EHS Handbook

Environmental Protection, Health

Management and Safety

https://intranet.for.siemens.com/cms/067/en/about/org/Pages/EHS.aspx

RC IN EHS
Colleagues,
05 - 31

32 - 59

60 - 66

67 - 73
 6
7
Vision Zero – The 7 Golden Rules 8
9
10
11
12
Safe System of Work & Safety Essentials 13 - 28
29
30
31
Vision Zero – The 7 Golden Rules

Focus on people – Tone from the TOP -

Inclusive and commitment &

1
with empathy ownership

Leadership

7 2
People Hazards

VISION

6 ZERO
3
Competence Targets

5 4
Build Technology Safe Risk
competency – Systems Analysis &
technical & Controls
professional

Safe work Define

methods based targets across
on technology the spectrum
Safety Management System

The PDCA Cycle Plan

EHS
Act Management Do
System

Check

Budget Planning
Plan
 Health & Safety considered in all business plans

Operational Controls
 Hazard identification, safety risk evaluation & controls 2
 Health Risk Assessments and controls, Infectious disease control
Do  Safe Work methods 4 5
 Competence Development & annual PMP Targets 3 6
 Energy conservation, water conservation & waste management

Active & Reactive Monitoring

 Inclusiveness - Workshops & Risk Evaluations 7
 Senior Management site visits 1
Check  Preventive Health Check-ups & interventions
 Monthly Business reviews by business management
 Statutory compliances & Audits

Management Reviews
 Monthly reviews by CEO & MD
 Bi-annual reviews by the Board of Directors 1
Act  Quarterly reviews by the Managing Board member of Siemens AG
 Rewards & Consequence Policy

x Corresponding Vision Zero Golden Rules

9
10
 Qualification
and Engagement
from RFQ
stage

Engagement
Workshops

Performance
Evaluations and
Improvement
Roadmap

Qualification evaluation for new contractors

Job specific HIRA & SWMS

Site performance evaluation and improvement roadmap

Development/Phase Out

Engagement Workshops

11
contractors and customers!

Make sure that you receive job

specific instructions prior to
commencement of work!
The

All

All

Personal

Permits been verified and

Emergency

And

13
Safety Essentials

 Set of minimum requirements for controlling activities,

processes and the associated risks while working under
hazardous conditions

 Cover the most significant safety risks faced by Siemens

employees and contractors

 Sets of short statements / core behaviors for each of the

identified high risk activities that an employee can read and
remember

 Provide priorities to the mitigation of safety risks and make it

easier for our employees and contractors to focus on the
fundamental rules

 Precondition to Zero Harm Culture

Safety Essentials
A concentrated effort
are more than a
to reduce fatalities and
communication
to reach our set goal
measure

Goal: Siemens employees and

contractors practice the behaviours
advised and go home safe each day!

14
Safety Essentials

1 Work with a valid Work Permit when required

2 Working at Height/-Fall Protection

3 Confined Space Entry

4 Electrical Safety

5 Cranes and Lifting

6 Maintain a safe distance from any suspended load

7 Hazardous Energy Control (LOTO)

8 Drive and Vehicle Safety

9 Machine Guarding, Signage & Safety Interlocks

10 Potential Explosive Gas and Vapors

11 Use Personal Protective Equipment required for each task

Follow Safety Procedures no matter how important

12
or urgent the task

We do not compromise on safety even in

“Must Win” situations. Safety is not about taking
precautions, it is also about taking responsibility

15
Safety Essentials

3.1 Core Safety Behaviors

1. Take the time to assess risk, plan, and organize EVERY job so as to
prevent mistakes and incidents.

2. Prior to beginning work, discuss how to work safely and discuss again
as needed during the shift.

3. During the work, if a task cannot be carried out safely or changes

significantly – STOP and re-assess until it can be done safely.

4. Follow the rules and procedures defined to keep you and your
colleagues safe; including site specific rules such as wearing personal
protective equipment, holding handrails when using stairs or steps.

5. Use the correct tooling and use as intended.

6. Only operate equipment and perform tasks if you are fit for the job by
having the correct mental and physical health, competence and have
been authorized to do so.

7. When you see unsafe behavior, approach your colleague, work

together to provide safe solutions. Also be open to coaching and
discussion of your own behavior.

8. To help us learn as an organization, promptly communicate positive

safety observations, incidents, near misses, new hazards and
situations where errors could occur.

9. Be a positive contributor to safety issues; don’t wait for others to take

responsibility.

10. Focus on being safe; do not use communication devices or other

distractions while walking, driving, or performing other tasks.

16
Safety Essentials

3.2 Hazardous Energy Control (LOTO)

1. Only use LOTO if you have the proper training and understand the
specific hazards and system you’re working on.

2. The entity in control of Operations must approve all energy isolation

activities.

3. A Zero Energy State must be attained using an approved Energy

Isolation Procedure.

4. Safeguard your points of isolation; secure each point of isolation, or

verify they are secured, with a LOTO device.

5. Verify isolation of equipment and no re-accumulation of energy is

possible as often as necessary.

6. YOU must have a Personal LOTO device to protect YOU, which only
YOU place and remove.

7. Never release your Personal LOTO device unless releasing it is safe for
YOU.

8. Prevent damage to equipment; ensure points of isolation remain

secured in the safe position in some manner when work shifts do not
overlap and you remove your Personal LOTO Device.

9. Before re-energizing of any point of isolation occurs confirm you and

co-workers are safely positioned, the operating controls are in the off
position, and that your tools, materials, and equipment are safely
secured.

10. Removal of a Personal LOTO device because the owner is not available
to remove it requires management approval, written documentation,
and assurance of the owner’s safety.

17
Safety Essentials

3.3 Electrical Safety

1. All electrical work must be done by qualified electrical workers

evaluated and approved for the level of work to be performed.

2. Electrical work must have established boundaries, PPE and practices to

protect Qualified Electrical Workers and unqualified workers.

3. PPE must be selected based on an analysis of the level of shock and

arc flash potential for the specific electrical equipment.

4. All electrical lines and equipment are considered energized until

verified otherwise.

5. De-energize, use Lock Out Tag Out (LOTO), and verify a Zero Energy
State for all work. If not possible, assess the risk and determine the
approved safe alternative measures required.

6. Ensure adjacent exposed conductors or circuits and equipment are

also de-energized or have proper protective barriers.

7. Use personal protective grounds/earthing or short circuiting to prevent

back-feed and/or induced voltage unless otherwise approved.

8. Ensure insulated electrical tools, equipment and PPE are approved and
tested on the frequencies required.

9. All new installations, replacements or repairs of electrical equipment

must be approved to meet the correct standards and methods.

10. Inspect your portable power tools, cords and lighting and only use
approved equipment, in good condition, with GFCI protection.

18
Safety Essentials

3.4 Working at Height / Fall Protection

1. Any fall is hazardous, protect yourself. Use the Fall Protection

Hierarchy to determine the best method available.

2. Work at height must have a risk assessment by a Competent Person for

the potential to fall and cause personal injury that is used to develop a
fall protection plan indicating the necessary precautions to be taken.

3. When working at height plan and take action to protect personnel

below you from dropped objects.

4. Plan for the potential to need rescue for work at height; ensure safe,
prompt, rescue is available for all types of work at height.

5. Follow the plan created and implemented by your Competent Person

for the type of fall protection to be used.

6. Only use approved fall protection designed by a Qualified Person in

the manner planned by your Competent Person.

7. Only use fall protection or rescue equipment after you have passed all
required classroom and practical training.

8. Only use fall protection equipment that has passed all required
periodic inspections by a Competent Person and a pre-use inspection
each shift by you.

9. 100 % fall protection is required for all fall protection methods used.

10. Fall arrest and restraint equipment as well as anchorage strength and
location must be planned and approved for the specific type of task or
location.

19
Safety Essentials

3.5 Cranes and Lifting

1. Cranes and hoists used must have a valid periodic certification,

monthly inspection and a pre-use inspection.

2. Never modify a crane or hoist’s structure, operational, or safety

equipment without approval of the manufacturer.

3. You must have an adequate number of qualified personnel for all tasks
associated with the lift.

4. Ensure your lifting team is qualified and has someone designated to

direct the lift operation. Verify all operators, riggers (slingers) and
signalmen have the required knowledge and skills for their assigned
duties.

5. All lifts require planning; the more complex the lift, the more planning
required. Follow your plan, if something changes, stop and re-plan
your lift.

6. During lifts establish and mark exclusion zones preventing access to

non-lifting team members protecting them from pinch points, and
overhead hazards due to the load.

7. Know the weight of your load, and the capacity of your lifting
equipment based on the configuration of use. Never use cranes, hoists
or rigging in excess of their marked, rated load limits.

8. Rigging must pass periodic inspections by a Competent Person and a

pre-use inspection by the rigger (slinger).

9. Protect your rigging by using softeners to protect it from damage due

to friction or sharp edges.

20
Safety Essentials

10. Keep yourself and others from under a suspended load. Do not get
between a suspended or moving load or a crane’s structure and any
fixed object.

11. Control your load using taglines to prevent load swing and to keep it
stable.

12. Ensure you have clear communication. Use standard hand signals. Use
3-way communication when communicating signals verbally by
repeating the message back and acknowledging the response is
correct.

13. Do not free stuck/bound components using your crane. Free

stuck/bound components using chain falls, come-a-longs, jacks, etc.

14. You need a critical lift plan approved by a qualified person for any lift
using multiple cranes, any lift over an occupied structure or public
street, or when exceeding a percentage of the crane’s total capacity
that is designated by the person directing the lift.

21
Safety Essentials

3.6 Confined Space Entry

1. All confined spaces are hazardous until proven otherwise.

2. Identify all confined spaces, assess the hazards create a plan to

eliminate or control all hazards, and plan what to do for potential
unwanted events during entry.

3. Prevent the need to enter any confined space if possible, and when
entry into a confined space is required always reduce the hazards to
the extent feasible.

4. Entry into a confined space requires issue of permit by a person

designated with this responsibility.

5. Prevent access to unauthorized persons, and only enter a confined

space after a pre-entry briefing discussing the hazards and precautions
needed to safely enter and work in the confined space.

6. All personnel with confined space responsibilities must be evaluated

for competence and knowledge of their assigned duties.

7. Confined space entry requires teamwork, communication and a

competent, experienced, Entry Supervisor to coordinate and plan all
activities within the space.

8. Entry into any confined space requires an Attendant to monitor the

workers within the space.

9. All entrants must exit upon direction by the Attendant or upon any
noticing a change in the environment or other hazards of the confined
space.

22
Safety Essentials

10. Never enter any confined space to attempt a rescue of anyone unless
you are part of an organized team, are a trained rescuer, and have a
rescue plan.

11. For the duration of entry into a confined space ensure there is a
rescue plan, rescue equipment and rescuers available who have been
evaluated for competency and timeliness.

23
Safety Essentials

3.7 Potentially Explosive Gas and Vapors

Systems containing, or having contained an explosive, flammable or

combustible material must have the following actions taken.

1. Must be assessed for risk by qualified or competent personnel and a

plan created as to how the task can be done safely.

2. “Hot Work” (welding, cutting, etc.) on the system requires purging and
inerting. All other maintenance or repair must have a determination if
the system requires purging and inerting for the work to be done.

3. Purging and inerting activities require an instrument that does not

require oxygen to measure the lower explosive limit (LEL) with a
known correction factor and it must be used by a qualified operator.

4. Purging and inerting activities require exclusion zones prohibiting

entry by personnel not part of the purge and inert team.

5. Tasks requiring an exclusion zone, shall exclude any materials that have the
capability of creating a spark or ignition source and allow only explosion
protected communication devices and tools inside the exclusion zone.

6. Minimize the number of employees participating in venting and

purging activities to the extent possible and if feasible perform the
activities during non-standard work hours.

7. Venting and purge activities require Flame Resistant (FR) apparel such
as hoods, gloves, etc., with a rating based upon a risk assessment.

8. When performing tasks that release potentially explosive gases or

vapors all personnel must exit any exclusion zone or other areas
before the lower explosive limit (LEL) has been reached.

24
Safety Essentials

9. Temporary or permanent modifications to piping or other systems

must be designed and approved by an engineer with this expertise.

10. If combustible or explosive gas pressure is used to clean the piping

(Gas Blow) personnel are not to enter the site, or must immediately
exit the site, and not enter or re-enter until the gas blow activity has
ceased for sufficient time to be deemed safe.

25
Safety Essentials

3.8 Machine Guarding, Signage and Safety Interlocks

1. Never enter past perimeter barrier guarding of an operating machine

tool without permission from the operator and it is safe to do so.

2. NEVER operate, repair, or modify a machine without proper

authorization and ensure the machine is regularly inspected and
tested as required by a competent person to ensure it continues to
meet the correct safety requirements.

3. Do not remove, deface, or displace any Safety Signage related to the

machine.

4. All machines must have a risk assessment for guarding and safety
interlocks by a qualified person.

5. To operate a machine you must be trained and designated as a

competent operator for that type of tool.

6. Do not wear loose clothing, keep long hair tied back, and remove loose
jewelry, ID Badges, rings and bracelets BEFORE you operate a machine.

7. Check to ensure all fixed, adjustable and movable guards are in the
correct position before starting work with a machine.

8. Ensure your safety interlocks function and NEVER purposely bypass or

override a safety interlock.

9. Use machines only for their intended purpose in the manner they
were designed to be used.

10. NEVER leave your machine running unattended, unless designed for it.

11. When performing maintenance or repair on a machine you must use

LOTO.

12. Never touch rotating or moving equipment or parts and always keep
hands at a safe distance.

26
Safety Essentials

3.9 Driver and Vehicle Safety

1. Never operate a vehicle under the influence drugs or alcohol.

2. You must possess a valid driver’s license for the type of vehicle and the
respective country and be medically fit to operate the vehicle.

3. Distracted driving is dangerous. Distractions such as eating, drinking,

adjusting a radio or GPS device, etc., must be limited. Hand held
mobile phone use for communication is not permitted and it is highly
recommended not to use hands-free devices while driving.

4. To prevent fatigue and drowsiness take adequate length of breaks

regularly; at least once in every two hours.

5. Plan trips considering the combination working and travel hours when
selecting the mode of transportation. For example, take a taxi, train or
car with a driver, when traveling after a long flight.

6. Comply with traffic regulations and speed limits; maintain adequate

following distance, and adjust for changes in traffic, road and weather
conditions; in addition, always watch closely for pedestrians, animals
and other vehicles.

7. When possible use a vehicle with functioning seat belts; three-point

seat belts are preferred. Fasten your seat belt before driving begins
and leave fastened until driving is complete; except when seat belts
are not available.

8. Inspect vehicles prior to use to ensure that vehicles are within safe
operating conditions such as for inflation and profile of tires, clean
windows, lights in working order, mirrors and headrest properly
adjusted etc., and only operate a vehicle that passes inspection.

27
Safety Essentials

9. Only rent vehicles from service providers specified by Supply Chain

Management (SCM). When a vehicle or transport is organized by
Siemens, the company must ensure that the vehicle is fit for intended
purpose, has necessary safety devices and the driver is qualified.

10. Ensure the number of passengers and any loads being transported are
within limits, and properly secured so as to not exceed vehicle
specifications.

28
A combination of the Hierarchy of
Controls must be implemented to reduce
exposure to the hazards within
acceptable limits

29
30
equipment. The Sub contractor's
appointed by the Contractors is
also responsible to follow the
Siemens EHS requirements.
31
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
33
be followed. Company doctors must be informed promptly.

for the root cause

34
assembly points.
if you are trained.

35
 Floor Marshalls

announcements. Do not use

lift, use staircase only.

36
double lanyard and rope
grab fall arrester

37
38
39
40
41
out on steel scaffolds/mobile
work platforms with proper
access, guardrails and

Ladders should be used

only for access and not for
any type of work.

42
 s-
May
platforms must be stable

overloaded. Gratings should be

Must avoided to prevent injuries to
Must people below from falling objects

Must

Must

43
44
May
Must

Must
Must

honking & rash driving.

45
 switches,
must etc are operational. For mobile
cranes, the path of travel must be
firm and level to prevent toppling.

46
47
48
 by competent trained
insulated tools, protective and instructed personnel.

of all sources of power

Protect against restart of all sources of power

(Ensure necessary work permit is taken).

Ensure all phases are shorted and earthed

Caution: Always ensure that trained and authorized personnel are deployed for electrical work".

49
50
S

M
heat, vehicles...). Metal clad
A industrial plugs and sockets must
be used in areas prone to dust &
M mechanical hazards

stickers. Measurement instruments

must have valid calibration
certificates

51
 /sensors

are required to

52
53
54
55
56
57
58
59
61

62

63

64

65

66
61
62
 Practice your Healthy Breaks
daily.

Exercise and drink sufficient

quantity of water
Make sure you undergo
preventive health check-ups
as prescribed in the Health
Management Policy

63
Meditation and adequate
sleep

64
65
 , Health
Management and the human

66
68

69

70

71

72

73
Continuously explore and
implement energy conservation
measures aimed at reducing the
carbon footprint

68
sparingly. Wastage should be avoided.

Continuously explore and implement water conservation

measures through re-cycling, rain water harvesting, ground
water re-charging etc.

69
70
Always follow traffic rules. Avoid over speeding, rash driving and
lane cutting.

Always wear a seat belt (front & back seat) when

travelling in a car.

71
72
73
 44
34 71
65
36
55

12
7 32

41 39
11 37
46 53

6 59
10 31
35 70
73
67
51 9
61 13-28
40 30
66
33
48 68
58 43
64

5
45

56
60 8
63 54
29
38
69
72
62 57
50 49
42
47
52

74