XYZ COMPANY PRIVATE LIMITED

DOCUMENTS CHECKLIST FOR PERSONAL FILES

[ONLY PHOTO COPIES TO BE FILED, NOT ORIGINALS]

NAME:- E. CODE NO.:-

DEPTT.:-
Sr. No. Documents Qty Remarks
1 Source of Photographs 5
Documents
2 Resume 1
3 Appointment Letter & Accpetance 1
Company Details

4 Joining Form 1
5 Personal Info Form 1
6 ESI Form 1
7 Gratuity Form 1
8 PF Form 1
9 Verification Copy 1
10 10th Cirtificate 1
11 10th Mark sheet 1
12 12th Marks Sheet 1
Educational

13 12th Cirtificate 1
14 Graduate Marks Sheet 1
15 Graduate certificate 1
16 PG Marks Sheet 1
17 PG Certificate 1
18 Any other Degree / Certificate 1
19 Appiontment Letter for previous company 1
Last Working

20 Last Salary slip 1

21 Relieving letter from all previous employers 1
22 Experience Letter 1
23 Full n Final Settelement Letter, if any 1
24 PAN Card Copy 1
ID Proff

25 Passport Copy 1
26 ID Prof & DOB Proof, Driving Licence / PAN Card/VIC
27 AADHAR CARD COPY 1
28 PERMANENT RESIDENT PROOF 1
Other Documements

29 1
(If Any)

30 1
31 1
32 1
33 1
34 1

SIGNATURE OF EMPLOYEE
 EMPLOYEE INFORMATION FORM

XYZ COMPANY PRIVATE LIMITED

EMPLOYEE INFORMATION FORM

Employee Code No. :____________________________

Please Paste your recent PP
Date of Joining :____________________________ size
color Photograph
Department :___________________________

Designation :____________________________

1 Name in Block Letters

(as you would like to
be printed in all HR records OR
as per IT PAN)

1A Have you been ever known by

any other name in Block
Letters (as
you would not like to be
printed in all HR records)

2 Date of Birth Age: Blood Group:

3 Father`s Name

4 Mother`s Name

5 Present Address & Ph. No.

6 NATIONALITY

7 Contact No. Ph.No. Mobile No.

8 E-mail address

9 Permentant Address
& PH No.

10 Person to be contacted during Ph.No.: FATHER /

emegency HUSBAND /WIFE E.MAIL .ID:-
11 Personal Details Height Weight Eye Sight Speks: (Yes / NO) :-

L= R=
12 Previous Experience Years : Months :

13 Spouse Name DOB Age Blood Group

R=
14 Children Name DOB L= Age Blood Group

15 Children Name DOB Age Blood Group

16 Children Name DOB Age Blood Group

Page 2 of 5
 EMPLOYEE INFORMATION FORM

17 PF No.

18 Gratuity Nominee Relation:

19 Bank Name & Branch. Bank A/c Number:

20 Passport No.

21 Aadhar Number

22 EPF UAN NUMBER

23 Previous Employer Name &

EPF No.
24 DRIVING LICENSE NO.

25 VOTER CARD NO.

26 PAN No. Educational Institute/College Name Class Year of Passing Remarks

27 Qualification

28 Experience in Years & Last

Employer Name
29 DO YOU USE ? (PLEASE TICK DRUGS, TOBACCO,
ON ITEM/S)
30 Whether Belong to
SC/ST/OBC/OTHERS
31 State if any criminal
proceedings pending against
you in any court of law.

32 State if you are suffering from

33 any diseas or
References have and Phone 1
(Name
taken/taking any treatment
Number)
for more than 15 days
2

34 "I (name of employee) hereby declare that informations given by me as

above are true and correct to the best of my knowledge & belief and nothing
has been hide ".

35 Date Signature

Page 3 of 5
 XYZ COMPANY PRIVATE LIMITED Page 4 of 5

FULL & FINAL SETTLEMENT ESTIMATE

It is the employee's responsibility to ensure that this form is completed and returned to HR dept on your final day.
Please note that your final pay will not be prepared until this form has been sent to HR/Finance department.:

Name:- FATHER`S NAME:-

Designation :- DEPARTMENT:-

DATE OF JOINING:- LAST DAY WORKED ON:-

DATE OF LEAVING:- LENGTH OF SERVICE WITH US:-

REASON FOR LEAVING:- TO BE RELIEVED ON:-

E.S.I.C. NO. & E.P.F. A/C No. APPROVED FOR RELIEVING:-

FOR SEPL-DEPARTMENTS CIRCULATION:- RECOVERABLE DUES IF NO DUES & PENDING ISSUES SIGNATURES
ANY Rs. CLEARANCE

STORE

PRODUCTION

QUALITY CONTROL

PURCHASE

MARKETING

LOGISTICS

MAINTENANCE

OTHERS (IT/HR/SECURITY

PERSONNEL DEPTT. TO ENSURE SIGNATURES TAKEN

ON NECESSARY -PAPERS

HANDED OVER CHARGES- RESPONSIBILITIES REMARKS CHARGE TAKEN OVER BY SIGNATURES

:-

I. CARD/GATE PASS/ATTENDENCE CARD

TOOLS / COMPANY ASSETS

PASSWORDS /SOFTWARES /KEYS

CHARGE HANDED OVER TO NAME:

CHARGE TAKEN BY SIGNATOR:

OTHER RECOVERABLES:-

Page 4 HR-FORMS
 XYZ COMPANY PRIVATE LIMITED Page 5 of 5

FULL & FINAL SETTLEMENT ESTIMATE

FINANCIAL COMPUTATION:-

EARNINGS.:- RATE .P.M. TOTAL EARNINGS Rs. DEDUCTIONS TOTAL

DEDUCTIONS
Rs.

BASIC SALARY EPF:-

H.R.A. ESI:-

CONVEYANCE TDS:-

SPECIAL ALLOWANCE ADVANCE/LOAN:-

L.T.A. NOTICE PAY:-

MEDICAL OTHER-DEDUCTIONS (TO BE SPECIFY):-

TELEPHONE

OVERTIME

LEAVE ENCASH MENT DAYS @Rs.

/=P.M.

OTHERS:-

TOTAL EARNINGS: TOTAL DEDUCTIONS Rs.:-

NET PAYABLE Rs.

TOTAL EARNINGS Rs.:-

NET PAYABLE BY CASH /CHEQUE:-

DATE OF PAYMENT TO BE MADE ON:-

PERSONNEL DEPARTMENT FINANCE DEPARTMENT (TO CHECK AUTHORISED

(TO GET FILL UP & MAKE COMPUTATION) EVERYTHING & RELEASE PAYMENT AFTER APPROVAL)

Page 5 HR-FORMS