XXX COMPANY Limited - Quality Management Policy

Section Title:
Senior Management Commitment & Continual Improvement

Procedure: Management Review Procedure Ref. QMS 1.1.3-4

Issued By: Issue Date: 01/01/2012
Signature: Issue No. 001

Review Process

XXX COMPANY Ltd senior management team take responsibility for the review process of
XXX COMPANY Food Safety and Quality Manual, HACCP and all related processes, and
compliance with the Global Standards for Food Safety.

The review process will be completed at least annually, to ensure critical evaluation of the
food safety plan and the HACCP systems are suitably implemented, adequate and effective
within XXX COMPANY Ltd.

The review process shall include the evaluation of the following key areas:
1. Previous management review documents, action plans and time frames
2. Internal, second party and third party audits
3. Customer performance indications, complaints and feedback
4. Incidents, corrective actions, out of specification results and non-conforming
materials
5. Food safety, legality and quality issues associated with XXX COMPANY*
6. Reviews of the HACCP based system
7. Development in scientific information associated with the products in scope (cooked
meats)
8. Resource requirements
9. Internal & External incidents, customer complaints and non-conformities relating to
allergen control.
10.Updates and changes in allergen legislation and scientific information.

XXX COMPANY Senior Management team shall analyse the above data and will formulate
action plans for continual improvement.

* XXX COMPANY will incorporate any food safety, legality and/or quality issue associated
with the company in to the management meetings. Where issues require immediate
attention, these may occur outside of the meeting timeframe, on these occasions,
internal/supplier non-conformances will document the details of the issue. All non-
conformances will be circulated around all associated members of the management team.

Management Meetings

XXX COMPANY Ltd management team shall have review meetings on a monthly basis.
Each meeting will be comprehensively documented and retained in the Technical Office.

Each decision and action agreed within the review process shall be effectively
communicated to appropriate staff, and actions implemented within agreed time scales.
The records shall be updated at subsequent management meetings to show when actions
have been completed, or at a minimum, updated.

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