017

• Give the date as indicated in the resource, even if it is incorrect. Add the correct date
(AACR2, 2005, 1.4F2).
• Example: , 2107 [i.e. 2017]

• Optionally, indicate the latest copyright year following the publication, distribution, etc.,
date if the copyright date is different (AACR2, 2005, 1.4F5).
• Examples:
• , 2017, c2016
• , 2017, p2016
Date of Publication, Distribution, Etc.
(cont.)
• If the dates of publication, distribution, etc., are not known, indicate the copyright
date or, in its absence, the date of manufacture (indicated as such) in its place
(AACR2, 2005, 1.4F6).
• Examples:
• , c2014
• , p2013
• , 2014 printing
• , 2014 pressing
Date of Publication, Distribution, Etc.
(cont.)
• If no date of publication, distribution, etc., copyright date, or date of manufacture
appears in an item, supply an approximate date of publication (AACR2, 2005,
1.4F7).
• Examples:
• , [2014 or 2015]
• , [2015?]
• , [ca. 1980]
• , [198-]
• , [198-?]
Place of Manufacture, Name of
Manufacturer, Date of Manufacture
• Give the place of manufacture and name of manufacturer only if:
• the name of the publisher is unknown; and
• the place and name of the manufacturer are found in the resource (AACR2, 2005, 1.4G1).

• If the date of manufacture is already indicated in place of an unknown date of

publication, distribution, etc., do not repeat it (AACR2, 2005, 1.4G3).
• Enclose the place of manufacture, name of manufacture, and date of manufacture
in parentheses.
• Example:
• [S.l. : s.n.], 2014 printing (Manila : Philippine Experts)
• 260 ## $a[S.l. :$bs.n.],$c2014 printing$e(Manila :$fPhilippine Experts)
Physical Description Area (Monographs)
• Number of volumes and/or pagination
• Illustrative matter
• Dimensions
• Accompanying material
Single Volumes
• Give the number of pages or leaves in a publication in accordance with the
terminology suggested by the volume (2.5B1).
• Give the number of pages or leaves in terms of the numbered or lettered
sequences in the volume. Give the last numbered page or leaf in each sequence
and follow it with the appropriate term or abbreviation (2.5B2).
• Recorded in MARC Bibliographic tag 300, subfield code $a
• Examples:
• 1034 p.
• 345 leaves
• ix, 657 p.
• 56 p., 200 leaves
Single Volumes (cont.)
• If the pages or leaves of a volume are unnumbered and the number of pages or
leaves is readily ascertainable, give the number in square brackets. If the number
is not readily ascertainable, estimate the number of pages or leaves and give that
estimated number without square brackets and preceded by ca (2.5B7).
• Examples:
• [104] p.
• [55] leaves
• ca. 400 p.
• ca. 300 leaves
Single Volumes (cont.)
• If the volume has complicated or irregular paging, give the pagination using one of
the following methods (2.5B8):
• Give the total number of pages or leaves (excluding those which are blank or contain
advertising or other inessential matter) followed by “in various pagings” or “in various
foliations”.
• Example: 1000 p. in various pagings
• Give the number of pages or leaves in the main sequences of the pagination and add the
total number, in square brackets, of the remaining various paged sequences.
• Example: 234, [53] p.
• Give “1 v. (various pagings)”
Single Volumes (cont.)
• Give the number of leaves or pages of plates at the end of the sequence(s) of
pagination, whether the plates are found together or distributed throughout the
publication (2.5B9).
• Plate – “a leaf containing illustrative matter, with or without explanatory text, that
does not form part of either the preliminary or the main sequence of pages or
leaves” (AACR2, 2005, p. D-6).
• Examples:
• 246 p., 32 p. of plates
• xvi, 249 p., [12] leaves of plates
Publications in More Than One Volume
• Recorded in MARC Bibliographic tag 300, subfield code $a
• Give the number of volumes of a printed monograph in more than one physical
volume (2.5B16).
• Example: 3 v.

• If a set of volumes is continuously paged, indicate the pagination in parentheses

after the number of volumes. Ignore separately paged sequences of preliminary
content in volumes other than the first (AACR2, 2005, 2.5B19).
• Example: 4 v. (xx, 934 p.)
• (Pages numbered: xx, 1-203; xx, 204-343; xx, 344-630; xx, 631-934)
Illustrative Matter
• Recorded in MARC Bibliographic tag 300, subfield code $b
• Precede by a colon.
• Give ill. for an illustrated printed monograph (2.5C1)
• : ill.

• Describe coloured illustrations as such if considered to be important (2.5C3).

• : col. ill.
• : ill. (some col.)
• : ill. (chiefly col.)

• If the publication consists wholly or predominantly of illustrations, give “all ill.” or

“chiefly ill.”, as appropriate (2.5C5).
Dimensions
• Recorded in MARC Bibliographic tag 300, subfield code $c
• Precede by a semicolon.
• Give the height of the item in centimetres, to the next whole centimetre up. If the item
measures less than 10 centimetres, give the height in millimetres (2.5D1).
• ; 18 cm.
• ; 23 cm.
• ; 85 mm.
• If the width of the volume is either less than half the height or greater than the height, give the
height × width (2.5D2).
• ; 20 × 8 cm.
• ; 20 × 32 cm.
• If the volumes in a multipart resource differ in size, indicate the smallest or smaller and the
largest or larger size, separated by a hyphen (2.5D3)
• ; 26-30 cm.
Accompanying Material
“Material issued with, and intended to be used with, the item being catalogued”
(AACR2, 2005, p. D-1).
• Four ways in describing accompanying materials:
1. Create a separate record
2. Create a multilevel description
3. Indicate in a note
4. Record in the Physical Description area

• Recorded in MARC Bibliographic tag 300, subfield code $e (if indicated in the
physical description area) or tag 500, subfield code $a (if recorded as a note)
Accompanying Material (cont.)
• When recording the accompanying material in the Physical Description area,
indicate the number of physical units in Arabic numerals and the name of the
accompanying material (using, when appropriate, a specific material designation)
(AACR2, 2005, 1.5E1).
• Precede it by a plus sign.
• Examples:
• 271 p. : ill. ; 21 cm. + 1 answer book
• 300 ## $a271 p. :$bill. ;$c21 cm. +$e1 answer book
• 432 p. : col. ill. ; 24 cm. + 1 sound disc
• 300 ## $a432 p. :$bcol. ill. ;$c24 cm. +$e1 sound disc
Specific Material Designation
• “A term indicating the special class of material (usually the class of physical object)
to which an item belongs” (AACR2, 2005, p. D-7).
• Examples:
• For sound recordings: sound disc, sound cassette
• For videorecordings: video disc, video tape
• For microform: microfiche, microfilm

• If none of the terms listed in AACR2 is appropriate, indicate the specific name of
the resource as concisely as possible. As an option, use a term in common usage.
• Examples:
• DVD-audio
• DVD-video
Series Area
• Enclose each series statement in parentheses.
• Recorded in MARC Bibliographic tag 490
• Elements:
• Title proper of series
• Parallel title of series
• Other title information of series
• Statements of responsibility relating to series
• ISSN of series
• Numbering within series
Title Proper of Series
• If a resource is issued in a series, transcribe the title proper of the series (AACR2,
2005, 1.6B1).
• Recorded in MARC Bibliographic tag 490, subfield code $a
• Example:
• (McGraw-Hill series in engineering)
• 490 1# $aMcGraw-Hill series in engineering
Parallel Title of Series
• Transcribe any parallel titles of a series following the rules for parallel titles
(AACR2, 2005, 1.6C1).
• Recorded in MARC Bibliographic tag 490, subfield code $a
• Example:
• (Ich liebe dich = I love you)
• 490 1# $aIch liebe dich =$aI love you
Other Title Information of Series
• Indicate the other title information of series only if necessary to identify the series.
Transcribe it following the rules for other title information (AACR2, 2005, 1.6D1).
• Recorded in MARC Bibliographic tag 490, subfield code $a
• Example:
• (World history : a collection of essays)
• 490 1# $aWorld history : a collection of essays
Statements of Responsibility Relating to
Series
• Transcribe statements of responsibility relating to the series title only if
considered to be necessary for identification of the series (AACR2, 2005, 1.6E1).
• Precede it by a diagonal slash.
• Recorded in MARC Bibliographic tag 490, subfield code $a
• Example:
• (Research monographs / Institute of Economic Affairs)
• 490 1# $aResearch monographs / Institute of Economic Affairs
ISSN of Series
• Give the ISSN of a series if it appears in the item being described. Precede by a
comma.
• Recorded in MARC Bibliographic tag 490, subfield code $x
• Do not confuse this element with the ISSN of the resource (such as continuing
resources), which is indicated in the Standard Number and Terms of Availability
Area.
• Example:
• (Western Canada series report, ISSN 0317-3127)
• 490 1# $aWestern Canada series report,$x0317-3127
Numbering within Series
• Indicate the numbering of the item within the series in the terms given in the
resource (AACR2, 2005, 1.6G1).
• Use abbreviations and numerals, as instructed in Appendix B and Appendix C,
respectively.
• Precede by a semicolon.
• Recorded in MARC Bibliographic tag 490, subfield code $v
• Example:
• (Environment science research / Society of Environmentalists, ISSN 0134-2342 ; no. 3)
• 490 1# $aEnvironment science research / Society of Environmentalists,$x0134-2342
;$vno. 3
Note Area
• “Useful descriptive information, which cannot be presented in the other areas, is
given in notes” (Chan, 2007, p. 105).
• Precede each note by a full stop, space, dash, space or start a new paragraph.
Types and Order of Notes in the Area
(1.7B)
1. Nature, scope, or artistic form (including frequency of continuing resources and system
requirements and mode of access for electronic resources) (recorded in various MARC
Bibliographic tags, depending on the information e.g., 310, 538, 500)
Quarterly
Mode of access: World Wide Web
System requirements: Windows 10
Documentary
2. Language of the item and/or translation or adaptation (recorded in MARC Bibliographic tag
546 or 500)
Japanese translation of Austin Coates' English translation from the Spanish original
Translation of: El filibusterismo
Commentary in Filipino
Types and Order of Notes in the Area
(1.7B) (cont.)
3. Source of title proper (recorded in MARC Bibliographic tag 500)
Title from cover
Title from table of contents page
4. Variations in title (recorded in MARC Bibliographic tag 500)
Cover title: Biochemistry crash course
Spine title: Microbiology and parasitology
Commonly known as: The Avengers
5. Parallel titles and other title information (recorded in MARC Bibliographic tag
500)
Parallel title on back of container insert: Tinagong paraiso
Subtitle on cover: Traditional dances in the Philippines
Types and Order of Notes in the Area
(1.7B) (cont.)
6. Statements of responsibility (recorded in MARC Bibliographic tag 500)
"Based on the book by Bob Ong"–Cover
"Also attributed to Eros Atalia"–Introd.

7. Edition and history (recorded in MARC Bibliographic tag 500)

Rev. ed. of: Cataloging and classification
Previous ed.: Manila : National Book Store, 2005

8. Material specific details (recorded in MARC Bibliographic tag 500)

File size varies.
Numbering begins each year with no. 1.
Types and Order of Notes in the Area
(1.7B) (cont.)
9. Publication, distribution, etc. (recorded in MARC Bibliographic tag 500)
Distributed in the Philippines by: National Book Store
Began publication in 1984; ceased in 1993.

10. Physical description (recorded in MARC Bibliographic tag 500)

Folded map in pocket.
Duration: ca. 5:00.

11. Accompanying material and supplements (recorded in MARC Bibliographic tag

500)
Accompanied by forms on CD-ROM.
Accompanied by: Drift Global Guide. 15 p. : ill., maps ; 28 cm.
Types and Order of Notes in the Area
(1.7B) (cont.)
12. Series (recorded in MARC Bibliographic tag 500)
Series statement from jacket
Originally issued in series: Our world of today

13. Dissertations (recorded in MARC Bibliographic tag 502)

Thesis (M.L.I.S.)—University of the Philippines Diliman, 2017
Thesis (Ed.D)—University of the Philippines Los Baños, 2016
Thesis (master's)—University of the Philippines Manila, 2017

14. Audience (recorded in MARC Bibliographic tag 521)

For children aged 7-9
Intended audience: Clinical students and postgraduate house officers
Types and Order of Notes in the Area
(1.7B) (cont.)
15. Reference to published description (recorded in MARC Bibliographic tag 510)
The Memoirs have been published in the Kentucky State Historical Society register.
Described in: Jose Rizal : a list of manuscripts. Manila : Soli, 2014.

16. Other formats (recorded in MARC Bibliographic tag 530)

Issued also on CD-ROM
Also available online

17. Summary (recorded in MARC Bibliographic tag 520)

Summary: Depicts the procedures for recycling paper
Summary: Boy Tumba is a convicted killer who was secretly recruited by the
government to kill high-profile criminals
Types and Order of Notes in the Area
(1.7B) (cont.)
18. Contents (recorded in MARC Bibliographic tag 500, 504, or 505, depending on the
information)
Contents: v. 1. Americas – v. 2. Asia – v. 3. Europe
Includes bibliographical references (p. 542-[546]) and index
Includes index
Bibliography: p. 324-327
Includes bibliographical references
19. Numbers associated with the item (other than those presented in the Standard number
and terms of availability area) (recorded in MARC Bibliographic tag 500)
Supt. of Docs. no.: I 19.16:818
“NPS D-510, April 2004”
20. Copy being described, library’s holding, and restrictions on use (recorded in MARC
Bibliographic tag 500 or 506, depending on the information)
Library lacks v. 4
Library copy signed on t.p.: José Rizal
For graduate students only
Types and Order of Notes in the Area
(1.7B) (cont.)
21. “With” notes (recorded in MARC Bibliographic tag 501)
With: El Filibusterismo.
Issued with: La traviata : highlights [sound recording] / Verdi. [S.l.] : Decca, p1995.
22. Combined notes relating to the original (recorded in MARC Bibliographic tag 534 or
500, depending on the information)
Facsim. of: A classification and subject index for cataloguing and arranging the books
and pamphlets of a library. Amherst, Mass. : [s.n.], 1876 (Hartford, Conn. : Case, Lockwood &
Brainard). 44 p. ; 25 cm.
23. Item described (for serials, integrating resources, and multipart items, if the
description is not based on the first issue, part, or iteration) (recorded in MARC
Bibliographic tag 588)
Latest issued consulted: 1999/10.
Description based on: Vol. 1, no. 3 (Aug. 1999).
Standard Number and Terms of
Availability Area (1.8B)
• Precede this area by a full stop, space, dash, space or start a new paragraph.
• The Standard Number and Terms of Availability area is not used for manuscripts
(AACR2, 2005, 4.8A).
• Some frequently used elements:
• Standard number
• Terms of availability
• Qualification
ISBN/ISSN
• Indicate the International Standard Book Number (ISBN), International Standard Serial
Number (ISSN), or any international standard number with the standard spacing or
hyphenation (AACR2, 2005, 1.8B1).
• Recorded in MARC Bibliographic tag 020 (ISBN) or 022 (ISSN), subfield code $a
• Examples:
• ISBN 0-552-67587-3
• 020 ## $a0552675873
• ISSN 0002-9769
• 022 ## $a0002-9769

• Optionally, give more than one number for an item which bears two or more such numbers
and add a qualification (1.8B2).
• Example:
• ISBN 0-379-00550-6 (set). — ISBN 0-379-00551-4 (v. 1)
• 020 ## $a0379005506
• 020 ## $a0379005514
Qualification
• Indicate a brief qualification after the standard number when a resource bears two
or more standard numbers.
• If a resource has only one standard number, add the type of binding if considered
to be important. (AACR2, 2005, 1.8E1).
• Enclose it in parentheses.
• Recorded in MARC Bibliographic tag 020, subfield code $q
• Examples:
• ISBN 0-684-14257-0 (pbk. : alk. paper)
• 020 ## $a0684142570$qpbk. : alk. paper
• ISBN 0-808-89235-6 (international ed.)
• 020 ## $a0808892356$qinternational ed.
Terms of Availability (1.8D)
• Optional
• Indicate the terms on which the resource is available.
• Consists of the price if the resource is for sale, or a brief statement of other terms if the
resource is not for sale (AACR2, 2005, 1.8D1).
• Precede it by a colon.
• Recorded in MARC Bibliographic tag 020, subfield code $c
• Examples:
• ISBN 0-7225-0344-X : $8.75
• 020 ## $a072250344X :$c$8.75
• Access limited to subscribers
• 020 ## $cAccess limited to subscribers
 CHOICE OF ACCESS POINTS, HEADINGS
FOR PERSONS, CORPORATE BODIES AND
GEOGRAPHIC NAMES, AND UNIFORM
TITLES
Introduction
• Access point – “the mechanism that enables a user to discover
a target document or other listed item” (Chan, 2007, p. 145).
• Search key

• Types of access points:

• Descriptive/bibliographic access points
• Subject access points
Introduction (cont.)
• Four types of bibliographic access points in a catalog (Chan,
2007):
1. Names of persons (e.g. authors, editors, compilers, translators, illustrators)
2. Names of corporate bodies (other than solely as distributor or manufacturer)
3. Titles
4. Names of series
Concepts on the Choice of Access Points
1. Main entry (a.k.a. primary access point)
• Author (most cases)
• Title
• Corporate body
• Main entry headings are encoded in MARC 21 bibliographic tag 1XX
• 100 – Personal name
• 110 – Corporate name
• 111 – Meeting name
• 130 – Uniform title
• Title as main entry is encoded in MARC 21 bibliographic tag 245, with value “0” in the
first indicator; no 1XX field is recorded
Concepts on the Choice of Access Points
(cont.)
2. Authorship
• Personal author – the person chiefly responsible for the creation of the intellectual or
artistic content of a work (AACR2, 2005, 21.1A1).
• Corporate body – an organization or group of persons that is identified by a particular
name and that acts, or may act, as an entity (AACR2, 2005, 21.1B1).
• Examples: associations, institutions, business firms, governments, government agencies,
religious bodies
Concepts on the Choice of Access Points
(cont.)
• Conditions of authorship (Chan, 2007):
• Works for which a single person or corporate body is responsible
• Works of unknown or uncertain authorship or by unnamed groups
• Works of shared responsibility (e.g., two or more authors)
• Collections and works produced under editorial direction
• Works of mixed responsibility (e.g., author and editor)
Concepts on the Choice of Access Points
(cont.)
3. Added entry (a.k.a. secondary access point)
• “Entries, additional to the main entry, by which an item is represented in a catalog” (AACR2,
2005, p. D-1).
• Made for:
• Personal Names
• Corporate Bodies
• Titles
• Series
• Encoded in MARC 21 bibliographic tag 70X-75X and 80X-83X
• 700 – Personal name
• 710 – Corporate name
• 740 – Title (for titles as added entry other than the title proper)
• 830 – Series title
• Title proper as added entry is encoded in MARC 21 bibliographic tag 245, with value “1” in the
first indicator
Choice of Name
• In general, choose the name by which a person is commonly known (22.1A).
• If a person is known by more than one name (other than a pseudonym) choose the
name by which the person is clearly most commonly known, if there’s one
(22.2A1).
• If all the works by one person appear under one pseudonym, choose the
pseudonym (22.2B1).
Entry under Surname (22.5)
• Mondejar, A. S.
• V., Michael
• Reyes, Venerando S.
• X, Malcom
• Macapagal-Arroyo, Gloria
• De los Reyes, Benjamin
• Aguinaldo, Emmanuel, Jr.
• De Vera, Maria Eleonor
• Hernandez, Christina Enriquez
Entry under Given Name (22.8)
• John, the Baptist
• Leonardo, da Vinci
• Alexander, the Great
• Garbad, the Weak
Entry under Phrase (22.11)
• Dr. X
• Father Time
• Pan Painter
Additions to Names
Saints (22.13)
• Aquinas, Thomas, Saint
• Calungsod, Pedro, Saint
• Ruiz, Lorenzo, Saint
• Catherine, of Siena, Saint
• Joan, of Arc, Saint
Spirit (22.14)
• Parker, Theodore (Spirit)
• Mozart, Wolfgang Amadeus (Spirit)
Additions to Names (cont.)
Under entry of surname (22.15)
• Read, Miss
• Seuss, Dr.
• Gonzales, Ernesto, Mrs.
Royalty (22.16A)
• Elizabeth II, Queen of England
• Catherine, Duchess of Cambridge
Pope (22.16B)
• Francis, Pope
• John Paul II, Pope
Additions to Distinguish Identical Names
Dates (22.17)
• Dela Cruz, Juan, 1964-1993
• Dela Cruz, Juan, 1993 Mar. 2-
• Dela Cruz, Juan, 1993 Dec. 2-
Fuller form of name (22.18)
• Dela Cruz, Juan M. (Juan Marquez)
• Dela Cruz, Juan M. (Juan Manuel)
Qualifier (e.g., term of honour, term of address, initials of academic degree) (22.19)
• Dela Cruz, Juan, M.A.N.
• Dela Cruz, Juan, Atty.
Geographic Names
Use the English form of the name of the place if there is one in general use (23.2A1).
• Philippines
• Austria
• Japan
• Union of Soviet Socialist Republics
Headings for Corporate Bodies
Enter a corporate body directly under the name by which it is commonly identified,
except when the rules provide for entering it under the name of a higher or related
body or under the name of a government (24.1A).
• University of the Philippines Diliman
• Philippine Medical Association
• Philippine Librarians Association, Inc.
Headings for Corporate Bodies (cont.)
Use the conventional name of a government, unless the official name is in common
use. The conventional name of a government is the geographic name of the area
over which the government exercises jurisdiction (24.3E1)
• Philippines
• Pampanga
• Nueva Ecija
• Quezon City
Headings for Corporate Bodies (cont.)
Additions and order for name of conferences:
Name (Number : Date : Location)
• International Conference on Asia-Pacific Library and Information Education and
Practice (6th : 2015 Oct. 28-30 : Manila, Philippines)
• PLAI Congress (2015 Nov. 24-27 : Plaza del Norte Hotel and Convention Center,
Laoag City, Ilocos Norte, Philippines)
Subordinate and Related Bodies entered
Subordinately
• British Broadcasting Corporation. Engineering Division
• International Council on Social Welfare. Canadian Committee
• New England College. Class of 2009
• British Library. Collection Development
• University of the Philippines Diliman. School of Library and Information Studies
• University of the Philippines Diliman. Library
Government Agencies
• Philippines. Department of Health
• Philippines. Commission on Human Rights
• Philippines. Supreme Court
• Philippines. Navy
• Philippines. Army
• Philippines. Congress. House of Representatives
• Philippines. President (1992-1998 : Ramos)
• Manila. Mayor
• Philippines. Embassy (U.S.)
Uniform Title
• “The particular title by which a work is to be identified for cataloguing purposes"
(AACR2, 2005, p. D-9).
• Uniform titles provide the following purposes (AACR2, 2005, 25-5):
1. To gather together all entries for a work when various manifestations of it have
appeared under various titles.
2. To identify a work when a title by which it is known differs from the title proper of
the item being catalogued.
3. To differentiate between two or more works published under identical titles.
4. To organize the file.
Formulating Uniform Titles
General rule (25.2A): "Enclose the uniform title in square brackets" (AACR2, 2005,
25-5).
• For works created after 1500 (25.3A): "Use the title or form of title in the original
language by which a work has become known through use in manifestations of
the work or in reference sources" (AACR2, 2005, 25-7).
• Examples:
[Hamlet]
(Title proper: The tragicall historie of Hamlet, Prince of Denmarke)

[Gulliver's travels]
(Title proper: Travels into several remote nations of the world)
Formulating Uniform Titles (cont.)
• For works created before 1501:
General rule (25.4A1): "Use the title, or form of title, in the original language by which a
work...is identified in modern sources" (AACR2, 2005, 25-9).
• If the title in modern sources is uncertain, use the title most frequently found in this order
of preference: (1) modern editions; (2) early editions; (3) manuscript copies.
• Examples:
[Beowulf]
(Title proper: Beowulf and the fight at Finnsburg)
[Nibelungenlied]
(Title proper: The lay of the Nibelungs)
[De bello Galllico]
(Title proper: The Gallic War)
Formulating Uniform Titles (cont.)
• For Classical and Byzantine Greek works (25.4B1): Use a well-established English title. If
there's no English title, use the Latin title. If neither English title nor Latin title is well-
established, use the Greek title.
Examples:
[Birds]
(A play by Aristophanes; Latin title: Aves; Greek title: Ornithes)
[Iliad]
(An epic poem by Homer; Greek title: Ilias)
[Odyssey]
(An epic poem by Homer, sequel to the Iliad; Greek title: Odysseia)
[Republic]
(A Socratic dialogue by Plato; Latin title: Res republica; Greek title: Politeia)
Formulating Uniform Titles (cont.)
• For anonymous works written neither in Greek nor in Roman script before 1501
(25.4C1): Use an established English title if available.

Examples:
[Arabian nights]
(also known as One Thousand and One Nights)

[Book of the dead]

(also known as Book of Coming Forth by Day)
Formulating Uniform Titles (cont.)
• Add the name of the language to the uniform title of the item being catalogued if
the language is different from that of the original (25.5C1).

Examples:
[Odyssey. French]
[Othello. German]
[Macbeth. Filipino]
Formulating Uniform Titles (cont.)
• One part of a work: Use the title of the part by itself, if a part of a work has its own
title (25.6A1). If the part of a work is identified by a general term (e.g., book, part,
number) with or without a number, use the designation of the part as a
subheading of the title of the work, then indicate numeric designations in Arabic
numerals (25.6A2).

Examples:
[Two towers]
[Iliad. Book 1]
[Odyssey. Book 2]
Formulating Uniform Titles (cont.)
• More than one part: If the item consists of consecutive parts of a work and the
parts are numbered, use the designation of the parts in the singular as subheading
of the title of the work, followed by the inclusive numbers of the parts (25.6B1). If
the item consists of two nonconsecutive or unnumbered parts, use the uniform
title of the first part as the uniform title (25.6B2).

Examples:
[Iliad. Book 2]
(the item contains books 2 and 4 of Iliad)

[Iliad. Book 1-2]

(the item contains books 1 and 2 of Iliad)
Formulating Uniform Titles (cont.)
• For Collective Titles (25.8–25.10):
[Works] (for items which consists of complete works of a person)
[Selections] (for items which consist of three or more works in various forms, or in one
form if the person created works in one form only, or extracts from the works of one
person)
[Correspondence]
[Essays]
[Novels]
[Plays]
[Poems]
[Prose works]
[Short stories]
[Speeches]
[Novels. Selections] (for items which consist of three or more novels but not all novels of
one person)
Formulating Uniform Titles (cont.)
• For the Bible (25.18): Use this format: Bible. [testament in abbreviation]. [individual
book / group of books]. [language]. [version]. [year]

Examples:
[Bible]
[Bible. N.T.]
[Bible. O.T. Pentateuch]
[Bible. N.T. Gospels]
[Bible. O.T. Genesis]
[Bible. N.T. Mark]
[Bible. English. Authorized. 2003]
[Bible. N.T. Corinthians. English. New King James. 1999]
Example of Main Entry under Personal
Author (Single Authorship)
Marieb, Elaine N.
Essentials of human anatomy & physiology / Elaine N. Marieb. — 7th ed.
— San Francisco : Benjamin Cummings, c2004.
xix, 588 p. : ill. ; 27 cm. + 1 laboratory manual + 1 CD-ROM.

Includes index.
ISBN 981-247-130-8 (Philippine ed.)

I. Title.
Example of Title Added Entry for Main Entry
under Personal Author (Single Authorship)

Essentials of human anatomy & physiology

Marieb, Elaine N.
Essentials of human anatomy & physiology / Elaine N. Marieb. —
7th ed. — San Francisco : Benjamin Cummings, c2004.
xix, 588 p. : ill. ; 27 cm. + 1 laboratory manual + 1 CD-ROM.

Includes index.
ISBN 981-247-130-8 (Philippine ed.)
Example of Main Entry under Personal Author
(Single Authorship) in MARC 21 Format
Field Indicator Subfield
000 #####cam#a22######a#4500
006 aa###########01#0#
007 ta
008 210307s2004####caua###########01#0#eng#d
020 ## $a9812471308$qPhilippine ed.
100 1# $aMarieb, Elaine N.
245 10 $aEssentials of human anatomy & physiology /$cElaine N. Marieb.
250 ## $a7th ed.
260 ## $aSan Francisco :$bBenjamin Cummings,$cc2004.
300 ## $axix, 588 p. :$bill. ;$c27 cm. +$e1 laboratory manual + 1 CD-ROM.
500 ## $aIncludes index.
Example of Main Entry under Personal Author
(Shared Responsibility, 3 Authors)
Pope, Catherine.
Synthesizing qualitative and quantitative health evidence : a guide to
methods / Catherine Pope, Nicholas Mays and Jennie Popay. — Berkshire,
England : McGraw-Hill Open University Press, 2007.
ix, 210 p. : ill. ; 23 cm.

Includes bibliographical references (p. [191]-203) and index.

ISBN 978-033521956-8

I. Mays, Nicholas. II. Popay, Jennie. III. Title.

Example of Personal Name Added Entry for Main Entry
under Personal Author (3 authors)

Mays, Nicholas.
Pope, Catherine.
Synthesizing qualitative and quantitative health evidence : a guide to
methods / Catherine Pope, Nicholas Mays and Jennie Popay. — Berkshire,
England : McGraw-Hill Open University Press, 2007.
ix, 210 p. : ill. ; 23 cm.

Includes bibliographical references (p. [191]-203) and index.

ISBN 978-033521956-8
Example of Main Entry under Personal Author (Shared
Responsibility, 3 Authors) in MARC 21 Format
Field Indicator Subfield
000 #####cam#a22######a#4500
006 aa###########01#0#
007 ta
008 210307s2007####enka###########01#0#eng#d
020 ## $a9780335219568
100 1# $aPope, Catherine.
245 10 $aSynthesizing qualitative and quantitative health evidence :$ba
guide to methods /$cCatherine Pope, Nicholas Mays and Jennie
Popay.
260 ## $aBerkshire, England :$bMcGraw-Hill Open University
Press,$c2007.
300 ## $aix, 210 p. :$bill. ;$c23 cm.
Example of Main Entry under Personal Author
(Shared Responsibility, 3 Authors) in MARC 21
Format (cont.)
Field Indicator Subfield
504 ## $aIncludes bibliographical references (p. [191]-203) and index.
700 1# $aMays, Nicholas.
700 1# $aPopay, Jennie.
Example of Main Entry under Personal
Author (Mixed Responsibility)
Buenrostro, Juan C., Jr.
More than books : perspectives on the management of information
resources and services in libraries / Juan C. Buenrostro, Jr. ; edited by Ernie T.
Bhagwani. — Quezon City : Great Books Trading, 2004.
viii, 306 p. : ill. ; 23 cm.

Includes bibliographical references and index.

ISBN 971-8581-75-5

I. Bhagwani, Ernie T. II. Title.

Example of Main Entry under Personal Author
(Mixed Responsibility) in MARC 21 Format
Field Indicator Subfield
000 #####cam#a22######a#4500
006 aa###########01#0#
007 ta
008 210307s2004####ph#a###########01#0#eng#d
020 ## $a9718581755
100 1# $aBuenrostro, Juan C., Jr.
245 10 $aMore than books :$bperspectives on the management of
information resources and services in libraries /$cJuan C.
Buenrostro, Jr. ; edited by Ernie T. Bhagwani.
260 ## $aQuezon City :$bGreat Books Trading,$c2004.
300 ## $aviii, 306 p. :$bill. ;$c23 cm.
Example of Main Entry under Personal Author
(Mixed Responsibility) in MARC 21 Format (cont.)
Field Indicator Subfield
504 ## $aIncludes bibliographical references and index.
700 1# $aBhagwani, Ernie T.
Example of Main Entry under Personal Name
(Mixed Responsibility, with Series Title)
Capco, Carmelita M.
Biology / Carmelita M. Capco, Gilbert C. Yang ; Melecio C. Deauna,
coordinator. — 2nd ed. — Quezon City : Phoenix Pub. House, c1996.
xxi, 480 p. : ill. ; 28 cm. — (You and the natural world : science and
technology).

Includes bibliographical references (p. 467-468) and index.

ISBN 971-06-1980-2

I. Yang, Gilbert. II. Deauna, Melecio C. III. Title. IV. Series.

Example of Series Title Added Entry for a Main Entry
under Personal Name (Mixed Responsibility)

You and the natural world

Capco, Carmelita M.
Biology / Carmelita M. Capco, Gilbert C. Yang ; Melecio C. Deauna,
coordinator. — 2nd ed. — Quezon City : Phoenix Pub. House, c1996.
xxi, 480 p. : ill. ; 28 cm. — (You and the natural world : science and
technology).

Includes bibliographical references (p. 467-468) and index.

ISBN 971-06-1980-2
Example of Main Entry under Personal Name (Mixed
Responsibility, with Series Title) in MARC 21 Format
Field Indicator Subfield
000 #####cam#a22######a#4500
006 aa###########01#0#
007 ta
008 210307s1996####ph#a###########01#0#eng#d
020 ## $a9710619802
100 1# $aCapco, Carmelita M.
245 10 $aBiology /$cCarmelita M. Capco, Gilbert C. Yang ; Melecio C.
Deauna, coordinator.
250 ## $a2nd ed.
260 ## $aQuezon City :$bPhoenix Pub. House,$cc1996.
300 ## $axxi, 480 p. :$bill. ;$c28 cm.
Example of Main Entry under Personal Name (Mixed
Responsibility, with Series Title) in MARC 21 Format
(cont.)
Field Indicator Subfield
490 1# $aYou and the natural world : science and technology
504 ## $aIncludes bibliographical references (p. 467-468) and index.
700 1# $aYang, Gilbert C.
700 1# $aDeauna, Melecio C.
830 #0 $aYou and the natural world.
Example of Main Entry under Corporate Body

Philippines. Department of Health

Philippine national drug formulary [electronic resource] : essential
medicines list : volume 1 / National Formulary Committee, National
Drug Policy-Pharmaceutical Management Unit 50, Department of
Health. — 7th ed. — Manila : Department of Health, 2008.
xxix, 273 p. : digital, PDF file.

Includes index.
(cont. at back)
Example of Main Entry under Corporate Body
(cont.)

(cont.)
Local file name: pndf.pdf.
ISBN 978-971-91620-7-0

I. Title.
Example of Main Entry under Corporate
Body in MARC 21 Format
Field Indicator Subfield
000 #####cam#a22######a#4500
006 m#####o##d#f######
007 cr#bn#a||||
008 210307s2008####ph######o##d#f######eng#d
020 ## $a9789719162070
110 1# $aPhilippines.$bDepartment of Health
245 10 $aPhilippine national drug formulary$h[electronic resource]
:$bessential medicines list : volume 1 /$cNational Formulary
Committee, National Drug Policy-Pharmaceutical Management
Unit 50, Department of Health.
250 ## $a7th ed.
Example of Main Entry under Corporate
Body in MARC 21 Format (cont.)
Field Indicator Subfield
260 ## $aManila :$bDepartment of Health,$c2008.
300 ## $axxix, 273 p. :$bdigital, PDF file.
500 ## $aIncludes index.
500 ## $aLocal file name: pndf.pdf
Example of Main Entry under Title (work
under editorial direction)
Managing knowledge in health services / edited by Andrew Booth,
Graham Walton. — London : Library Association Pub., 2000.
x, 357 p. ; 24 cm.

Includes bibliographical references (p. [295]-344) and index.

ISBN 1-85604-321-5

I. Booth, Andrew. II. Walton, Graham.

Example of Personal Name Added Entry for Main Entry
under Title (work under editorial direction)

Booth, Andrew.
Managing knowledge in health services / edited by Andrew Booth,
Graham Walton. — London : Library Association Pub., 2000.
x, 357 p. ; 24 cm.

Includes bibliographical references (p. [295]-344) and index.

ISBN 1-85604-321-5
Example of Main Entry under Title (work
under editorial direction) in MARC 21 Format
Field Indicator Subfield
000 #####cam#a22######a#4500
006 a############01#0#
007 ta
008 210307s2000####enk############01#0#eng#d
020 ## $a1856043215
245 00 $aManaging knowledge in health services /$cedited by Andrew
Booth, Graham Walton.
260 ## $aLondon :$bLibrary Association Pub.,$c2000.
300 ## $ax, 357 p. ;$c24 cm.
504 ## $aIncludes bibliographical references (p. [295]-344) and index.
700 1# $aBooth, Andrew.
700 1# $aWalton, Graham.
Example of Main Entry under Title (more than 3
authors with no principal author mentioned)

Introduction to computers for healthcare professionals / Irene Joos … [et

al.]. — 4th ed. — Sudbury, Mass. : Jones and Bartlett, c2006.
xvii, 440 p. : ill. ; 23 cm.

Previous ed.: Computers in small bytes. 3rd ed. c2000.

Includes bibliographical references and index.
ISBN 978-971-58-4547-2

I. Joos, Irene. II. Computers in small bytes.

Example of a Title Added Entry for Main Entry under
Title (more than 3 authors with no principal author
mentioned)

Computers in small bytes

Introduction to computers for healthcare professionals / Irene Joos …
[et al.]. — 4th ed. — Sudbury, Mass. : Jones and Bartlett, c2006.
xvii, 440 p. : ill. ; 23 cm.

Previous ed.: Computers in small bytes. 3rd ed. c2000.

Includes bibliographical references and index.
ISBN 978-971-58-4547-2
Example of Main Entry under Title (more than 3 authors
with no principal author mentioned) in MARC 21 Format
Field Indicator Subfield
000 #####cam#a22######a#4500
006 aa###########01#0#
007 ta
008 210307s2006####maua###########01#0#eng#d
020 ## $a9789715845472
245 00 $aIntroduction to computers for healthcare professionals /$cIrene
Joos … [et al.].
250 ## $a4th ed.
Example of Main entry under title (more than 3 authors
with no principal author mentioned) in MARC 21 format
(cont.)
Field Indicator Subfield
260 ## $aSudbury, Mass. :$bJones and Bartlett,$cc2006.
300 ## $axvii, 440 p. :$bill. ;$c23 cm.
500 ## $aPrevious ed.: Computers in small bytes. 3rd ed. c2000.
504 ## $aIncludes bibliographical references and index.
700 1# $aJoos, Irene.
740 0# $aComputers in small bytes.
Example of Main Entry under Title (more than 3
authors with no principal author mentioned)

Computers in small bytes : a workbook for healthcare professionals / Irene Joos

… [et al.]. — 3rd ed. — Sudbury, Mass. : Jones and Bartlett, c2000.
xiv, 328 p. : ill. ; 23 cm. — (NLN press series).

Rev. ed.: Introduction to computers for healthcare professionals. 4th ed.

c2006.
Includes bibliographical references (p. 311-313) and index.
ISBN 0-7637-1041-5

I. Joos, Irene. II. Introduction to computers for healthcare professionals. III.

Series.
Example of Title Added Entry for Main Entry under Title
(more than 3 authors with no principal author
mentioned)
Introduction to computers for healthcare professionals
Computers in small bytes : a workbook for healthcare professionals / Irene
Joos … [et al.]. — 3rd ed. — Sudbury, Mass. : Jones and Bartlett, c2000.
xiv, 328 p. : ill. ; 23 cm. — (NLN press series).

Rev. ed.: Introduction to computers for healthcare professionals. 4th ed.

c2006.
Includes bibliographical references (p. 311-313) and index.
ISBN 0-7637-1041-5
Example of Main Entry under Title (more than 3 authors
with no principal author mentioned) in MARC 21 Format
Field Indicator Subfield
000 #####cam#a22######a#4500
006 aa###########01#0#
007 ta
008 210307s2000####maua###########01#0#eng#d
020 ## $a0763710415
245 00 $aComputers in small bytes :$ba workbook for healthcare
professionals /$cIrene Joos … [et al.].
250 ## $a3rd ed.
Example of Main entry under title (more than 3 authors
with no principal author mentioned) in MARC 21 format
(cont.)
Field Indicator Subfield
260 ## $aSudbury, Mass. :$bJones and Bartlett,$cc2000.
300 ## $axiv, 328 p. :$bill. ;$c23 cm.
490 1# $aNLN press series
500 ## $aRev. ed.: Introduction to computers for healthcare
professionals. 4th ed. c2006.
504 ## $aIncludes bibliographical references (p. 311-313) and index.
700 1# $aJoos, Irene.
740 0# $aIntroduction to computers for healthcare professionals.
830 #0 $aNLN press series.
Example of Main Entry under Uniform
Title
[Bible. English. Today’s English. 1976]
Good news Bible : today’s English version. — London : The Bible
Societies, 1976.
ix, 931, 361 p. : ill. ; 22 cm.

Includes index.

I. Title.
Example of Title Added Entry for Main
Entry under Uniform Title
Good news Bible
[Bible. English. Today’s English. 1976]
Good news Bible : today’s English version. — London : The Bible
Societies, 1976.
ix, 931, 361 p. : ill. ; 22 cm.

Includes index.
Example of Main Entry under Uniform
Title in MARC 21 Format
Field Indicator Subfield
000 #####cam#a22######a#4500
006 aa###########01#0#
007 ta
008 210307s1976####enka###########01#0#eng#d
130 0# $aBible.$lEnglish.$sToday’s English.$f1976
245 10 $aGood news Bible :$btoday’s English version.
260 ## $aLondon :$bThe Bible Societies,$c1976.
300 ## $aix, 931, 361 p. :$bill. ;$c22 cm.
500 ## $aIncludes index.
References:
• Anglo-American cataloguing rules. (2nd ed., 2002 rev., 2005 update). Accessed via http://original.rdatoolkit.org

• Cayaban, E. T. (2009). Understanding the AACR2 for beginners. SMU Publishing House.

• Chan, L. M. (2007). Cataloging and classification: An introduction (3rd ed.). Scarecrow Press.

• Chan, L. M., & Salaba, A. (2016). Cataloging and classification: An introduction (4th ed.). Rowman & Littlefield.
• International Federation of Library Associations and Institutions. (2009). Statement of international cataloging principles. Retrieved from
http://www.ifla.org/files/assets/cataloguing/icp/icp_2009-en.pdf

• International standard bibliographic description. (2011) (Consolidated ed.).

• Joudrey, D. N., Taylor, A. G., & Miller, D. P. (2015). Introduction to cataloging and classification (11th ed.). Libraries Unlimited.

• Network Development and MARC Standards Office, Library of Congress. (1996). The MARC 21 formats: Background and principles. Retrieved from
http://www.loc.gov/marc/96principl.html

• Network Development and MARC Standards Office, Library of Congress. (2021). MARC standards. Retrieved from http://www.loc.gov/marc

• Reitz, J. M. (2014). Catalog. In ODLIS: Online dictionary for library and information science. Retrieved from http://www.abc-clio.com/ODLIS/odlis_c.aspx
• Statement of principles adopted by the International Conference on Cataloging Principles. (1961). Retrieved from
http://www.ifla.org/files/assets/cataloguing/IMEICC/IMEICC1/statement_principles_paris_1961.pdf