2/16/2021 Baseline Configuration

Documentation

Natani, Saikrishna
ITELLIGENCE AG
SAP Configuration
SAP is a standard software. But every company has different processes, so we need to
configuration/customization so that the company can use SAP. SAP configuration is a level of abstraction
above coding, that lets you parametrize the following things: organizational structure, functions and
processes. It is done with transaction code SPRO that is not known and visible to the standard SAP ERP
user.

SAP Configuration will be done when we are doing,

➢ End to End Implementation
➢ Rollout – Extending SAP to some other location
➢ Support Projects – When there is a new process which require configuration
➢ Upgrading – When we upgrading to newer SAP version
➢ Migration – When we are migrating from SAP ECC to SAP S/4 HANA
➢ Enhancements/ Change Request

SAP Implementation Methodology

SAP Activate Implementation Methodology is an agile way for companies to implement SAP software. SAP
Activate is the successor of ASAP (Accelerated SAP) methodology that was extensively used for SAP ECC
implementations and upgrades projects. SAP Activate implementation methodologies are not just
available for SAP S/4HANA Cloud or on-premise but also for SAP BW/4HANA, SAP SuccessFactors, SAP
C/4HANA (formerly known as SAP Hybris), and SAP Ariba.

SAP Activate implementation methodology consists of the following six phases:

➢ Discover – Identify the business value and benefits, define the adoption strategy and roadmap.
➢ Prepare – Start the project, finalize plans, enable your teams, and access system with best practice
processes.
➢ Explore – Drive adoption of SAP standard with a Fit-to-Standard approach, and capture delta
requirements to implement your differentiating business practices.
➢ Realize – Run agile sprints to configure, build and test an integrated environment, load data, and
start enabling business users.
➢ Deploy – Set up production system, confirm business readiness, and switch business operations
to the new system.
➢ Run – Drive efficient adoption of the new solution across the business, meet evolving business
needs with SAP and innovations you integrate and extend on the platform.

SAP Landscape
SAP system landscape is defined as an arrangement of SAP servers. Ideally, in a Sap environment, a three-
system landscape exists.

➢ Development Server - This is where the consultants do the customization as per the company’s
requirement.
➢ Quality Assurance Server – This is where the core team members and other members test the
customization.
➢ Production Server - This is where the live data of the company is recorded.
In Development Server there are also following different severs,
➢ Client 100 – Golden Client - Golden Client is a server which will only have configuration and a clean
server with only relevant configuration. Configurations are nothing but Customizing data. This
server will not have Master Data and Transaction Data.
➢ Client 200 – Sandbox Server - Sandbox is a server which can be said to be a playground for trying
and testing configuration and scenario. This server will have Master Data and Transaction Data.
➢ Client 300 – Workbench/ABAP
➢ Client 400 – Test
In QAS Server there are following servers,

➢ Client 500 – Core User/ BPO/End user testing

➢ Client 600 – Training

If the client requirements are not satisfied by SAP Standard system then we will do customizing to meet
those requirements. If even after customizing clients requirement are not met we will do development
with ABAP.

Customizations in PP

1. Factory Calendar

Factory calendar contain company specific dates such as alternate working Saturdays and holidays.

Path -> SPRO->SAP Reference IMG ->SAP NetWeaver-> General Settings->Maintain calendar.

In Maintain calendar page we change/display public holidays, holiday calendar and factor calendar

To create new public holiday we need to click on change public holiday and click on create button and
select type of public holiday as shown below,
We need to give date of the holiday, whether it occurs on particular day, religious denomination and name
of holiday and click create. The Holiday will be created
If there are multiple holidays we need to create an holiday calendar. We need to select holiday calendar
and click on change. In next page we need to click on create.

We need to give calendar ID, Validity periods and click on assign holidays and assign holidays relevant o
our client and save the calendar

After creating holiday calendar we need to create factory calendar. We need click on factory calendar and
click change. We need to click on create.

We need to give Calendar ID, Description, Validity periods and link holiday calendar. We also need to
select working days of client and click on Save.
After creating calendar we can display it by selecting our calendar ID and click on calendar. This will show
no of working days available as shown below

We can give the calendar ID in work center master data so while calculating capacities the appropriate
calendar will be selected.

2. Shift and Shift Sequences

Path -> SPRO->SAP Reference IMG ->Production -> Basic Data -> Work center -> Capacity Planning ->
Available capacity -> Define Shift Sequence

We can create new entries or copy from existing entries

We can give Grouping and Name and click on apply. We can copy one entry or all the entries.

Once the grouping is created we can select the grouping and click on work break scheduled to define
breaks for each shift

We can click on shift definitions and give timings for each shift
After that we need click on shift sequence ang give sequence of each shift

We can use this grouping in Capacities tab in work center along with the factory calendar so that capacities
are planned accordingly

3. Person Responsible
Path -> SPRO->SAP Reference IMG ->Production -> Basic Data -> Work center -> General Data ->
Determine Person Responsible

Person Responsible a person or group of people responsible for maintaining the master data in certain
work centers. These employees are not responsible for planning tasks but only for the maintenance of the
work center parameters. Person Responsible is plant specific. If there are multiple plants, we need to do
it for each plant.
In Determine work center tab we can see all the person responsible already created. We can click on
position and select our plant and see the person responsible for that plant. We can create new person
responsible by clicking on new entry or selecting old one and clicking copy as.

In the next tab we need to give plant, person responsible and its description as shown below and save it

This key will now be available to select in work center

4. Capacity Planner Group

Path -> SPRO->SAP Reference IMG ->Production -> Basic Data -> Work center -> Capacity Planning ->
Define Capacity Planner

Capacity Planner is a person or group of people responsible for planning certain capacities. Capacity
planner is not client specific and is same for every company code.
In Define Capacity Planner tab we can see all the capacity planner already created. We can create new
capacity planner by clicking on new entry or selecting old one and clicking copy as.

In the next tab we need to give capacity planner and its description as shown below and save it

This key will now be available to select in capacities tab in work center

5. Work Center Parameter

Path -> SPRO->SAP Reference IMG ->Production -> Basic Data -> Work center -> Capacity Planning ->
Work Center Formulas -> Define formula parameters for work center (or)

Path -> SPRO->SAP Reference IMG ->Production -> Basic Data -> Work center -> Costing -> Work Center
Formulas -> Define formula parameters for work center (or)

Path -> SPRO->SAP Reference IMG ->Production -> Basic Data -> Work center -> General Data ->
Standard value -> Define parameters
Formula parameters are used in formulas for capacity planning, scheduling, costing, PRT management and
determining standard values using CAPP.

A formula parameter is identified by a parameter ID. Every formula parameter is linked with a particular
field either in Customizing, the routing or the work center. When the formula is evaluated the parameter
takes the value of the field.

Using the standard value key you provide the work center, and thus the routing, with up to six formula
parameters that you assign values to in the routing operation.
In Define Parameters tab we can create new parameter by clicking on new entries or selecting the existing
parameter and click copy as. In Next page we need to give following data and click on Save.

6. Work Center Formula

Path -> SPRO->SAP Reference IMG ->Production -> Basic Data -> Work center -> Capacity Planning ->
Work Center Formulas -> Define formulas for work center (or)
Path -> SPRO->SAP Reference IMG ->Production -> Basic Data -> Work center -> Costing -> Work Center
Formulas -> Define formulas for work center

In Define formulas tab we can create new formula by clicking on new entries or selecting the existing
formula and click copy as. In Next page we need to give formula key, formula and click on relevant
indicators and save it.

The Formula is based on parameter we have defined or already there in parameters section. Here for
pressure formula is given as Pressure(Z_PRESS)*Operation Qty(SAP_09)/Base Qty(SAP_08)
7. Standard Value Key

Path -> SPRO->SAP Reference IMG ->Production -> Basic Data -> Work center -> General Data ->
Standard value -> Define parameters
The standard value key determines the meaning of the six standard values in the operation. The SAP
System assigns a parameter ID to the standard values of the operation and the work in network activities.

The parameter ID in turn determines:

➢ the key word displayed for the standard value on the screen, for example, setup, machine, labor,
teardown etc.
➢ the dimension (for example, time, quantity, volume) of the standard value

At the same time, the parameter IDs are the names used for the standard values in formulas for the
calculation of

➢ execution time
➢ capacity requirements
➢ costs.

In Standard value key tab we can create new Standard value key by clicking on new entries or selecting
the existing SVK and click copy as. In Next page we need to give Standard value key, Parameters we need
in key which we defined in parameters section and click on Save it.
Now we can use this standard value key in work center

In costing also, we can add if Costing team can configure appropriate Activity type for pressure.
8. Control Key
Path -> SPRO->SAP Reference IMG ->Production -> Basic Data -> Work center -> Routing Data -> Define
Control Key

Control Key specifies how an operation, or a sub-operation is processed in functions such as orders,
costing or capacity planning. The control key specifies how the business functions you want to carry out
with an operation and how the SAP System processes an operation.

In Control key tab we can create new Control key by clicking on new entries or selecting the existing
Control key and click copy as. In Next page we need to give following details and click save.

Mile Stone Confirmation - A type of completion confirmation in which several operations in a processing
sequence are automatically confirmed. An operation is marked as a milestone operation using its control
key.
If you confirm an operation that is marked as a milestone, the system automatically confirms all preceding
operations.

If several operations are marked as milestones, they must be confirmed in the order in which they appear
in the processing sequence. The system confirms all operations up to the preceding milestone.

Operations that have been confirmed manually are not affected by milestone confirmations.
Now we can use this control key in our work center in default values tab