1 SG - FDD Order Management

Document Control
Change Record
Date Author
03-June-2020 Shafqat Ali Malik
Reviewers – PwC Pakistan
Reviewed By Name
Project Manager Muhammed Usman Fazli

Project Director Saad Zia
Project Partner Saqib Ali
1
PwC/PK
Table of Contents
1. Overview ............................................................................................................................. 5
1.1 Organizational Structure .............................................................................................. 7
2. Business Process Design ................................................................................................... 9
2.1 Sample Management ................................................................................................... 9
2.1.1 Sample Status Form Woven ................................................................................. 9
2.1.2 Sample Status Form Sweater ..............................................................................10
2.1.3 Define Critical Path ..............................................................................................10
2.1.4 Critical Path Entry Form .......................................................................................11
2.1.5 Actions .................................................................................................................11
2.1.6 Merchandiser .......................................................................................................12
2.1.7 Buyer Coordinator ................................................................................................12
2.1.8 Pattern Department..............................................................................................12
2.1.9 Design and CAD for Sweater ...............................................................................13
2.1.10 Sample Department .............................................................................................13
2.1.11 Washing Department ...........................................................................................13
2.2 Master Tracking Number.............................................................................................14
2.3 Pre Order Costing (POC) – Woven .............................................................................15
2.4 Pre Order Costing (POC) – Sweater ...........................................................................15
2.5 Sales Order / BPO Creation ........................................................................................15
2.6 Size Wise Details ........................................................................................................16
2.7 Master BOM (Bill of Material) ......................................................................................16
2.8 Proforma Invoice .........................................................................................................16
3. Process Flows ...................................................................................................................17
3.1 Buyer Requested Sample Woven ...............................................................................22
3.2 Buyer Requested Sample Sweater .............................................................................42
3.3 In-House Development ...............................................................................................46
3.4 Creation of New Retailer Record.................................................................................48
2
PwC/PK
3.5 Pre Order Costing Woven ...........................................................................................50
3.6 Pre Order Costing Sweater .........................................................................................55
3.7 BPO Creation..............................................................................................................60
3.8 BPO Creation – TBA Status ........................................................................................65
3.9 TBA with BPO Classification .......................................................................................67
3.10 Master Bill of Material .................................................................................................69
3.11 Carton and Accessories BOM .....................................................................................74
3.12 Proforma Invoice .........................................................................................................79
3.13 Tentative Order ...........................................................................................................80
3.14 Time and Action Plan ..................................................................................................81
3.15 Stock Lot.....................................................................................................................85
3.16 Local Carton Sales......................................................................................................87
3.17 Generation of Master Tracking Number and Maintenance of Retailer Master Record .90
4. Scenario Listing and Process .............................................................................................92
5. Master Data and Setup ......................................................................................................96
5.1 Customer Creation / Master Data................................................................................96
5.2 Order Types ................................................................................................................96
5.3 PO Types..................................................................................................................102
5.4 End User / Division ...................................................................................................103
5.5 Sample Types ...........................................................................................................104
5.6 Salesperson ..............................................................................................................106
5.7 Shipping Terms.........................................................................................................109
5.8 Exchange Rates .......................................................................................................109
5.9 Payment Terms ........................................................................................................109
5.10 Buyer Wise Security..................................................................................................110
5.11 Document Sequence ................................................................................................110
6. Accounting Entries ...........................................................................................................111
6.1 Ship Confirm to Customer .........................................................................................111
3
PwC/PK
7. Data Elements .................................................................................................................112
7.1 Sample Status / TNA Form Woven ...........................................................................112
7.2 Sample Status & TNA Form Sweater ........................................................................117
7.3 Pre Order Costing – Woven ......................................................................................121
7.4 Pre Order Costing – Sweater ....................................................................................125
7.5 Email Notification for Sweater Sample Development ................................................128
7.6 Email Notification for Woven Sample Development ..................................................129
7.7 Critical Path ..............................................................................................................130
7.8 Master Tracking Form ...............................................................................................132
7.9 Pre Order Costing Woven .........................................................................................133
7.10 Pre Order Costing Sweater .......................................................................................136
7.11 Order Projection ........................................................................................................138
7.12 BPO Creation............................................................................................................139
7.13 Sales Order...............................................................................................................141
7.14 Size Wise Details ......................................................................................................142
7.15 Master Bill of Material ...............................................................................................143
7.16 Thread Entry .............................................................................................................145
7.17 Poly & Carton Consumption ......................................................................................145
7.18 Proforma Invoice .......................................................................................................146
8. Reports ............................................................................................................................148
4
PwC/PK
FDD - Order Management
1. Overview
Standard Group is one of the largest garments’ manufacturer and exporter in Bangladesh.
It is primarily involved in the manufacturing and sales of Woven (Tops & Bottoms) and Knit (Tops)
garments. Sales are majorly focused on the export market, however, the company is also involved in
local sales (Carton and accessories).
Order Management (OM) / Merchandising module is a complete solution starting from Sampling, Pre
Order Costing, Sales Order Creation, Master BOM to Shipment Execution.
In Standard Group, Order Management (OM) module will be implemented in the following
Companies/units:
Garment Units:
• Adhunik Poshak Shilpa Ltd

• Crazy Fashions Ltd
• International Trading Services Ltd
• Kazipur Fashions Ltd
• Shams Styling Wears Ltd
• Standard Group Ltd
• Standard Group Ltd (Baraiderchala)
• Standard Stitches Ltd (Unit-2)
• Standard Stitches Ltd (Woven Unit)
• Sterling Designs Ltd
• The Civil Engineers Ltd (Woven Unit)
• The Civil Engineers Ltd (Woven Unit)
• Tip Top Fashions Ltd
• Wear Mag Ltd
• Transworld Sweaters Ltd
Sweater Unit:
• The Civil Engineers Ltd (Sweater Unit)

• Your Fashion Sweater Ltd
Packaging and Accessories Unit:
• The Civil Engineers Ltd (Packaging Unit)

Accessories unit:
• Standard Fashions Ltd (Accessories Unit)

• Standard Group Ltd Unit-2(Accessories Unit)
5
PwC/PK
Wash Unit:
• International Trading Services Ltd (Wash Unit)

• The Civil Engineers Ltd (Unit-2)
• Kazipur Fashions Limited (Unit-1)
Socks Unit:
• Amotex Ltd
6
PwC/PK
1.1 Organizational Structure

Following will be the Operating Unit and Inventory Organizations architecture at Standard Group:
Standard Group
(Business
Group)
Internati on Transworl Your

Adhuni k Crazy Kazipur labTex Shams Standard Standard Ster ling The Civil Tip Top
Amotex al Trading Standard d Wear Mag Fashion
Poshak Fashions Fashions Servi ces Styl ing Fashions Stitches Designs Engineers Fashions
Ltd Servi ces Group Ltd Sw eaters Ltd Sw eater
Shil pa Ltd Ltd Ltd Ltd Wear s Ltd Ltd Ltd Ltd Ltd Ltd
(Legal Ltd (Legal Ltd (Legal Ltd
(Legal (Legal (Legal (Legal (Legal (Legal (Legal (Legal (Legal (Legal
Entity) (Legal Entity) (Legal Entity) (Legal
Entity) Entity) Entity) Entity) Entity) Entity) Entity) Entity) Entity) Entity)
Entity) Entity) Entity)
Standard Transworl Your

Adhuni k Kazipur Shams Ster ling Tip Top
Crazy Kazipur labTex Fashions Ltd d Wear Mag Fashion
Poshak Amotex Fashions Styl ing Designs Fashions
Fashions Fashions Servi ces (Accessories Sw eaters Ltd- OU Sw eater
Shil pa Ltd- Ltd- OU Ltd (Unit- Wear s Ltd- Ltd- OU Ltd- OU
Ltd- OU Ltd- OU Ltd- OU Unit)-OU Ltd- OU (Operating Ltd- OU
OU (Operating 1)-OU OU (Operating (Operating
(Operating (Operating (Operating (Operating (Operating Unit) (Operating
(Operating Unit) (Operating (Operating Unit) Unit)
Unit) Unit) Unit) Unit) Unit) Unit)
Unit) Unit) Unit)
1.Production 1.Production 1.Production 1.Production 1.Production 1.Production 1.Production 1.Production 1.Production 1.Production 1.Production 1.Production
INV Org INV Org INV Org INV Org INV Org INV Org INV Org INV Org INV Org INV Org INV Org INV Org
- - - - - 1.Maintenanc - - - - - - -
2.Maintenanc 2.Maintenanc 2.Maintenanc 2.Maintenanc 2.Maintenanc e INV Org 2.Maintenanc 2.Maintenanc e 2.Maintenanc e 2.Maintenanc e 2.Maintenanc e 2.Maintenanc e 2.Maintenanc e
e INV Org e INV Org e INV Org e INV Org e INV Org e INV Org INV Org INV Org INV Org INV Org INV Org INV Org
Standard Standard
Stitches Stitches Ltd
Internati onal Internati onal
Ltd (Unit- (Woven
Tradi ng Tradi ng
2)-OU Unit)-OU
Servi ces Servi ces
(Operating (Operating
Ltd-OU Ltd-OU
Unit) Unit)
(Operating (Operating
Unit) Unit)
1.Production 1.Production
INV Org INV Org
1.Production 1.Production - -
INV Org INV Org 2.Maintenanc e 2.Maintenanc e
- - INV Org INV Org
2.Maintenanc e 2.Maintenanc e
INV Org INV Org
Standard The Civil The Civil The Civil

The Civil
Standard Group Ltd Standard The Civil Engineers Engineers Engineers
Engineers
Group Ltd- (Baraidercha Group Ltd Engineers Ltd Ltd Ltd
Ltd (Unit-
OU la)-OU (Unit-2)-OU Ltd- OU (Sw eater (Packaging (Woven
2)-OU
(Operating (Operating (Operating (Operating Unit)-OU )-OU Unit)-OU
(Operating
Unit) Unit) Unit) Unit (Operating (Operating (Operating
Unit
Unit Unit Unit
1.Production 1.Production 1.Production 1.Production 1.Production 1.Production 1.Production 1.Production INV

INV Org INV Org INV Org INV Org INV Org INV Org INV Org Org
- - - - - - - -
2.Maintenanc e 2.Maintenanc e 2.Maintenanc e 2.Maintenanc e 2.Maintenanc e 2.Maintenanc e 2.Maintenanc e 2.Maintenanc e INV
INV Org INV Org INV Org INV Org INV Org INV Org INV Org Org
NOTE: This architecture is subject to the finalization of the General Ledger Functional Design Document.
7
PwC/PK
Oracle Order Management & Commercial Documentation structure at Standard Group is as follows:
Order Management and Commercial Integration Flow
Order Management / Merchandising Purchasing / Inventory
BPO /
Pre Order Size Wise Master Purchase Comparative Purchase
Sampling Sales
Costing Detail BOM Requisition Statement Order
Order
Proforma
Invoice Inventory
Commercial Documentation - Import Shipping Execution Receivables
Release Sales
Sales
BBLC Sales Shipment Invoice
Contract
Order
Commercial Documentation - Export Manufacturing
Inland Carrier Shipping Export Bill

Commerci- FG
Transport- Document- Document Document- Packing
al Invoice Garment
ation ation Dispatch ation List
Production
8
PwC/PK
2. Business Process Design

This section summarizes the business process to be adopted at Standard Group for Oracle Order
Management & Apparel Solution Implementation pertaining to Merchandising and Sampling.
2.1 Sample Management

In Standard Group, the following types of sampling activities are currently undertaken:
• Development of a sample requested by the buyer (Woven)

• Development of a sample requested by the buyer (Sweater)
• In-house development of samples (Visual Goals from retailer)
Sample management functionality will be used to track the sample activities in different
departments. For this purpose, following functionalities in the system will be used.
1. Sample Status
2. Critical Path / Sample TNA
Under Critical Path, Action Master Data Form will be used to record activities performed during the
sample development.
‘Sample Status’ form will be used by the following:
• Merchandiser
• Buyer Coordinator (for Woven only)
• Design and CAD (for Sweater only)
• Pattern Department
• Sample Department
• Washing Department
The system will be so configured that each department will have access to their respective section
in the Sample Status form and will enter/update the relevant details with respect to only that
section.
2.1.1 Sample Status Form Woven

Sample Status Form will be used to record the initial inquiry of retailer received via email or
downloaded from retailer portal related to woven garment samples.
This form has following sections to maintain sample activities:
• Header Level – To record style, brand, season and retailer information,

• Line Level – To record sample item, fabric construction, sample code and submission date
PwC/PK
• Sample BOM – To record Fabric/Accessories details required for sample development.

Merchandiser will have the option to create the PO for fabric/accessories required for
sample development from the Sample Status Form.
• Sample section – To record quantity requested and received from Sample Department
• Printing and Embroidery section – To record quantity requested and received from
Printing and Embroidery.
• Washing Section – To record wash instructions and quantity requested and received from
Washing Section.
• Finishing Section – To record quantity requested and received from Sample Department
after final QC/finishing.
• Courier Section – To record courier details.
2.1.2 Sample Status Form Sweater

Sample Status Form will be used to record the initial inquiry of retailer received via email or
downloaded from retailer portal related to Sweater samples.
This form has following sections to maintain sample activities;
• Header Level – To record style, brand, season and retailer information, Machine
Type, Gauge, Yarn weight.
• Line Level – To record sample item, yarn construction, sample code and
submission date
• Sample BOM – To record Yarn/Accessories details required for sample development.
Merchandiser will have the option to create the PO for fabric/accessories required for
sample development from the Sample Status Form.
• Design and CAD Section – To record the design development completion date, tech
pack receive date etc.
• Sample section – To record quantity requested and received from Sample Department
• Printing and Embroidery section – To record quantity requested and received
from Printing and Embroidery
• Washing Section – To record wash instructions and quantity requested and
received from Washing Section.
• Finishing Section – To record quantity requested and received from Sample
Department after final QC/finishing.
• Courier Section – To record the courier details.
2.1.3 Define Critical Path

Critical Path is a collection of activities that will be performed for the completion of sample stages
against the respective Inquiry of buyer and it will be maintained by the merchandiser. Merchandiser
will enter the critical path name and associate the relevant activities with critical path.
Critical path will be entered in ‘Define critical path’ tab of the Critical Path form
10
PwC/PK
2.1.4 Critical Path Entry Form

This form will be used to track the Actual Start & Completion Date of each activity against the
Planned Start & Planned Completion Date.
Merchandiser will define the Critical Path entry based on the buyer inquiry. Merchandiser will add
activities in Critical Path required for style.
On selection of Critical path at Critical Path Entry Form, Activities information will be auto
populated from master data.
Following are the major details that will be maintained in the Critical path form:
• Style
• Season
• Buyer
• Actions
• Action Category
• Duration
• Preparer
• Department
• Planned Start date
• Planned Completion date
• Actual Start date
• Actual Completion date
• Status
If the activity is delayed, notification will be sent to the concerned user that the Planned
completion date has passed. Planned start date & Planned completion date will be system
calculated. Attachment option is available at Sample Inquiry (Critical Path entry form)
Following Statuses will be maintained in system for Critical Path Actions:
• Completed (If Actual Start & Completion Date are within the Planned Dates)
• Pending (If Actual Start date has not been entered in system)
• In Process (Actual Completion Date has not been entered)
• Delayed (If Actual Start & Completion Date are not within Planned dates)
User will be able to see the relevant actions based on different search criteria.
2.1.5 Actions
Actions are the activities that can be performed during the process of sampling. It is a part of
Master data that will be used in critical path. Following are the major details that would be entered
in Action tab of the Critical path form:
11
PwC/PK
• Action
• Action category
• Duration of Action
• Department
2.1.6 Merchandiser
Sample Status form will be used by Merchandiser to generate/forward request for Sample
Development based on different sample types. This form will record and track sample fabric
details, color, wash, size quantity and sample details. POC can also be generated for the
respective sample.
Key Considerations:
• New document will be created based on sample type.
• Merchandiser will record material requirement based on fabric, color and wash.
• Material requirement will be recorded by selecting the Item Code(s) defined in
Oracle Inventory.
• Merchandiser will record the wash details requested from retailer.
• Merchandiser will record Estimated Consumption against each material item.
• Actual Consumption of fabric will be recorded later by the Buyer Coordinator.
2.1.7 Buyer Coordinator

Sample Status/Sample TNA Form will be used by Buyer Coordinator to forward request for
sample development to Sample Section, Wash Section, Pattern Section, Printing and Embroidery
Section. Furthermore, Buyer Coordinator will also record quantity of sample from different
departments and mark the actions as completed on sample TNA.
2.1.8 Pattern Department

Pattern Department will receive Pattern Requisition from Buyer Coordinator generated through
Sample Status Form which include the following information:
• Retailer Name
• Style Name
• Season
• Color
• Fabric Construction
• Fabric Width
• Size
12
PwC/PK
• Quantity
Once sample pattern is developed by pattern maker, he will update/mark his action as completed
on Sample Status / TNA Form.
2.1.9 Design and CAD for Sweater

Design and CAD will use the Sample Status Form to record tech pack receive date and design
develop date in case of sweater sample. Design and CAD will also mark his activities as
completed on Sample Status / TNA Form.
Key Considerations:
• In case of sweater sample, Merchandiser sends the sample development request
to Design and CAD department at factory through Sample Status Form.
• Design and CAD will record the sample material sent to the Sample Department.
• Design team will record knit panel quantity send/received from Printing and
Embroidery.
• Design and CAD will send the sample to Wash Department for washing through
Sample Status Form.
2.1.10 Sample Department

Based on request received from Buyer Coordinator/ Design and CAD, Sample Department will
proceed for Sample Development. Sample Department will record the following on Sample Status
Form:
• Record quantity of Cut pieces/knit panels send to Buyer Coordinator/ Design and
CAD.
• Record stitched quantity send to the Buyer Coordinator/Design and CAD for
inspection
• Complete his/her actions on Sample Status Form.
2.1.11 Washing Department

After receiving sample garments from the Buyer Coordinator/ Design and CAD– Washing
Department will proceed for washing and will record following details for the respective Sample:
• Enter wash processes (if different from processes mentioned by Merchandiser) on

Sample Status Form.
• Record wash quantity send to BC/Design and CAD.
• Record rewash quantity if required.
Mark his action as completed on Sample Status / TNA Form
13
PwC/PK
2.2 Master Tracking Number

Tracking Number / Master Data form will be used to generate a master tracking number for a
particular style on following criteria:
• Buyer Name
• Style
• Season
Tracking Number will be auto generated sequential number.
14
PwC/PK
2.3 Pre Order Costing (POC) – Woven

Pre Order Costing form will be used (by Merchandiser) for recording the costing details based on
Tracking Number, Fabric, Color, and Wash:
• Fabric Cost
• Trims Cost
• Wash Cost (Dry Process and Wet Process)
• CM
• Financial Cost
• Other Costs
Merchandiser will mention budgeted consumption and price along with quoted
consumption and price on Pre Order Costing Form. Merchandiser will submit POC for
online approval to respective Team Leader and Director.
2.4 Pre Order Costing (POC) – Sweater

Pre Order Costing form will be used (by Merchandiser) for recording the costing details based on
Tracking Number, Yarn and Color:
• Yarn Cost
• Trims Cost
• Wash Cost (Rinse Wash)
• CM
• Financial Cost
• Other Costs
Merchandiser will mention budgeted consumption and price along with quoted
consumption and price on Pre Order Costing Form. Merchandiser also record the panel
wise knit information on POC. Merchandiser will submit POC for online approval to
respective Team Leader and Director
2.5 Sales Order / BPO Creation

Sales Order will be generated (by Merchandiser) from approved POC and will contain:
• Tracking Details
• Classification
• BPO Number
• BPO Quantity
• Finished Goods Item
15
PwC/PK
2.6 Size Wise Details

On Size Wise Detail form, Merchandiser will record the Delivery dates against the respective
BPO, having following details:
• Country • Delivery Term

• Quantity • Size
• Ship Mode • Quantity
• Inseam
2.7 Master BOM (Bill of Material)

The Master BOM form will be used to record Tracking Number wise material requirement (Fabric,
Yarn for sweater, Trims and Accessories) based on Order Quantity, Consumption and Wastage
%.
Purchase Requisition (PR) will be auto generated from Master BOM form.
Merchandiser will auto create the Purchase Order (PO) from respective PR using Sourcing
Outbound form. Price will be auto populated from the approved CS in sourcing.
2.8 Proforma Invoice

Merchandiser will create PI and will forward it to Commercial Department for opening BBL/C.
In addition to tagging SPO(s), Merchandiser will record following information on PI form:
• Organization Name
• PI Number
• PI Receive Date
• Currency
• Supplier Name
16
PwC/PK
3. Process Flows
This section covers the process flows to be adopted at Standard Group for Oracle Order
Management.
Overview
Start
3.1
3.2
3.3
3.4
Page 2
17
PwC/PK
Page 1
Online Notification
for approval of
Pre-Costing
3.5
Online Notification
for approval of
Pre-Costing
3.6
Sales
Contract
3.7
3.8
Page 3
18
PwC/PK
Page 2
3.9
3.10
3.11
3.12
Page 4
19
PwC/PK
Page 3
3.13
3.14
3.15
3. 16
Page 5
20
PwC/PK
Page 4
3.17
End
21
PwC/PK
3.1 Buyer Requested Sample Woven
Start
-Tech Pack
-Wash Details
-Buyer Comments
- Material Detail 3. 1.1

Sheet
Merchandiser will create the
Critical Path for the requested sample.
Merchandiser will enter the name of Critical
Ref Path/TNA based on retailer style and select
3.1.4 No the actions from list of values. When
merchandiser selects specific action from the
given list then following information will be
Yes auto populated:
• Action Name
• Action Category i.e. Type of Sample
• Duration required to complete the actions
Actions • Department (who is responsible for this
action)
3. 1.2
• Person (who will perform the individual
action)
After auto population of above information,

merchandiser will assign sequence to each
Ref 3.1.4 No action.
: If the required action is not available in

Yes list of values then merchandiser will create
the new action by using Define Action Form.
Following information will be filled by
merchandiser to create an action:
• Name of Action
• Type of Sample
3. 1.3
• Duration of the Action
• Department in which Action will be
performed.
• Name of person who will perform the
Page 2
Action
22
PwC/PK
3.1.4: Merchandiser will create Sample

Requisition in the system on Sample Status
form by entering the following information:
• Development Type: (Buyer Requested
or In house)
Page 1 • Sample Type: User will select from list
of values i.e. FIT, PP etc.
• Retailer
• Season
• Style Number (Basic Style information
given by Buyer)
• Style Name (Basic Style information
given by Buyer)
• Product Category
• Product Type
• Requisition Unit (The Merchandiser
3.1.4 will select the relevant sample unit)
: Merchandiser will enter following line

information based on Fabric, Color and
Wash against this sample:
• Fabric Composition
• Cuttable Width
Inventory • Weight
Master
• Color
3.1.5
• Wash
• Targeted Sample Submission Date
For detail information please refer Data

Element section.
Based on Sample Requisition Line,

Merchandiser will auto create Sample
Page 3 Finished Goods item based on Fabric,
Color and Wash (in Oracle Inventory).
System will assign an auto Sample Code

against each line item for tracking of sample
in following way:
• BS - Code (For Buyer Requested Sample)

• DS - Code (For In house/Design Sample)
23
PwC/PK
Page 2
3.1.6
Inventory
Master 7: For each Sample Requisition Line,
Merchandiser will enter material information
3.1.7 (including fabric, trims and accessories) based
on Inventory Master.
Merchandiser will also attach the respective
Documents which will be downloaded by Buyer
Coordinator. such as:
• Tech Pack
• Buyer Comments (in Word file)
Wash Details
Merchandiser will enter the
color wise wash details on Sample Status
3.1.8
Form by filling the following information:
• Wash Variation
• Wet Process
• Dyeing Process
Page 4
• Dry Process
• Time
Note: Merchandiser will complete the actions

assigned to him, by marking the action as
completed.
24
PwC/PK
3.1.9: Upon clicking of Send Notification

Page 3 button at header level of Sample Status
form, an email notification will be sent to the
Buyer Coordinator which will include the
following:
• Document Number
• Retailer
• Style Name
Email Notification • Season
• Product
• Sample Type
•
3.1.9
Development Type
Refer Data Element section for details.

Ref
3.1.19 Yes Merchandiser will check the On-Hand
quantity of material required for sample
development. In case material is available,
merchandiser will have it issued from store
No otherwise merchandiser will procure the
sample material.
Sole Nominated Multiple/Non-Nominated

3.1.10 For Sole-Nominated supplier,
Merchandiser will communicate with supplier
directly through email for sample material
requirement. Email will contain required item
Email
description, quantity and Need-by-date.
3.1.11: In case of Multiple Nominated or Non-

Email
Nominated supplier, Merchandiser will
3.1.10 3.1.11 communicate with Sourcing Department for
supplier search/selection. Merchandiser will
inform Sourcing Department of sample
material required quantities. Merchandiser will
also inform Sourcing Department of bulk
Ref
3.1.13
required quantities if supplier is Multiple
Nominated and buyer order is certain and
reliable estimate of buyer PO quantity can be
assessed.
Page 5
25
PwC/PK
3.1.12: Sourcing Department will shortlist

Page 4 supplier and communicate with supplier through
email for sample material requirement. No
negotiation takes place at this time between
Sourcing Department and Supplier with regards
to sample material. Email will contain required
item description, quantity and Need-by-date.
3.1.13: Merchandiser will generate Purchase

Order with zero price for the respective item
from Sample Status Form. Following
information will be filled by Merchandiser to
3. 1.12
raise PO:
• Quantity
• Unit Price
• Currency
• Organization Name
• Supplier Name
Inventory
Master
3.1.13
After entering above information, merchandiser

No will click on create Purchase Order button at
header level of Sample Status Form and
3.1.14 system will create the Purchase Order in Oracle
Purchasing.
3.1.14: Merchandiser will open the purchase

order in Oracle Purchasing and update the
need by date on line level and send it to
relevant Team Lead for approval. Approver will
approve the PO by using standard PO approval
notification having following information:
Yes
• Creator Name
• Supplier Name
Page 6 • Operating Unit
• Item Code
• Quantity
• Unit Price
26
PwC/PK
Page 5
After getting approval, the
merchandiser will send PO to the supplier via
email. In case the PO rejected by approver,
merchandiser will update the purchase order
and again send it for approval from Team Lead.
Note: Sample material will be free of cost.

Handling and courier charges will be paid by
Accounts Department. Cost of this fabric and
accessories will be adjusted in bulk order.
3. 1.15
3.1.16: Merchandiser will send the Purchase

Order to buyer coordinator at factory via email
when supplier send material directly at factory.
3.1.17: When material is received from supplier

at factory, then Buyer Coordinator will enter the
3.1.16
PO Receipt in Oracle Inventory. Sample sub
inventory will be used to record the sample
material.
When material is received from supplier at

Head Office, Merchandiser will enter the PO
Receipt in Oracle Inventory. Sample sub
inventory will be used to record the sample
material.
Note: Merchandiser will record the transfer of

3. 1.17
material from Head office to relevant Factory
by using Sample Material Movement
Software as per existing practice. Delivery
Challan will be generate from this software and
No Email Order Qty. is certain at
upon necessary verification by Admin/Audit,
to No goods will be sent to the relevant factory.
the time of inquiry?
Sourcing
When sample material received from retailer,

Yes then merchandiser will enter the PO Receipt in
Oracle inventory and send the material to Buyer
Coordinator at factory as per normal practice.
Page 7
Note: If Order Qty. will not certain at the time of
sample development then merchandiser will not
send any information to Sourcing Department.
27
PwC/PK
3.1.18: If order quantity from retailer at the

Page 6
time of Sample Development is certain,
merchandiser will send this quantity and
supplier information to Sourcing
Department for negotiation with supplier for
bulk order.
Refer 3.1.19: Upon receiving email, Buyer

Sourcing Coordinator will first download the tech
FDD
pack and take print, then send the tech
pack to IE department for SMV calculation
3.1.18 and Printing and Embroidery section for
printing or embroidery.
3.1.20: Buyer Coordinator will generate the

IE
Department Pattern Requisition by using Pattern
Requisition Button on Sample Status
form. Before generation of requisition
Buyer Coordinator will fill the sizes of
sample in Sample Request Detail tab.
Pattern Requisition will contain the
Printing and
3.1.19
Embroidery following information:
• Retailer
• Style Name
• Width
Pattern • Sample size
Requisition • Buyer Coordinator
• Request Date
3.1.20 • Remarks
Note: Buyer Coordinator will complete the

actions assigned to him, by ticking the box
next to the assigned action.
3.1.21: After completion of sample pattern,

pattern will be sent to Buyer Coordinator by
Pattern Maker.
3.1.21
Page 8
28
PwC/PK
3.1.22 Pattern maker will complete the actions

Page 7
assigned to him, by marking the action as
completed at Sample TNA form.
3.1.23: Buyer Coordinator will generate

Material Requisition from by using Material
Requisition button at Sample Status Form to
take material from Sample Store which is
required for sample development. Material
Requisition will include the following
information:
3.1.22
• Retailer
• Style Number
• Sample Type
• Name of Item
• Quantity required
Material Requisition Buyer Coordinator will enter the

following detail in Sample Request Details
to Sample Department tab on Sample
3.1.23
Status Form.
• Item Type
• Sample Size – (this will populate Sample
Garment Quantity)
Sample Pattern • Requested Qty.
• Remarks if any
Sample
3. 1.24
Development
Request
Buyer Coordinator will complete the

actions assigned to him, by ticking the box
next to the assigned action at Sample TNA
Form after sending sample material to
3. 1.25 Sample In-charge.
Page 9
29
PwC/PK
Page 8
3.1.26: Upon receiving email, Sample In

charge will open the respective sample
Sample record and will enter Fabric Receive Date
Development
After cutting, Sample Department will send
Request
cut pieces to Buyer Coordinator for Printing
and Embroidery if required.
-Tech Pack
-Sample Pattern Sample Department will mark Cutting
3. 1.26 Action as completed on Sample TNA Form
after sending Cut Pieces to Buyer
Coordinator.
Ref 3.1.34
No
Buyer Coordinator will receive the

Yes
Cut Pieces from Sample Department for
Printing and Embroidery.
Buyer Coordinator will send the Cut

Pieces to Printing and Embroidery section
and fill the following details on Sample
3. 1.27 Request details to Printing and
Embroidery tab of Sample Status Form
• Item Type
• Send Qty.
• Remarks if any
Buyer Coordinator will complete the

actions assigned to him, by ticking the box next
to the assigned action as completed at Sample
3. 1.28
TNA Form after sending cut pieces to Printing
and Embroidery.
Page 10
30
PwC/PK
Page 9
3.1.29: On receiving cut pieces, Printing and

Embroidery section will open the respective
sample record in the Sample Status Form
and will enter Receive Quantity
3. 1.29
3.1.30: After completion of printing and

embroidery, Cut Pieces will be sent to the
Buyer Coordinator and will fill the following
information on Sample Request details from
Printing and Embroidery tab on Sample
Status Form;
3. 1.30
3. 1.31
Sample Request details from Printing and

Embroidery tab on Sample Status Form.
Afterwards, Cut Pieces will be sent to Sample
3. 1.32
In-charge.
Page 11
31
PwC/PK
Page 10
3.1.33: Sample In-charge receives the Cut

Pieces after printing and embroidery and
sends them to sewing line for stitching.
3. 1.33
3.1.34: After completion of stitching, Sample

Department will be sent stitched sample
garments to the Buyer Coordinator for
Washing and enter the quantity send to Buyer
Coordinator on Sample Status Form.
3. 1.34
3.1.35
3. 1.36
Page 12
32
PwC/PK
3.1.37: Buyer Coordinator will enter send

Page 11
quantity on Sample Request Details to
Washing Dept. on Sample Status Form.
Buyer Coordinator will generate Wash
Requisition by clicking on Wash Requisition
Button at Sample Status Form and will send
to Washing Section. Wash requisition
includes the following:
3. 1.37
3. 1.38
3.1.38:
3. 1.39
Refer
ODM for
Wash
Recipe
3.1.40: Wash Department do the washing as

per wash recipe prepared by Chemist (Refer
ODM FDD for Wash Recipe creation).
Afterwards, Wash Department will send the
3. 1.40 wash sample to Buyer Coordinator and will fill
the following detail on Sample Request
Details from Wash Dept. tab on Sample
Status Form;
Page 13
33
PwC/PK
Page 12
3.1.41:
3. 1.41
3. 1.42
Buyer Coordinator will fill the

following information in Sample Request
Details to Sample Dept. on Sample Status
Form at the time of sending sample garment
to Finishing Department.
3. 1.43
• Send Quantity for finishing
• Remarks if any
Page 14
34
PwC/PK
Page 13
3. 1.44
3. 1.45
3.1.46: Sample Department after finishing

process on sample, send the sample to Buyer
Coordinator and will fill the following
information in
3. 1.46
Page 15
35
PwC/PK
Page 14
3.1.47
3.1.48
Page 16
36
PwC/PK
Page 15
3.1.49: Buyer Coordinator will receive the

email form CAD regarding Fabric
consumption and sample Department
regarding thread and accessories. Buyer
Coordinator will record these consumptions in
Item Details tab on Sample Status Form
3. 1.49
3. 1.50
3.1.51: Buyer Coordinator will click on

Sample Production button at header level on
Ref. ODM
Sample Sample Status Form to record the Sample
Update Sample
Production
Inventory
Production in Oracle Inventory.
3. 1.51
Ref 3.1.59
Paid
Sample
No Is sample FOC
Yes
Page 17
37
PwC/PK
Page 16
3.1.52: Sample will be dispatch to the retailer

either from Factory or from Head Office.
A- In case from factory, Buyer Coordinator
will dispatch the sample to retailer along with
Sample Invoice.
B- In case of Head Office Merchandiser
dispatch the sample to the retailer along with
3.1.52
Sample Invoice
3.1.53
3.1.54
Page 18
38
PwC/PK
Page 17
3.1.55: After dispatch, Buyer Coordinator will
record the issue of sample garment in Oracle
Inventory. (Account Alias transaction will be
used)
3.1.56: If retailer rejects the sample,

Update Sample
Inventory merchandiser will select the Rejected
Status from list of values at line level of
3.1.55 Sample Status Form.
Rejected
Retailer
Approved
If retailer approves the sample,
Comment merchandiser will select the Approved
Sample Status Form.
3.1.56 3. 1.57
3.1.58 End
Sample
Developme
nt
39
PwC/PK
Process
Continue from
3.1.51 Dispatch
of Paid Sample
3.1.59
: Merchandiser will release Sales

Order for dispatch through Launch Pick
Release functionality.
This request will automatically create the
move order in system.
3.1.60
Merchandiser will allocate the auto
generated move order and transact. On this
action, system will update the delivery line
status to Staged Pick Confirmed
: Merchandiser will handover the

Stock Balance sample garments to the courier.
In system, Merchandiser will create Delivery
3.1.61
Name and will record following dispatch
details:
• Country
Delivery Challan • Destination
• AWB Number
• Date of Dispatch
• Courier
• Quantity
Sales Order
3.1.62
In addition, Merchandiser will process the
shipment in the system through Ship
Confirm functionality.
Page 20
On this action, system will update the delivery
line status to Ship Confirm
40
PwC/PK
Page 19
Sales Order
Stock Balance
3.1.63
3.1.64: If retailer rejects the sample,

merchandiser will select the Rejected
Sample Status Form.
If retailer approves the sample, merchandiser

3.1.64 will select the Approved Status from list of
values at line level of Sample Status Form.
End
41
PwC/PK
3.2 Buyer Requested Sample Sweater
Process
Continue
from 3.1.1 to
3.4.4
Inventory
Master
3.2.5 • Machine Gauge

• Yarn Weight
• Machine Type
Merchandiser will enter the following

Process line information based on Yarn, Color against
Continue this sample:
from 3.1.6 to
3.1.7 • Item
• Yarn Construction
• Weight
• Color
• Size
• Sample Quantity
• Wash if provided (M&S)
• Targeted Sample Submission Date
Email Notification
3.2.8
Page 2
42
PwC/PK
• Retailer Name
• Style Name
Page 1 • Season
• Sample Qty.
• Size
• Gauge
• Sample Required Date
• Merchandiser Name
• Document Number
3.2.9
Email Notification
3.2.10
Page 3
43
PwC/PK
Process
Continue
from 3.1.10
to 3.1.16
Purchase Order
3.2.17
Process
Continue
from 3.1.18
to 3.1.19
Email Notification
3.2.20
Process
Material and Tech Pack send to Sample
Continue Department 3.1.24 to 3.1.25
from 3.1.23
to 3.1.48
Sample Department receive the Sample
Request and material 3.1.26
Send and receive from Printing and

Embroidery Section 3.1.27 to 3.1.32 (knit
panel instead of cut pieces)
Page 4
Send and receive from Sample Department

after linking 3.1.34 to 3.1.36
44
PwC/PK
Page 3 Send and receive from Wash Department

3.1.37 to 3.1.42
Send and receive from Sampling

Department after final QC 3.1.43 to 3.1.48
3.2.49
Process
Continue from
3.1.51 to
3. 1.65
Recording of Sample Production 3.1.51

End
Dispatch of FOC Sample 3.1.52 to 3.1.58
Dispatch of paid Sample 3.1.59 to 3.1.65
Note: For sweater, Design and CAD team (at

factory) coordinates with merchandiser
whereas in case of woven, Buyer Coordinator
(at factory) coordinates with merchandiser.
45
PwC/PK
3.3 In-House Development
At Standard Group there is an Internal

Design Team for development of sample
based on designs provided by
Start
merchandiser and also from retailers.
-Visual Goals 3.3.1: Merchandiser receives the visual goals

-Wash Details from retailer (like M&S) via email for the
development of sample. Retailer also sends
sample garment and wash details for the
development of sample.
3.3.1
Email
3.3.2
: After receiving email from merchandiser,

Design team will develop the sketch based on
visual goals provided and analyze the Fabric
Email Construction required for the design.
Once the sketch is developed, Design Team will

3.3.3 send the sketch/design to merchandiser for
approval via email.
No
If sketch/design is not approved by
merchandiser, design team redevelops the
design based on merchandiser comments.
Yes
Page 2
46
PwC/PK
Page 1
3.3.4: Upon receiving the email from the

Design team, merchandiser will approve the
developed design as per the buyer visual goals
or instructions.
Note: After that, process of Sample

development is same as explained in Buyer
Requested Sample Flow. Refer to process
3.3.4 flow No. 3.1.2 for details.
Process
Continue
from 3.1.2 to
3.1.57
End
47
PwC/PK
3.4 Creation of New Retailer Record
Following procedure will be adopted when

Start merchandiser receives an inquiry from the
new retailer.
3.4.1: Upon receiving order inquiry from the

new retailer, merchandiser will forward the
Inquiry received from new request to MDM (Master Data Management)
New Retailer retailer Team to create new record / retailer in
system.
3.4.1
3.4.2: Merchandiser will fill the Customer

Creation Template (Excel) and submit it to
Customer MDM Team via email and keep concerned
Creation Template Director in cc for approval. Customer Creation
(Excel) Template will include the following:
3.4.2 • Customer Details

• Merchandising Team
• Buyer Coordinator Team
No
• Brands
Approval from Director
3.4.3: Based on Customer Creation Template

(Excel) received from merchandiser, MDM
Team will create retailer in System after
Yes approval from concerned Director via email.
Refer to Accounts Receivable FDD

(Financials).
Customer
Creation Template
(Excel)
Master
3.4.3
Page 2
48
PwC/PK
Page 1
3.4.4: After creation of retailer, MDM Team

will open the Master Tracking Form and will fill
the following details against the retailer:
• Name of Merchandisers
• Name of Buyer Coordinator
• Name of Brand
3.4.4
Note: This data will be maintained for retailer

Wise Security on Customized forms as well
as for Approval of Pre Costing.
End
49
PwC/PK
3.5 Pre Order Costing Woven
Form Name: Pre Order Costing - Woven
Following are the events that will trigger the

preparation of Pre-order costing.
Start
• Pre-Order costing is prepared for
the Buyer requested Sample.
• Pre-order costing is prepared for
the In-house sample development.
• Pre-order costing is prepared for
new season where buyer and style
Ref. Sample remains the same.
Status Form
This flow covers the Pre-order costing
process for Woven
3.5.1: Merchandiser will prepare Pre Order

Costing (POC) in Pre Order Costing form
having following information at Header Level:
• POC Purpose
• Sample
• Main
• POC Type
3.5.1
• Tracking Number (Buyer, Style,
Season)
• Production Unit
• Fit
• End User/Division
• Item Description
• Quantity (if required)
• CM (This CM value will be
manually entered in the system )
System will assign sequential number to each

Pre Order Costing.
3.5.2
3.5.2: Merchandiser will create sub costing(s)

based on Fabric, Color, and Wash.
Merchandiser will also create additional sub
costing(s) on the POC form for the
following:
Page 2
• Size range / Age group wise Costing
FOB will be calculated at sub costing level.
50
PwC/PK
3.5.3: Merchandiser will enter following

Page 1 information with respect to Item Details
against each sub costing :
• Item
(This will be Item Prefix from
Oracle Inventory)
• Ref# / Code #
• Raw Material Description
• UOM
• Unit Price (Budgeted)
• Additional Charges (LC)
Inventory (Prefix)
(Budgeted)
• Consumption per piece (Budgeted)
3.5.3
• Wastage (in %) (Budgeted)
enter the
quoted price and quoted consumption for
respective item against each sub costing :
• Unit Price (Quoted)

• Consumption per piece (Quoted)
3.5.4: Merchandiser will enter Wash Details

against each sub costing in Wash Details
3.5.4 Tab having following information:
Dry Process
Process Name
Price (Quoted)
Price (Budgeted)
Wet Process
Process Name
Price (Quoted)
Price (Budgeted)
3.5.5: Merchandiser will record Other

3.5.5
Charges against each sub costing , having
following information:
Other Charge
Development Charges
Lab Test Charge (Management Fee)
Adjustment in CM
Commission %
Sales Return%
Page 3
51
PwC/PK
Page 2 3.5.6: After finalization of Pre Order Costing

(POC) by the Merchandiser, Merchandiser will
submit this Pre Order Costing for approval to
the Team Lead (Merchandising Head) and
Executive Director. Online approval
Pre Order Costing notification will include the following;
• POC No.
• Send To ID
• Send date
• Requestor name
Online Approval
3.5.6
Notification • Buyer
• Season
• Brand
• Style
• Order Quantity
• Wash Name
• Color
Ref 3.5.1 to
3.5.7 • Rate
• FOB with commission
• FOB without commission
3.5.7
3.5.7: Upon receipt of the POC Notification,

Team Lead will review the respective POC
notification.
Rejected POC Approval After review, Team Leader will either accept
or reject the Pre Order Costing notification.
In addition, if required, approver can also
Approved review in detail and edit this information from
3.5.8
Pre Order Costing Form.
3.5.8: In case of any changes are required,

system will automatically create new version
which will follow the same approval path.
3.5.9: After approval from Team Lead, the

3.5.9
approval notification will be forwarded to the
Executive Director for approval. Executive
Director will either approve or reject the Pre
Order Costing notification.
Page 4
52
PwC/PK
Page 3
Refer 3.5.8
Reject POC Approval
Approved
3.5.10: After approval by the Team Lead and

Executive Director, the status of POC will be
changed to Approved .
Pre-order costing After approval of POC, Merchandiser will not

be allowed to make any amendment in this
POC.
3.5.10
3.5.11: Approved POC will be sent to the

retailer via email or can be uploaded on the
buyer portal for negotiations and approval.
Retailer will either purpose some changes in
3.5.11 the POC or accept the POC / FOB.
Refer 3.5.13 Approved from

No
Retailer
Yes
3.5.12: If the POC is accepted by the retailer,
merchandiser will mark the Final Check
Box on the Pre-order costing form.
3.5.12
Page 5
53
PwC/PK
Page 4
3.5.13: If Pre-order costing is not accepted by

the retailer, merchandiser will create the new
version of Pre-order costing by using version
functionality.
3.5.13
3.5.14: Merchandiser will make the necessary

changes in the POC and will submit it for
3.5.14 approval. POC will be approved by the
Merchandiser Team Lead and Executive
Director. The approval process will be
same as explained in <3.5.6>, <3.5.7>,
<3.5.8>.
Ref 3.5.6 to
3.5.8
End
54
PwC/PK
3.6 Pre Order Costing Sweater
Form Name: Pre Order Costing - Sweater

Start
This flow covers the Pre-order costing
process for Sweaters.
3.6.1: Merchandiser will create / prepare Pre

Order Costing (POC) in Pre Order Costing
Ref. Sample form having following information at Header
Status Form Level:
• POC Purpose
• Sample
• Main
• Tracking Number (Buyer, Style,
Season)
• Reference Number of Knitting
Statement entry from Design
Team
• Production Unit
• Machine Type
• Gauge
3.6.1
• Quantity (if required)

• CM (This CM value will be
manually entered in the system )
System will assign sequential number to each

Pre Order Costing.
3.6.2: Merchandiser will fill / define the

Knitting pattern for following:
• Body
3.6.2
• Sleeve
• Collar
• Cuff
• Armhole
Merchandiser will select knitting pattern for
the above mentioned parts form the list of
value.
3.6.3
3.6.3: Merchandiser will create sub costing(s)
based on Yarn and Color.
Merchandiser will also create additional sub

costing(s) on POC form for following:
Page 2 • Size range / age group wise Costing
FOB will be calculated at sub costing level.
55
PwC/PK
3.6.4: Merchandiser will enter following

Page 1 information with respect to Item Details
against each sub costing :
• Item
(This will be Item Prefix from
Oracle Inventory)
• Ref# / Code #
• Raw Material Description
• UOM
• Unit Price (Budgeted)
• Additional Charges (LC)
Inventory (Prefix)
(Budgeted)
• Consumption per piece (Budgeted)
3.6.4
• Wastage (in %) (Budgeted)
enter the
quoted price and quoted consumption for
respective item against each sub costing :
• Unit Price (Quoted)

• Consumption per piece (Quoted)
Note: Yarn consumption will be auto

populated from Knitting Statement Form
3.6.5 filled by Design Team at the time of Sample
Development.
3.6.5: Merchandiser will enter Wash Details

against each sub costing in Wash Details
Tab . Following washing details will be filled
by merchandiser:
• Name of Wash Process

• Budgeted Price
• Quoted Price
3.6.6
3.6.6: Merchandiser will record Other

Charges against each sub costing , having
• Development Charges
• Lab Test Charge (Management Fee)
• Adjustment in CM
Page 3 • Commission %
56
PwC/PK
Page 2 3.6.7: After finalization of Pre Order Costing

(POC) by the Merchandiser, Merchandiser will
submit this Pre Order Costing for approval to
the Team Lead (Merchandising Head) and
Executive Director. Online approval
Pre Order Costing notification will include the following;
• POC No.
• Send To ID
• Send date
• Requestor name
Online Approval
3.6.7
Notification • Buyer
• Season
• Brand
• Style
• Order Quantity
• Wash Name
• Color
Ref 3.6.1 to
3.6.7 • Rate
• FOB with commission
• FOB without commission
3.6.8
3.6.8: Upon receipt of the POC Notification,

Team Lead will review the respective POC
notification.
Rejected POC Approval After review, Team Leader will either accept
or reject the Pre Order Costing notification.
In addition, if required, approver can also
Approved review in detail and edit this information from
3.6.9
Pre Order Costing Form.
3.6.9: In case of any changes are required,

system will automatically create new version
which will follow the same approval path.
3.6.10: After approval from Team Lead, the

3.6.10
approval notification will be forwarded to the
Executive Director for approval. Executive
Director will either approve or reject the Pre
Order Costing notification.
Page 4
57
PwC/PK
Page 3
Refer 3.6.9
Reject POC Approval
Approved
3.6.11: After approval by the Team Lead and

Executive Director, the status of POC will be
changed to Approved .
Pre-order costing After approval of POC, Merchandiser will not

be allowed to make any amendment in this
POC.
3.6.11
3.6.12: Approved POC will be sent to the

retailer via email or can be uploaded on the
buyer portal for negotiations and approval.
Retailer will either purpose some changes in
3.6.12 the POC or accept the POC / FOB.
Refer 3.6.14 Approved from

No
Retailer
Yes
3.6.13: If the POC is accepted by the retailer,
merchandiser will mark the Final Check
Box on the Pre-order costing form.
3.6.13
Page 5
58
PwC/PK
Page 4
3.6.14: If Pre-order costing is not approved by

the retailer, merchandiser will create the new
version of Pre-order costing by using version
functionality.
3.6.14
3.6.15: Merchandiser will make the necessary

changes in the POC and will submit it for
3.6.15 approval. POC will be approved by the
Merchandiser Team Lead and Executive
Director. The approval process will be
same as explained in <3.6.7>, <3.6.8>,
<3.6.9>.
Ref 3.6.7 to
3.6.9
End
59
PwC/PK
3.7 BPO Creation
From Name: BPO Creation

Start
3.7.1: Merchandiser will receive Order
Confirmation from retailer through email or
retailer portal.
Order
Confirmation
3.7.2: After navigating to approved POC of

3.7.1 respective Tracking Number, Merchandiser
will Create Finished Goods Item from Pre
Costing form.
The system will be so configured that it will

create Finished Goods Items in Oracle
FG Item available? Inventory based on following criteria:
No • Tracking Number
• Wash
• Color
For sweater Finished Goods Items in Oracle

Inventory will be created on following criteria:
• Tracking Number
Inventory • Color
Master
If the Item Code is already created in system
3.7.2 Yes then Merchandiser will move forward to next
process.
Page 2
60
PwC/PK
Page 1
3.7.3: Merchandiser will enter following details

against each sub costing on POC – Create
BPOs form :
• BPO No.
• BPO Quantity
• BPO Received Date
Buyer Purchase • Delivery Start Date
Order
• Classification
• Delivery Terms
3. 7.3
• PO Type
• Delivery End Date
• Country
• Ship Mode
3.7.4: After entering above mentioned details

of the BPOs, Merchandiser will generate BPO
from BPO Creation Form.
System will be so configured that standard
Sales Orders will be generated in Oracle
Order Management using an automatic
3.7.4
procedure based on the number of BPOs
received from the retailer.
Note: In case of Sweater BPO, email

notification will be sent to the Planning
Department for planning. Name of personnel
of Planning Department for email will be
recorded in Collection Plan.
3.7.5 3.7.5: Sales Order Header (i.e. BPO) will be

created having following information:
• Tracking Number
• Buyer Name
• BPO Number
Page 3 • Ship To
• Bill To
• Salesperson
61
PwC/PK
Page 2
3.7.6: Sales Order Line (i.e. BPO Line) will

have the following information:

• Quantity
• Unit Price
• Country
3.7.6
There can be multiple Sales Order Lines if
one sale order has multiple color and Wash.
3.7.7: Merchandiser will record following

details for the respective BPO Line in Size
Wise Detail form:
• Country
• DO Number
3.7.7 • Delivery Start Date
• Country / DO Quantity
• Ship Mode
3.7.8: Merchandiser will record Size and

3.7.8
Quantity against every Country & DO line.
Excel file (standard template) can also be
used to upload these details.
Refer
Updating/
3.7.12 Cancellation
Cancellation of BPO
Update
Page 4
62
PwC/PK
Page 3
3.7.9: If quantity is required to be updated in

BPO, Merchandiser will update the BPO by
using BPO Update functionality on BPO
Creation form.
Note: Process of update BPO quantity/sizes

Updated BPO is same for following scenarios;
3. 7.9
3.7.10: To update the size wise details,

Merchandiser will click on Size wise
Breakdown tab on the BPO creation form.
Merchandiser will update the size and
3. 7.10
quantity.
3.7.11: System will be so configured that

upon updating the BPO , Standard Sales
Orders will be updated in Oracle Order
3. 7.11
Management through an automated
procedure based on sales order number.
Quantities will be updated in the Standard
Sale Order Line as per updates on BPO
Creation Form.
End
63
PwC/PK
Page 3
REF: BPO
Cancellation
3.7.12: Merchandiser will cancel the BPO in

system if the order is cancelled by the retailer.
Merchandiser will use cancel functionality on
BPO Creation Form.
3. 7.12

upon clicking the Cancel button, Standard
Sale Order will be cancelled in Order
Management through an automated pocedure
3. 7.13
based on sales order number.
3.7.14: In case of sweater, Merchandiser will

record the percentage of quantity agreed with
retailer to sell over and above the order
quantity in Buyer Wise Extra Knit Plan.
Merchandiser will update this retailer wise

percentage as and when required.
3. 7.14
End
64
PwC/PK
3.8 BPO Creation – TBA Status
Form Name: BPO Creation

Start
Ref:
Pre-order
costing
3.8.1: Based on the price negotiation and

finalization of FOB, retailer confirms the order
quantity (via email/portal) but does not
provide the BPO details (BPO Number,
Quantity and Delivery Dates) due to which
merchandiser, at first, creates TBA in system.
After receiving of confirmed BPO from the

retailer, merchandiser will enter BPO details
3. 8.1
against the TBA and will generate BPO/Sale
Order in system.
3.8.2: Based on the confirmation of order

quantity, Merchandiser will create TBA
against each sub costing on POC – Create
BPOs form by entering following information:
• TBA Number
3. 8.2 • TBA Quantity
• TBA Received Date
• Delivery Terms
• PO Type

of the TBA, Merchandiser will generate TBA
from BPO creation form.
3. 8.3
Sales Orders will be auto generated in Oracle
Order Management through an automated
procedure based on the TBA received from
Page 2 the customer / buyer.
65
PwC/PK
Page 1
3.8.4: Sales Order Header (i.e. TBA) will be

created having following information:
• Tracking Number
• Buyer Name
• TBA Number (if available)
3.8.4
• Ship To
• Bill To
• Salesperson
3.8.5: Sales Order Line (i.e. TBA Line) will

have the following information:

3.8.5
• Quantity
• Unit Price
• Country
3.8.6: Merchandiser will record the following

details for the respective TBA Line in Size
Wise Detail form:
• Country
• DO No.
3.8.6 • Delivery Start Date
• Ship Mode
3.8.7: Once the BPO details (BPO Number,

Buyer Purchase Quantity and Delivery Date) are received from
Order
the retailer, merchandiser will record BPO
details against the TBA.
3.8.7
After doing so, merchandiser will generate

BPO (Standard Sale Order will be auto
generated) by clicking on Generate BPO
End Button.
66
PwC/PK
3.9 TBA with BPO Classification
Start
Ref:
Pre-order
costing
3.9.1: Based on the price negotiation and
finalization of FOB, retailer confirms all the
order details (via email/portal) but does not
provide the BPO Number at the time of Order
Confirmation.
Note: Merchandiser will create the Sale order

with classification of BPO. Upon entering the
BPO details Merchandiser will mark the check
box For Production against the BPO.
3. 9.1
3.9.2: Based on the order confirmation,

Merchandiser will create BPO against each
sub costing on POC – Create BPOs form by
entering following information:
• BPO Number (will be TBA-XXX)

• BPO Quantity
• BPO Received Date
• Delivery Terms
• PO Type
3. 9.2

of the BPO, Merchandiser will generate BPO
from BPO creation form.

Sales Orders will be auto generated in Oracle
Order Management through an automated
procedure based on the BPO received from
3. 9.3
the customer / buyer.
Page 2
67
PwC/PK
Page 1
3.9.4: Sales Order Header will be created

having following information:
• Tracking Number
• Buyer Name
• BPO Number (TBA-XXX)
3. 9.4 • Ship To
• Bill To
• Salesperson
3.9.5: Sales Order Line will have the following

information:

• Quantity
3. 9.5
• Unit Price
• Country
3.9.6: Merchandiser will record the following

details for the respective BPO Line in Size
Wise Detail form:
• Country
• DO No.
• Delivery Start Date
•
3. 9.6
Delivery End Date
• Ship Mode
3.9.7: When BPO number is provided by the

Buyer Purchase retailer, merchandiser will query the relevant
Order record and enter the BPO number in Replace
BPO Number field in BPO Creation.
3. 9.7
End
68
PwC/PK
3.10 Master Bill of Material
Start
Ref:
BPO
Creation
3.10.1
Item
Master
3.10.2
3.10.3
Page 2
69
PwC/PK
Page 1
Thread
Consumption
form
3.10.4
Purchase
Requisition
3.10.5
Ref 3.10.11 Comparative

Yes
Statement Exist?
No
Procurement
FDD
3.10.6
Page 3
70
PwC/PK
Page 2
Purchase Order
3.10.7
Approval
Notification
3.10.8
No
PO Approval
Yes
Purchase Order
3.10.9
Page 4
71
PwC/PK
Page 3
Supplier
Portal
3.10.10
Ref 3.10.5
72
PwC/PK
Ref 3.10.5
Purchase Order
3.10.11
Approval
Notification
3.10.12
No
PO Approval
Yes
Purchase Order
3.10.13
End
73
PwC/PK
3.11 Carton and Accessories BOM
Start
REF:
Upon receiving
the Packing
details from the
retailer
Packing
Email Notification
Information
3.11.1
3.11.2
Page 2
74
PwC/PK
Page 1
Purchase
Requisition
3.11.3
Purchase Order
3.11.4
3.11.5
NO
PO Approval
Yes
Page 3
75
PwC/PK
Page 2
Purchase Order
3.11.6
3.11.7
Inventory
Master
3.11.8
Page 4
76
PwC/PK
Page 3
Production
3.11.9
3.11.10
Stock
Balance
3.11.11
Page 5
77
PwC/PK
Page 4
Delivery
Challan
Stock
3.11.12 Balance
Sales Order
3.11.13
Stock
Balance
End
78
PwC/PK
Start
Proforma Invoice Creation of Proforma

Invoice in system
3.12.1
3.12.2
3.12.3
Proforma Invoice
3.12.4
End
79
PwC/PK
3.13 Tentative Order
Start
Fill the header of Order

Projection Form
3.13.1
3.13.2
3.13.3
FR
End
80
PwC/PK
3.14 Time and Action Plan
Continue from
BPO Creation
3.14.1
FastReact
Update Expected Date on

TNA
3.14.2
Oracle Database
Page 2
81
PwC/PK
Page 1
Assign TNA to Multiple FR

Strings
3.14.3
Update Product Routing
3.14.4
3.14.5
FastReact
Page 3
82
PwC/PK
Page 2
3.14.6
Update/Change in BPO
information
Refer
3.7.9 3.14.7
FastReact
Page 2
83
PwC/PK
Page 3
3.14.8
End
84
PwC/PK
3.15 Stock Lot
Start
3.15.1: Based on order received from Buyer,
Admin Personnel (of Stock Lot) will create
Sales Order on Sales Order form by entering
Order • Customer Name

Confirmation • Ship to locations
• Bill to locations
3.15.1 • Salesperson
• Order Type
• Currency
3.15.2: On Sales Order Line, Admin

Department will enter the following Lines
Details:
• Item Code
Inventory Master
• Ordered Quantity
3.15.2 • Unit selling price
3.15.3: Admin Department will book the Sales

Order after reviewing the information.
This will update the Sales Order status to

Booked .
3.15.3
Page 2
85
PwC/PK
Page 1
3.15.4: Store Department will release Sales

Order for dispatch through Launch Pick
Release functionality.
Store Department can either release the
whole sales order quantity or partial, if
required, by splitting sales order lines.
Loading Plan
This request will automatically create the

move order in system.
3.15.4
3.15.5: Store Department will allocate the

auto generated move order and transact. On
this action, system will update the delivery line
status to Staged Pick Confirmed .
Stock Balance
3.15.6: Store Department will load the
cartons in the vehicle.
3.15.5
Moreover, Store Department will create
Delivery Name for the selected records and
will process the dispatch of shipment in the
system through Ship Confirm functionality.
Delivery Challan On this action, system will update the delivery

line status to Ship Confirm .

3.15.6
Interface Trip Stop request will be processed
Sales Order that will update the delivery line status from
Ship Confirm to Interfaced and will
transfer the shipped line to AR Interface
Tables in Receivables.
Once the Shipment is made, this shipment
line will be available for automatic invoicing in
Sales Order
the system.
3.15.7
Stock Balance
End
86
PwC/PK
3.16 Local Carton Sales
Start
Purchase Order
3.16.1
Inventory
Master
3.16.2
Production
3.16.3
Page 2
87
PwC/PK
Page 1
3.16.4
Stock
Balance
3.16.5
Delivery
Challan
Stock
3.16.6 Balance
Page 3
88
PwC/PK
Page 3
Sales Order
3.16.7
Stock
Balance
End
89
PwC/PK
3.17 Generation of Master Tracking Number and Maintenance of

Retailer Master Record
Form Name: Master Tracking
Merchandiser will use this form for the

Start following:
• Creation of New Style and Season

• Generation of Tracking Number
• Creation of New Brand
• Creation of New Division/End User
• Creation of New Sample Type
• Assignment of New Merchandiser/Buyer
Coordinator
3.17.1
3.17.1: Upon confirmation of new style from

the retailer, Merchandiser will query the
relevant retailer on Master Tracking Form
and will create the Style Name/Number in
Style Block.
3.17.2
3.17.2: After creation of new style,

merchandiser will create the name of season
against the style mentioned above.
Merchandiser will use Season Block on
Master Tracking Form to create new season
under relevant style.
3.17.3 3.17.3: After creation of new style and new

season, Merchandiser will click on Generate
Tracking Number Button to generate unique
number for tracking based on Retailer, Style
and Season.
3.17.4: Whenever a new brand needs to be

created, merchandiser will define the new
3.17.4
brand in Brand Block of Master Tracking
Form.
Page 2
90
PwC/PK
Page 1
3.17.5: Whenever new End User / Division

needs to be created, Merchandiser will create
it in End User / Division Block of Master
Tracking Form.
3.17.5
3.17.6: Whenever a new Merchandiser /

Buyer Coordinator needs to be added,
Merchandiser will query the relevant retailer
on Master Tracking Form and select the
name of Merchandiser / Buyer Coordinator
3.17.6 from list of values against the Brand and End
User / Division in the Merchandising Block.
3.17.7: New sample type will be created as

and when required in Sample Type Block on
Master Tracking Form.
3.17.7
End
91
PwC/PK
4. Scenario Listing and Process
Sr. Scenarios Document Reference

No.
1. Buyer Requested Sample woven 3.1
2. Defining of Critical Path for each sample type. 3.1.2
3. Recording of Sample Inquiry 3.1.4
4. Recording of items detail and its consumption after 3.1.7

sample development
5. Recording of wash details by Merchandiser based in 3.1.8
Buyer requirements
6. Send request to Buyer Coordinator for Sample 3.1.9
Development
7. Raise Purchase Order for sample material 3.1.13
8. Receiving of Sample Material 3.1.17
9. Pattern Requisition for Sample Pattern 3.1.20
10. Sample Development Request to Sample In-charge 3.1.26
11. Wash Request for washing 3.1.38
12. Recording of SMVs by IE Department 3.1.49
13. FOC sample dispatch 3.1.52
92
PwC/PK
14. Paid sample dispatch 3.1.59
15. Recording of retailer comments approve/reject 3.1.56
16. Mark Actions as completed by relevant person on 3.1.22,26,31,35,38

completion of sample activities
17. Buyer Requested Sample sweater 3.2
18. Sample Development Request generation and its 3.2.8

approval
19. Purchase order of yarn for sampling 3.1.13
20. Receiving of yarn in store 3.2.14
21. Design and CAD team recording design details 3.2.20
22. Recording of yarn consumption/production cost per 3.2.49

operation for sample
23. In house sample development (Visual Goals) 3.3
24. Design development approval 3.3.4
25. Pre Order Costing Woven 3.5
26. Generation of Style wise, size wise costing 3.5.2
27. Recording of Budgeted and Quoted price/consumption 3.5.3

of items
28. Approve notification of POC 3.5.6
29. Maintain multiple version of POC 3.5.13
93
PwC/PK
30. Pre Order Costing Sweater 3.6
31. Sale Order/BPO Creation 3.7
32. Recording of Size Wise Details against the order 3.7.8

received
33. Generate FR Order for interface to FastReact 3.13.1
34. Update Time and Action Plan 3.13.2
35. Update routing of product 3.13.4
36. In case of change in BPO (Color, Delivery Date, style) 3.13.7

send updated data to FR.
37. View production status of BPO 3.13.8
38. Generation of Order with TBA classification 3.8
39. TBA replaced with BPO 3.8.7
40. Recording of material details in Master BOM (Bill of 3.10.2

Material) with respect to orders
41. Size wise booking of material in case item is not generic 3.10.3
42. Recording of thread consumption 3.10.4
43. Creation of Purchase Requisition 3.10.5
44. Auto Create Purchase Order 3.10.7
45. Approval of Purchase Order 3.10.8
46. Carton and Accessories BOM 3.11
94
PwC/PK
47. Recording of Carton and Poly requirement by Finishing 3.11.1

Department
48. Creation of Purchase Order for carton and accessories 3.11.4
49. Sale Order creation in Carton unit 3.11.7
50. Carton dispatch to woven factory 3.11.13
51. Proforma Invoice entry in system 3.12
52. Tagging of Supplier Purchase Order with PI 3.12.2
53. Recording of Retailer, Department and month wise 3.13.2

quantity based on retailer provided projection or
merchandiser experience based on previous season
54. Stock Lot Sales 3.15
55. Carton Local Sales 3.16
56. Generation of Tracing Number and Master Record 3.17
95
PwC/PK
5. Master Data and Setup
5.1 Customer Creation / Master Data

Kindly refer to Account Receivables FDD (Financials To-Be)
5.2 Order Types

Order Types are defined in Oracle Order Management for reporting, control and document
sequence purpose. Following transaction types will be created in Standard Group for the purpose
of order entry:
96
PwC/PK
Document Receivable
Order Management
Operating Unit
Transaction Type
Type Transaction Type
Sales Export Sale-APSL

Export Sale
Order
Adhunik Poshak Shilpa Ltd

Sales Sample Sale-APSL
Sample Sale
Order
Sales Sub-Contracting
Sub-Contracting Sales
Order Sales– APSL
Sales Export Sale-CFL

Export Sale
Order
Crazy Fashions Ltd

Sales Sample Sale-CFL
Sample Sale
Order
Sales Sub-Contracting Sales

Order – CFL
Sales Export Sale-ITSL

Export Sale
Order
International Trading Services
Ltd Sales Sample Sale-ITSL
Sample Sale
Order
Sales Sub-Contracting Sales

Order - ITSL
Sales Sample Sale-KFL

Sample Sale
Order
Kazipur Fashions Ltd
Sales Export Sale-KFL
Export Sale
Order
97
PwC/PK
Order Sales-KFL
Sales Sample Sale-SSWL

Sample Sale
Order
Shams Styling Wears Ltd

Sales Export Sale-SSWL
Export Sale
Order
Order Sales-SSWL
Sales Sample Sale-SGL

Sample Sale
Order
Standard Group Ltd

Sales Export Sale-SGL
Export Sale
Order
Order Sales-SGL
Sales Sample Sale-SGLB

Sample Sale
Order
Standard Group Ltd
(Baraiderchala) Sales Export Sale-SGLB
Export Sale
Order
Order Sales-SGLB
Sales Sample Sale-SSLU2

Sample Sale
Standard Stitches Ltd (Unit-2) Order
Sales Export Sale-SSLU2

Export Sale
Order
98
PwC/PK
Order SSLU2
Sales Sample Sale-SSLWU

Sample Sale
Order
Standard Stitches Ltd (Woven
Unit) Sales Export Sale-SSLWU
Export Sale
Order
Order Sales-SSLWU
Sales Sample Sale-SDL

Sample Sale
Order
Sterling Designs Ltd

Sales Export Sale-SDL
Export Sale
Order
Order Sales-SDL
Sales Sample Sale-TCEL

Sample Sale
Order
The Civil Engineers Ltd

Sales Export Sale-TCEL
Export Sale
Order
Order Sales-TCEL
Sales Sample Sale-TCELW

The Civil Engineers Ltd Sample Sale Order
(Woven Unit)
Sales Export Sale-TCELW

Export Sale
Order
99
PwC/PK
Order Sales-TCELW
Sales Sample Sale-TTFL

Sample Sale
Order
Tip Top Fashions Ltd

Sales Export Sale-TTFL
Export Sale
Order
Sale Order Sub-Contracting

Sales-TTFL
Sales Sample Sale-WML

Sample Sale
Order
Wear Mag Ltd

Sales Export Sale-WML
Export Sale
Order
Order Sales-WML
Sales Sample Sale-TSL

Sample Sale
Order
Transworld Sweaters Ltd

Sales Export Sale-TSL
Export Sale
Order
Order Sales-TSL
Sales Sample Sale-YFSL

Sample Sale
Your Fashion Sweater Ltd Order
Sales Export Sale-YFSL

Export Sale
Order
100
PwC/PK
Order Sales-YFSL
Sales Sample Sale-TCELS

Sample Sale
Order
(Sweater Unit) Sales Export Sale-TCELS
Export Sale
Order
Order Sales-TCELS
Sales
Local Sale Local Sales - TCELP
Order
(Packaging)
Sales
Export Sale Export – TCELP
Order
Standard Fashions Ltd Sales

Local Sale Local Sale – SFLA
(Accessories Unit) Order
Standard Group Ltd Unit-2 Sales

Local Sale Local Sale – SGLA
(Accessories Unit) Order
International Trading Services Sub-Contracting Sales Sales Sub-Contracting Sale

Ltd (Wash Unit) Order – ITSLW
The Civil Engineers Ltd (Unit-

2) Sub-Contracting Sales Sales Sub-Contracting Sales
Order – TCELW
Kazipur Fashions Limited

Sub-Contracting Sales Sales Sub-Contracting Sale
(Unit-1)
Order – KFLW(Unit 1)
Following information is maintained for each sales order type:
101
PwC/PK
• Invoice Transaction Type: Invoices relating to the sales order type will be created with this
invoice transaction type.
• Warehouse: Default shipping Inventory Organization.
• Payment Terms
5.3 PO Types
Following PO Types will be defined in the system:
Sr. No. PO Types Sr. No. PO Types
1. Bulk Pack 13. Ecom-Pack
2. Assort Pack 14. Solid Pack
3. Pre-Pack 15. Loose – Pack
4. Bulk Pack 16. Multi - Pack
5.. Inner Pack 17. Bulk Pack
6. Mixed Pack 18. Solid Color and Solid Size Pack
7. Roll Pack 19. Flat Pack
8. Umbrella Pack 20. Crunch & Fold Pack
9.. Hanging 21. Boxed
10. Flat Pack 22. Place
11. Canada 23. Wholesale
12. China 24. Basic
102
PwC/PK
5.4 End User / Division

Following End User / Division will be defined in the system:
Sr. No. End User / Division Sr. No. End User / Division
1. Men’s Denim 2. Women’s Denim
3. Kids Denim 4. Men’s Woven
5. Women’s Woven 6. Kids Woven
7. Men’s Bottom 8. Ladies
9. Boxer 10. Shirt
11. Outerwear 12. Aries
13. School 14. BT- Boys
15. BT – Girls 16. Baby
17. Men’s Trouser 18. Infants Boys
19. Toddler Girls 20. Toddler Boys
21. Kids Boys Woven 22. DAD
23. MOM 24. Big Girls
25. Big Boys 26. Men’s Outerwear
103
PwC/PK
5.5 Sample Types

Sampling Type LOV will be configured based on Buyer wise data.
Sr. No. Sample Types Sr. No. Sample Types
Proto Wash / Development

1. 2. SRS Sample
Sample
3. SRS Fit Sample 4. Fit Sample
5. PP Sample 6. PP Ref. Sample
7. Visual Sample 8. Photo Shoot Sample
9. Marketing Sample 10. Lab Test Sample
11. Size Set Sample 12. Top Sample
13. Wash Sample 14. Size Set Sample
15. Meeting Sample 16. Gold Tag Sample
17. Sales Man Sample 18. Shade Band / Silver Tag Sample
19. Coordination Sample 20. QA Lab Top Sample
21. Shipment Sample 22. Tailoring Sample
23. Product Alignment Sample 24. Kick Sample
25. Design Top Sample 26. Reference / Gift Sample
27. GTD Sample 28. Jump fit Sample
104
PwC/PK
29. Innovation Sample 30. Pattern Test Sample
31. Wear & Trial Sample 32. TV AD Sample
33. Dot Com Photographic Sample 34. Green Seal Sample
35. Field Test Sample 36. LA Kitchen Sample
37. Wash/Blue Tag Sample 38. Garment Check Report Sample
39. Garment Package Test Sample 40. 24 Hours attachment Sample
41. China CIQ Test Sample 42. Bulk Batch Test Sample (For China)
43. Half Body China Test 44. Formaldehydate Test Sample
45. Half Body China Test 46. AZO Test
47. C2 Line Adoption Sample 48. GPU Test Sample (Kids)
Product Verification Sample

49. 50. Custom Sample
(Kids)
51. Color Reference Sample 52. E-Commerce Sample
53. BOD Sample 54. Influencer Request
55. Omni Keep Sample 56. Pre Class Sample
57. QPR/LR Sample 58. Lab Test Sample
105
PwC/PK
5.6 Salesperson
Following Sales Person will be open in system
Sr. No. Sales Person Sr. No. Sales Person
1. Shaheed Shorawardy Chanchal 2. Talat Mehmood
3. Shaukat 4. Nazmul
5. Hussain 6. Razaur Rehman
7. Md. Mijanur Rehamn 8. Mir Sawkhat
9. Zahidul Islam 10. Husnain Ahmad
11. Enamul Hoq 12. Bodi UZ – Zaman
13. Mishu 14. Shahriar Kabira
15. Masud Rana 16. Kazi Arif Ahmad
17. Mohammad Nazmus Sadat 18. Menhazul Haq
19. Imran Hussain 20. K.M.Mahbub
21. Nur Alam 22. Taimur Faruq
23. Ismail Hossain 24. Karishna Prosad Paul
25. Mahfuzur Rahman 26. Ashraf-UL-Islam
27. Shafiq Azam 28. Tariq
29. Rony 30. Monarul
106
PwC/PK
31. Azizul 32. Hedayat
33. Salauddin 34. Saiful
35. Qudratullha 36. Zishan
37. Abdul Hannan 38. Maksudul
39. Hassan 40. Obyed Ullah
41. Robiul Hassan 42. Saiful Islam
43. Adsul Motin 44. Ikramul Haq
45. Shamsur Rehman 46. Alamgir Hossain
47. Abdullha Al Zeber 48. Rokonuddin
49. Shahran Reja 50. Iqbal Ahmad
51. Rakib Shekar 52. Syed Khalid
53. Iqbal Hossain 54. Abdur Rehman
55. Shahin Hossain 56. Humayun Kabir
57. Forhadul Islam 58. Jahangir Alam
59. Hasan Abdal 60. Azam Rokoni
61. Ershadul Bari 62. Kazi Arif Ahmad
63. Shishir Ahmad 64. Mohammad Nazmus
107
PwC/PK
65. Menhazul Haque 66. Imran Hossain
67. K.M.Mahbub 68. Nur Alam
69. Tariqual Alam 70. Soharab Hossain
71. Mohammad Manik 72. Arif Hossain
73. Uttam Chandra 74. Adul Kader Zilani
75. Habibur Rehaman 76. Rashed
77. Husnain Ahmad 78. Faruq
79. Asraful Alom 80. Sanjida Yeasmin
81. Azimur Rehman 82. Abu Zeher
83. Arjis Hossain 84. Atikizzamman
85. Kawsar 86. Sayed
87. Jahaingir Alam
108
PwC/PK
5.7 Shipping Terms

Following Shipping terms will be defined in the system:
Sr.
Term Description
No.
1. CNF CNF
2. FOB Free on Board
3. FCA Free Carrier
4. CFR Cost and Freight
5. CPT Carriage Paid To
6. CIF Cost, Insurance and Freight
7. CIP Carriage and Insurance Paid
8. FAS Free Alongside Ship
5.8 Exchange Rates

Finance Department will maintain exchange rates of all foreign currencies in Oracle General
Ledger on daily basis In case of export sales, user will select ‘Corporate’ as Exchange Rate Type
on Sale order and provide Exchange Rate date. On the basis of information provided, exchange
rate of that particular date will be defaulted on sales order.
At the time of invoice generation in Oracle Receivable, system will use Exchange Rate as of
Dispatch date for accounting purpose.
5.9 Payment Terms

Kindly refer to Account Receivables FDD (Financials To-Be)
109
PwC/PK
5.10 Buyer Wise Security

System will be so configured that Merchandisers from different teams will not be allowed to view
or update the data on customized forms of other teams.
5.11 Document Sequence

Automatic document sequence numbers will be generated by the system for Sales Order. These
will be of YY – XXXXXX nomenclature.
Where YY represents Year of transaction and XXXXXX represents sequential document

sequence.
110
PwC/PK
6. Accounting Entries
The system will automatically generate accounting journal entries in the system.
6.1 Ship Confirm to Customer
Document Type Dispatch
Account Description Debit Credit
Cost of Goods Sold ***
Finished Goods Inventory ***
111
PwC/PK
7. Data Elements
This section covers the list of data elements which will capture the information in the system
on relevant forms.
7.1 Sample Status / TNA Form Woven

Document Type Sample Status & TNA
S. No Data Field S. No Data Field
Header Level Fields
1. Sample development 2. Development Type
3. Tracking No 4. Development Style No.
5. Style No. 6. Buyer Name
7. Brand 8. End User / Division
9. Division 10. Fit
11. Item Description 12. Sample Type
13. Season 14. Purpose
15. End user 16. Urgency
17. Send Notification 18. Drop/Period
19. Product Style No. 20. Material Detail Sheet No.
Development Package Receipt 22. Buyer Merchandiser

21. Date
112
PwC/PK
23. Sample Request Date 24. Tech Pack received date
25. Wash Standard Received Date 26. Other Information Received Date
27. Other Information Details 28. Retailer Agent
29. Planning Group 30. Product Category
Line Level Fields – Merchandizer
31. Sample line code 32. Fabric Reference No.
33. Internal fabric code 34. Shrinkage wrap
35. Shrinkage weft 36. Composition
37. Construction 38. Supplier Name
39. Cuttable Width 40. Weight
41. Fabric roll No 42. Sample fabric Roll
43. Color 44. Color No
45. Wash 46. FTD/FDS Received Date
Targeted sample submission 48.

47. Requisition date and time
date
49. Final sample code 50. Sample approval Date
113
PwC/PK
51. Status 52. FG Item code
53. Wash sample code 54. Target submission date to buyer
55. Total of sample quantity 56. Fabric Request date
57. Fabric Sent Date 58. Fabric Received Date
59. Sample Received Date 60. Comment Date
61. Drop/Cancel Date 62. Comment Status
63. Remarks 64. Mill Name
Sample Handover Date to 66. Sample Handover to Merchandiser

65. Merchandiser (Person Name)
67. Sample Return Date 68. Selected Sample (by Buyer Name)
Line Level Fields – Item Details
69. Item Code 70. Description
71. UOM 72. Estimated Consumption
73. Actual Consumption
Line Level Fields – Courier Details
74. Item type 75. AWB No.
114
PwC/PK
76. Date 77. Courier
78. Country 79. Sending/Receiving
80. Supplier 81. Sale Order No.
Line Level Fields – Stitching Sample
82. Shrinkage Type 83. Shrinkage % (Length)
84. Shrinkage % (Width) 85. Marker Efficiency
86. Sample Garment Shrinkage 87. Shrinkage Date & Time
88. Width 89. Item Type
90. Size 91. Requested Quantity
92. Remarks 93. Stitched Quantity Sent
94. Remarks 95. Passed Stitched Quantity
Line Level Fields – Washing Sample
Item Type 97. Size

96.
Sent to Washing Quantity 99. Remarks

98.
101. Quantity Sent to Merchandiser

100. Received Quantity
115
PwC/PK
103. Pass Wash Quantity

102. Remarks
105. Dry Wash (Yes/No)

104. Wet Wash (Yes/No)
107. Dry Processes

106. Wet Processes
109. Sent to Washing Unit

108. Dyeing Processes
Line Level Fields – Printing & Embroidery Sample
111. Size
110. Item Type
113. Remarks
112. Send to Printing Quantity
115. Remarks
114. Received Quantity
116. Pass Printed Quantity
Line Level Fields - Finishing Sample
117. Item Type 118. Size
119. Sent to Washing 120. Sent to Washing Unit
124. Finishing Quantity

123. Sent to Finishing
Line level Fields - Other Block
116
PwC/PK
125. Embroidery (Yes / No) 126. Printing (Yes / No)
127. Quilting (Yes / No) 128. Sequencing (Yes / No)
129. Beeding (Yes / No) 130. Hand Work (Yes / No)
7.2 Sample Status & TNA Form Sweater

Header Level Fields
1. Sample development 2. Development Type
3. Tracking No 4. Buyer Name
5. Brand 6. End User / Division
7. Sample type 8. Season
9. Style Name 10. Style No
11. Development Style Number 12. Item Description
13. End User 14. Purpose
15. Urgency 16. Send Notification
117
PwC/PK
17. Drop/Period 18. Production Style No.
19. Development Package 20. Buyer Merchandiser

Received Date
21. Sample Request Received Date 22. Tech Pack Received Date
23. Wash Standard Received Date 24. Other Information Received Date
25. Other Information Details 26. Retailer Agent
27. Planning Group 28. Product Category
29. Issue Date 30. Gauge
31. Yarn Weight 32. Machine Type
33. Sample In-charge
Line Level Fields – Merchandiser
34. Sample line code 35. Yarn Reference No.
36. Internal Yarn code 37. Yarn Weight
38. Yarn Construction 39. Yarn Composition
40. Supplier Name 41. Color
42. Color No. 43. Wash
118
PwC/PK
44. Yarn Reference No. 45. Yarn Weight
46. Yarn Composition 47. Sample approval date
48. Color 49. Sample Status
50. Targeted submission date to 51.

Wash
Buyer
52. Yarn Requested Date 53. Targeted Sample submission date
54. Mill Name 55. Drop/cancel Date
Line Level Fields – Item Details
56. Item Code 57. Item Description
58. UOM 59. Estimated Consumption
60. Actual Consumption
Line Level Fields – Courier Details
61. Item type 62. AWB No.
63. Date 64. Courier
65. Country 66. Sending/Receiving
67. Supplier 68. Sale Order No.
Line Level Fields – Design & CAD
119
PwC/PK
69. Tech Pack Received date 70. Sample Development Request date
71. Design Completion date
Line Level Fields – Sample Section
72. Item type 73. Size
74. Requested Quantity 75. Remarks
76. Sample Quantity Received
Line Level Fields – Printing & Embroidery Sample
79. Send to Printing Quantity 80. Remarks
81. Received Quantity 82. Quantity send to Sampling Section
83. Remarks 84. Pass Quantity
Line Level Fields – Washing Sample
87. Sent to Washing Quantity 88. Remarks
89. Received Quantity 90. Quantity send to Sampling Section
91. Remarks 92. Pass Wash Quantity
120
PwC/PK
Line Level Field – Finishing Sample
95. Quantity sent to Finishing 96. Finished Quantity Received
97. Finished Sweater Quantity 98.

Remarks
Reviewed
7.3 Pre Order Costing – Woven

Document Type Pre-Costing Form
Header Level Fields
1. POC Type 2. POC Purpose
3. Buyer 4. Tracking Number
5. Style 6. Style No
7. Season 8. Brand
121
PwC/PK
9. Prod. Style No 10. Dev. Style No
11. Fit 12. End User / Division
13. Drop / Period 14. Pattern Number
15. Order Qty 16. CM / Pc
17. CM / dzn 18. Costing UOM
19. Invoicing/Main Unit 20. Item Description
21. Approval Status 22. Currency
23. Final POC 24. Product category
25. Machine type
Line Level Fields
26. Sub Costing No. 27. Fabric Description
28. Fabric Content 29. Wash Name
30. Color 31. Child Style No.
32. Fabric Cost 33. Trim Cost
34. Wash Cost 35. Others
36. CM 37. FOB
38. Size Range 39. Remarks
40. Sample line code 41. SMS Quantity
42. FOB Without Commission 43. FOB With Commission
44. FOB With SMS Sample 45. Target Price
122
PwC/PK
46. Difference 47. Weight Value
48. Weight Type 49. Width Value
50. Width Type 51. Fabric Finish
52. Elongation 53. SAMs
54. Production and Process Rate 55. Sr. No
56. Item 57. Ref / Code
58. Supplier Name 59. Raw Material Description
60. UOM 61. Pricing UOM
62. Actual Unit Price 63. Additional Charges (LC)
64. Additional Charges % 65. Final Unit Price
66. Quoted Consumption per pcs 67. Wastage (in %)
68. Cost per pc 69. Quoted Price
70. Remarks 71. UOM Conversion
72. Payment Term 73. Delivery Term
74. Status 75. Additional Price (For FOB)
76. Additional Price (For MOQ) 77. Buffer
78. Add /Deduct Cost 79. Wastage (in qty)
80. Consumption with Wastage 81. Final Consumption
82. Buffer Percentage 83. Fabric Finance Cost
84. Budgeted consumption 85. Budgeted price
123
PwC/PK
Wash and other Details
86. Dry Process Name 87. Total
88. Wash price 89. Wet process Name
90. Total 91. Wash price
92. Other charge 93. Lab Test Charge
94. Sample charge 95. Logistic charge
96. Adjustment in CM 97. Fabric Finance %
98. Wash Finance % 99. Trims Finance %
100. Finance charges 101. Commission %age
102. Up charge 103. Claim settlement charge
104. Management Fee 105. Overhead charge
124
PwC/PK
7.4 Pre Order Costing – Sweater

Header Level Fields
7. Season 8. Brand
11. End User / Division 12. Drop / Period
13. Order Quantity 14. CM / Pc
17. Invoicing / Main Unit 18. Item Description
21. Final POC 22. Product Category
23. Machine Type 24. Gauge
Line Level Fields
25. Sub Costing No. 26. Yarn Description
27. Yarn Content 28. Wash Name
31. Yarn Cost 32. Trim Cost
125
PwC/PK
35. CM 36. FOB
39. FOB With Commission 40. FOB Without Commission
45. Weight Type 46. Production & process Rate
47. Item 48. Ref/Code
49. Raw Material Description 50. UOM
53. Buffer Percentage 54. Yarn Finance Cost
55. Budgeted Consumption 56. Budgeted Price
57. Wastage 58. Cost per pc
59. Final Cost per pc 60. Remarks
61. UOM Conversion 62. Payment Terms
63. Delivery Terms 64. Status
65. Additional Price (For FOB) 66. Additional Price (For MOQ)
67. Buffer 68. Add / Deduct Cost
69. Wastage (in qty) 70. Additional Price (For FOB)
71. Pricing UOM 72. Quoted Price
73. Additional Charges (LC) 74. Additional Charges %
126
PwC/PK
75. Final Unit Price 76. Quoted Consumption
77. Wet Process 78. Wash price
83. Adjustment in CM 84. Yarn Finance %
127
PwC/PK
7.5 Email Notification for Sweater Sample Development

Document Type Sample Development Notification
Notification Contents
1. Sample Document No 2. Sample Code
3. Version No. 4. Sample Development
5. Development Type 6. Buyer Name
7. Style No 8. Style Name
9. Season 10. Brand
11. End User 12. Tracking No.
13. Item Description 14. Sample Type
15. Notification Unit 16. Urgency
17. Requestor Name 18. Email Group
19. Yarn Composition 20. Sample Line Code
21. Yarn Weight 22. Supplier Name
23. Sample Quantity 24. Color
25. Weight Value 26. Weight type
27. Sample Size 28. Gauge
128
PwC/PK
7.6 Email Notification for Woven Sample Development

Document Type Sample Development Notification
Notification Contents
1. Sample Document No 2. Sample Code
3. Version No. 4. Sample Development
5. Development Type 6. Buyer Name
7. Style No 8. Style Name
9. Season 10. Brand
11. End User 12. Tracking No.
13. Item Description 14. Fit
15. Sample Type 16. Urgency
17. Notification Unit 18. Email Group
19. Requestor Name 20. Sample Line Code
21. Fabric Reference No 22. Supplier Name
23. Fabric Composition 24. Fabric Construction
25. Cuttable Width 26. Cuttable Width Type
27. Weight Value 28. Weight Type
129
PwC/PK
29. Color 30. Wash
31. Targeted Sample Submission 32.

Date Total Sample Quantity
33. Line Status
7.7 Critical Path

Document Type Critical Path
Define Critical Path – Header Level
1. Critical Path Name 2. Date
3. Version 4. Created By
Define Critical Path – Line Level
5. Action Name 6. Action Category
7. Action Sequence 8. Duration
9. Section 10. User / Action Performed By.
Critical Path Entry Form- Header level
11. Doc No. 12. Creation Date
13. Color 14. Buyer
15. Wash 16. Season
130
PwC/PK
17. Date Cancellation Method 18. Style
19. Sample Requisition Date 20. Submission Date
21. Inventory Organization 22. Critical Path
23. Sample Status Doc 24. View Sample Status
Critical Path Entry Form– Line Level
25. Serial No. 26. Actions
27. Action Category 28. Action Sequence
29. Section 30. Days
31. User Action Performed By 32. Planned Start Date
33. Actual Start Date 34. Planned Completion Date
35. Actual Completion Date 36. Action Status
37. Approval – Check box 38. Remarks
131
PwC/PK
7.8 Master Tracking Form

Document Type Master Tracking Form
Header level details
34. Buyer Name 35. Remarks
36. Buyer Short Name 37.
Tab: Style
38. Sr No 39. Style Identifier
40. Style Number 41. Style Name
42. Remarks
Tab: Season
43. Sr No 44. Tracking No.
45. Generated On 46. Season Identifier
47. Season Name 48. Remarks
49. Status 50. Closed Date
Lower Block fields
51. End User 52. Team Leader
53. Status 54. Merchandiser Name
55. Application User 56. 2nd Merchandiser Name
132
PwC/PK
57. Sample type 58. Status
59. Brand
7.9 Pre Order Costing Woven

Header Level Fields
7. Season 8. Brand
13. Drop / Period 14. Pattern Number
15. Order Qty 16. CM / Pc
19. Invoicing/Main Unit 20. Item Description
23. Final POC 24. Product category
25. Machine type
Line Level Fields
26. Sub Costing No. 27. Fabric Description
133
PwC/PK
28. Fabric Content 29. Wash Name
32. Fabric Cost 33. Trim Cost
36. CM 37. FOB
40. Sample line code 41. SMS Quantity
42. FOB Without Commission 43. FOB With Commission
48. Weight Type 49. Width Value
50. Width Type 51. Fabric Finish
52. Elongation 53. SAMs
54. Production and Process Rate 55. Sr. No
56. Item 57. Ref / Code
58. Supplier Name 59. Raw Material Description
60. UOM 61. Pricing UOM
62. Actual Unit Price 63. Additional Charges (LC)
64. Additional Charges % 65. Final Unit Price
66. Quoted Consumption per pcs 67. Wastage (in %)
134
PwC/PK
68. Cost per pc 69. Quoted Price
70. Remarks 71. UOM Conversion
72. Payment Term 73. Delivery Term
74. Status 75. Additional Price (For FOB)
76. Additional Price (For MOQ) 77. Buffer
78. Add /Deduct Cost 79. Wastage (in qty)
82. Buffer Percentage 83. Fabric Finance Cost
84. Budgeted consumption 85. Budgeted price
86. Dry Process Name 87. Total
88. Wash price 89. Wet process Name
90. Total 91. Wash price
96. Adjustment in CM 97. Fabric Finance %
135
PwC/PK
7.10 Pre Order Costing Sweater

Header Level Fields
7. Season 8. Brand
11. End User / Division 12. Drop / Period
13. Order Quantity 14. CM / Pc
17. Invoicing / Main Unit 18. Item Description
21. Final POC 22. Product Category
23. Machine Type 24. Gauge
Line Level Fields
25. Sub Costing No. 26. Yarn Description
27. Yarn Content 28. Wash Name
31. Yarn Cost 32. Trim Cost
136
PwC/PK
35. CM 36. FOB
39. FOB With Commission 40. FOB Without Commission
45. Weight Type 46. Production & process Rate
47. Item 48. Ref/Code
49. Raw Material Description 50. UOM
53. Buffer Percentage 54. Yarn Finance Cost
55. Budgeted Consumption 56. Budgeted Price
57. Wastage 58. Cost per pc
59. Final Cost per pc 60. Remarks
61. UOM Conversion 62. Payment Terms
63. Delivery Terms 64. Status
65. Additional Price (For FOB) 66. Additional Price (For MOQ)
67. Buffer 68. Add / Deduct Cost
69. Wastage (in qty) 70. Additional Price (For FOB)
71. Pricing UOM 72. Quoted Price
73. Additional Charges (LC) 74. Additional Charges %
137
PwC/PK
75. Final Unit Price 76. Quoted Consumption
77. Wet Process 78. Wash price
83. Adjustment in CM 84. Yarn Finance %
7.11 Order Projection

Form Name Order Projection
Header level fields
1. Buyer Name 2. Season
3. Drop / Period 4. Brand
5. Style Name 6. Dev Style No.
7. Prod Style No. 8. Fit
138
PwC/PK
9. End user / Division 10. Item Description
11. Merchandiser 12. Remarks
13. Version number 14. Version date
Line level fields
15. Fabric Reference No. 16. Supplier
17. Composition 18. Construction
19. Width 20. Weight
21. Color 22. Wash
23. Projected Qty 24. Projected Order Date
25. Projected Delivery Date 26. Remarks
7.12 BPO Creation

Document Type BPO Creation
Header level fields
1. Select All 2. Sub costing No
3. Wash name 4. Color
5. FOB 6. User FOB
7. BPO. No 8. BPO / TBA No
139
PwC/PK
9. BPO / TBA Qty 10. PO Received Date
11. Classification 12. Delivery Terms
13. Branch factory code 14. For production
15. PO Type 16. Fabric Description
17. Country 18. Ship Mode
19. Child style No 20. BPO Status
21. Replace BPO
140
PwC/PK
7.13 Sales Order

Document Type Sale Order
Header Level
1. Customer 2. Customer Number
3. Customer PO 4. Customer contract
5. Ship To 6. Bill To
7. Order Number 8. Order Type
9. Date ordered 10. Price list
11. Sales person 12. Status
13. Currency 14. Sub Total
15. Tax 16. Charges
17. Total
Line Level fields
18. Ordered Item 19. Order Quantity
20. Order Item UOM 21. List price
22. Schedule Ship Date 23. Request Date
24. Unit Selling Price 25. Line type
141
PwC/PK
26. Salesmen 27. Tax Classification code
7.14 Size Wise Details

Document Type Size wise Detail
Header level fields
1. BPO. No 2. BPO Line No
3. UOM 4. Ordered quantity
5. Brand 6. Drop / Period
7. Style Name 8. Style No.
11. Item Description 12. Description
13. Season
Line level fields
14. Country 15. DCPO No.
16. Qty 17. Wastage percentage
18. Wastage quantity 19. Timetable
20. Planned Ex-Factory Date 21. Ex-Factory Date
22. Ship cancel Date 23. INDC Date
142
PwC/PK
24. Buyer warehouse Date 25. Deliver Term
26. Ship mode 27. Inseam
28. Size 29. Quantity
7.15 Master Bill of Material

Document Type Master Bills of Material
Header level fields
1. BOM No. 2. BOM Date
3. Tracking Number 4. Buyer name
5. Style Name 6. Season
7. Brand 8. End user
9. Invoicing /Main Unit
Assign BPO and Fill Materials
10. Serial No 11. BPO No
12. Replaced BPO 13. Category
14. Order quantity 15. End user
16. Fit 17. User item description
18. Brand 19. Sr. No
143
PwC/PK
20. Supplier code 21. Purchase Type
22. Item Desc 23. Item UoM
24. Consumption 25. Wastage
26. BoM Req Qty 27. Left Over Qty
28. Booking % 29. Additional Qty
30. Actual PR Qty 31. Booked
32. Total booked qty 33. Pending booking%
34. Pending booking qty 35. Price / Unit
36. Total value 37. Production Area
38. Supplier name 39. UOM Conv
40. Supplier Nomination 41. Delivery date
42. Quantity 43. Remarks
44. Organization 45. General stock
46. Leftover stock 47. Allocate general stock
48. Allocate leftover stock
144
PwC/PK
7.16 Thread Entry

Document Type Thread Entry
Header level fields
1. Tracking No. 2. Style name
3. Buyer Name 4. Style No.
5. Season
Line Level fields
6. Brand 7. Color
8. Shade 9. Ticket
10. Tex 11. Count
12. Consumption 13. Department
7.17 Poly & Carton Consumption

Document Type Carton & Poly Consumption
1. Tracking No. 2. Buyer Name
3. Style No. 4. Style Name
145
PwC/PK
5. Season
Line level fields details
6. Item Code 7. Item Description
8. Consumption 9. Department
10. Remarks

Document Type Proforma Invoice
1. Organization Name 2. Total PI Value
3. PI Number. 4. PI Date
5. Supplier Name 6. Supplier Country
7. Document No. 8. Commercial File No
9. Version No. 10. Version Date
11. PI received Date (By 12.

Expiry Date
Commercial)
13. PI Delivery Date 14. Currency
146
PwC/PK
Line level fields – SPO Details
15. SPO Number 16. SPO Date
17. SPO Value 18. Currency
19. Pay Terms 19 Ship Mode
20. Supplier 21. Remarks
22. HS Code 23. Item Code
24. Item Description 25. Unit Price
26. Quantity 27. UOM
28. Total Quantity 29. Need By Date
30. Tracking No.
Line Level fields – Adjustments
32. Freight Charges 33. Bank Charges
34. Handling Charges 35. Discount
36. Other Charges
147
PwC/PK
8. Reports
All those reports that have been mentioned throughout the process flow are for information
purpose. The real assessment of the report format and its required mapping for the development
will be discussed at the time of submission of signed – off reports formats by the process owners.
148
PwC/PK

1 SG - FDD Order Management

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

1 SG - FDD Order Management

Uploaded by

Copyright:

Available Formats

Document Control

03-June-2020 Shafqat Ali Malik

Reviewers – PwC Pakistan

Project Manager Muhammed Usman Fazli

1.1 Organizational Structure .............................................................................................. 7

2. Business Process Design ................................................................................................... 9

2.1 Sample Management ................................................................................................... 9

2.1.1 Sample Status Form Woven ................................................................................. 9

2.1.2 Sample Status Form Sweater ..............................................................................10

2.1.3 Define Critical Path ..............................................................................................10

2.1.4 Critical Path Entry Form .......................................................................................11

2.1.5 Actions .................................................................................................................11

2.1.6 Merchandiser .......................................................................................................12

2.1.7 Buyer Coordinator ................................................................................................12

2.1.8 Pattern Department..............................................................................................12

2.1.9 Design and CAD for Sweater ...............................................................................13

2.1.10 Sample Department .............................................................................................13

2.1.11 Washing Department ...........................................................................................13

2.2 Master Tracking Number.............................................................................................14

2.3 Pre Order Costing (POC) – Woven .............................................................................15

2.4 Pre Order Costing (POC) – Sweater ...........................................................................15

2.5 Sales Order / BPO Creation ........................................................................................15

2.6 Size Wise Details ........................................................................................................16

2.7 Master BOM (Bill of Material) ......................................................................................16

2.8 Proforma Invoice .........................................................................................................16

3. Process Flows ...................................................................................................................17

3.1 Buyer Requested Sample Woven ...............................................................................22

3.2 Buyer Requested Sample Sweater .............................................................................42

3.3 In-House Development ...............................................................................................46

3.4 Creation of New Retailer Record.................................................................................48

3.6 Pre Order Costing Sweater .........................................................................................55

3.7 BPO Creation..............................................................................................................60

3.8 BPO Creation – TBA Status ........................................................................................65

3.9 TBA with BPO Classification .......................................................................................67

3.10 Master Bill of Material .................................................................................................69

3.11 Carton and Accessories BOM .....................................................................................74

3.12 Proforma Invoice .........................................................................................................79

3.13 Tentative Order ...........................................................................................................80

3.14 Time and Action Plan ..................................................................................................81

3.15 Stock Lot.....................................................................................................................85

3.16 Local Carton Sales......................................................................................................87

4. Scenario Listing and Process .............................................................................................92

5. Master Data and Setup ......................................................................................................96

5.1 Customer Creation / Master Data................................................................................96

5.2 Order Types ................................................................................................................96

5.4 End User / Division ...................................................................................................103

5.5 Sample Types ...........................................................................................................104

5.6 Salesperson ..............................................................................................................106

5.7 Shipping Terms.........................................................................................................109

5.8 Exchange Rates .......................................................................................................109

5.9 Payment Terms ........................................................................................................109

5.10 Buyer Wise Security..................................................................................................110

5.11 Document Sequence ................................................................................................110

6. Accounting Entries ...........................................................................................................111

6.1 Ship Confirm to Customer .........................................................................................111

7.1 Sample Status / TNA Form Woven ...........................................................................112

7.2 Sample Status & TNA Form Sweater ........................................................................117

7.3 Pre Order Costing – Woven ......................................................................................121

7.4 Pre Order Costing – Sweater ....................................................................................125

7.5 Email Notification for Sweater Sample Development ................................................128

7.6 Email Notification for Woven Sample Development ..................................................129

7.7 Critical Path ..............................................................................................................130

7.8 Master Tracking Form ...............................................................................................132