ANNAMALAI UNIVERSITY

DIRECTORATE OF DISTANCE EDUCATION

VISIT TO CO-OPERATIVE SOCIETIES PRACTICAL
RECORD

NAME:SATHYAJOTHI S
EN.No.0482150029

YEAR:I
Inside Arrangement of the Record:
1. Copy of the outer wrapper
2. A certificate from the candidate

(This is to certify that I have visited these societies of which I have made
a report and they have been prepared by me independently)

3. Refer page No: 4 (Student Signature)

4. Contents Page:

PART-1
i. S477 Elampillai Primary Agriculture Cooperative Credit Society
ii. SALEM PRIMARY COOPERATIVE PRIMARY AGRICULUTRE
AND RURAL DEVELOMENT LIMITED
iii. SMD 414 ARIYANOOR DIARY COOPERATIVE SOCIETY
iv. S1565 PALACE NAGAR HOUSING SOCIETY
v. S.No. 1527 SALEM AND NAMKKAL DISTRICT MEDICAL
DEPARTMENT EMPLOYEES COOPERATIVE THRIFT AND
CREDIT SOCIETY
(Name of each society on which report is made)
 CONTENTS
S.NO TITLE PAGE NO
01. S477 ELAMPILLAI PRIMARY 1-7
AGRICULTURE COOPERATIVE CREDIT
SOCIETY

02. SALEM PRIMARY COOPERATIVE PRIMARY 8-25

AGRICULUTRE AND RURAL DEVELOMENT
LIMITED

03. SMD 414 ARIYANOOR DIARY

COOPERATIVE SOCIETY 25-47

04. S1565 PALACE NAGAR HOUSING SOCIETY

48-54

05. S.No. 1527 SALEM AND NAMKKAL 55-70

DISTRICT MEDICAL DEPARTMENT
EMPLOYEES COOPERATIVE THRIFT AND
CREDIT SOCIETY

S477 Elampillai Primary Agriculture Cooperative Credit Society

Preface:

Farmers at the start they to depend on money lenders for get loan for their farming.
Money lenders will give the loan at highest Interest Rate. Due to the higher interest rate the
farmer not able to repay the amount at right time. Then, they are forced to sale their property
because on nonpayment. Sometimes, they have to face the atrocities of money lender. It will
be threatening their entire life. Due to this issue, the government had started Cooperative
Society to overcome the issue. They have Classified the loan amount in to two types 1. Short
Term Loan 2. Long Term Loan. For shorter period of loan its given by Primary cooperative
Society. It will help the farmers due to the less amount of Interest. The bank provides crop
loans to its members, medium term loans, women's group loans, alternative loans, agro-based
loans and non-agricultural loans to farmers at low interest rates and repays loans in easy
instalments according to the members' income.

At the Start of Cooperative Society in the year 1961, According to the Tamilnadu
Cooperative Society Act, Rule 53 Rs.750 will be paid as capital. This cooperative society are
well know the status of Farmer and help the to be member of the society at the right time and
provide all the facilities for development.

Society Registration Date : 25.01.1938

Society Start Date : 26.02.1938

Objectives of the cooperative Society:

For the development of the society members following loans were provided:

1. Crop Loan
2. Jewellery Loan
3. SHG Loan
4. Disability Loan
5. Short Term Loan
6. Long term Loan

Crop loan
 The bank provides crop loans to farmers for better farming. It provides loans for
investment in fertilizers and crops for agriculture on the basis of landowners' citta. 

The Government of Tamil Nadu accepts interest on those who repay the loan by the
due date. If the loan is not repaid by the due date, interest will be charged on the loan.

Jewellery Credit

              A gram of gold jewellery worth Rs. 2200.00 per person up to a maximum of

Rs. 10,00,000.00 up 11.25% interest rate offered just for age a year.

Medium Term Loan

              Low interest loans are provided for agricultural activities such as sheep and cattle
rearing, piping of fields, well cutting, drip irrigation, borewell purchase, purchase of tractor,
purchase of power tiller.

Women's Group Credit

              The savings base loan is provided subject to a good fold of savings based on the
savings of the women group members.

Revolving loan of Rs. 10000.00 Loan with subsidy of Rs. Up to 60000.00 is offered. Loans

are available according to the industry-based rating list based on the occupation of the
members of the women’s group.

Disability Credit

              Disabled members are entitled to Rs. Loans up to 100000.00 are offered. The loan is

repayable for three years.

If the loan is repaid on monthly instalments, the interest on the loan is repaid by the
Government of Tamil Nadu to the members throughout the year.

Agricultural loans

              In exchange for the jewellery through the land title citta to the members of the
association Rs. Agricultural jewellery loan up to 300000.00. The Government of Tamil Nadu
is subsidizing the interest on the loan if the members repay the loan on the due date. 

Non-agricultural loans:
              The revolving grant from the government is Rs. 10000.00 is provided. This type of
group is called a collective responsibility group.

They are also given crop loans and medium-term loans. Government to pay back the
interest on crop in instalment back offers.

Boundary:

 Elampillai
 Perumaagoundampatti
 Ramapuram
 Reddipatti

The above villages are the boundary of the Primary Cooperative Society.

Bank Responsibilities:

 Cooperative Society functioned as per the rules and regulations. The Members were
responsibility for their particular share.

Bank Members:

The Person who all are interested join as a member of cooperative society they have to fill the
form 17 and should submit the form to the secretary>

Class Members

18- year-old completed their own home or the empty place where the bank's activities

and boundary all ' A' class member.    

All bank account holders are enrolled as ' C' Class Members. Members Affairs
and bounds above all if the bank make deposit jewellery loan get a ' C' grade becoming a
member want. 
Bank Financial Facilities:

The Cooperative Bank have following facilities for financial resources:

 Share Capital
 Recurring Deposit

 Salem Central Cooperative Society will provide credit facilities.

 Entrance fees and other charges.

Share Capital:

Bank recognized share capital is Rs.50.00 Lakhs. In this Class A Share will have 100
Rs and Rs. 25 as Entrance fees

Members and Government Share Capital:

(in Lakhs)

Year Class A Government Share Total

Capital

No Amount Amount Amount

2018-2019 3419 1 1.58

2019-2020 3442 1 1.58

2020-2021 3552 1 1.58

Deposit Amount:

According to Tamilnadu Cooperative Act 1961, cooperative society have its total profit as 20
percentage to 30 percentage to deposit amount.

Class A Share will have minimum 100rs and highest it will be 5 percent from the borrowing
amount.
Members Development Reason:

Cooperative Society is providing high numbers of loan to the members and giving other
facilities to the member and increase the number of members.

Bank Management Committee:

From May 2018, Elected Body will Manage the Society.

Annual General Body Meeting:

Bank or Class Members will be member of General committee. Every one year the election
will be conducted.

Credit Limit:

The credit amount will provided 40 times of the shareholding amount.

 SALEM PRIMARY COOPERATIVE PRIMARY AGRICULUTRE AND RURAL
DEVELOMENT LIMITED

1. INTRODUCTION :

The bank its operation in the same year the bank was engaged in providing long term and
medium term credit under farm , non-farm and housing sector .the land mortgage bank with the
change of time and need mutated twice . they first mutation took place during mid-seventies
and land mortgage bank were renamed as ‘land development banks and thereafter , during mid-
nineties they were again renamed as co-operative agricultural & rural development banks .

At the time of independence i.e. on 15th august 1947 there were two land mortgage bank
in West Bengal , viz . Brigham land mortgage bank and bur wan land mortgage bank . with
these two long term co-operative . Credit institutions West Bengal started its journey in the
long term co-operative credit sector . The is the apex long term co-operative credit institution .
It was registered on 29.12.1969 having the registered no. 1 or 1958 .

Than tamilnadu state government should be follow that types land development bank
started , The society providing long term loans to the encourage members land developing
and agricultural product produced at the long time to the productivity .

The Salem Primary co-operative agricultural rural development bank , (N) 8 is

registered as a co-operative society, under act1965(madras) its address shall be o , Salem
Primary co-operative agricultural rural development bank. Its operation shall be confined to the
city in list (A) annexed here to but the possession of immovable property in the city in list (B)
shall not entitle a person to be came a members of the bank .

Salem Primary co-operative agricultural rural development bank was registered on

10.4.1938. when started stage that bank long term loans , land mortgage loans , and non-
farming sectors loans to provided . But now a days the bank only jewel loan only providing to
the members .

They are Salem Primary co-operative agricultural rural development bank together
myself bank particular , loan types , loan period time , and more the detail should be follow the
my internship placement training program when he followed them.
2. OBJECTIVES :
A ) To promote the economic interest of its members and more particularly
arrange for funds to be its member on mortgage security in for :-

 To redemption of mortgage on agricultural and rural development

 To improvement of agricultural and methods of cultivation
 To discharge of other prior debts.
 To purchase of rural in special case so as to enable the riot to more economically.

B ) . To encourage in the member the sprite and practice of thrift ,mutual help and self help
in such ways as may ; be decided upon from time to time .Furtherance of these objects the bank
may became a member of the central co-operative and state co-operative and the Tamilnadu
co-operative federation of bank should not became a member of any other registered society.
3.
AREA OF OPERATION :
The area of operation the confined to bank his control to Salem, Valapadi & YercaudTaluk.
It consist of 246 Revenue Villages.
4. LIABILITY :
The liability of member of the bank shall be limited to the share capital subscribed by
them .
5. MEMBERSHIP :
The society admits both “A” and “B” class members . “A’’ class members given a to the
borrows and state government.“A’’ class share value Rs.10/- and entrance fees for Rs.100 /-
rupees.
“B”class members is given to the borrower’s legal heir of wife and son’s .“B” class share
value and entrance fees.
5.1. GROWTH OF MEMBERSHIP :
 According to the indian contract Act, eligible an individuals can become a member of
affairs had left the territory vacittalo or own land.
 Must be 18 years old.
 Must reside within the boundaries of the association’s affairs (or) the immovable property
to be farmers
 Hopefully cavatina should be thick.
 Could have been sentenced to 5 years.
 TABLE NO :1
MEMBERSHIP GROWTH

S.No Year A class

1 2018-2019 5441

2 2019-2020 5441

3 2020-2021 5441

CHART NO – 1
MEMBERSHIP POSITION

Members count
6000
5000
4000
Members count
3000
2000
1000
0
2018-2019 2019-2020 2020-2021

6. SOURCE OF FINANCE :

6.1. SHARE CAPITAL AND WORKING CAPITAL :

Salem Primary co-operative agricultural rural development bank last fifteen years not
collect a deposits .
 TABLE NO :2

SHARE CAPITAL POSITION

(Rs.in lakhs)

S. NO YEARS TOTAL
1 2018-2019 39.76
2 2019-2020 39.76
3 2020-2021 39.76
CHART NO– 2
SHARE CAPITAL POSITION

SHARE CAPITAL
45
40
35
30
25 SHARE CAPITAL

20
15
10
5
0
2018-2019 2019-2020 2020-2021

6.2. WORKING CAPITAL :

Salem Primary co-operative agricultural rural development bank
following assets and borrowing funds in SCBF to the using for working capital .
 TABLE NO : 3
WORKING CAPITAL ( Rs in crore )

S .no YEARS NET WORKING CAPITAL

2018-2019
1 18.24

2019-2020
2 21.46

2020-2021
3 32.12

They bank working capital on state and district central banks are borrowing loans last
year bank 3.12 crore loans borrowing it .

CHART NO : 3

WORKING CAPITAL

NET WORKING CAPITAL

35
30
25 NET WORKING CAPITAL
20
15
10
5
0
2018-2019 2019-2020 2020-2021

6.3. RESERVE FUNDS :

Salem Primary co-operative agricultural rural development bank is calculate the saved
for reserved funds . To deposited for state level land development bank and district level land
development bank .
6.4. BORROWING FUNDS :-

The bank shall borrow all the money its requires from government of Tamil Nadu state rural
development bank .

6.4.1. MAXIMUM BORROWING POWER :-

Its shall be complement to board to borrow funds from the central

mortgage bank of district and security of mortgage obtained by the bank from the members
under by-law 42 and of other securities obtained by the bank and its other assets and to excite
to the central mortgage bank needs of assignment .and such other document as may be
necessary . The total borrowing of the bank shall not at any time exceed twenty times the paid
up share capital and reserved funds . The interest payable on the borrowed amount shall not
exceed 7 % .

6.5. JEWEL LOAN :

These society has funds of 511.67 cr . These society issued for only jewel loans to last five
years . The available funds jewel loans the society is now able to deploy them profitable

Work details :

 Classified for member “A” class ,or “B” class ,

 Checkup to this locality of member ,
 Then collected for entrance fees,
 To provide and agree to jewel loans,
 Issue for jewel loan ID number,
 Check it jewel weight (gm) in assistant jewel appraiser
 Then jewel loan account open, if a providing to loan amount in members.

This PARDB jewel mortgage provide loans.

This society providing for loan amount of jewels in 1 gm Rs .4000 /- . They are One
member Rs.4000 /- to Rs.4,00,000 /- each amount borrowing provide allow this society .
 TABLE NO : 6
JEWEL LOANS POCITION
( Rs in crore )

S. NO YEAR JEWEL LOAN

1 2018-2019 460.70

2 2019-2020 577.43

3 2020-2021 511.67

CHART NO – 6

JEWEL LOAN POSITION

700
600
500
400 Jewel Loan
300 Column1
Column2
200
100
0
2018-2019 2019-2020 2020-2021

7 . LOANS PURPOSE :

 Redemption of mortgages.
 discharge of other prior debts.
 Improvement of land and of methods of cultivation .
 purchases of lands.
 formation of poultry.
 formation of military.
 purchases of tractors.
 digging of new wells.
 soil conservation.
 setting of cattle feeds.
 purpose of massive.
 sheep rearing.
 stall fed goad.
 7double bullock cart. .
8. FUNCTION OF PARDB :

8. 1 . FUCTIONS OF LONG TERM LOANS :

Loans shall be given only for members but no members can claimed a loans matter of right
. Application for loans shall be disposed by board no loans shall be granted with in the
approval for central land bank .

Salem Primary co-operative agricultural rural development bank bank provides this loans
period time 5 years to 15 years . This co-operative bank provided fast years NFS -loans
( non-farm sector ) now a day not providing for this typed loans .

8.2 . RULES OF SARDB AND NABARD :

These banks issued loans by the state rural development bank such as normal
loans .NABARD scheme loans for min or irrigation under all the head sanctioned and non-min
or irrigation purpose massive loans IRDB loans . Farm mechanization loans and non-farm
sector loans . The normal loans are mainly give a productive purposes to the farmers .The
sources of fund for financing these types of loans are financial institutions like state bank of
India , life insurance corporation and other state rural banks and by way of floating debentures
.

Generally rural development banks sanction these normal loans for the following purpose .

 Reconstruction and repairing of old wells.

 Construction of over head thanks and
 purchasing of diesel / electric pump sets.

NABARD scheme loans are mainly given for refinancing purposes that given for minor
irrigation purposes such as.
 Digging of new wells
 Development old wells
 Deepening of tube wells

Loans given for Rural Development purposes as non-minor irrigation purposes. The
various specific purposes for which these loans are sanctioned are;

 Plantation
 Horticulture
 Poultry
 dairy development and ,
 sheep nearing

Since 1990 the Salem Primary Co-operative Agricultural and Rural Development Bank
is issuing non - farm sector loans for the purposes

 Handicraft
 Leather industry
 Paper industry
 Chemical products
 Electronically automobile egg
 Food processing

Funds for the above type of non- farm loans are got the Sate Rural Development Bank by
the primaries , at the rate of 7.5 % - them primaries give loans to the borrows at the rate10%
interest . The difference of 2 .5% is fully treated as miscellaneous income.

9. 1. GENERAL BODY :

General body meeting is the very important meeting . It was conducted every month to
times or 15 days once the general body meeting was conducted in the bank. In this meeting
only ‘A’ class members can take place. The general body meeting they discuss various activity
like members admission, member loan, members relevant, and other information of the banks
development etc... According to by-law 97the 1/5th of the members of the bank may at least
take part in the general body meeting. The general body meeting is the supreme authority in a
 co-operative organization the power vested with the board of directors selected by the general
body.

9. 2. GENERAL BODY POWERS :

 Approval of budget. If the general body does not approve , the board shall referred it to
registrar for approval and after modification in the interest of society
 Consideration of audit report and annual report.
 disposal of balance of net profit of specified sec 72(2)
 consideration of details of service rendered to the member of the board and any near relation
under rule,48.
 Appraisal of the program of activities.
 Any other matter brought is accordance with by-law.

9.3 BOARD OF DIRECTORS:

Sec 32 (2) as the act specified that the details of the service rendered to the directors and to
relative shall be placed before the annual general body meeting for its consideration .

Sec 33 (13) of the new act provides that ordinary meeting of aboard shall be held at least
once in every month for which of not less than three days shall be given. It has also been made
for convening the board meeting by the president of the society. Where there is no managing
director.

9.4. STAFF MANAGEMENT :

Salem primary co-operative agricultural and rural development bank needed of staff’s
facilities but few staff’s manage the this society .

Secretary : 1
Supervisor : 5
Typists : 1
TOTAL = 7

more staff’s including to this society very successfully run in our town area
10. BUSINESS RESULTS :

In current year in exchange for bank lake is provided with higher loans loss recovery in the
current year is reduced . Government members are responsible for repayment of the debt to
the bank to pay the amount due on the loans.

11. BOOK MAINTANACE:

 Daily cite
 Day book
 Cash book
 Classified day book
 General ledgers
 Loan ledgers ,
 Blocked loan register
 Non- blocked loan register
 Minutes bank
 “A” class members admission register
 “B” class members admission register
 Postponed loan register
 Loan application register
 Mortgage register
 Village imprecation register
 Dividend register
 Suspense due to register
 Suspense due by register
 Movement register
 Overdue collection register ,
 Debauched and postage register.

12. PRACTICAL PROBLEM:

 Mounting of overdue
  Lack of overdoes .
 Defective loan policy
 Minimum staff
 Lack of effective management

13 .SUGGESTION :

Based on the above study offer below some concrete and practical suggestion to
improve the nature and working of the bank and satisfaction of the member .

The following main suggestion:

 The bank should take adequate steps to recovery of overdoes. The main reason of
mounting overdoes. The ruling party’s election report. Sometimes politicians say that
nobody will not pay yours loan for bank.
 Non - intervention or neutrality of politicians. Politicians should try to avoid bank’s
transactions and activities.
 The bank should take adequate steps to increase working capital. The bank may be
reeducate apex bank, and state government provides adequate funds.

 Rural development banks may be allowed enough flexibility on ordinary debentures and
restrictions imposed by NABARD, state government and central government .

 The system of special debentures by Rural state bank may be replaced by the system of
loans to be given by NABARD, state government and central government .
 Primary Agricultural and Rural Development Bank having overdose bin excess of
particular level may be refused funds for making further loans .
CONCLUSION:

In Practical training held at the co-operative Bank, Salem I observed the activities and
procedures .

 The reason behind the evaluation of bank.

 Administration and branches of the bank.
 Came to know the reason way women are given multiple loans.
 Regarding accounts and deposits.
  Came to know about loans procedures ,and provide commercial loans and NFS loans
 The mode of inspection is bank.
 Law and order in banks, admin committee and structure and features changes of model
banks.

15 . LEARNED DURING THE TRAINING :

 Learned the qualification to become the member in the PARDB.

 Studied how the member can procure the loans in the bank and their eligibility.
 Studied the main function and sub-function activities of the Rural development bank.
 Learned how to calculate the interest of the loans.
 Learned how to enter the books of accounts in the PARDB.
 Learned about the establishment of the development bank.
 SMD 414 ARIYANOOR DIARY COOPERATIVE SOCIETY

1. INTRODUCTION :

A minimum of 25 or more individuals competent to contract under section 11 of the

Indian contract act of 1872, owning mulch animals, can from a primary dairy cooperative
society, with one are village as its area of operation. Such persons have to approach the
circle deputy registrar’s (Dairying) office functioning at the district for further
guidance.
The members of primary cooperative milk society have to supply milk to the society
which will procure milk on quality on basis and they will receive milk cost once in 10
days/15 days from the society. Mulch animals are provided with free veterinary health
cover , artificial insemination and the supply of balanced cattle feed. Inductions of farmers
on modern animal husbandry practices are aimed at by upgrading the mulch animals and
thereby improving .their productivity in the long run for the benefit of the member .
Ariyanoor Diary Cooperative Society as register under Act VI 1932 (madras) its address shall
be Ariyanoor, Salem district - 636308 . These to be a society working for our village
surrounding area
REGISTER ON SOCIETY:.
SMD 414 ARIYANOOR DIARY COOPERATIVE SOCIETY as register Society
registered to.23.03.1990.
WORKING ON SOCIETY:
SMD 414 ARIYANOOR DIARY COOPERATIVE SOCIETY Working started date in
20.04.1990
In a village milk producers coalescing when started this organization . This society
salem district co-operative milk producers union jointed .
SMD 414 ARIYANOOR DIARY COOPERATIVE SOCIETY and coalescing the
members when started and producing milk . These society purchasing milk , and local sales
milk members or non-members .

2 . OBJECTIVES :
SMD 414 ARIYANOOR DIARY COOPERATIVE SOCIETY objection under
following detail :-
(A)
 Purchasing quality milk into the members.

 To providing best price of milk .

 To arranging husbandry .

 To providing cows provender .

 To providing Cover Spermatogenesis for cows .

 To providing cows medical convenience .

 Arranging to members working placements .

(B)
To encourage in the members sprite and practice of thrift ,mutual help and self help in
such ways as may ; be decided upon from time to time .

Furtherance of these objects the society may became a member of the state and district
union co-operative federation .
3. AREA OF OPERATION :
SMD 414 ARIYANOOR DIARY COOPERATIVE SOCIETY in our village surrounding
areas covering for the milk producers .

4 . LIABILITY :
The
SMD 414 ARIYANOOR DIARY COOPERATIVE SOCIETY limited liability on members
share capital .
5 . MEMBERSHIP :
SMD 414 ARIYANOOR DIARY COOPERATIVE SOCIETY membership increasing
year by year .this society only admit in “A”- class members .
5.1. “A”- CLASS MEMBERS :
SMD 414 ARIYANOOR DIARY COOPERATIVE SOCIETY when collected to share
capital “A” - class members . “A”- class members shares Rs. 10 /- rupees only .
5.2. GROWTH OF MEMBERSHIP :
 According to the Indian contract Act ,eligible individuals can become a member of
 affairs had left the Cows or Buffalo and both animal husbandry .

 Must be 18 years old .

 Must reside within the boundaries of the association affairs .

TABLE . NO : 1
MEMBERSHIP POSITION

S .no Years Members Growth

1 2018-2019 480 100 %

2 2019-2020 480 100 %

3 2020-2021 480 100%

Source : of this audit report .

The milk society last three years no changes in members , members jointed in the
society .
 CHART NO : 1

MEMBERSHIP GROWTH POCITION

600

500

400

6 .

300
Members
Growth

200

100

0
2018-2019 2019-2020 2020-2021

SOURCE OF FINANCING :
SMD 414 ARIYANOOR DIARY COOPERATIVE SOCIETY following source .

1 . Share capital ,
2 . sales margin ,
3 . Reserve funds ,
4 . Investment .
6 . 1. SHARE CAPITAL :

SMD 414 ARIYANOOR DIARY COOPERATIVE SOCIETY following details . The

members shares should be a rate of Rs . 100 . This society 1427 members jointed so on share
amount of Rs . 142700 , value .

TABLE NO : 2
SHARE CAPITAL POSITION

S . no Year Share capital Growth ( % )

1 2018-2019 11530 100 %

2 2019-2020 11530 100 %

3 2020-2021 11720 104 %

Source : of society audit report .

The milk society consider standing in members 1172, so shares
considering same share value amount Rs.11720 .

CHART NO:2
 SHARE CAPITAL POCITION

share capital pocition

Share capital Growth ( % )

11530
11530 11720

1
1
1.04

2018-2019
2019-2020
2020-2021

6 .2 . SALES MARGIN :
SMD 414 ARIYANOOR DIARY COOPERATIVE SOCIETY sales of milk in union , local
area milk sales , sample milk sales , feeds sales , cover spermatogenesis for the following
details audit report .
TABLE NO : 3

SALES MARGIN POSITION

S . YEARS UNION LOCAL SAMPLE COVER COW

NO MILK MILK MILK SPERMATOGENESIS FEEDS

1 2018-2019 6618278 983778 75707 24300 -

2 2019-2020 6677288 1170113 75087 25260 164080

3 2020-2021 6803471 1426759 74132 15510 282475

Source: of society audit report.

Reserve funds every year allocating for the society in our net profit distribution last year
Rs .4.45 lak

CHART NO :3
 SALES MARGIN POSITION

SALES MARGIN POCITION

UNION MILK LOCAL MILK SAMPLE MILK

6618278
6677288
6803471

983778
1170113
1426759
75707
75087
2018-2019 74132
2019-2020
2015-2016

6 .3. RESERVE FUNDS :

This milk society every year reserve funds allocating net profit follow the details to
explain.
 TABLE NO : 4

RESERVE FUNDS POCITION

( Rs in lakhs )

S. no Year Reserve funds Growth rate (%)

1 2018-2019 358657.86 106.40 %

2 2019-2020 404668.97 112.82 %

3 2020-2021 445175.12 110.09 %

Source: of society audit report.

Reserve funds every year allocating for the society in our net profit distribution last
year Rs .4.45 lak .

CHART NO : 4
 RESERVE FUNDS POCITION

RESERVE FUNDS POCITION

Reserve funds Growth rate (%)

337073.51 358657.86
337073.51

0
1
1.064

2018-2019
2019-2020
2020-2021 6 .4 .
INVESTMENT :

SMD 414 ARIYANOOR DIARY COOPERATIVE SOCIETY for the investment

details :-

TABLE NO:5
INVESTMENT POCITION

(Rs in Lakhs)

S Institute Shares & value Amount

no

1 Salem district milk union . 20 x 100 2000 /-

2 DCCB – Salem 1 x 50 50 /-

Source: of society audit report .

SMD 414 ARIYANOOR DIARY COOPERATIVE SOCIETY year by year best

profit earning in the operation of works .In a day milk purchase 1120 liters .

CHART NO:5
 INVESTMENT POCITION

0.9

0.8

0.7

0.6

0.5
Shares & value
Amount
0.4

0.3

0.2

0.1

0
0.5 1 1.5 2 2.5 3 3.5
MANAGEMENT :

The Management of the Society is in the hands of General body. The members of the
general body elected Directors. Now the board was super seeded. The special officer is
looking after the management of the society.

POWER OF GENERAL BODY:

 The ultimate authority of the society vests in the general body, which shall consist of
the members of the society and the members of the board.
 The general body shall not members informs which the exercise by the board or my
affair of the society of any power conformed on which board or such officers by the
Act are the or the by laws.
 The board may be a resolution passed at its meeting call for a general body meeting at
any time. The general body meeting of the society share however he held at least once
in a co-operative year for the purpose.
  Approval of budget for the ensuring year with reference to the program of the
activates of the society prepared by the board.
 Consideration of the audit report and annual report of the society.
 Disposal of the balance of net profit as specified in sub see (2) of see 72 of then Act.
 Appraisal program of the activities of the society.
 Consideration of any other matter, which may be brought forward in the by-laws.

POWER OF BOARD:

 Admit members and allot share.

 Consideration and decide registration of withdraw of membership of or application to
other registered society.
 Secure , membership or transfer of shares.
 Consider proposal for opening branches.
 Approve investment of funds of society subjected to the provision of the Act rules and
by –laws.

POWER OF THE BOARD OF DIRECTORS:

The unlimited authority of the society vest in the general body which shall consist of the
members of the society and the members of board.
The board may be a resolution passed at its meeting call for a general body meeting at
any time. The general body meeting of the society should however be held at least once in a
co-operative year for the ensuring year with reference to the program of the activities of the
society of the prepared by the board.
Consideration of the audit report and annual report of the society district of the balance of the
profit specified in sub see (72) of the act.

7 .ADMINISTRATIVE STRUCTURE :
The Organization structure means showing the major department and division of the
enterprise and lines of formal authority department is an important thing for well-organized
company the society has well structured department. Top management is the organization.

The organization chart attached here which will show the flow of powers among various
employees working in organization.
Administration system:

President

Joint - president

Secretary

Workers

Member

8 . NET PROFIT :
SMD 414 ARIYANOOR DIARY COOPERATIVE SOCIETY last year good profit gaining
from the details .

TABLE NO : 6

NET PROFIT POCITION

(Rs in lakhs )

S .no Years Net profit Growth ( % )

1 2018-2019 229709.97 296.66 %

2 2019-2020 171836.20 74.80 %

3 2020-2021 172155.98 100.18 %

Source: of society audit report .

 SMD 414 ARIYANOOR DIARY COOPERATIVE SOCIETY year by year best
profit earning in the operation of works .In a day milk purchase 1120 liters .

CHART NO . 6
 NET PROFIT POSITION

NET PROFIT
100%

90%

80%

70%

60% Growth ( % )
Net profit
Axis Title 50%

40%

30%

20%

10%

0%
2018-2019 2019-2020 2020-2021
Axis Title
 TABLE NO:7

9 . NET PROFIT DISTRIBUTION POCITION

The milk society net profit funds details .

S . no Particular Amount

1 Reserve fund 445175.12

2 Co-op development fund 15244.45

3 Co-op education fund 10293.45

4 Share profit dividend 18956.54

5 Member bonus 115183.60

6 Non - member bonus 11296.70

7 Building fund 181021.63

8 Veterinary development fund 116435.88

9 General welfare fund 53754.20

10 Workers bonus 2400

CHART NO:7
NET PROFIT DISTRIBUTION POCITION

450000
400000
350000
300000
250000
200000
150000
100000 Amount
50000 PARTICULAR
0
d nd nd d s s d d d s
f un fu fu den onu nu fun fun fun nu
t i o t o
rv
e
en on iv rb er
b in
g
en re
rs
b
se m c ati fitd be b ild m elfa ke
e p em Bu p
R lo ed
u
pr
o em elo al
w or
eve p e M - m e v er W
d -o ar n d n
- op Co Sh No a ry Ge
Co rin
ete
V

10 . AUDIT REPORT :
 SMD 414 ARIYANOOR DIARY COOPERATIVE SOCIETY annual audit report
classified for 2020-2021“A” class .

TABLE NO:8

AUDIT REPORT POCITION

S.NO YEARS GRUDE VALUE

1 2018-2019 “A”

2 2019-2020 “A”

3 2020-2021 “A”

Source: of society audit report .

SMD 414 ARIYANOOR DIARY COOPERATIVE SOCIETY year by year best

profit earning in the operation of works .In a audit report “A”Class.
.

12 . OTHER FUNCTION :

 To local milk sales .

 To implemented 50% sub side insurance scheme for the members with the support of
government .

 To supply milk account book first aid medicine far cows fertilizer to their member .

 To provide for husbandry awareness .

 To provide IPL cows food every members .

 To heifers injection .

13 . BOOKS MAINTAIN :
The society maintain follow important books :-

 Day book ,
 General book ,
 Membership admin in book ,
 Member milk collection ,
 Minimum book ,
 Milk per
 chasing book .
 Minute Book
 Sales Register
 Main Day Book
 Cash Day Book
 Attendance Register
 Branch Day Book
 Salary Register
 Employees Salary Register

S .no Name details Posting

1 M.Ramesh President

2 K.Viji Vice President

3 P. Mani Executive Member

14 . STAFF DETAILS :

15 . LOGISTICS STOCK DETAILS :

S.NO PARTICULAR

1 NAME BOARD-1

2 CHAIR-10

3 TYPERATOR-1

16 . 4 WOOD TABLE-5 MACHINE

DETAILS :
5 SEEL TABLE-5

6 STEEL BUREAU-5

7 ALUMINIUM TREY-2

8 ALUMINIUM CAN-50

9 SILVER CANE CUP-10

10 FAN2

11 GAS LIGHT-1

12 CALCULATOR2

13 MINI TRUCK-1

S.NO PARICULARS

1 MILK DEGREE TESTER-2

2 ELECTRONIC WEIGHT MACHINE-1

3 BATTRY-1
 4 UPS-1

5 AMCV-1

6 CALCULATOR-1

17.PROBLEMS :

 Lack of management ,

 Lack of business movement ,

 Lack of staff facility ,

 Delay time milk purchase ,

 Political problem ,

 Un standing milk price level ,

 Un support SMD position .

 Private milk competition

 Go down Repairs and renewal

SUGGESTION:
  Given attractive advertisement
 Construction of Gold storage with government subsidies
 Great awareness among members
 Provide adequate transport facilities
 Encourage the staff for improvement of Efficiency.
 Membership awareness.

FEATUR PLANS:

 This society has the feature plan to install.

 Gold storage plants.
 Fixed Processing Unite.
 Grading Equipment’s.
 To built cooling container
18 CONCLUSION :

 The society provide be the service .

 The milk purchase is sales in their area of operation .

 The society main aim is uses fore of the member are protect the public from adventure
are constipation .

 Collecting members total milk .

 Quick timely milk cost settlement .

 The society purchasing time increasing .

 S1565 PALACE NAGAR HOUSING SOCIETY

Introduction:

It is motto and policy of the Government to provide a house for each

family in Tamil Nadu. The Cooperative Housing Societies play an important role in
achieving the above object. There are 834 Urban Cooperative Housing Societies and 196
Taluk Cooperative Housing Societies and along with a state level Apex Body namely Tamil
Nadu Cooperative Housing Federation Limited, Chennai-7 are functioning to cater the
Housing needs of the members in Urban and Rural areas. The main objectives of these
Cooperative Housing Societies are:
a) To advance loan to members for construction of new houses.
b) To buy or acquire lands, layout them as developed house sites for distribution amongst
the members.
c) To construct or cause to construct buildings or other works of common utility and
maintain them properly for the well being of the members.
d) To implement all the new schemes announced by the Government from time to time.

SOCIETY REGISTRATION DATE : 13.12.1969

SOCIETY START DATE : 13.01.1970

SOCIETY NAME & ADDRESS:

S.1565 PALACE NAGAR HOUSING SOCIETY, Cherry Road, Salem-636001.

Boundary:

It will Cover 12 meter around Salem, Omalur and Tharamangalam.

Objective of Housing Society:

e) To advance loan to members for construction of new houses.
f) To buy or acquire lands, layout them as developed house sites for distribution amongst
the members.
g) To construct or cause to construct buildings or other works of common utility and
maintain them properly for the well being of the members.
h) To implement all the new schemes announced by the Government from time to time.

Bank Responsibilities:

 Cooperative Society functioned as per the rules and regulations. The Members were
responsibility for their particular share.

Objective of the Society:

The Person who all are interested join as a member of cooperative society they have to fill the
form 17 and should submit the form to the secretary.

Class Members

18- year-old completed their own home or the empty place where the bank's activities

and boundary all ' A' class member.    All bank account holders are enrolled
as ' C' Class Members. Members Affairs and bounds above all if the bank make deposit
jewellery loan get a ' C' grade becoming a member want. 

Bank Financial Facilities:

The Cooperative Bank have following facilities for financial resources:

 Share Capital
 Recurring Deposit
 Salem Central Cooperative Society will provide credit facilities.
 Entrance fees and other charges.

Society Mortage Loan:

Society Mortage Loan will have to collect deposit from all the ,e,ber and original
document of the house will be collected as mortage for Loan.
Society Loan pending:

New Housing Loan lend : 5,60,36,000 Lakhs

Equal Mortage Loan : 13.54 Lakhs

Mortage Loan : 95,41,000 Lakhs

Total : 66,93,1000

13 . BOOKS MAINTAIN :
The society maintain follow important books :-

 Day book ,
 General book ,
 Membership admin in book ,
 A Register,
 Minimum book ,
 Milk per
 chasing book .
 Minute Book
 Sales Register
 Main Day Book
 Cash Day Book
 Attendance Register
 Branch Day Book
 Salary Register
 Employees Salary Register

Loan Documents for Member:

1.Document

2. Parental Document

3. Patta

4. Chitta

5. EC (32 Years)

6.Plan Approval
7. Estimate

8. Age Certificate

9. Income Certificate

10. KYC

EC:

They have to produce 32 years of EC copy.

Age Certificate:

Who all are Studied have to submit the study certificate.

Repayment Schedule:

45 years of Age -15 years

35 years-10 years

Credit Facility:

70 percent of the total property value will be given as credit facility or Rs.20,00,000 as
maximum.
 S.No. 1527 SALEM AND NAMKKAL DISTRICT MEDICAL DEPARTMENT
EMPLOYEES COOPERATIVE THRIFT AND CREDIT SOCIETY

Introduction:

S.No 1527 Salem and Namakkal District Medical Department Empoyees Co-
operative Thrift and Credit Society Limited is fostering the necessity of savings among the
employees of Government Sector. On 08.02.1964, it was registered and is functioning
from08.02.196 to till date. The activities of this limited are governed by a President, Vice-
President and nine Directors. Members of this society .Thrift and credit society meetings are
conducted and the record of the account is maintained and audited.

It is a voluntary association usually unincorporated to promote thrift and for the collective
investment of the savings of the members. Many of the Government staff members avail this
facility by becoming the member of the society. Having 510+ members as the strength, it
renders services to its members with a facility of receiving loan of Rs.7 lakh as the maximum
limit with rate of interest of 13.5%. By proper application they avail the loan amount without
any difficulty in time.

The Thrift society is a separate entity and for the government employees of Salem and
Namakkal district. A full time officer is maintaining the accounts and conduct regular
meetings. Yearly meeting is conducted during the festive season and the account is placed
before the members. After the approval of the committee members, the dividend amount is
given with a small incentive to all the members. They have common meetings at certain
period. All the members from other districts meet at one place and discuss the regulations to
be followed and to be changed.
Society Registration Date : 08.02.1964

Society Start Date : 08.02.1964

REGULAR LOAN

1. Submission of Regular Loan Application

A member, who wishes to take Regular Loan from the Society, has to apply in the Society’s
prescribed set of ‘Regular Loan Application Form’ (RLAF). This Form includes Bond Form,
Undertaking from Sureties, Letter of Hypothecation, Pre-Receipt and an Authority in favour
of the Drawing and Disbursing Officer for Recovery of Loan from Pay Bill.

The RLAF can be obtained from the Society’s Office by paying Rs 10/- towards its cost. It
can also be down-loaded from the Society’s website (www.geuctcs.com). In a latter case, the
member has to deposit its cost, in cash, with the Society’s Office, at the time of submitting
the completed Form

2. Procedure for filling up the RLAF

Members desirous to apply Regular Loan are requested to adopt following procedure:

1. Go through the RLAF very carefully and cautiously.

2. Complete all relevant columns clearly.
3. Put signatures (not initials) on all appropriate places as well as at the right side bottom
on each page of the RLAF.
4. Produce compulsory three sureties from eligible members. Get the relevant columns
filled by them from their own hand-writing. No abbreviations should be used for their
concerned Drawing & Disbursing Officer/Pay & Accounts Office.
5. Over-writing, if any, must be attested by the applicant.
6. A Certificate, given below the Salary Certificate (on the last page of the RLAF), must
be signed by the concerned D&DO, P&AO, AOs, as the case may be.
7. The details of item (s) which are to be purchased, out of the Regular Loan, must be
mentioned, indicating their approximate cost.
8. One passport size photo.
3. Details of documents to be attached with the RLAF

One self attested copy of each of the following document requires to be attached with RLAF:

1. Income Tax PAN.

2. Office Identity Card.
3. Address Proof i.e. Voters’ ID, latest Electricity/ Landline Phone/Mobile Phone
/PNG/Credit Card bill.
4. Latest Pay Slip. (in case of Computer generated pay slip, the same may be attested by
a Gazetted Officer.
5. One latest passport size photograph to be pasted at right hand corner of front page.
6. Cancelled Bank Cheque.
7. Six post dated Cheques are mandatory.
8. Copy of Aadhaar Card.

Apart from above members should also adhere the following:

1. Update your Compulsory Deposit.

2. Deposit Share Money @ 10% of the Amount of Loan applied for (for example – if
loan is applied for Rs 1 lac, the SM should be Rs 10,000/-)
3. Bad-debt @ 1% of the total loan applied for. This may be noted that the Bad-debt is a
kind of Insurance which covers the loan amount, till its pendency. It is being charged
on the basis of the approval of Registrar of Cooperative Societies, Government of
NCT of Delhi.

4. Criteria for grant of Regular Loan

The Regular Loan and Short Term Loan sanctioned to an eligible member for purchase of
durable items. Loan limit of both the loans and its criteria are given as under :-

BASIC PAY REGULAR LOAN SHORT-TERM LOAN

Equivalent to CD or Rs.
(a) Up to Basic Pay Rs 30000/- Rs. 1,50,000/-
50,000/- whichever is less
(b) Basic Pay Rs 30001/- to
Rs. 2,00,000/- -do-
Rs. 50000/-

(c) Basic Pay Rs. 50001/- to

Rs. 2,50,000/- -do-
Rs. 60000/-

(d) Basic Pay Rs 60001/- and

Rs. 3,00,000/- -do-
Above

5. Payment of Regular Loan

The Regular Loan, if sanctioned, is to be repaid in maximum 50 monthly equal installments.

The repayment commences from the very next calendar month from the month in which the
loan is released. However, if any member desires to repay loan installment, over and above
the prescribed installments, at any point of time, during the pendency of loan or liquidate
his/her outstanding loan prematurely, he/she can do so for which no charges shall be levied.

6. Rate of Interest on Regular Loan

The rate of interest on regular loan is charged @ 12% per annum which is to be paid by the
loanee, on monthly reducing rate. The Interest is calculated on the basis of the outstanding
regular loan shown in the member’s personal ledger on the last day of each month. It is also
clarified that if a member gets loan on the last day of the month, he/she is liable to pay
interest on the whole amount in the very next month. The Loan installment, as committed by
the member, along with Interest due thereon is to be repaid, in cash, simultaneously on or
before 10th of every month. If a member wants to repay his/her dues through cheque, he/she
can do so by depositing the instrument in the Society’s Office not later than 7th day of every
month.

7. Rebate of Interest on Regular Loan

Society allows rebate @ 15% of the total interest deposited by the eligible member during the
pendency of the loan for which following norms are being adopted:

1. The loanee must have liquidated his/her Regular Loan by repaying his/her admissible
loan installment against Principle Amount along with interest accrued thereon
regularly and timely. Member who prematurely pays off the debt is also eligible to
 claim the rebate on interest unless his/her previous repayment, against the loan
amount, is found in order.
2. The loanee must have submitted the claim, in this regard, in the prescribed form,
within 30 days from the date of last installment of Regular Loan paid.
3. The Rebate must be collected within 60 days from the date of submission of
Application, in person, NOT through any representative. After that the rebate stands
forfeited.

8. Procedure for sanctioning the Regular Loan

The Society adopts the following course of action in sanctioning the Regular Loan to its
members:

1. As soon as member submits the RLAF in the Society’s office, it is registered

immediately and given a ‘Waiting Number’.
2. All such RLAFs are scrutinized by the Staff and produced before an empowered
‘Loan Committee’ constituted by the Managing Committee in its meetings to be held
on every 3rd Saturday of each month. The Committee has been entrusted with the task
to examine such RLAFs thoroughly and make recommendations to the Hony
Secretary for sanction of Regular Loan.
3. Thereafter, the Society’s staff puts these RLAFs, to the Hony Secretary, in accordance
with their seniority in the waiting list, who in turn, passes appropriate orders, in this
regard, in the light of the Society’s financial position, at a point of time.
4. The concerned members are also requested telephonically to collect their loan
cheques.
5. The Regular Loan cheques are issued to concerned loanee on and after 10th day of
every month.
6. As soon as, the cheque for the loan is released to the loanee, an SMS alert is
automatically sent to the Member’s Registered Mobile Phone.

9. Out-of-Turn sanction of Regular Loan

The Managing Committee reserves the right to sanction Regular Loan to the members, on
out-of-turn priority basis, taking into consideration following nature of requirement put forth
by the members producing relevant copy of the documents.
 1. Articles to be purchased for Self Marriage or marriage in the family.
2. Any other reason.

10. Recovery from defaulter members & imposing penalty

The following course of action is being taken to deal with defaulter members:

1. A letter from the Society is sent to the members who fail to make repayment of loan
for two consecutive months for taking corrective steps to make regular repayment of
loan. A copy thereof is also marked to his/her Sureties for their information.
2. A request is also forwarded to their respective Drawing & Disbursing Officer/Pay &
Accounts Officer, as case may be, for carrying out recovery of Cooperative Society’s
dues from the monthly salary of their dues in accordance with the Rule 76 (read with
Rule 79) of the CGA (R & P) Rules, 1983.
3. Recovery of outstanding dues from the chronic defaulters’ are also made
proportionally from their concerned Sureties.
4. Penalty is also imposed, as per Society’s rules, in vogue.
5. A sum of Rs 200/- is also charged from the members whose cheques are bounced by
their bankers. Their action also attracts relevant provisions under Section-138 of the
Negotiable Instrument Act, 1881, as amended time to time, if remedial measures are
not taken by them in spite of drawing their attention in this regard. The facility to
receive Society’s dues through cheques shall also be withdrawn from such members
for one Financial Year.

SHORT TERM LOAN

1. Submission of Short- Term Loan

A member, who desirous to get Short Term Loan, has to apply in the Society’s prescribed
Short Term Loan Application Form (SLAF). This Form can be obtained from the Society’s
Office by paying Rs 5/- on account of its cost. It can also be down-loaded from the Society’s
website (www.geuctcs.com). In this case, the member has to deposit its cost, in cash, with the
Society’s Office, at the time of submitting the completed Form.
2. Procedure for filling up the SLAF.

Before submitting the Form, members are requested to adopt following procedure:

1. Go through the SLAF very carefully and cautiously.

2. Complete all relevant entries very neatly.
3. Put signatures (not initials) at the requisite places.
4. Produce one surety from an eligible member. Get the relevant columns filled by them
from their own hand-writing. No abbreviations should be used against entry meant for
Surety’s Drawing & Disbursing Officer or Pay & Accounts Officer.
5. Over-writing, if any, must be attested by the Applicant.
6. One recent passport size photo to be affixed at the top of the Form.

3. Eligibility Criteria for obtaining Short-term Loan

Society grants a maximum Short Term Loan of Rs 50,000/- in addition to the Regular Loan.
The amount of Short Term Loan is allowed depending upon member’s deposits i.e.
equivalent to 100% of the member’s Share Money and Compulsory Deposit subject to a
minimum of Rs 10,000/-. The Short-Term Loan, if sanctioned, by the Competent Authority,
is disbursed upto Rs. 19,000/- in cash only on 5th, 6th & 7th day of each month. Loan amount
more than Rs. 19,000/- will be disbursed through cheque as per the guidelines of RBI.
However, after reviewing availability of funds, STL applications will also be disposed of
after 15th day of each month. In case of holidays occur, in between, the Society’s next
working day (s) shall be taken into account.

4. Interest rate of Short Term Loan.

The rate of interest on Short Term loan is charged @ 12% per annum which is to be paid by
the loanee, on monthly reducing rate. Other conditions, in this regard, as applicable to
Regular Loan, are similarly applicable for Short Term Loan.

5. Repayment of Short Term Loan.

The Short Term Loan, if sanctioned, is to be repaid in maximum 25 monthly equal

installments. Other conditions, in this regard, as applicable to Regular Loan, are similarly
applicable for Short Term Loan.
6. Rebate on Interest on Short Term Loan.

No rebate is allowed on interest to Short Term Loan.

7. Recovery from defaulter members & imposing penalty.

The procedure for recovery of Short Term Loan and imposing penalty are same as adopted
for Regular Loan.

INTEREST RATE ON COMPULSORY DEPOSIT (CD) AND DIVIDEND

In the light of the decision taken in the AGM held on 03/07/2016, the Secretary has declare
the interest rate for the year 2016-17 @ 6% and Dividend on Share Money and LLSM for the
F/Y 2016-17 @ 7% and 6% respectively. The interest on CD amount has been credited to
eligible member’s ledger on 31-03-2015.

REGULARITY INCENTIVE

The Society, in addition to paying Dividend, also gives Regularity Incentive (RI), normally
known as ‘Gift’, every year to its eligible members before ‘Diwali’ Festival.

4. Interest rate of Short Term Loan. It may be mentioned that the Society never felt any
need in the past to avail this opportunity due to its solid financial status.

DEPOSAL OF RESIGNATION AND DEATH CASES

1. Members wishing to tender resignation from their primary membership, they must
have to adopt following procedure:

1. Application must be submitted in the Society’s prescribed form supported by original

Share Certificates. In case, Share Certificates are not available, an Affidavit on Rs
10/- Stamp Paper, duly attested by the Notary Public should be produced. The Draft
of Affidavit may be collected from the Society’s Office.
2. Before tendering resignation from the primary membership of the Society, members
are advised to get clearance from Society’s office on the point of Surety (s), if any,
discharged by them in favour of any loanee in the past. They must also ensure to
submit alternate surety, in case of need.
2. The following procedure is being adopted for disposal of Death cases:

1. Intimation, in the Society’s prescribed Form, regarding untimely death of a member is

accepted from the next-of-kin of the deceased member supported by an attested copy
of Death-Certificate issued by the Competent Authority.
2. Payment pertaining to deceased members is released to the next-of-kin through
cheque in his/her favour in person. No authority letter is accepted for this purpose.
3. Society’s outstanding loan can be waived off out of the Society’s Bad-debt Fund,
subject to the condition that such member must have paid Bad-debt charges at the
time of taking Regular Loan, after adjusting death gratuity, if applicable.

3. Resignation and Death cases are being taken up for disposal on every 2nd Saturday
of the month. In case of holiday falls on this day, next working day shall be treated for
this purpose.

SOCIETY’S OFFICE FUNCTIONAL INFORMATION

The Society’s offices are well equipped with modern facilities. All its records and functions
have been computerized with adopting pace of changes in the Information Technology. Air-
conditioners and Electric Generation Set for power back up have been provided. The offices
have been made under CCTV surveillance having preservation of its footages for such a
period as needed by the Society.

The Society’s Office functions from Monday to Saturday from 1100 hrs to 1900 hrs with
half-an-hour Lunch break from 1430 hrs to 1500 hrs. However, cash transaction remains
operative from 1130 hrs to 1830 hrs. The Society observes holidays in accordance with the
pace of the Gazetted holidays being declared by the Central Government in Delhi every year.
In view of this, not only has the office staff been given personal Insurance but the offices
have also been insured against theft, arson and fire.

WELFARE MEASURES

The Society undertakes following philanthropic activities in order to discharge its Social
obligations:
 1. Grant of Rs 1100/- on Superannuation Gratuity on production of Pension Payment
Order.
2. Sagan on marriage to tune of Rs 1100/- on submission of written application
supported by valid document. As a member, both husband and wife can avail this
facility.
3. Death Gratuity of Rs 15,000/- to the next-of-kin of the deceased member on
production of copy of valid Death Certificate.
4. Meritorious cash award to the children securing more than 90% marks in class XIIth
Standard.

RESERVE FUND

This fund is being maintained as per Audit requirements.

STATUTORY AUDIT

The Statutory Audit for the Financial Year 2014-15 was conducted by M/s Anand & Co, a
Chartered Accountants’ Firm, duly empanelled with the Registrar of Cooperative Societies,
Govt of NCT of Delhi. The auditor’s report is submitted to the RCS periodically.

CASH RETENTION LIMIT

The present cash retention limit, as approved by the RCS, is Rs 2 lakh which is meant for
timely disbursement/disposal of Short Term Loan, Resignation and Death cases.

GUIDELINES FOR SURETIES

Sureties are requested to go through the laid down conditions in the Surety Bond, before
discharging it in favour of loanee.

1.Membership Share:

(in Lakhs)

Year Year Starting pending Yearly Share Share return Year end Pending
 Members Share Members Amount Members Amount Members Amount
Strength Amount Strength Strength Strength

2020- 901 145.54 23 30.75 54 16.55 870 159.74

2021

2.Thrift Saving:

(in Lakhs)

Year Year Start Thrift Deposit Thrift Saving Year end

Pending return pending

2020-2021 419.81 132.31 64.90 487.23

3.Short term Deposit:

(in Lakhs)

Year Year Start Deposit return Year end

Pending pending

2020-2021 3.00 29.50 --- 32.50

4.Member Loan

(in Lakhs)

Year Year Starting pending Given Amount Return Year end Pending

Credit Amount Total Amount Loan Amount Loan Amount

Loan Count Count

2020- 488 768.18 250 604.75 150 464.61 588 908.32

2021
2021-2022 th Year Projected Income and Expenditure Statement:

S.No Income Amount S.No Expenses Amount (Rs.)

(Rs.)

1. Interest 1,00,00,000 1. Loan 30,00,000

2. Share 1,00,000 2. Staff Salary 20,00,000

3. Depreciation 50,000

4. Expenditure 75,000

5. Building Rent 1,00,000

6. Equipments 2,00,000

7. Postal 20,000
Charges

8. Electrical 25,000
Charges

9. Stationary 50,000

10. Books 1,00,000

11. Bank Charges 50,000

12. Telephone 30,000

Charges

13. Meeting 5,00,000

Expenses

14. Advertisment 20,000

Expenses

15. Audit 20,000

Expenses

16. Other 30,000

Expenses
 17. Computer 90,000
Charges

Additional 1,01,00,000 Additional 63,60,000

Projected Income 1,01,00,000

Projected Expenditure 63,60,000

Projected Profit 37,40,000

2020-2021 Year Profit Breakup

S.No Details Breakup Amount

1 Cooperative 3% 88,890
Development fund

2 Cooperative 2% 59,260
Educational Fund

3 Deposit Fund 20% 5,92,600.00

4 Profit 14% 21,56,110.00

5 Bonus for -- 900.00

Employee

6 Value addition -- 10,800.00

7 Building Fund 1% 29,630.00

8 Public Fund -- 10,000.00

9 Balance Fund -- 14,811.86

Total 29,63,001.86

 14. CONCLUSION:

In Practical training held at the co-operative Bank, Salem I observed the activities and
procedures .

 The reason behind the evaluation of bank.

 Administration and branches of the bank.

 Came to know the reason way women are given multiple loans.

 Regarding accounts and deposits.

 Came to know about loans procedures ,and provide commercial loans and NFS loans
 The mode of inspection is bank.

 Law and order in banks, admin committee and structure and features changes of model
banks.