Solution Design Document

SAP Plant Maintenance

SAP S/4 Hana Implementation

Solution Design Document

SAP PM – Key Data Structure (KDS)

Document Change Control

Description Created by Date Reviewed by: Date Approved by Date

Release Accely <Customer BPO/ <Customer PM>

V1.0 SAP PM – Manoj Bhangale 25.06.2021

Mark Buluma
Key Data
David Chege
Structure (KDS)

Revision History

Date Change Done Page No Change Approved by) Remarks

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Table of Contents

1. Type of Technical Objects .................................................................................................4

2. Define Planner Groups/Maintenance Planner Group ......................................................... 5

3. Define ABC Indicator .........................................................................................................5

4. Define Plant Section ..........................................................................................................6

5. Location (Asset Location) ..................................................................................................6

6. Maintenance Plan Sort Field ..............................................................................................7

7. Maintain Control Keys .......................................................................................................7

8. Maintenance Notification Types .........................................................................................7

9. Maintenance Order Types .................................................................................................8

10. Define Maintenance Activity types ..................................................................................8

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1. Type of Technical Objects

This configuration setting enables to define the technical object types.
Each equipment and functional location can be assigned to technical object type. Technical object type
is mainly used to group the equipment of similar usage.
Grouping of equipment helps better reporting.
In H-young, below technical Object will be used.

Technical
Object Description Technical Object Description Technical Object Description
10001 BULLDOZERS 10031 PRIME MOVERS 10061 SKYLITES
BLOCK MAKING
MOTOR GRADERS SERVICE UNITS
10002 10032 10062 MACHINE
10003 TRACKED EXCAVATORS 10033 STORE SUPPLY UNIT 10063 CURBSTONE MACHINE
AUTOMATIC SACK-
WHEEL LOADERS LORRIES
10004 10034 10064 EMPTYING MACHINE
CONCRETE
CHAIN SHOVEL BEVERTAIL LORRY SCRATCHING
10005 10035 10065 MACHINE
WHEELED EXCAVATORS STONE CUTTING
BITUMEN SPRAYERS
10006 & BACKHOE LOADERS 10036 10066 MACHINE
CONCRETE CUTTING
SINGLE DRUM ROLLERS WATER TANKERS
10007 10037 10067 MACHINE
10008 PNEUMATIC ROLLERS 10038 FUEL TANKERS 10068 POWER FLOATERS
DOUBLE TANDEM
TRUCK MIXERS PLATE COMPACTORS
10009 ROLLERS 10039 10069
ARTICULATED DUMPING SAND WASHING
PICK & CARRY CRANES
10010 TRUCKS 10040 10070 MACHINE
SNORKEL-LIFTS
RECLAIMERS (AERIAL WORK PAN MIXER
10011 10041 PLATFORM) 10071
10012 PILING DRILL RIGS 10042 FORK-LIFTS 10072 SOIL DRILLERS
10013 CHIP SPREADERS 10043 MIXERS 10073 WATER BOWSERS
MECHANICAL AIR
PAVERS (ASPHALT) DIESEL BOWSERS
10014 10044 COMPRESSORS 10074
10015 PAVER (CONCRETE) 10045 DUMPERS 10075 WEIGHBRIDGE
HAND BITUMEN
MOBILE CRANES MOTOR BOATS
10016 10046 SPRAYERS 10076
10017 CONCRETE PUMP 10047 WELDING MACHINES 10077 MOTOR CYCLE
HYDRO DEMOLITION
GENERATOR SETS HYDRAULIC PRESS
10018 10048 MACHINE 10078
HYDRO DEMOLITION
ASPHALT PLANT PLOUGH DISCS
10019 10049 ROBOT 10079
10020 BATCHING PLANTS 10050 TRACTORS 10080 HARROW DISC
WALK BEHIND MECHANICAL
ROAD MARKER
10021 10051 ROLLERS 10081 CONVEYOR
10022 BORUM PRE-HEATER 10052 MECHANICAL 10082 LEVELLING MACHINE

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VIBRATORS
ELECTRICAL
SCREENS PUG MILL
10023 10053 VIBRATORS 10083
ELECTRIC AIR
CRUSHERS LIFTING CHAIN
10024 10054 COMPRESSORS 10084
CONVEYOR FRAME PICKUPS (CLASS-B
BREAKERS
10025 STRUCTURES 10055 10085 VEHICLES)
PRIVATE (CLASS-B
CAR MIXERS JACK HAMMERS
10026 10056 10086 VEHICLES)
VANS (CLASS-B
TOWER CRANES BROOM ATTACHMENT
10027 10057 10087 VEHICLES)
SELF-PROPELLED AMBULANCE (CLASS-B
MILLING MACHINES
10028 10058 MECHANICAL BROOM 10088 VEHICLE)
HIGH PRESSURE
DRILLING MACHINES TRAILERS
10029 10059 WASHING MACHINES 10089
10030 TIPPERS 10060 WATER PUMPS 10090 BULKER TRAILERS

2. Define Planner Groups/Maintenance Planner Group

This step allows you to define maintenance planner groups. Planner Groups must be defined
separately for maintenance planning plants. Depending on the size and structure of company, a
maintenance planning group may be an individual department (for central work preparation), a group of
skilled craftsmen or a workshop. Every piece of equipment and functional location can be allocated to a
maintenance planner group.

Planning Planner Name in SAP

Plant Group
1010 101 Plant Planner
1010 102 Production Planner
1010 103 Quarry Planner
1010 104 Project Planner
Naming Convention Logic

Planner group will be of three-character length and suggested to use number ranges from 100-999 or
alphanumeric for planner groups to accommodate all the departments’ areas in the respective
locations.

3. Define ABC Indicator

This step allows you to define ABC Indicators. These can be used in transactional data for
identifying the Fault recording criticality effect production, due to FL/Equipment fault.

ABC Indicator ABC Indicator Text

A High Critical
B Medium Critical
C Low Critical

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Naming Convention Logic

ABC Indicator will be 1 character length either numerical or alphabetic.

4. Define Plant Section

In this step we define plant section. The plant section further subdivides the maintenance plant
from the point of view of production responsibility. The person responsible for the plant section is the
contact for coordination between production and maintenance teams. The plant section defined here
can be used for evaluation purposes. Every piece of equipment and functional location can be assigned
to a plant section. We can also specify a plant section when processing maintenance tasks.
Example: Plant Section key 3 character long

Planning Plant Plant Section Person Responsible Phone

1010 HEW Heavy Equipment Workshop
1010 HVT Heavy Vehicles and Trucks Workshop
1010 LVW Light Vehicles Workshop
1010 TYR Tyre Section.
1010 PNT Paint section.
1010 CUS Cushion making section.
1010 MCS Machine Shop
1010 PPA Preparation Area
1010 BDS Body Shop
1010 LTS Light Structure
1010 WLS Welding Structure
1010 RFS Reinforcement Steel

5. Location:
In this step we define location within Plant.

Location Description
HO Head Office
IP Industrial Plot
QRKT Quarry Katani
QRKD Quarry Kedong
Proj Project

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6. Maintenance Plan Sort Field

Maintenance plan sort field are used to control different business processes for maintenance
planning. The functions for maintenance plans can be used, for example,
• To Schedule Maintenance Plan
• Standard Report to search Maintenance Plan

Maintenance Plan Sort Field Description

1010 Head Office
1020 Virtual Plant
1030 Industrial Plot
1040 Quarry Katani
1050 Quarry Kedong

7. Maintain Control Keys

Control keys are assigned to every work centre in the master data screen "Default values".Use
the control key of the operation to determine
• The business functions you want to carry out
• How you want to deal with the operation.

Control Key Control Key Description

PM01 Plant Maintenance – Internal

PM02 Plant Maintenance – External

PM03 Plant Maintenance – External Services

8. Maintenance Notification Types

In this section, you define the notification types and the basic functions connected to the
notification type. In this step, you define notification types.

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Each notification type references a notification category and an origin. Notifications have the
category predefined on the basis of the origin.
You can define notification types for the following:

Notification Type Notification Description

M1 Maintenance Request

M2 Malfunction Report

M3 Predictive Maintenance Notification

M4 Calibration Maintenance Notification

9. Maintenance Order Types

Order type categorizes orders according to purpose.
The order type contains information which is necessary for managing orders. Order types are
client-specific. The same order type can be used in all controlling areas in one client.

Order Type Text

ZPM1 Preventive Maintenance

ZPM2 Breakdown Maintenance

ZPM3 Predictive Maintenance

ZPM4 Calibration Maintenance

10. Define Maintenance Activity types

Maintenance Activity Type is a key for the type of maintenance activity provided. Activities are
divided into repairs, regular activities, inspections and so on. In cost evaluations, for example, total
costs or number of orders for each technical object, you can classify data according to maintenance
activity type.
In this step, you determine the allowed maintenance activity types.

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Maintenance Order Type Maintenance Activity Type Maintenance Activity Type Description

ZPM1 Z01 Preventive Maintenance

ZPM1 Z02 Repair

ZPM1 Z03 Inspection

ZPM1 Z04 External Activity

ZPM2 Z01 Breakdown Maintenance

ZPM2 Z02 Repair

ZPM2 Z03 Inspection

ZPM2 Z04 External Activity

ZPM3 Z01 Predictive Maintenance

ZPM3 Z02 Repair

ZPM3 Z03 Inspection

ZPM3 Z04 External Activity

ZPM4 Z01 Calibration Maintenance

ZPM4 Z02 Repair

ZPM4 Z03 Inspection

ZPM4 Z04 External Activity