Special Journals

Nurfarizan Mazhani Mahmud

Faculty of Accountancy
U i t m p e r ak , Ta p ah C a m p u s
 Learning 01 Identify supporting documents
for different types of
Objectives transactions

02 prepare special journals

 Source
documents

Financial Journal
Statement

The
Accounting adjusted
Cycle trial Transfer to
balance ledger

Trial
Adjustment
Balance
Introduction

Special journals Avoid repetitive

are used when recordings
there are vast
number of Delegation of job can be
transactions carried out

Better control over the

business
General Vs. Special Journal
Records all transaction
without classification OR
when specialized journal is
used, general journal is to
record other transactions
that do not fall into the
classifications of
specialized journals.
Similar transactions are
classified into same groups:
• Sales journal
• Purchase journal
• Return inward journal
• Return outward
journal
• Cash receipt journal
• Cash payment journal
 Format of general journal
When specialized journals are used, general journal is still maintained to record any
transaction that does not fit to be recorded in specialized journals.
These are:
• opening and closing balances
• drawings in terms of goods
• purchase of non-current assets on credit
• capital contribution in terms of non-monetary items

Date Particular Debit Credit

1 Jan 2022 Dr Motor Vehicle 45,000
Cr Capital 45,000
(To record capital contribution)
15 Jan 2022 Dr Drawing 430
Cr Purchase 430
(to record drawing of inventory)
 Specialised Journal
Specialised Journal
Sales Journal
Purchase Journal
Return inward journal / Sales
return journal
Return outward journal /
purchase return journal
Cash receipt journal
Cash payment journal
Content
A list of trade debtors (Trade receivables) of the business
A list of trade creditors (trade payables) of the business
A list of return inward by trade receivable to the business
A list of return by business to trade payables
A record on receipts in form of cash or cheque and
discounts allowed
A record on payments in form of cash or cheque and
discounts received
 Format of Specialized journal

Date Particular Ref Invoices No Amount

1 Jan 2022 Trade Receivable 1 xx Inv 001 20,000
15 Jan 2022 Trade Receivable 2 xx Inv 002 30,000
Total 50,000
(Debited to Rceivable control account and
credited to Sales Account)
 Format of Specialized journal

Date Particular Ref Invoices No Amount

1 Jan 2022 Trade payable1 xx Inv 008 25,000
15 Jan 2022 Trade payable 2 xx Inv 014 13,000
Total 38,000
(Credited to payable control account and
Debited to Purchase Account)
 Format of Specialized journal

Date Particular Ref Invoices No Amount

1 Jan 2022 Trade Receivable 1 xx Inv 001 20,000
15 Jan 2022 Trade Receivable 2 xx Inv 002 30,000
Total 50,000
(Credited to Receivable control account
and debited to Sales Return Account)
 Format of Specialized journal

Date Particular Ref Invoices No Amount

1 Jan 2022 Trade payable 1 xx Inv 008 25,000
15 Jan 2022 Trade payable 2 xx Inv 014 13,000
Total 38,000
(Debited to payable control account and
Credited to Purchase Return Account)
 Format of Specialized journal

Date Particular Ref Discount Cash Bank

Allowed
1 Jan 2022 Sales xx 1,500
15 Jan 2022 Commission Received xx 500
20 Jan 2022 Trade Receivable 1 200 12,000
Total 200 500 13,500
(Transfer to trial balance)
 Format of Specialized journal

Date Particular Ref Discount Cash Bank

Received
1 Jan 2022 Purchase xx 2,000
15 Jan 2022 Utilities xx 500
20 Jan 2022 Trade payable 1 xx 180 10,320
Total 180 500 12,320
(Transfer to trial balance)
 Ilustration 1
Orkaz Enterprise is a business involved in buying and selling books and magazines in
Tapah, Perak since 2019. On 1 October 2021, the following are the opening
balances for Orkaz Enterprise:
Cash in hand RM1,500
Cash at bank RM30,000
Office furniture RM10,000
Motor vehicles RM60,000

On 2 October, the business bought 5 units of multi-purpose racks from Ermez

Trading which cost RM250 per unit on cash basis

On 6 October, Orkaz Enterprise sold 50 units of educational books amounted

RM1,000 to Puan Hatice on credit.

On 10 October, Orkaz purchased inventory on credit from Nazli Bhd of RM5,000 and Buku Ittew
Bhd of RM8,000.
 Illustration 1
Transaction on 1st Oct should be put in general journal, as it shows opening balance for
Orkaz Enterprise

General Journal

Date Particular Debit Credit

1 Ocr 2021 Dr Bank 1,500

Cash 30,000
Office Furniture 10,000
Motor Vehicle 60,000
Cr Capital 101,500
 Illustration 1
Transaction on 2nd Oct should be put in cash payment journal, as purchase of muti-
purposes racks was made on a cash basis

Cash payment journal

Date Particular Ref Discount Cash Bank
Received
2 Oct 2022 Furnitures 1,250
 Illustration 1
Transaction on 6th Oct should be put in a sales journal, as the educational books were
sold on credit to Puan Hatice

Sales Journal
Date Particular Ref Invoices No Amount
6 Oct Puan Hatice 1000
 Illustration 1
Transaction on 10th Oct should be put in purchase journal, as the purchase of inventory
was made on credit

Purchase Journal
Date Particular Ref Invoices No Amount
6 Oct Nazli Berhad 5,000
Buku Ittew 8,000
THANK YOU