RESPOND TO AN INQUIRY

Example 1: (https://www.thoughtco.com/writing-respon-letters-1210171)

Jackson Brothers EDIT LETTER

3487 23rd Street Jackson Brothers
New York, NY 12009 3487 23rd Street
Kenneth Beare New York, NY 12009
Administrative Director
English Learners Company September 12, 2000
2520 Visita Avenue
Olympia, WA 98501 Kenneth Beare
September 12, 2000* Administrative Director
Dear Mr. Beare English Learners Company
Thank you for your inquiry of 12 September asking for the latest 2520 Visita Avenue
edition of our catalog. Olympia, WA 98501
We are pleased to enclose our latest brochure. We would also like to
inform you that it is possible to make purchases online at Dear Mr. Beare
jacksonbros.com.
We look forward to welcoming you as our customer. Thank you for your inquiry of 12 September asking for the latest
Yours sincerely edition of our catalog.
Dennis Jackson
Marketing Director We are pleased to enclose our latest brochure. We would also like to
Jackson Brothers inform you that it is possible to make purchases online at
jacksonbros.com.

SOME COMMENTS: We look forward to welcoming you as our customer.

- Do not have space among each paragraph.
- Date should be above Inside address part.(*) Yours sincerely,
- Central core does not have enough number of words. Dennis Jackson
Marketing Director
Jackson Brothers
Example 2: (https://elc.polyu.edu.hk/cill/eiw/repliestoenquiries.aspx)
*[ Everlong Batteries ]
171, Choi Hung Road
Hung Hom, Hong Kong
Tel/Fax 2235 2449

3 Oct 2022

Mr J Wong
Purchasing Officer
Fortune Goods
317 Orchard Road
Singapore

Dear Mr Wong
Enquiry about Batteries*
Thank you for your letter of Friday, 30 September 2022 regarding making copies of the sample battery
you sent us.
I have investigated the situation and found that your specifications are exactly the same as the design of a
proprietary camera battery manufactured by a large Japanese electronics company.
We feel that it would not be in our interests to supply this type of battery.
However, I would like to thank you for considering our company as your supplier.
I look forward to doing business with your company in the future
Yours sincerely

David Choi
David Choi
Distributions Manager

SOME COMMENTS:
- Writer address part is put in unsuitable position.(*)
- Unnecessary to write purpose in another paragraph.(*)
- Central core does not have enough words.
Example 3:
Gloria Business Consultants
6 Floor, 67 Booth Road
Causeway Bay
Hong Kong

3 October, 2022

Taifoon Trading Company

135 Tong Chong Road
Shaukiwan
Hong Kong

Dear Sir

Thank you for your letter of Friday, 30 September 2022 concerning the creation of a new image for the
Yunan route.

We would like to congratulate your company on the inauguration of this new route. We are very much
interested in helping to create a new image for it.

We would be pleased to quote prices and schedules if you could provide us with more detailed
information. In case you want to discuss directly, we can have a meeting in our company/

May we suggest that we send two representatives, Mr. David Poon and Miss Cindy Tam to your office
on Thursday, 6 October 2022 at 10:00 a.m. for further discussions about our new imagines.

Please do not hesitate to contact me if the date and time is not convenient for you. My telephone number
is 2346-8999.

Yours faithfully

S. Kong

Simon Kong
Managing Director

SOME COMMENTS:
- Have good layout
- Each paragraph cover 1 idea
- Use formal style
- Good use of vocabulary and grammar
 Purchase Order Letter
Example 1:
March 30, 2000
Ms. Jennifer D. Uy
Purchaser
JCcel Enterprise
Malate Manila
Dear Ms. Uy:
Good day!
This letter is about our recent meeting last March 25, 2000 when we visited
your store in connection with purchase of notebooks for our school.
We are pleased to place an order of 5,000 pcs. Notebooks with item number
of #1251 that to be used by our student this school year.
We would appreciate if the order is delivered at our school next month so that
we can start selling it to out students during enrollment.
As we both agreed we will pay 50% of total price upon delivery and the
remaining balance will be on one month pay basis with 30% discount.
We hope to receive these notebooks at the earliest possible time. Please feel
free to contact the undersigned for any clarifications in the order details.
Sincerely yours,
Eliza R. Bunagan
Ms. Eliza R. Bunagan
Financial Accountant
Feedback:
- Need writer address
- “Good day” is not necessary
- Miss spacing at conclusion
 Order Letter
~~
April 27, 2005
Ms. Lorna T. Santos
Purchaser
ETL Shoelines
Marikina City
Dear Ms. Santos:
This is with reference to our meeting on April 25, 2005 when we visited your
factory in connection with our order of school black shoes.
We are pleased to place an order of 5500 pairs of black shoes in assorted
sizes and designs. We very much appreciate if the order is delivered at
the our stock house located at Sta Mesa Village, Quezon City by May 5, 2005
so that we can start selling it to the children before the start of classes.
Payment will be on COD (cash on delivery) basis. If the order is not deliver
on due, consider it as cancelled.
We hope to have a long business relationship with you.
Please feel free to contact the undersigned for any clarifications or
discrepancy in the order details.
Sincerely yours,
~~
Celeste S. Herrera
Feedback:
- Need writer address
- Need Signature
- Words are not very polite

Order Letter – Construction Supplies

~~
December 31, 2004
Mr. Ernesto R. Baino
SGV Construction Supplies
321 Pasong Tamo Ext.
Makati City
Dear Mr. Baino:
Please send me through truck delivery the following materials:
25 Corrugated GI Sheets #6
93 bags of kgs. Portland cement
201 bags of 40 kgs. Portland cement
25 cu.m. of sand
1,410 pieces of 3/4” plywood
12 pieces of 1/4” plywood
60 meters of ridge roll
4 kilos of concrete nail
3 kilos of 2” nail
5 kilos of 2” nail
60 pieces of steel bar
20 pieces of pipe
800 pieces of hallow block (4” x 8” x 16”)
8 gallons of Boysen’s latex paint, color white and blue
Enclosed is a check amounting Fifty Thousand Pesos (P50,000.00) as partial
payment for my orders.  The balance will be given upon delivery.
Should you have any query regarding my order please do not hesitate to call
me at 836-0729.
Thank you.
~~
Respectfully yours,
Nestor G. Roces
Feedback:
- Layout good 
- Details good 
- Miss writer address and signature
REFERENCE
https://lettersample.net/category/order-letter/

Letter about Confirming Attendance

 Example 1: (https://handypdf.com/pdf/confirming-attendance-letter-
sample)
Dr. David Ronaldson
Dale College of Medical Sciences,
Vancouver,
Canada
 
Dr. Richard Norton
The Director,
Medical Council of Canada,
Edmonton,
Canada
21 May, 2010
st 

 
Dear Dr. Norton,
 
I am very grateful to you for considering me as a part of this international
conference and would like to give my confirmation to attend the conference
on Congenital Heart Diseases in Children. 
This topic holds immense interest to me as I have done a lot of research work
on the children suffering from Congenital Heart Diseases. Few months back I
received the honor of presenting the research paper in one of the conferences
on Heart Diseases.
Now it shall be a great pleasure to hear the renowned researchers and doctors
speaking on the issue. I am very excited for the conference and I will be there
on the very first day of the conference as do not want to miss any moment of
it.
I hope that the bookings in the hotel will be done by your institution. The
air ticket has already been booked by me. I am looking forward to meet you
all once again.
Thanking You,
Sincerely,
Dr. David Ronaldson
SOME COMMENTS: 
- Writer’s address: don’t need to have His name
- Wrong order of layout Date à Inside address, not Inside
address à Date and not spacing in there.
- In Writer’s address and Inside address, this place doesn't
have a address to send the letter.
- Salution – Dear Mr. Norton.
- Introductory paragraph & Conclusion – SO LONG, causing confusion
for the recipient
- Grammar: looking forward to meet à looking forward to meeting
- Vocabulary: I will be there on the very first day àI will be there on the
first day
- Sincerely à Your sincerely
 
EDIT LETTER
Dale College of Medical Sciences
317 - 2194 Health Sciences Mall
Vancouver
Canada
 
21 May, 2010
st 

 
Dr. Richard Norton
The Director
Medical Council of Canada
11759 Groat Rd NW
Edmonton
Canada
 
Dear Mr. Norton,
 
I’m writing this letter to confirm my confirmation to attend the conference
on Congenital Heart Diseases in Children.
 
This topic holds immense interest to me as I have done a lot of research work
on the children suffering from Congenital Heart Diseases. Few months back I
received the honor of presenting the research paper in one of the conferences
on Heart Diseases.
Now it shall be a great pleasure to hear the renowned researchers and doctors
speaking on the issue. I am very excited for the conference and I will be there
on the first day of the conference as do not want to miss any moment of it.
I am looking forward to meeting you all once again.
 
Your sincerely,
Dr. David Ronaldson
 

Example 2: (https://www.doctemplates.net/confirmation-letter-samples/)
February 4, 2015
 
 Theodore Williams 
Direct Sales Network 
1489 Wilmington Way 
Centerville, CT 49672
 
Martha Simone 
Regency Pointe 
100 Business Drive 
Hillside, NY 78293
 
Dear Ms. Simone,
 
This letter will confirm our arrangements for our annual sales meeting to be
held on May 17-19, 2013 at your facilities. As we discussed, we would like to
reserve a block of 50 rooms for the two nights that the meeting will
encompass. In addition, we will require use of the auditorium, as well as 3
large meeting rooms for each of the dates of the event. While we politely
decline your offer of Regency Pointe's catering services, we would also like
to reserve the large dining room each day for lunch from 11:00 am to 12:30
p.m.
 
As we begin to communicate the information about the conference with our
sales staff, we would like to include details about local attractions,
restaurants, and other important information. Any pamphlets or other
resources you could provide would be greatly beneficial. We look forward to
our stay and the use of your beautiful facilities.
 
Sincerely.
 
Theodore Williams 
Director of Sales
 
SOME COMMENTS: 
- Wrong order of layout Writer’s address à Date, not Date à Writer’s
address.
- Body layout: Don’t have Introductory paragraph and Conclusion
- In body, Long and difficult to understand.
- Sincerely à Your sincerely
 
EDIT LETTER
Theodore Williams 
Direct Sales Network 
1489 Wilmington Way 
Centerville, CT 49672
 
February 4, 2015
 
Martha Simone 
Regency Pointe 
100 Business Drive 
Hillside, NY 78293
 
Dear Ms. Simone,
 
This letter will confirm our arrangements for our annual sales meeting to be
held on May 17-19, 2013 at your facilities. 
 
We would like to reserve a block of 50 rooms for the two nights that the
meeting will encompass. For each of the event's dates, we will also need to
use the auditorium and three sizable meeting rooms. However, we politely
decline your offer of Regency Pointe's catering services, we would also like
to reserve the large dining room each day for lunch from 11:00 am to 12:30
p.m.
 
As we begin to communicate the information about the conference with our
sales staff, we would like to include details about local attractions,
restaurants, and other important information. Any pamphlets or other
resources you could provide would be greatly beneficial. 
 
We look forward to our stay and the use of your beautiful facilities.
 
Your sincerely
 
Theodore Williams 
Director of Sales
 Example
3: https://www.yourhrworld.com/formats/wpcontent/uploads/2020/06/co
nfirming-attendance-letter.jpg
Alexa Fuller
12/B Wordsworth Street
California
 
June 17 , 2020
st

 
Siya Hawk
22, Green Park Apartments
New York
Dear Siya,
 
I am writing this letter in response to the invitation for your wedding which I
received recently. Firstly, I am extremely thankful to you for inviting me for
the ceremony. I would like to confirm my presence on your special day when
you will be tying knot with the love of your life on July 1 , 2020 at St.
st

Anthony’s Church.
 
I am very happy for you as you will be starting your new life and as your
friend, I cannot miss such a special day of your life. I know that you need me
there to help you with the arrangements and I will make sure that I am there
with you in New York a few days earlier. Therefore, I have booked my
tickets for June 28th, 2020. Do let me know if you want me to get anything
for you from California and any other help you require from my end.
 
I look forward to see you walk down the aisle. Feel free to call me whenever
you need me. Thanks for the invitation once again. See you soon.
 
Yours,
 
Alexa
 
SOME COMMENTS: 
- No spacing in Inside address & Salutation
- Introductory paragraph SO LONG, need to divided into 2 parts (1 part:
Introduction and 1 part: central core).
- Conclusion: Combine into one sentence
- Grammar: look forward to see à look forward to seeing.
- Complimentary close: Yours à Your sincerely
- Salution – Dear Ms. Hawk.

EDIT LETTER
Alexa Fuller
12/B Wordsworth Street
California
 
June 17 , 2020
st

 
Siya Hawk
22, Green Park Apartments
New York
 
Dear Ms. Hawk,
 
I am writing this letter in response to the invitation for your wedding which I
received recently. 
 
Firstly, I am extremely thankful to you for inviting me for the ceremony. I
would like to confirm my presence on your special day when you will be
tying knot with the love of your life on July 1 , 2020 at St. Anthony’s Church.
st

 
I am very happy for you as you will be starting your new life and as your
friend, I cannot miss such a special day of your life. I know that you need me
there to help you with the arrangements and I will make sure that I am there
with you in New York a few days earlier. Therefore, I have booked my
tickets for June 28th, 2020. Do let me know if you want me to get anything
for you from California and any other help you require from my end.
 
Thanks for the invitation once again and I look forward to seeing you walk
down the aisle.
 
Your sincerely
 Alexa