Inventory Management System GB Final

GB BAKESHOP INVENTORY MANAGEMENT SYSTEM
JAN NIÑO NEGAPATAN

JERICK LAÑOJAN
KRISTOFER BYRON GADIANE
A THESIS SUBMITTED TO THE ADMINISTRATION, FACULTY AND STAFF

OF THE CENTRAL PHILIPPINES STATE UNIVERSITY-SAN CARLOS CAMPUS
IN PARTIAL FULFILLMENT OF THE REQUIREMENT FOR THE
DEGREE
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Republic of the Philippines
CENTRAL PHILIPPINES STATE UNIVERSITY
Don Justo V. Valmayor Campus
San Carlos City, Negros Occidental
College Of Computer Studies
CHAPTER I
INTRODUCTION
An inventory management system is a software-based solution used to track sales
activity and inventory. The topic of the research paper will be inventory management
system for GB Bakeshop, which is essential to the success of any kind of business.
Inventory control increases supplies and reduces erroneous data and shortages. One of the
many advantages of inventory management is that it avoids cycle counting and saves
time and money while also satisfying customers. Using a systemized program to enhance
inventory management would benefit the entire GB Bakeshop as well as other businesses.
By developing a systematized application, the study aims to suggest changes in manual
inventory management. This will reduce costs and speed up the ordering process, which
has an impact on the study’s significance. Implementing a systematized data
manipulation would therefore be very advantageous to all facets of inventory
management.
The inventory management system will be relevant to the quickly changing
technology that is advancing every day, and this study will be supported by the use of
technology-related methodologies and expertise. The selection of this study is quite
logical given its anticipated outcomes and application of a system that might assist with
the daily operations that take place inside the organization. As a result, the study will be
useful to the GB Bakeshop and future researchers who want to use it as a reference.
Therefore, having an inventory management system will significantly benefit businesses,
perhaps boosting the economy and improving people’s lives.
Project Purpose
The project aims to provide changes to improve the performance of managing
inventory in order to be profitable and offers a good service to customers. A broad range
of corporations, industries, and enterprises, excuses manual inventory management due to
financial cost and the complexity to implement the systemized type of managing
inventory to keep up with the present stage of technology.
To the Bakeshop. Synthesis features of the program are designed for their
delight, the bakeshop will be the primary focus of this study. The ability for staff to input,
edit, and remove a data record will allow for systematized data manipulation, making it
easier for them to operate and handle data.
To the customer. Customers’ names, contact information, and locations will be
entered into a database and made available on a system that may be utilized for
transactions to save time and effort. As a result, the system built will be advantageous to
both employees and customers.

To the sales. Due to the features used by the researchers, the transaction and
product will be tractable, which can result in avoidable shortages, understocking of
transactions, and overstocking of product, which will benefit sales at GB Bakeshop as
well.
To the Future Researcher. The future researchers will benefit from using the
study as a resource for managing inventory in bakeries. Additionally, this study might be
lacking in details and features, and future researchers might improve the idea due to
rapidly advancing technology.
Project Objectives
To develop an inventory management system for GB Bakeshop’s Bakery that will
help to eliminate the problems of owner in managing the inventory and transactions of
the bakery.
The following are the specific objectives of the project:
1. To develop a system that will update the inventory from time to time and will
record the transactions of the bakery by incorporating point of sales
2. To help the owners of the bakery to save and increase profits.
3. To avoid excess inventory by accurately predicting customer demand.
4. To provide an organize records for the bakery

5. To increase the productivity of the owners and staffs of the bakery.
Project Scope and Limitation
The goal of this study, which will concentrate on inventory system management, is
to benefit the GB Bakeshop’s customers, consumers, products, and orders. With this
study, controlling the list will be accurate and include real-time information about the
inventory status. Developing an application will be important because it is the foundation
for the study that was conducted. The program will aid in maintaining an orderly
warehouse, boosting efficiency and productivity saving time and money, and enhancing
the accuracy of inventory orders and loyal customers. It will control the inventory
through data listing, and the program will include a user identification and data collection
mechanism. The system will be accessible to the users, who will have the ability to add,
change, and remove product, category, customer, order, and user data.
The limit of this study does not provide a baking guide of bread and Gb Bakeshop
manager and staffs can access the system. Also, it does not include use hardware devices
like barcodes scanner and the expiration date of the items.

Interface Design
Accurate data listing of products, orders, clients, and users will result from
systematized inventory management system. This system will replace the manual
procedure for keeping inventory with an automated one. Stock, user data, and
transactional process monitoring. With the help of this study, an automated system for
precise and thorough transactions at the GB Bakeshop will be created. As a result, the
input, process, and output models will be crucial. Input: It collects data from the user and
is the process of accepting data or information. With the help of input, a computer can
perform data manipulation. It is the process of transforming the input into the output. The
outcome of processing is the output, which is displayed. A system’s input. The program
is accessed by a working computing device used by the system. The computer will be
used to enter transactions into a database and communicate information to the product.
Process. The system will receive the user-inputted data and store it in a database, which
enables real-time data transmission for the data list presentation. Output. The method will
produce an output that shows the data in an orderly and understandable list. The user`s
application will consist a data list and status showing the current stock of product, and the
text box of the application which is Product Id, Product Name, Product Quantity,
Product Price, Description, and Product Category.

User, Range and Source of Information
The owner of GB Bakeshop is the target of this inventory management system.
Using the suggested system, the owner will effectively manage the inventory and
business transactions at the bakery. Additionally, the staff’s transactions will be more
accurate and seamless if they use the proposed system. After that, the consumer would
also save time by receiving an accurate and seamless transaction. Last but not least, the
future researcher will gain from this study and use it as a reference for their future
research. Users have access to the ability to add, edit, delete, and search items as well as
add and remove categories for those objects. Users can examine and search for the
bakery’s daily, monthly, and annual transactions as well as add stocks to specific items.
Users can create reports for lists of things and daily, monthly, and annual transactions as
well as add, amend, delete, and search accounts. Users must log in before using the
system in order to save any changes made to the item menu, account menu, or stocks
menu. This is done as a security measure. Users of the system can view and search for the
daily, monthly, and annual sales of the bakery's most popular items, and it has a point of
sale for performing efficient and accurate transactions. The system also keeps track of
users who use it and has the ability to back up the database.
Assessment Method
There are three different types of assessments in the GB Bakeshop inventory
management system. This system’s goal is to replace the manual inventory procedure
with an automated one. This study aims to develop an automated system for precise and
thorough transactions at the GB Bakeshop. It also monitors stock levels, user data, and
transactional activity. Therefore, the input, process, and output models will be crucial.
Input: This is the process by which data or information is accepted by a computer so that
it can perform a data-manipulation function. Conversion of input into output is the
process in question. The presentation or output of the outcome of processing is referred to
as output.
Input:
User Perspective. The user must input the data to record the information of the
product in order to display the status
System Input. The system uses a functional computer device that capable to
access the application. The computer will be used in order to send information to the
product and transaction into database.
Process. The user’s inputted data will pass to system, the information will be
stored on the database and allowing the data list display to have real time data
transmission.
Output. The result of the process will fall in to output, which displays the data on
list coherently and organized. The user`s application will consist a data list and status
showing the current stock of product, and the textbox of the application
which is Product Id, Product Name, Product Quantity, Product Price,
Description, and Product Category.
Definition of terms
The following technical terms were defined for the readers to understand for the
readers this study better
Administrator: The ability to create, read, and delete information that will be displayed
on a user’s landing page.
Bootstrap: It is technique design use in Internet Based Discussion Form System.
Computerized: To input data and store it in a system
Database: Is the storage device in which the files will be kept.
Data Flow: Data in Motion.
Data Flow Diagram: Model that logically depicts how data moves through a system
Laravel PHP: Using PHP, Laravel is primarily used to create unique web applications. It
is a web framework that takes care of a lot of the tedious tasks like routing, HTML
templating, and authentication.
MySQL: Open source relational database management system. It is database used stored
the files and information of the System.
Users: For system account registration, users must request administrator approval.
Vue.js: JavaScript framework for building one-page applications and online interfaces.
CHAPTER II
Review of Related Literature and Studies
This chapter presents a brief discussion of the foreign and local literature
reviewed by the researchers which further enriched the conceptualization of the study
and helped the conceptualization of the study and helped in describing the cognitive
design that guided the conduct of the researchers. The information’s indicated were
gathered in internet sites, journals and various books relating to the researcher’s topic.
Foreign Literature
Companies need Inventory System
Companies are increasingly employing Inventory System. A computer start with
an inventory counts in memory. Withdrawals are recorded by the computer as they
remade, and the inventory balance is constantly revised. When the recorded point is
reached, the computer automatically places an order, when this new order is received, the
recorded balance is increased. Retail stores have carried this system quite far, each item
has a magnetic codes, and as on item is checked out, and it passes over an electronic
reader, which then adjusts the computers inventory balance, at the same time the price is
fed to cash register tape.(Eugene F. Brigman, 2013).
Foreign Currency Inventory Management in a Branch Bank

A branch bank may decide to stock one or more foreign currencies to meet
demands from its customers and may also accumulate foreign currency as a result of
customer transactions. This paper presents the branch bank’s foreign currency problem as
an inventory management problem and derives good (and in many cases, optimal)
decision rules for this type of cash management problem.
While the model presented is similar to models which have been proposed for cash
management, the foreign currency problem has a number of features which lead to
distinct differences. The model was developed for the Canadian situation but is
generalizable to any branch having a significant volume of foreign currency transactions.
(Peter C. Bell &A. Hamidi-Noori, 2017).
Inventory Control System with Partial Deliveries
This paper describes a continuing effort to develop and implement better policies
and models for controlling the inventory of materials used in the various construction
and maintenance programmers of a large Greek concern. The object of the work has
been not only to select a policy, formulate a model, and determine its optimal solution
mathematically, but also to analyze the special conditions of the problem, such as legal
and political constraints, complex organization structure, information and
communication problems, insufficient data, and supply instability, and to adapt to these
conditions the policy dictated by theory. The established practice in this system of
having the suppliers deliver each order in several instalments was recognized as
economical and was incorporated into a simple stochastic re-order cycle policy (T-S)
model, which is proposed in the present paper. Finally, questions of acceptability and
workability are considered. To mollify line management reactions, proposed changes in
the organization structure were kept to a minimum, and good features of the established
system were preserved as much as possible.(P.S. Polyzos &D.A. Xirokostas, 2017).
Local Literature
Inventory System
Inventory is one of the most important in monitoring a stock that take place in
business activity. The inventory system does the entire task in computing the value with
inventory (cost and quality) and handling data or information. Inventory System
maintains an orderly flow of supplies, raw materials, or finished goods through an office
shop/factory because of items in any inventory. Represents cost, they need to be
controlled. The purpose of inventory system for management are to keep inventory levels
and cost at desire minimums while maintaining to proper safeguards over materials to
places and people who need them.(Waren R. Planrit, 2015).

RCCola Automated Inventory System
RC Cola Orani Enterprise catering to 20 sub dealers all over Bataan and 50 stores
from Orani to Balanga. The manner of operation is manual, thus every transaction is
recorded and solved manually. In terms of supply ordering process, all emptied
bottles/cases are delivered to the mother company located at Lubao, Pampanga; this is
done if they reach the maximum cases of 1,720 needed for hauling. When it comes to
operation, the number of cases of goods delivered to the sub dealers and stores are written
on Daily Remittance Report. However, the report cannot monitor if how many cases are
available on the warehouse or how many bottles/cases are missing.(Amelounate, 2008).
Working capital management practices and sustainability of Barangay Micro
Business Enterprises (BMBEs) in Ilocos Norte, Philippines
This study examines the relationship between the working capital management
practices and sustainability of Barangay Micro Business Enterprises (BMBEs) in Ilocos
Norte, Philippines. This study employed a correlational-descriptive research design. Data
were gathered using a self-constructed questionnaire, which has been pre-tested to 30
other microenterprises and validated using Cronbach alpha. The participants were the
owners of the 301 registered BMBEs in Ilocos Norte. This study was conducted from
July to December 2020. The findings demonstrated that most of the BMBEs belong to the
wholesale and retail trade sector, are registered as single proprietorships, and have no
employees. The results also showed that the BMBEs have low economic, social, and
environmental sustainability. Moreover, the study revealed that cash management was
significantly related to economic and social sustainability, while accounts receivable and
inventory management were significantly related to economic, social, and environmental
sustainability.(Bibeth Macatumbas Corpuz, 2020).
Foreign System
Bakery Inventory Management System for Norijah Bakery
The research is discovering the problems with manual inventory management and
the solution proposed to solve the problems for the stakeholder, Norijah’s Bakery. The
research is focusing on the inventories used in the organization, which consist of the
items and ingredients used by the bakery in their daily business process. The purpose of
conducting this research was to solve the problems and issues of inventory management
of the stakeholder. There were so many problems arising and failures in manual inventory
management such as unorganized business flow, inventory spoilage, and loss of data. The
system was created to help the owner smoothen the business process besides ensuring the
security of the company’s assets. Besides, the system is developed using the Waterfall
Model of the Software Development Life Cycle by implementing the three important
stages which are requirements gathering, system design, and implementation.(Nurfatin
Najwa Mustaph, 2017).

Financial Returns to Household Inventory Management
Households tend to hold substantial amounts of non-financial assets in the form of
consumer goods inventories that are unobserved by traditional measures of wealth, about
$1,100 on average. Households can obtain significant financial returns from shopping
strategically and optimally managing these inventories. In addition, they choose to
maintain liquid savings – household working capital – not just for precautionary motives
but also to support this inventory management. We demonstrate that households with low
levels of inventory earn high returns from investing in household working capital, well
above 20%, though returns decline rapidly as inventory levels increase. We provide
evidence from scanner and survey data that supports this conclusion. High returns from
inventory management that are declining in wealth offer a new rationale for poorer
households not to participate in risky financial markets, while wealthier households
invest in both financial assets and household working capital.(Scott R. Baker, Stephanie
G. Johnson, and Lorenz Keung, 2021).
Simulation model of flour inventory in bakery production
For a smooth production flow in a bakery plant, it is necessary to establish and
maintain optimal inventory levels of different raw materials. Because of their importance
in production, a specific way for storage and the size of required storage space, and
different types of flour have to be given particular attention. Purchasing excessive

quantities of this raw material provides certain security in operations, however, in this
way a company’s funds are tied up in the inventory; warehousing costs are increasing, as
well as the possibility of spoilage. In contrast, insufficient inventory may cause a
production halt and an increase in opportunity costs. A number of models have been
developed to overcome such problems and improve decision-making in the area of stock
management.(Dukic, D., 2008).
Local System
Inventory Management Practices and Service Delivery of Healthcare Facilities in
Ilocos Norte Philippines
The study investigates the relationship between inventory management practices
and service delivery. The study participants were the 16 healthcare facilities in Ilocos
Norte and 80 patients, and they were chosen using a convenience sampling technique.
The research used a quantitative research design and a casual research approach to
measure the degree of relationship between the independent and dependent variables.
Based on the findings of the study, there were five inventory management practices
observed for the study—pharmacy premises and storage, drug information, safety and
security, personnel and stock control, and monitoring. On the other hand, as service
quality, hospitals have four categories. These are hospital admissions, care and treatment,
hospital environment and facilities, and hospital discharge. Personnel and stock control
and monitoring are significantly correlated to service quality Implications, conclusions,
and recommendations were also provided in the study.
Increasing utilization of owned scaffolding materials through improvement of the
inventory management system at Shell Tabangao Refinery, Batangas City,
Philippines
Shell Tabangao Refinery uses 163.56 tons of owned scaffolding materials,
yielding an average utilization of 71.88% only. This implies that the company has excess
inventory on hand. Yet, the company still continues to rent scaffolding materials which
are redundant of idle, owned stocks - translating to unnecessary rental expense of Php
111,912 per month. The study aimed to increase the average utilization of PSPC-owned
scaffolding materials by at least 18.21%, specifically eliminating recurrence of redundant
inventory, and improving visibility of owned stocks. Analysis of the inventory
management system was performed to assess the effectiveness of processes in
maintaining inventory control. The, why-why analysis was used to determine the root
causes which led to non-utilization of owned materials. Proposed actions to identified
root causes include policy changes in inventory allocation, addition of log sheets inside
the stockyard, implementation of proper warehousing practices, re-design of processes,
hiring a yardman, and improvement of the monitoring system and tool. When
implemented, it is estimated to increase utilization of owned stocks by 25.2%. The

company is expected to spend about Php 127, 145 during first year of implementation.
(Renzo Robert C Manalo, 2016).
Reduction of delay in delivering rebar’s through warehouse optimization, inventory
management and trucking method improvement at Pag-asa Steel Works, Inc.,Pasig
City , Metro Manila, Philippines
Pag-Asa steel works, Inc. is an ISO certified steel manufacturing company that
produces different types of rebar’s. However, the company experienced 9.77% delay in
delivering rebars to the customers from January to October 2014. This percentage delay
was incurred by the 36 products with the highest total number of delay encountered. This
caused the company to customer complaints, failure to meet daily target delivery of the
company and loss od Php 18,304, 000 from January to October 2014.After generating
and evaluating alternative solutions, the study recommends that the company should
designate spaces for each group of rebars, have clear arrangement with the current
trucking companies, and to buy new cranes for replacement. Assuming all actions plans
and proposed alternative solutions are done, the delivery delays will be reduced from
9.77% to 3.44%.(Mary Grace Angeline P Castro, 2014).
CHAPTER III
TECHNICAL BACKGROUND
This chapter describes the technology used and describes all these technical
developments of the proposed system.
Gb Bakeshop was located in Araneta Street Barangay II San Carlos City, Negros
Occidental having a bakeshop that can cater to the needs of the managers.
Producing or baking bread for transportation and presentation is the specialty
business's everyday responsibility. Prior to making the dough for the bread, buns, and
other baked items, the designated crew cleaned the cooking area. Daily responsibilities of
the bread deliverer include taking bread to other branches and consumers. The auditor
then reviewed the day's wholesale.
This research was conducted to make GB Bakeshop more useful by adding an
inventory management system. This allows managers to know if their business is on track
and operations are running smoothly. The exact purpose of inventory management is to
allow managers to easily access inventory and quickly generate receipts.
Beginning with the implementation of this Gb Bakery Inventory Management, it
will undoubtedly make them more convenient and organized in their daily operations
within the baking sector. It will be used in their inventory tracking, orders, records,
communication, and business flow means of processing the current manual operation of
the Gb Bakeshop for both local and distant clients.
Organizational Chart
This part shows the full organization chart of GB Bakeshop Inventory
Management System highlighted those persons and/or positions that are involved in the
project.
Figure 1. Organizational Chart

Workflow – Manual Process
This diagram illustrates the process of using GB Bakeshop Inventory
Management System.
Figure 2. Workflow Diagram of GB Bakeshop Inventory Management System.
Flowchart
This diagram illustrates the automated of using GB Bakeshop Inventory
Management System.
Figure 3. Flowchart-automated diagram of the GB Bakeshop Inventory Management
System.

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GB BAKESHOP INVENTORY MANAGEMENT SYSTEM

JAN NIÑO NEGAPATAN

A THESIS SUBMITTED TO THE ADMINISTRATION, FACULTY AND STAFF

BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

An inventory management system is a software-based solution used to track sales

By developing a systematized application, the study aims to suggest changes in manual

has an impact on the study’s significance. Implementing a systematized data

manipulation would therefore be very advantageous to all facets of inventory

The inventory management system will be relevant to the quickly changing

technology-related methodologies and expertise. The selection of this study is quite

Therefore, having an inventory management system will significantly benefit businesses,

perhaps boosting the economy and improving people’s lives.

The project aims to provide changes to improve the performance of managing

of corporations, industries, and enterprises, excuses manual inventory management due to

inventory to keep up with the present stage of technology.

easier for them to operate and handle data.

To the customer. Customers’ names, contact information, and locations will be

both employees and customers.

product will be tractable, which can result in avoidable shortages, understocking of

transactions, and overstocking of product, which will benefit sales at GB Bakeshop as

rapidly advancing technology.

To develop an inventory management system for GB Bakeshop’s Bakery that will

The following are the specific objectives of the project:

record the transactions of the bakery by incorporating point of sales

2. To help the owners of the bakery to save and increase profits.

3. To avoid excess inventory by accurately predicting customer demand.

4. To provide an organize records for the bakery

5. To increase the productivity of the owners and staffs of the bakery.

Project Scope and Limitation

inventory status. Developing an application will be important because it is the foundation

like barcodes scanner and the expiration date of the items.

Product Price, Description, and Product Category.

User, Range and Source of Information

The owner of GB Bakeshop is the target of this inventory management system.

There are three different types of assessments in the GB Bakeshop inventory

it can perform a data-manipulation function. Conversion of input into output is the

process in question. The presentation or output of the outcome of processing is referred to

product in order to display the status

product and transaction into database.

which is Product Id, Product Name, Product Quantity, Product Price,

Description, and Product Category.

readers this study better

on a user’s landing page.

Bootstrap: It is technique design use in Internet Based Discussion Form System.

Computerized: To input data and store it in a system

Database: Is the storage device in which the files will be kept.

Data Flow: Data in Motion.

templating, and authentication.

the files and information of the System.

Review of Related Literature and Studies

Companies need Inventory System

Companies are increasingly employing Inventory System. A computer start with

an inventory counts in memory. Withdrawals are recorded by the computer as they

fed to cash register tape.(Eugene F. Brigman, 2013).

Foreign Currency Inventory Management in a Branch Bank

decision rules for this type of cash management problem.

generalizable to any branch having a significant volume of foreign currency transactions.