DIRECTORATE OF ACCOUNTS

PAKISTAN POST OFFICE DEPARTMENT LAHORE-54550

Ground Floor Audit Complex, Syed Mouj Darya Road, Lahore Ph.042-99212020-21 Fax: 042-99212023

Email:aaopa05@gmail.com

No. PA–KPK/Karak/2021-22/OS/ Dated: .09.2021

To

The Senior Postmaster

Karak GPO.

Sub:- OBSERVATIONS REGARDING ACCOUNT RETURNS IN RESPECT

OF KARAK GPO FOR THE MONTH , JUNE & JULY 2021.
During the course of checking and compilation of Accounts of your
office for the above said month, the following shortcomings have been
noticed which must be attended and removed by making compliance to
this office under Article 58 of IAC Volume 1.

1. ACCOUNT RETURNS/ESTABLISHMETNT PAY BILLS

It has been observed that 1st period account returns is being
dispatched to this office very late. On the other hand, it is need to be
submitted to this office on 11 th of each month to fulfill the requirement
of Article 372 IAC Volume 1. Therefore, the same must be ensured as
per prescribed Article.

2. SANCTIONED STRENGTH
Up-to-date sanctioned strength of total sanctioned as well as working
posts of Karak GPO and Sub Offices along with Establishment Bills
should be submitted to this office quarterly.

3. Monthly Contingent Bills

Monthly contingent bills for the month of 01/2020 and 09/2020 have
not yet been received. Please arrange to supply these bills with
complete voucher and counter signature of the competent authority.

4. UN-ADJUSTED AMOUNTS OF ADVANCE RECOVERABLE

The various amounts of Advance Recoverable and Other Advances
(i.e. Misappropriation of Govt., Robbery) are lying unadjusted since
long. It is requested repeatedly to supply the credit particulars to
adjust amounts from the Objection Book of Karak GPO. The detail of
Advance Recoverable and Other Advances are as follows:
 Month Description Amounts
Loss & Cash 10,395
Defalcations PT 5,394
10/1996 Stamps
P. 1,052 16,781
Stamps
04/2008 Fraud in PMP 2,611
Total 16841

ASSTT. ACCOUNTS OFFICER

DIRECTORATE OF ACCOUNTS
PAKISTAN POST OFFICE DEPARTMENT LAHORE-54550

Ground Floor Audit Complex, Syed Mouj Darya Road, Lahore Ph.042-99212020-21 Fax: 042-99212023

Email:aaopa05@gmail.com
No. PA–KPK/Karak/2020-21/OS/ Dated: .04.2021

To

The Senior Postmaster

Karak GPO.

Sub:- OBSERVATIONS REGARDING ACCOUNT RETURNS IN RESPECT

OF KARAK GPO FOR THE MONTH , Jan-March 2021.
During the course of checking and compilation of Accounts of your
office for the above said month, the following shortcomings have been
noticed which must be attended and removed by making compliance to
this office under Article 58 of IAC Volume 1.

1. ACCOUNT RETURNS/ESTABLISHMETNT PAY BILLS

(i) It has been observed that 1st period account returns is being
dispatched to this office very late. On the other hand, it is need to be
submitted to this office on 11 th of each month to fulfill the requirement
of Article 372 IAC Volume 1. Therefore, the same must be ensured as
per prescribed Article.

2. SANCTIONED STRENGTH

Up-to-date sanctioned strength of total sanctioned as well as working

posts of Karak GPO and Sub Offices along with Establishment Bills
should be submitted to this office.

3. Monthly Contingent Bills

Monthly contingent bills for the month of 01/2020, 09/2020 and

03/2021 have not yet been received. Please arrange to supply these
bills with complete voucher and counter signature of the competent
authority.

4. UN-ADJUSTED AMOUNTS OF ADVANCE RECOVERABLE &

OTHER ADVANCES

The various amounts of Advance Recoverable and Other Advances

(i.e. Misappropriation of Govt., Robbery) are lying unadjusted since
long. It is, therefore, requested to supply the credit particulars to adjust
amounts from the Objection Book of Karak GPO. The detail of
Advance Recoverable and Other Advances are as follows.
 Month Description Amounts
05/2020 Misappn of Govt. of Money 256,473
Loss & Cash 10,395
Defalcations PT 5,394
10/1996 Stamps
P. 1,052 16,781
Stamps
04/2008 Fraud in PMP 2,611
Total 16841

ASSTT. ACCOUNTS OFFICER

DIRECTORATE OF ACCOUNTS
PAKISTAN POST OFFICE DEPARTMENT LAHORE-54550

Ground Floor Audit Complex, Syed Mouj Darya Road, Lahore Ph.042-99212020-21 Fax: 042-99212023

Email:aaopa05@gmail.com

No. PA–KPK/Karak/2020-21/OS/ Dated: .12.2020

To
 The Senior Postmaster
Karak GPO.

Sub:- OBSERVATIONS REGARDING ACCOUNT RETURNS IN RESPECT

OF KARAK GPO FOR THE MONTH ,Nov-2020.
During the course of checking and compilation of Accounts of your
office for the above said month, the following shortcomings have been
noticed which must be attended and removed by making compliance to
this office under Article 58 of IAC Volume 1.

1. ACCOUNT RETURNS/ESTABLISHMETNT PAY BILLS

(i) It has been observed that 1st period account returns is being
dispatched to this office very late. On the other hand, it is need to be
submitted to this office on 11 th of each month to fulfill the requirement
of Article 372 IAC Volume 1. Therefore, the same must be ensured as
per prescribed Article.

(ii) The revenue stamps are not being pasted on the pay rolls of Gazetted
staff of your office, which is irregular. Therefore, it is requested that
concerned staff must be directed to ensure the thereof in future.

2. SANCTIONED STRENGTH

Up-to-date sanctioned strength of total sanctioned as well as working

posts of Karak GPO and Sub Offices along with Establishment Bills
should be submitted to this office.

3. Monthly Contingent Bills

Monthly contingent bills for the month of 01/2020, 09/2020, 10/2020

and 11/2020 have not yet been received. Please arrange to supply
these bills with complete voucher and counter signature of the
competent authority.

4. Cash Account

It has been observed that amount of cash balance is increasing every

month instead of keeping it within the authorized maximum limit. As
per Article 78 and 362 of PT&T IAC Vol-1 requires that “the cash and
stamps balance of each Post Office should be kept as low as possible
consistently with the proper working of the office and should, except in
very special circumstances, be within the limits of maximum and
minimum authorized cash balance fixed by the competent authority.
Contrary to the above rule, it is revealed that you have retained excess
 cash unnecessarily from the maximum authorized limits fixed by the
competent authority.
Mont
Particular Amount Maximum Excess % age
h

11/20 Cash 210,454,380 5,000,000 205,454,380 4109

There is 4109% excess retention of cash, without any valid

justification. This state of affairs may lead to misuse of Cash fraud,
misappropriation or robbery etc. Moreover, inadequate security
arrangements, particularly in sub office in addition to prevailing
adverse law & order situation and terroristic activities give rise to high
risk. It is clear violation of DG PPOD Circular No.IM.25.1/2004-II dated
31.10.2018. Please clarify the factual position.

5. UN-ADJUSTED AMOUNTS OF ADVANCE RECOVERABLE &

OTHER ADVANCES

The various amounts of Advance Recoverable and Other Advances

(i.e. Misappropriation of Govt., Robbery) are lying unadjusted since
long. It is, therefore, requested to supply the credit particulars to adjust
amounts from the Objection Book of Karak GPO. The detail of
Advance Recoverable and Other Advances are as follows.

Month Description Amounts

05/2020 Misappn of Govt. of Money 256,473
Loss & Cash 10,395
Defalcations PT 5,394
10/1996 Stamps
P. 1,052 16,781
Stamps
04/2008 Fraud in PMP 2,611
Misappropriation. in FSP Pension at
03/2014 153,615
Takht-e-Nasrati
Total 16841

ASSTT. ACCOUNTS OFFICER

 DIRECTORATE OF ACCOUNTS
PAKISTAN POST OFFICE DEPARTMENT LAHORE-54550

Ground Floor Audit Complex, Syed Mouj Darya Road, Lahore Ph.042-99212020-21 Fax: 042-99212023

Email:aaopa05@gmail.com

No. PA–KPK/Karak/2020-21/OS/ Dated: .12.2020

To

The Senior Postmaster

Karak GPO.

Sub:- OBSERVATIONS REGARDING ACCOUNT RETURNS IN RESPECT

OF KARAK GPO FOR THE MONTH ,Oct-2020.
During the course of checking and compilation of Accounts of your
office for the above said month, the following shortcomings have been
noticed which must be attended and removed by making compliance to
this office under Article 58 of IAC Volume 1.

1. ACCOUNT RETURNS/ESTABLISHMETNT PAY BILLS

(i) It has been observed that 1st period account returns is being
dispatched to this office very late. On the other hand, it is need to be
submitted to this office on 11 th of each month to fulfill the requirement
of Article 372 IAC Volume 1. Therefore, the same must be ensured as
per prescribed Article.

(ii) The revenue stamps are not being pasted on the pay rolls of Gazetted
staff of your office, which is irregular. Therefore, it is requested that
concerned staff must be directed to ensure the thereof in future.

2. SANCTIONED STRENGTH

Up-to-date sanctioned strength of total sanctioned as well as working

posts of Karak GPO and Sub Offices along with Establishment Bills
should be submitted to this office.

3. Monthly Contingent Bills

Monthly contingent bills for the month of 01/2020, 09/2020 and 10/20
have not yet been received. Please arrange to supply these bills with
complete voucher and counter signature of the competent authority.
 4. Cash Account

It has been observed that amount of cash balance is increasing every

month instead of keeping it within the authorized maximum limit. As
per Article 78 and 362 of PT&T IAC Vol-1 requires that “the cash and
stamps balance of each Post Office should be kept as low as possible
consistently with the proper working of the office and should, except in
very special circumstances, be within the limits of maximum and
minimum authorized cash balance fixed by the competent authority.
Contrary to the above rule, it is revealed that you have retained excess
cash unnecessarily from the maximum authorized limits fixed by the
competent authority.
Mont
Particular Amount Maximum Excess % age
h

09/20 Cash 213,347,934 5,000,000 112,813,801 4267

There is 4267% excess retention of cash, without any valid

justification. This state of affairs may lead to misuse of Cash fraud,
misappropriation or robbery etc. Moreover, inadequate security
arrangements, particularly in sub office in addition to prevailing
adverse law & order situation and terroristic activities give rise to high
risk. It is clear violation of DG PPOD Circular No.IM.25.1/2004-II dated
31.10.2018. Please clarify the factual position.

5. UN-ADJUSTED AMOUNTS OF ADVANCE RECOVERABLE &

OTHER ADVANCES

The various amounts of Advance Recoverable and Other Advances

(i.e. Misappropriation of Govt., Robbery) are lying unadjusted since
long. It is, therefore, requested to supply the credit particulars to adjust
amounts from the Objection Book of Karak GPO. The detail of
Advance Recoverable and Other Advances are as follows.

Month Description Amounts

05/2020 Misappn of Govt. of Money 256,473
Loss & Cash 10,395
Defalcations PT 5,394
10/1996 Stamps
P. 1,052 16,781
Stamps
04/2008 Fraud in PMP 2,611
Misappropriation. in FSP Pension at
03/2014 153,615
Takht-e-Nasrati
Total 16841

ASSTT. ACCOUNTS OFFICER

 DIRECTORATE OF ACCOUNTS
PAKISTAN POST OFFICE DEPARTMENT LAHORE-54550

Ground Floor Audit Complex, Syed Mouj Darya Road, Lahore Ph.042-99212020-21 Fax: 042-99212023

Email:aaopa05@gmail.com

No. PA–KPK/Karak/2020-21/OS/ Dated: .11.2020

To

The Senior Postmaster

Karak GPO.
Sub:- OBSERVATIONS REGARDING ACCOUNT RETURNS IN RESPECT
OF Karak GPO FOR THE MONTH ,Sep-2020.
During the course of checking and compilation of Accounts of your
office for the above said month, the following shortcomings have been
noticed which must be attended and removed by making compliance to
this office under Article 58 of IAC Volume 1.
1. ACCOUNT RETURNS/ESTABLISHMETN PAY BILLS

(i) It has been observed that 1st period account returns is being
dispatched to this office very late. On the other hand, it is need to be
submitted to this office on 11 th of each month to fulfill the requirement
of Article 372 IAC Volume 1. Therefore, the same must be ensured as
per prescribed Article.
(ii) The revenue stamps are not being pasted on the pay rolls of Gazetted
staff of your office, which is irregular. Therefore, it is requested that
concerned staff must be directed to ensure the thereof in future.

2. SANCTIONED STRENGTH

Up-to-date sanctioned strength of total sanctioned as well as working

posts of Karak GPO and Sub Offices along with Establishment Bills
should be submitted to this office.

3. Cash Account

It has been observed that amount of cash balance is increasing every

month instead of keeping it within the authorized maximum limit. As
per Article 78 and 362 of PT&T IAC Vol-1 requires that “the cash and
stamps balance of each Post Office should be kept as low as possible
consistently with the proper working of the office and should, except in
very special circumstances, be within the limits of maximum and
minimum authorized cash balance fixed by the competent authority.
Contrary to the above rule, it is revealed that you have retained excess
cash unnecessarily from the maximum authorized limits fixed by the
competent authority.
 Mont
Particular Amount Maximum Excess % age
h
09/20 Cash 215,617,966 5,000,000 112,813,801 4312

There is 4312% excess retention of cash, without any valid

justification. This state of affairs may lead to misuse of Cash fraud,
misappropriation or robbery etc. Moreover, inadequate security
arrangements, particularly in sub office in addition to prevailing
adverse law & order situation and terroristic activities give rise to high
risk. It is clear violation of DG PPOD Circular No.IM.25.1/2004-II dated
31.10.2018. Please clarify the factual position.

4. Monthly Contingent Bills

Monthly contingent bills for the month of 01/2020 and 09/2020 have
not yet been received. Please arrange to supply these bills with
complete voucher and counter signature of the competent authority.

5. UN-ADJUSTED AMOUNTS OF ADVANCE RECOVERABLE &

OTHER ADVANCES

The various amounts of Advance Recoverable and Other Advances

(i.e. Misappropriation of Govt., Robbery) are lying unadjusted since
long. It is, therefore, requested to supply the credit particulars to adjust
amounts from the Objection Book of Karak GPO. The detail of
Advance Recoverable and Other Advances are as follows.

Month Description Amounts

05/2020 Misappn of Govt. of Money 256,473
Loss & Cash 10,395
Defalcations PT 5,394
10/1996 Stamps
P. 1,052 16,781
Stamps
04/2008 Fraud in PMP 2,611
Misappropriation. in FSP Pension at
03/2014 153,615
Takht-e-Nasrati
Total 16841

ASSTT. ACCOUNTS OFFICER

 DIRECTORATE OF ACCOUNTS
PAKISTAN POST OFFICE DEPARTMENT LAHORE-54550

Ground Floor Audit Complex, Syed Mouj Darya Road, Lahore Ph.042-99212020-21 Fax: 042-99212023

Email:aaopa05@gmail.com

No. PA–KPK/Karak/2020-21/OS/ Dated: .08.2020

To

The Senior Postmaster

Karak GPO.
Sub:- OBSERVATIONS REGARDING ACCOUNT RETURNS IN RESPECT
OF Karak GPO FOR THE MONTH JULY,2020.
During the course of checking and compilation of Accounts of your
office for the above said month, the following shortcomings have been
noticed which must be attended and removed by making compliance to
this office under Article 58 of IAC Volume 1.
1. ACCOUNT RETURNS/ESTABLISHMETN PAY BILLS

(i) It has been observed that 1st period account returns is being
dispatched to this office very late. On the other hand, it is need to be
submitted to this office on 11 th of each month to fulfill the requirement
of Article 372 IAC Volume 1. Therefore, the same must be ensured as
per prescribed Article.
(ii) The revenue stamps are not being pasted on the pay rolls of Gazetted
staff of your office, which is irregular. Therefore, it is requested that
concerned staff must be directed to ensure the thereof in future.

2. SANCTIONED STRENGTH

Up-to-dated sanctioned strength of total sanctioned as well as working

posts of Karak GPO and Sub Offices along with Establishment Bills
should be submitted to this office.

3. Cash Account

(i) The head of account related to Western Union Money Transfer is being
recorded as G10416 instead of G10416-01. This should be got
rectified for proper classification.

(ii) It has been observed that amount of cash balance is increasing every
month instead of keeping it within the authorized maximum limit. As
per Article 78 and 362 of PT&T IAC Vol-1 requires that “the cash and
stamps balance of each Post Office should be kept as low as possible
consistently with the proper working of the office and should, except in
very special circumstances, be within the limits of maximum and
minimum authorized cash balance fixed by the competent authority.
Contrary to the above rule, it is revealed that you have retained excess
cash unnecessarily from the maximum authorized limits fixed by the
competent authority.
 Mont
Particular Amount Maximum Excess % age
h
07/20 Cash 117,813,801 5,000,000 112,813,801 2256.27
There is 2256.27% excess retention of cash, without any valid
justification. This state of affairs may lead to misuse of Cash fraud,
misappropriation or robbery etc. Moreover, inadequate security
arrangements, particularly in sub office in addition to prevailing
adverse law & order situation and terroristic activities give rise to high
risk. It is clear violation of DG PPOD Circular No.IM.25.1/2004-II dated
31.10.2018. Please clarify.

4. Monthly Contingent Bills

Monthly contingent bills for the month of 01/2020 amounting to Rs.

164,284/- have not yet been received. Please arrange to supply these
bills with complete voucher and counter signature of the competent
authority.

5. UN-ADJUSTED AMOUNTS OF ADVANCE RECOVERABLE &

OTHER ADVANCES

The various amounts of Advance Recoverable and Other Advances

(i.e. Misappropriation of Govt., Robbery) are lying unadjusted since
long. It is, therefore, requested to supply the credit particulars to adjust
amounts from the Objection Book of Karak GPO. The detail of
Advance Recoverable and Other Advances are as follows.

Month Description Amounts

05/2020 Misappn of Govt. of Money 256,473
Loss & Cash 10,395
Defalcations PT 5,394
10/1996 Stamps
P. 1,052 16,781
Stamps
04/2008 Fraud in PMP 2,611
Misappropriation. in FSP Pension at
03/2014 153,615
Takht-e-Nasrati
Total 16841

ACCOUNTS OFFICER