Sauce & Spoon Project Plan

Task

1 Project Initiation
1.1 Research data points on ordering systems and enhancement
1.1.1 Gather historical data on ordering process
1.2 Align and evaluate stakeholders
1.3 Calculate projections and enhancements
1.4 Interview members of the staff
1.4 Create project charter (scope and goals)
1.5 [Milestone] Schedule kick off meeting
2 [Milestone] Sourcing
2.1 Research ordering tablet options
2.2 Generate quotes and review costs

2.3 Shipping and receiving tablets

2.4 Test out ordering tablets

2.5 Integrate the tablets with Sauce & Spoon’s POS system

2.6 Wire both locations

2.7 Finalize menu items and coupon values

2.8 Upload mock-ups

3 [Milestone] Planning
3.1 Create contracts and statements of work for vendors
3.2 Message about launch date to stakeholders
3.3 [Milestone] Project Plan Updates
3.4 Update marketing/social media plan/calendar
3.5 Create launch day plan: staffing, troubleshooting, etc.
4 [Milestone] Training
4.1 The preparations and planning for the trainings at each of their locations

4.2 Schedule the pre-train meeting to introduce the tablets

4.3 Schedule a training for a small group of managers
4.4 Schedule a training for waitstaff at each location
4.5 Test run tablet system

#General Business
4.6 Create troubleshoot/support plan
4.7 [Milestone] Launch day

General Business
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ject Plan

Duration
Notes Start Date Due Date
(Day)

Milestone
1
1
3
1
2
2
Milestone 1
Milestone
1
2
Plan on using the current model of tablets that will ship
from the out-of-state warehouse, which might take up to 10
a week and four days.
1
Possible need to upgrade the POS system if S&S is
1
running an older version (3-4 days)

Because the restaurants cannot close for a full day for

the upgrade, the team estimates four business days 4
(two half-days at each location) to complete the wiring.

Still waiting on Carter for the finalized menu and coupon

value mock-ups for upload (aiming for one week but 10
could extend to two)
Once mock-ups are received, 3-4 hours to upload 1
Milestone
1
1
Milestone 1
1
1
Milestone
Each part of the training (pre-training, manager training,
7
staff training) will take place on different days.
0.5
0.5
2
2

General Business
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 0.5
Milestone

General Business
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 PHASE ONE
Task Owner Status WEEK 1 WEEK 2 WEEK 3
M T W R F M T W R F M

#General Business
General Business
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ONE PHASE TWO PHASE THREE
WEEK 3 WEEK 4 WEEK 5 WEEK 6 WEEK 7 WEEK 8
T W R F M T W R F M T W R F M T W R F M T W R F M T

#General Business
PHASE THREE PHASE FOUR
WEEK 8 WEEK 9 WEEK 10 WEEK 11 WEEK 12
W R F M T W R F M T W R F M T W R F M T W R F

General Business
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Task Brainstorm
Task

Project Initiation
Research data points on ordering systems and enhancement
Gather historical data on ordering process
Align and evaluate stakeholders
Calculate projections and enhancements
Interview members of the staff
Create project charter (scope and goals)
[Milestone] Schedule kick off meeting
[Milestone] Sourcing
Research ordering tablet options
Generate quotes and review costs
Shipping and receiving tablets
Test out ordering tablets
Integrate the tablets with Sauce & Spoon’s POS system
Wire both locations
Finalize menu items and coupon values
Upload mock-ups
[Milestone] Planning
Create contracts and statements of work for vendors
Message about launch date to stakeholders
[Milestone] Project Plan Updates
Update marketing/social media plan/calendar
Create launch day plan: staffing, troubleshooting, etc.
[Milestone] Training
The preparations and planning for the trainings at each of their locations
Schedule the pre-train meeting to introduce the tablets
Schedule a training for a small group of managers
Schedule a training for waitstaff at each location
Test run tablet system
Create troubleshoot/support plan
[Milestone] Launch day

General Business
#
 Estimated Duration
Notes (Days)
Optimistic

Milestone

Milestone

10 7 days

Possible need to upgrade the POS system if S&S is running an ol 1 3 hours

Because the restaurants cannot close for a full day for the upgra 4 2 days
Still waiting on Carter for the finalized menu and coupon value 10 1 week
Once mock-ups are received, 3-4 hours to upload 1 3 hours
Milestone
1
1
1
1
1
Milestone
Each part of the training (pre-training, manager training, staff trai 7 1 week
0.5 2 hours
0.5 2 hours
2 6 hours
2
0.5

General Business
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 Confidence
Most Likely Pessimistic Rating Known Dates
(H/M/L)

7 - 10 days 2 weeks M

1 day 4 days L
4 days 4 days M
1 week 2 weeks L
4 hours 8 hours M

1 week 1 week
2 hours 2 hours H
2 hours 2 hours H
6 hours 6 hours H

General Business
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