June 06, 2020

DOCUMENT CONTROL

Change Record

Date Author

06-June-2020 Al Moeed Nasir

Reviewers – PwC Pakistan

Reviewed By Name

Project Manager Muhammed Usman Fazli

Project Director Saad Zia

Project Partner Saqib Ali

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Table of Contents
1. Overview ......................................................................................................................................... 5
1.1 Structure of Sourcing Teams .................................................................................................. 8
1.2 Organizational Structure ....................................................................................................... 10
2. Business Process Design ............................................................................................................. 11
2.1 Sourcing ................................................................................................................................ 11
2.1.1 Manual Negotiation ....................................................................................................... 11
2.1.2 Sourcing Inbound (Auto Create Negotiation) ................................................................ 11
2.1.3 Sourcing Outbound ....................................................................................................... 12
2.1.4 Negotiation without Items .............................................................................................. 12
2.1.5 Management Approval for Trade/Capital & Automobile items ...................................... 12
2.1.6 Quotations on the Basis of Payment Terms ................................................................. 12
2.1.7 Freight Quotations ......................................................................................................... 12
2.2 Supplier Qualification Management ...................................................................................... 13
2.2.1 Question Library ............................................................................................................ 13
2.3 Supplier Portal ....................................................................................................................... 13
2.4 Procurement Contracts ......................................................................................................... 14
3. Process Flows ............................................................................................................................... 15
3.1 Overview ............................................................................................................................... 15
3.2 Supplier Qualification Management ...................................................................................... 16
3.2.1 Supplier Registration ..................................................................................................... 16
3.2.2 Supplier Promotion ........................................................................................................ 18
3.3 Sourcing ................................................................................................................................ 19
3.3.1 Negotiation (RFQ Manual) ............................................................................................ 19
3.3.2 Quotations ..................................................................................................................... 21
3.3.3 Evaluation ...................................................................................................................... 22
3.3.4 Negotiation - Direct and Indirect Trade Items ............................................................... 24
3.3.5 Negotiation – Non Trade Items, Automobile and Machinery ........................................ 25
3.3.6 Negotiation – Price Fixation Contracts .......................................................................... 26
3.4 Procurement Contract ........................................................................................................... 27
4. Master Data ................................................................................................................................... 30
4.1 Supplier Management ........................................................................................................... 30
4.2 Question Library .................................................................................................................... 30
4.3 Contract Types ...................................................................................................................... 30
4.4 Approval Hierarchies ............................................................................................................. 30
5. Data Elements ............................................................................................................................... 31
5.1 Sourcing Inbound .................................................................................................................. 31
5.2 Sourcing Outbound ............................................................................................................... 32

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 5.3 Negotiation ............................................................................................................................ 33
5.4 Supplier Portal (Quotations) .................................................................................................. 33
5.5 Contract ................................................................................................................................. 34
6. Reports .......................................................................................................................................... 35
6.1 Standard Reports .................................................................................................................. 35
6.2 Custom Reports .................................................................................................................... 35

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 FDD – Sourcing SQM Contracts

1. Overview
At Standard Group, Sourcing activities are carried out by three teams. i-e; Sourcing team, Local
Procurement team and Merchandisers. All sourcing activities can be broadly categorized in to
five major categories mentioned below:
• Sourcing - Direct Trade Items (Fabric, Accessories, Yarn)
• Sourcing - Indirect Trade (Chemicals, Raw Materials for Accessories and
Packaging)
• Sourcing – Other Local Items (Mechanical, Stationery, Medical, Services)
• Sourcing – Automobile; and
• Sourcing – Machinery.

Following types of procurement contracts are processed at standard group for below mentioned
services;
• Annual Maintenance Contracts
• Internet Service Providers; and
• Solution Providers
Before processing the purchasing transaction with new supplier, pre-qualification of supplier is
carried out by Standard Group, which includes the quality of items or services, analysis of past
revenues of suppliers, and physical visits of the SG team to supplier sites.

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 FDD – Sourcing SQM Contracts

This document covers the implementation design of the following modules of Oracle Fusion at
Standard Group:
• Oracle Supplier Portal
• Oracle Supplier Qualification Management
• Oracle Sourcing; and
• Oracle Procurement Contracts.
Sourcing and Contracts activities at Standard Group will be covered in Oracle Sourcing and
Procurement Contract Module for the following types of items:

Sr.
No. Category Sourcing Procurement Contracts

1. Fabric ✓ X X

2. Trims & Accessories ✓ X

3. Yarn ✓ X

4. Chemicals ✓ X

Raw Material Items for

5. Embroidery, Quilting ✓ X
and Ribs

6. Packaging Material ✓ X

7. Accessories Material ✓ X

Raw Materials for

8. ✓ X
LabTex

9. Mechanical ✓ X

Stationery and
10. ✓ X
Medical

Capital Items (E.g.

11. Machinery, Furniture ✓ X
& Fixture etc.)

12. Service Items ✓ ✓

13. Automobile ✓ X

Following Standard forms will be used to cover the Sourcing, Supplier Qualification Management
and Procurement Contracts processes of the items listed above:
• Negotiation (RFQ)
• Quotations (Supplier Portal); and
• Create Contract.

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Below is the proposed list of responsibilities of sourcing processes, which are classified
according to the nature of business:

Sr No Nature of Business Required Materials Department

1. Woven Fabric, Accessories & Trims Sourcing Department

2. Sweater Yarn , Accessories Sourcing Department

3. Printing Chemicals Sourcing Department

Embroidery, Quilting and Thread, Fabric, Padding,

4. Sourcing Department
Ribs Yarn

5. Embroidery Adhesive Tape Procurement Team -Tejgaon

6. Accessories - Trade Items Yarn, Poly Resin, Paper Sourcing Department

Accessories - Non-Trade
7. Paper, Ink Procurement Team -Tejgaon
Items

8. Packaging Corrugated Paper Roll Sourcing Department

9. Wash Dyes & Chemicals Sourcing Department

Procurement Team -Tejgaon /

10. Mechanical Spare Parts, Needles
Sourcing Officer Tejgaon

Lock Tags, Requisitions,

11. Stationery Procurement Team -Tejgaon
Beverages, Food Items

12. Medical Medicines Procurement Team -Tejgaon

Elevators, Production
13. Machinery Sourcing Officer –Tejgaon
Machines, Generators

Automobile Department -
14. Automobile Automobile
Nominated Vendor

15. Services Maintenance, General Procurement Team Tejgaon

16. Sub-contracting Production Production Planning Team

17. Diesel Diesel N/A

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1.1 Structure of Sourcing Teams

Following is the structure of Sourcing Department:

Head of Sourcing

Direct Materials Indirect Materials

Accessories Raw
Fabric Printing Materials for SGL-2 and
Washing
(Denim/Non Denim/ Chemicals, SFL, Poly & Carton
Accessories Chemicals &
Pocketing/Nonwoven/ Dyestuff & Local Materials for TCEL-
Dyestuff
Interlining) Bill Processing Packaging & Yarns for
Sock

Non Denim
Pocketing/ Sweater Yarns/ Label &
Woven & Non Denim
Knit Zipper/Thread/ Trims
Woven

1 Senior
1 Junior
1 Senior 1 Senior 1 Senior Sourcing 1 Sourcing
2 Senior Sourcing 2 Sourcing Executive
Sourcing Sourcing Sourcing Officer Officer
Officers Officers Sourcing
Officer Officer Officer 1 Sourcing
Officer
Officer

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Following is the structure of Local Procurement Team Tejgaon:

Head of
Procurement

Team Manager Team Manager

Team Manager Team Manager Team Manager
IT Systems & Furniture, Paints,
Stationery & Buyer Electrical & Lab. Chemical &
Mechanical Spare Repairing, Hardware,
Accessories Electronics Medicine
Parts & Fire Fighting

8 Purchase Officers 6 Purchase Officers 6 Purchase Officers 6 Purchase Officers 10 Purchase Officers

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1.2 Organizational Structure

In Oracle, all purchasing functions will be specific to Operating Units to ensure security and control for entering and accessing purchasing documents.
Following will be the Operating Unit and Inventory Organizations architecture at Standard Group:

Standard Group
(Business
Group)

Internati on Trans worl Your

Adhuni k Crazy Kazipur labTex Shams Standard Standard Ster ling The Civil Tip Top
Amotex al Trading Standard d Wear Ma g Fashion
Poshak Fashions Fashions Servi ces Styl ing Fashions Stitches Designs Engineers Fashions
Ltd Servi ces Group Ltd Sw eaters Ltd Sw eate r
Shil pa Ltd Ltd Ltd Ltd Wear s Ltd Ltd Ltd Ltd Ltd Ltd
(Legal Ltd (Legal Ltd (Legal Ltd
(Legal (Legal (Legal (Legal (Lega l (Legal (Legal (Legal (Legal (Lega l
Entity) (Legal Entity) (Legal Entity) (Lega l
Entity) Entity) Entity) Entity) Entity) Entity) Entity) Entity) Entity) Entity)
Entity) Entity) Entity)

Standard Trans worl Your

Adhuni k Kazipur Shams Ster ling Tip Top
Crazy Kazipur labTex Fashions Ltd d Wear Ma g Fashion
Poshak Amotex Fashions Styl ing Designs Fashions
Fashions Fashions Servi ces (Acc es sorie s Sw eaters Ltd- OU Sw eate r
Shil pa Ltd- Ltd- OU Ltd (Unit- Wear s Ltd- Ltd- OU Ltd- OU
Ltd- OU Ltd- OU Ltd- OU Unit)-OU Ltd- OU (Operating Ltd- OU
OU (Ope rating 1)-OU OU (Operating (Operating
(Operating (Operating (Operating (Operating (Operating Unit) (Operating
(Operating Unit) (Operating (Ope rating Unit) Unit)
Unit) Unit) Unit) Unit) Unit) Unit)
Unit) Unit) Unit)

1.Pr oduct ion 1.Pr oduct ion 1.Pr oduct ion 1.Pr oduct ion 1.Pr oduct ion 1.Pr oduct ion 1.Pr oduct ion 1.Pr oduct ion 1.Pr oduct ion 1.Pr oduct ion 1.Pr oduct ion 1.Pr oduct ion
INV Org INV Org INV Org INV Org INV Org INV Org INV Org INV Org INV Org INV Org INV Org INV Org
- - - - - 1.Ma intena nc - - - - - - -
2.Ma intena nc 2.Ma inte na nc 2.Ma inte na nc 2.Ma intena nc 2.Ma intena nc e INV Or g 2.Ma intena nc 2.Ma intena nc e 2.Ma intena nc e 2.Ma intena nc e 2.Ma intena nc e 2.Ma intena nc e 2.Ma intena nc e
e INV Or g e INV Or g e INV Or g e INV Or g e INV Or g e INV Or g INV Org INV Org INV Org INV Org INV Org INV Org

Standard Standard
Stitches Stitches Ltd
Internati onal Internati onal
Ltd (Unit- (Woven
Tradi ng Tradi ng
2)-OU Unit)-OU
Servi ces Servi ces
(Operating (Operating
Ltd-OU Ltd-OU
Unit) Unit)
(Operating (Operating
Unit) Unit)

1.Pr oduct ion 1.Pr oduct ion

INV Org INV Org
1.Pr oduct ion 1.Pr oduct ion - -
INV Org INV Org 2.Ma intena nc e 2.Ma intena nc e
- - INV Org INV Org
2.Ma intena nc e 2.Ma intena nc e
INV Org INV Org

Standard The Civil The Civil The Civ il

The Civil
Standard Group Ltd Standard The Civ il Engineers Engineers Engineers
Engine ers
Group Ltd- (Baraidercha Group Ltd Engineers Ltd Ltd Ltd
Ltd (Unit-
OU la)-OU (Unit-2)-OU Ltd- OU (Sw eater (Pa ck aging (Woven
2)-OU
(Operating (Operating (Ope rating (Operating Unit)-OU )-OU Unit)-OU
(Operating
Unit) Unit) Unit) Unit (Operating (Operating (Operating
Unit
Unit Unit Unit

1.Pr oduct ion 1.Pr oduct ion 1.Pr oduct ion 1.Pr oduct ion 1.Pr oduct ion 1.Pr oduct ion 1.Pr oduct ion 1.Pr oduct ion INV
INV Org INV Org INV Org INV Org INV Org INV Org INV Org Or g
- - - - - - - -
2.Ma inte na nc e 2.Ma intena nc e 2.Ma intena nc e 2.Ma intena nc e 2.Ma intena nc e 2.Ma inte na nc e 2.Ma intena nc e 2.Ma intena nc e INV
INV Org INV Org INV Org INV Org INV Org INV Org INV Org Or g

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2. Business Process Design

This section covers the overview of the forms and functionalities that will be used to map the
business processes at Standard Group:

2.1 Sourcing
Request for Information (RFI) and Request for Quotation (RFQ) will be created in the Oracle
Sourcing module. RFI will be created when there will be a need to gather general information
from prospective suppliers about the goods or services offered by the suppliers. Quotations will
not be obtained from suppliers in RFI. Whereas RFQ will be used when quotations will be
obtained from suppliers and need to lock the price of goods or services.
At Standard Group, RFQ will be used to carry out the sourcing process and will be created in
two ways;
1. Manual Negotiation
2. Auto Create Negotiation through Sourcing Inbound Form
2.1.1 Manual Negotiation
Manual Negotiation will be created in Oracle Sourcing module without using Sourcing Inbound
form. Master Tracking Number will be maintained on the Header level DFF to track the buyer
style season for trade direct items where sourcing of bulk materials will be carried out at the time
of sample. Following is the list of items where manual Negotiation will be created.
• For Direct Trade Items (Fabric, Accessories, Yarn, Embroidery, Ribs and Quilting)
manual negotiation will be required when there will be a need to get the quotations for
bulk procurement of materials from supplier at the time of sample development.
• For Price Fixation Contracts (Stationery, Mechanical, Medicines and AMC’s).
2.1.2 Sourcing Inbound (Auto Create Negotiation)
Negotiation (RFQ) will be created through ‘Sourcing Inbound’ form in Oracle eBS based on the
approved Purchase Requisition received from the requisitioning user. User will create a
negotiation in Oracle Sourcing module using sourcing inbound form. User will be able to update
the negotiation in Oracle Sourcing module, created through the sourcing inbound form in eBS.
Master Tracking Number will be maintained on this form to track the buyer style season for buyer
order based items procurement. Negotiation will be created in the name of single operating unit
for Purchase Requisition’s received from multiple operating units. Payment terms will be
available on Sourcing Inbound form, which will be selected by the user to create multiple lines in
negotiation as per the selected payment term by the user.
Following is the list of items where Negotiation will be created through Sourcing Inbound Form.
• Direct Trade Items (Fabric, Accessories, Yarn, Embroidery, Ribs and Quilting).
• Indirect Trade Items (Chemicals, Raw Material for Accessories and Packaging Unit)
• Other Local Items (Mechanical, Stationery and Medical)
• Automobile; and
• Machinery.

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2.1.3 Sourcing Outbound

Purchase Order, Contract Purchase Order and Blanket Purchase Agreement will be created
through ‘Sourcing Outbound’ form in Oracle eBS as a result of awarded negotiation lines in
Oracle Sourcing module. Master Tracking Number will be maintained on this form to track the
buyer style season for buyer order based items procurement. Purchase Orders will be created
in the name of multiple Operating Units as per the Purchase Requisition’s received for sourcing
process. Combined Purchase Order will be created for multiple Purchase Requisitions of
different units depending upon the bond limits. Additionally,
Purchase Order will be created in the name of different Operating Unit other than mentioned on
PR.
2.1.4 Negotiation without Items
For Automobile and Machinery Sourcing process, negotiations will be created using the item
categories mentioned on the Purchase Requisitions. Selected Item category on the Purchase
Requisition will be defaulted on the line level of negotiation. Specific Instructions to the supplier
will be mentioned on the cover page of negotiation to create an alternative line in the negotiation
according to the item category mentioned in the negotiation and quote the price accordingly.
2.1.5 Management Approval for Trade/Capital & Automobile items
System will be configured in a way that sourcing of Direct & Indirect Trade Items, Capital and
Automobile Items will require the management approval.
Management will receive system generated emails for the approval of Comparative Statements
in the system. Management will be able to approve the Comparative Statement through email
without accessing the Oracle Fusion application.
2.1.6 Quotations on the Basis of Payment Terms
Multiple lines of each line item in the sourcing inbound form will be created in the Oracle Sourcing
module based on the payment terms selected by the user defined on the Sourcing Inbound form.
User will select the payment terms on ‘Sourcing Inbound’ form, which will be used to create
negotiation lines in Oracle Sourcing module as per the selected payment terms. Payment terms
will be maintained on the line level of negotiation as cost factors in the system. Supplier will quote
the price on each line for the same item depending on the payment term.
2.1.7 Freight Quotations
Separate freight item will be defined in the system which will be added in the negotiation lines to
get the freight cost from supplier and commercial department for comparison and selection of
freight carrier.

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2.2 Supplier Qualification Management

The process of supplier registration will be carried out through supplier qualification management
module. To create a new supplier in Oracle, Supplier Registration Request will be initiated by the
supplier through supplier portal or by the internal user. Required information needs to be filled
out before submitting the request for registration. The information required for the registration of
suppliers is mentioned in master data section of the document Ref: Sec 4.1.
Supplier registration will be routed through approval hierarchy as per the approvers defined in
the system. Management will approve the process of supplier registration. Once the registration
request is approved, system will automatically create the supplier in the Supplier Master.
There will be two statuses of suppliers in system.
• Prospective Supplier (Supplier with the prospective status will only be able to participate
in sourcing activities); and
• Spend Authorized Supplier (Purchase Orders will only be created in the name of
suppliers having Spend Authorized status in the system).
After the creation of supplier in supplier master, the initial status of supplier will be Prospective.
Later on after the promotion of supplier, the status of the supplier will be changed to Spend
Authorized and the suppliers with the Spend Authorized status will be interfaced to Oracle eBS.
2.2.1 Question Library
A repository of individual questions will be stored in the Question Library. These questions will
be used for the following purposes:
• Registration of Suppliers
• Supplier Promotion; and
• Negotiation.

2.3 Supplier Portal

At Standard Group, supplier portal will be implemented to enhance the communication with the
suppliers. The Supplier portal will;
• Enable suppliers to view sourcing activities in a single place
• Allow suppliers to submit quotations for RFQs
• Allow suppliers to communicate with users using online messages
• Allow Standard Group to Pre-Qualify the suppliers at the time of supplier registration
through supplier portal.
• Allow Standard Group to qualify the suppliers at the time supplier promotion from
Prospective to Spend Authorized.

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2.4 Procurement Contracts

Contract will be created in Oracle Procurement Contracts by entering the header and line level
details of the contract. Header details will include the Legal Entity, Business Unit, contract type,
contract name and start/end date of the contract. Approved Supplier Contract will be uploaded
in the system with contract and it will be printed as a PDF document along with the contract.
After entering all required information and the attachment of contract, the contract will be
validated and forwarded for approval as per the defined approval hierarchy.
All the approved procurement contract numbers will be available on the header level DFF of
standard form of Contract Purchase Order in Oracle eBS, which will be used to tag the
procurement contract to Contract Purchase Order.
At Standard Group, Following types of contracts will be covered under Procurement Contracts;
• Annual Maintenance Contracts
• Internet Service Providers; and
• Solution Providers.

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3. Process Flows

3.1 Overview

Oracle Fusion Oracle eBS

Start
Item Master Item Creation

Spend Authorized
Supplier Portal Supplier Created
Supplier

Negotiation Created
Pre-Qualification & Process Requisition
Published

Negotiation
Submit for Approval Notify Suppliers No Auto Create
Required?

Yes

Select PR lines from

Approve? Create Response Sourcing Inbound
Form
Yes Yes

Prospective Supplier Create Award Select and confirm

Created Recomendation negotiation to be
imported into
Yes
Sourcing Outbound
Form

Submit for Award

Supplier Promotion
Approval

Create SPO / CPO /

No BPA
Supplier Post-
Qualification and Approve?
Approval
No End
No

Notify Supplier:
Approve? Rejection

End

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3.2 Supplier Qualification Management

3.2.1 Supplier Registration

Start

3.2.1.1: In Standard Group, Suppliers will be able to

register their companies with the Standard Group
Supplier
through supplier portal. Suppliers will be quickly on-
Supplier will Register Online
boarded through an online registration process by using
through Supplier Portal a link mentioned on the SG official website. Once they
are active, suppliers will be able to easily manage their
Sup plier Po rtal 3.2.1.1 contact information to ensure that SG has their up to
date information.

Supplier 3.2.1.2: At the time of registration supplier will be able to

enter the details of its company as required. These
Supplier will Enter the Details details may include the following:
of its Company
• Company Name
Sup plier Po rtal 3.2.1.2
• Tax Organization Type
• Tax Identification Number
• VAT Registration Number
• Supplier Address and Contacts Information; and
• Products and Services Offered.
Supplier

Supplier will Submit

Que stion
Response to the 3.2.1.3: At the time of registration, a questionnaire will
Libr ary / Questionnaire
SQM be available to the suppliers on the portal. This
Sup plier Po rtal 3.2.1.3 questionnaire will contain multiple questions as per the
requirements, for which the supplier will be required to
No submit a response.

Supplier

Supplier will Submit the

Notification
App roval Registration Request for 3.2.1.4: After entering the supplier company details and
Gro ups Approval
responses to the questions in questionnaire attached to
Sup plier
Reg istrat ion
3.2.1.4 the registration process, Suppliers will be able to review
all the data at the review page. After reviewing the data
provided, Suppliers will submit an online request for
registration with Standard Group.
User Department

Notification Relevant User will View the

Supplier Profile
3.2.1.5: Approvers will receive the registration request
Sup plier
Reg istrat ion
3.2.1.5 of supplier through a system generated notification .
Approvers will review the profile of suppliers and
approve or reject the request.

App roved?

Yes

Pag e 2

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 FDD – Sourcing SQM Contracts

Pag e 1

User Department 3.2.1.6: After completing the review of supplier profile,

the relevant users will approve or reject the supplier s
Supplier will be Created in Email
the System
registration request.

Sup plier
3.2.1.6 If the user rejects the supplier request, supplier will not
Reg istration
get registered with Standard Group.

If the user approves the supplier registration request,

supplier with the prospective status will be automatically
Supplier created in the system.

Email Supplier will Change the

Password of User
3.2.1.7: After the approval of supplier registration,
Sup plier
3.2.1.7 supplier will receive a system generated email which will
Reg istration
contain the application URL along with the user name
and password. Supplier will login the user and will
change the password of user.

End

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3.2.2 Supplier Promotion

Start

In Standard Group supplier promotion functionality will

Supplier / User Department
User / Supplier will Submit a
Request to Promote Supplier
to Spend Authorized
Sup plier Pro mo tio n 3.2.2.1
be used for the promotion of suppliers. There will be
two statuses of suppliers in the system i-e Prospective
Supplier or Spend Authorized Supplier. Prospective
supplier can only participate in sourcing activities
Email whereas supplier with the Spend Authorized status can
participate in both sourcing and purchasing activities.

3.2.2.1: User / Supplier will submit request to promote

the supplier to spend authorized status in system.
User / Supplier will enter the justification in the open
field while submitting a request for the promotion. A
Email Supplier
questionnaire will be attached in the promotion rule set
Supplier will Respond to the
Notification
at configuration level.
Questionnaire through
Supplier Portal

Que stion Sup plier Pro mo tio n 3.2.2.2

Libr ary
3.2.2.2: Supplier will receive a system generated email
No and will respond to the required questions in the
questionnaire through supplier portal. After responding
to the questions supplier will submit the response.
User Department
App roval
Gro ups Approval
Review and Approval of
Notification
Promotion Request

Notification Sup plier Pro mo tio n 3.2.2.3

3.2.2.3: Approvals will be initiated when supplier will

submit the response. Approvers will receive a system
generated notification to review and approve the
supplier promotion to spend authorized based on the
App roved? answers provided by the supplier.

Yes

System
3.2.2.4: Upon the approval of supplier promotion to
Supplier Status will Changed spend authorized by the approvers, system will
to Spend Authorized automatically update the status of supplier to Spend
Authorized .
Sup plier Pro mo tio n 3.2.2.4

End

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3.3 Sourcing

3.3.1 Negotiation (RFQ Manual)

At Standard Group, manual negotiation will be created

Start
in the following cases;
• When there will be a need to initiate the
negotiation process without a Purchase
Requisition.
• In case of bulk procurement of direct trade items
User Department
at the time of sample
• For the creation of Contract Purchase Order; and
User will Create a • For the creation of Blanket Purchase Agreement.
Negotiation in Oracle
Sourcing Module
3.3.1.1: Users will be able to create a Negotiation in
RF Q 3.3.1.1 Oracle Sourcing module as per the business
requirements. User will select the following while
creating a negotiation;
• Business Unit
• Negotiation Type
User Department • Negotiation Template (Negotiation Templates can
User will Enter the Additional
be setup in the system which will default the
Information & Requirements information on the Negotiation as per the
in Negotiation information provided in the template)
RF Q 3.3.1.2
• Negotiation Outcome; and
• Negotiation Currency.

3.3.1.2: User will also enter and select the following

additional information while creating a Negotiation;
• Negotiation Title
• Negotiation Close Date
User Department
• Enable Team Scoring (If this option is selected
User will Add the Scoring
user will also add the scoring team)
Notification
Team in Negotiation • Allow Alternative Lines (If this option is selected
Yes then suppliers will be able to add new items
RF Q 3.3.1.3 and provide quotation on those items.
User will also be able to create and add some
questions and the acceptable responses to these
questions for the extra information that is not covered
in the negotiation. User will also select the scoring
option that either the scoring to the answers of
User Department questions should be automatically carried out by the
system or it should be done manually by the user.
User will Enter the Line Level
Item
Master
Information in Negotiation 3.3.1.3: If scoring option is selected as manual , then
user will also add the scoring team related to the
RF Q 3.3.1.4 negotiation. The users added in the scoring team will
be responsible for the evaluation of suppliers
mentioned in the negotiation. The selected users in the
scoring team will receive a system generated
notification intimating that they have been nominated
for the evaluation of the negotiation.

3.3.1.4: User will enter the following information at line

Pag e 2 level of negotiation;
• Line Type (Goods or Services)
• Item Name
• Estimated Quantity
• Unit of Measure
• Current Price
• Start Price; and
• Target Price.

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Pag e 1

User Department 3.3.1.5: User will add and select the relevant suppliers
from which the quotations are required.
User will Add the Relevant
Sup plier Suppliers in Negotiation
Master

RF Q 3.3.1.5

3.3.1.6: User will review and validate the negotiation

once it is complete and make changes, if required.

User Department

User will Review and validate

the Created Negotiation
Before Publishing

RF Q 3.3.1.6

3.3.1.7: If RFQ validation will not be passed, user will

rectify the errors or warnings as shown by the system in
pop up.

No Vali dated

Yes

3.3.1.8: After reviewing and validating the negotiation, If

RFQ validation passed, user will publish the negotiation
User Department User Department
to suppliers. The selected suppliers in the negotiation
Resolve Error As Suggested User will Publish the
will receive a system generated email to participate in
Email
by System Negotiation the negotiation.

RFQ 3.3.1.7 RF Q 3.3.1.8

Ref:
Quotations
Process
Flow

End

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 FDD – Sourcing SQM Contracts

3.3.2 Quotations

Start

3.3.2.1: In case of quotations received through

supplier portal. Supplier will open the supplier portal
Ref:
Negotiation
through a link mentioned in the email received from
Process Standard Group. Supplier will acknowledge the
Flow participation that he is submitting the quotations for
the received negotiation.

3.3.2.2: In case quotations are received from

Supplier Email Response Type Supplier Portal supplier through email, the relevant User will be able
to create a response on the negotiation on behalf of
the supplier based on the quotation received by
using the surrogate response functionality in system.

User Department Supplier

User will Create a Surrogate Supplier will Receive an

Email Email
Response to the Negotiation Email and will Acknowledge
based on Supplier s Quote. Participation

Quo tat ion 3.3.2.2 Quo tat ion 3.3.2.1

3.3.2.3: Supplier / User will respond to the questions

attached in the negotiation and will also enter the
response price for the stated items or services in the
User / Supplier
line level of negotiation.
Respond to Questionnaire Response price to the negotiation can also be
and Enter Quotations Line submitted through a spreadsheet.
Wise

Quo tat ion 3.3.2.3

3.3.2.4: Supplier / User will validate and review the

quotation at the review page. After validating and
reviewing, the quotation will be submitted for
evaluation.
As the quotation is submitted, the negotiation
User / Supplier
creator / evaluation team will receive a system
Review and Submit the Email
generated email which will contain the details of
Quotation supplier and will inform that the quotation has been
submitted against the negotiation.
Quo tat ion 3.3.2.4

Ref:
Evalua tion
End
Pro cess
Flow

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3.3.3 Evaluation

Start

Ref: 3.3.3.1: Authorized user will analyze and review the

Quotations responses submitted by suppliers against the
Process
Flow Requirements defined in the negotiation.
Scores will be given to suppliers automatically by the
system or by the Scoring Team manually in system
(based on Scoring Criteria selected while creating
Negotiation).
User Department

Evaluation Team will Review

and analyze the Supplier
Responses

Evalu atio n 3.3.3.1

3.3.3.2: In case when User want to use Automatic

Recommendation by system, User will select
Automatic Award Recommendation functionality of
Evaluation
Auto / Manual?
system. System will automatically suggest the best
suppliers based on the quotations submitted by
suppliers.
Auto Manual Note: However, this functionality will not be used
when Multiple prices will be taken from supplier
based on Payment Terms and Inco-terms (as in
case of Imports).

User Department User Department

Draft 3.3.3.3: In case when User wants to Award
Using and Reviewing Comparative negotiations to supplier using manual award
Creation of Comparative
Automatic Recommendation Statement
by system
Statement functionality, then Draft Comparative Statement will be
extracted from the system which will show the
Evalu atio n 3.3.3.2 Evalu atio n 3.3.3.3 suppliers information, Business relationship with the
suppliers, Responses of suppliers and Suppliers
Quoted Prices.
Draft Comparative Statement will also show the
potential savings on the quoted price of each supplier
considering the current price of mentioned items /
services on the line level of negotiation. Draft
Comparative Statement will also include analysis
based on Payment Terms and Inco-terms.
User Department

User will Award the

Negotiation to Shortlisted
Supplier

Evalu atio n 3.3.3.4

3.3.3.4: After reviewing the Draft Comparative

Statement or Automatic Award Recommendation by
system, User will award the negotiation to shortlisted
supplier.

Pag e 2

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Pag e 1 3.3.3.5: After finalizing the award decision process,

user will save the decision and will submit the
award for approval. Approvers will receive a system
generated notification to approve the award
negotiation.
Once all approvers approve the Award, its status
will be changed to Award Approved . It will then be
communicated to the supplier via email address
User Department provided in the communication details. The
App roval negotiation initiator will also receive an email with
User will Submit the Award Notification the awarded supplier details. Following approvers
App roval for Approval
Gro ups will approve the award;
Evalu atio n 3.3.3.5
Direct Trade Items - Approvers:
• Head of Sourcing
• Senior Merchandizer
• Audit; and
• Upper Management.

Indirect Trade Items – Approvers:

• Head of Sourcing
• Audit; and
No App roved • Upper Management.

For Local Procurement:

Ref:
Negotiation
• Team Manager
Creation • Audit
Yes
Pro cess • Head of Procurement
Flow • Purchase Committee; and
• Upper Management (In some cases).
Email
For Automobiles:
• Head of Automobile Department
• Audit; and
• Upper Management.

User Department For Machineries:

Approved • Head of Department
Final
• Unit Head
User will Complete Award Comparative
Statement • Audit; and
• Upper Management.
Evalu atio n 3.3.3.6

In case the award is rejected due to any reason, the

negotiation process will be carried out again.
Duplicate negotiation functionality will be available
to copy the existing negotiation instead of creating
the negotiation again.

End 3.3.3.6: After approval of award, user will complete

the negotiation by selecting the Outside Processing
Documents as outcome of the negotiation.
Upon completing the award approval process,
Comparative Statement report will be available
which will contain the details of negotiation and the
awarded supplier and

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3.3.4 Negotiation - Direct and Indirect Trade Items

At S tan dard Grou p, neg otia tion (RFQ) of Fabr ic, Yar n,
Accessorie s, Embroi dery, Ribs, Qui lting, Chemicals, Raw
Ref: materials for Accessories a nd P ackag ing will be cre ate d in two
Start Purchasing
ways;
FDD
• Negotiation Creation (Manua l); and
• Negotiation Creation thro ugh So urcing Inboun d Fo rm
based on the approved PR.

3.3.4.1: For Orde r based ite ms (Fabric, Yar n, Accessorie s, Raw

Negotiation fo r B ulk Materials for Embro idery, Qui lting and Rib s), whene ver the
No
Materials a t Yes supplie r type wil l be multiple nominated a nd the re liable
Sample Stage? esti mate of buyer orde r qu antity can be made and buyer order
is certain at th e sample development stage, the Rele van t
sourcing user will receive a manua l email fr om Merchandi ser
which will contain the item information, qua ntities re quired fo r
bulk prod uction, UOM and Nominated su pplier na me s. The
Appro ve User Department User Department
d PR sourcing u ser wil l cr eate a manua l nego tiation in Ora cle
Ref: MC Sou rcin g mod ule withou t using so urcing inboun d form in eBS.
FD D Will Receive a System Email User will Create a Manual
Generated Email Negotiation 3.3.4.2: In ca se o f bu lk sourcing of the Or der Based Items,
Pur cha se Requisition will b e created throug h B OM,
Email
Emai l 3.3.4.2 RF Q (Man ual) 3.3.4.1
In case of In direct Trade Items, Pur cha se Requisition wil l be
created by Stores De partment of r elevant Unit.
Relevant sourcing u ser wil l receive a system gen erated email
which will co nta in the PR number, item info rmatio n, qua ntities
requ ired a nd Maste r Tracking Number (Buyer/Styl e/Sea son) for
Negotiation and Comparative S tatement cre atio n.
User Department
Ref:
RFQ 3.3.4.3:Upon receiving of email, user will cre ate Nego tiation in
Will Create Negotiation Ora cle Sourcing by usi ng the Sou rcin g Inboun d form in Or acle
Creation-
through Sourcing Inbound EBS. Use r will select the Purchase Req uisi tion Lines an d will
Manual
Form
Process select Nego tiation Type and Curre ncy for th e cre atio n of
Sou rcing Inb ou nd Flow neg otia tion in O racle Sou rcin g module . Items, Ope rating Unit,
3.3.4.3
(RF Q) Qua ntity, UOM and o the r relevant data will de fau lt from the
Pur cha se Requ isition. Ora cle EB S wi ll b e inte grated with O racl e
Sou rcin g modul e in a manner th at the neg otia tion will be
created in oracle sourcing module using sourcing in bound in
EBS. Use r wil l be merge multiple Requ isition L ines fro m
Ref:
diffe rent O perating Units together to crea te a single Nego tiation
RFQ
using Sou rcin g Inbou nd form. Use r will a lso be able to search
Creation –
the PR via the Ma ster Tracking No. Afte r the creation of
Manua l
neg otia tion, user will upd ate th e ne gotiation in Ora cle Sou rcin g
Pro cess
module, if re quired.
Flow
Detaile d Negotia tion, Quotations a nd Eva luation proc ess is
depicte d and narra ted in the re lev ant proce ss flows as
referre d.

Not e: Multiple lin es of each line item in th e sourcing in bound

Ref: form will be crea ted in the Or acle Sour cing module based on
Quo tations the payme nt terms selected by the user defined on the Sourcing
Pro cess Inboun d form. Use r will se lect th e pa yment ter ms on Sou rcin g
Flow Inboun d form which will be used to cr eate negotiation line s in
Ora cle So urcing module as per th e sele cted payment terms.
Payment te rms will be maintain ed on the line leve l of
neg otia tion as cost facto rs in the system. Sup plier will quo te the
price on each line for the same item depen ding o n the payme nt
term
User Department
3.3.4.4: Afte r the completion of negotiation award pr oce ss , Use r
Ref: Pur cha se will a uto-create P urchase Or der i n Or acle EB S using Sou rcin g
Evalua tion Document Creation from
Sourcing Outbound Form Ord er Outbou nd form by selecting Negotiation lin es. All of the
Pro cess Negotiation data including Items, Ope rating Un its, Qua ntities,
Flow Unit Price, Item category, UOM, Sup plier Name, Sup plier Si te
Sou rcing Outb ou nd 3.3.4.4 will be d efa ulte d o n the Purchase Orde r created from sourcing
outbou nd form.
For detailed PO c rea tion process, Kindly refe r to the
Purcha sing FDD.
Add itio nally, Use r will be a ble to create multiple Purchase
Ref: Ord ers in multiple opera ting un its as per PR s re ceived.
End Pur cha sin g Use r will a lso b e able to cre ate a combin ed PO for multi ple PRs
FDD of d ifferen t units dep ending up on the bon d l imits.
User will als o be able to c rea te a Purc ha se O rder in
diff ere nt Operating unit m ent ioned in the PR.

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3.3.5 Negotiation – Non Trade Items, Automobile and Machinery

At Standard Group, Negotiation of the below mention (Local)

Ref: items will be created through Sourcing Inbound Form.
Start Purchasing • Medical
FDD • Stationery
• Mechanical
• Raw Material for Labtex
Appro ve User Department • Automobile
d PR • Machinery
Ref: Inv
FD D • Raw Material for Accessories / Packaging unit; and
Will Receive a System
Generated Email • Locally Sourced Chemicals.
Detailed sourcing process of the items that are locally sourced
Email
Emai l 3.3.5.1
are described below.

3.3.5.1: When the Purchase Requisition will get approved the

relevant sourcing user/Automobile Department Officer/Import
Officer will receive an email which will contain the PR number,
User Department item information and quantities required for Negotiation and
Comparative Statement creation.
Will Create Negotiation
through Sourcing Inbound
Form
3.3.5.2: Upon receiving of email, User will create Negotiation in
Oracle Sourcing by using the Sourcing Inbound form in
Sou rcing Inb ou nd Oracle EBS. User will select the Purchase Requisition Lines
3.3.5.2
(RF Q)
and will select Negotiation Type and Currency for the creation
of negotiation in Oracle Sourcing module. Items, Operating
Unit, Quantity, UOM and other relevant data will default from
the Purchase Requisition. Oracle EBS will be integrated with
Ref:
RFQ
Oracle Sourcing in a manner that negotiation will be created in
Creation – Oracle Sourcing using Sourcing Inbound form in Oracle eBS.
Manua l Multiple Requisition Lines can be merged together to create a
Pro cess single Negotiation using Sourcing Inbound form. In case of
Flow requisitions received from multiple operating units, Negotiation
will be created in the name of single Operating unit for Multiple
operating units. After the creation of negotiation, user will
update the negotiation in Oracle Sourcing module, if required.
Detailed Negotiation, Quotations and Evaluation process is
Ref:
depicted and narrated in the relevant process flows as
Quo tations referred.
Pro cess Note: For automobile and machinery, negotiation will be
Flow created without item code. Required item category on the
purchase requisition will be defaulted in the negotiation at line
level. Item Categories will be defined in a way that they will
reflect the vehicle/machinery categories. The supplier will
create an alternative line in the negotiation and enter the
quotation of relevant item as per the item category mentioned
Ref: in the negotiation.
Evalua tion
Pro cess
Flow
3.3.5.3: After the completion of negotiation award process in
Oracle Sourcing, User will auto-create Purchase Order in
Oracle EBS using Sourcing Outbound form by selecting
Negotiation lines. All of the Negotiation data including Items,
Operating Units, Quantities, Unit Price, Item category, UOM,
User Department Supplier Name, Supplier Site will be defaulted on the document
created from sourcing outbound form.
Pur cha se
Document Creation from Note: In case of Automobile and Machinery, the data defaulted
Sourcing Outbound Form Ord er
from Negotiation in Oracle Sourcing will not contain item code.
It will only contain Item Description as provided by Supplier
Sou rcing Outb ou nd 3.3.5.3 during negotiations and PO will be created without item, User
will manually enter item code in auto-created PO. However,
supplier provided item description and price `will default in DFF
of PO and will remain there.

Ref: For detailed PO creation process, Kindly refer to the

End Pur cha sin g Purchasing FDD.
FDD

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3.3.6 Negotiation – Price Fixation Contracts

At Standard Group, Contract Purchase Orders will be

Start
created for AMC s and Blanket Purchase Agreements
will be created for Medical, Stationery and Mechanical
items. Manual Negotiation will be created in Oracle
Sourcing Module for these items. Detailed sourcing
User Department process is described below.

Will Create a Manual

Negotiation in Oracle
Sourcing 3.3.6.1: User will create a negotiation in Oracle
Sourcing module without using sourcing inbound form
Emai l 3.3.6.1
in eBS. User will select the negotiation type and
negotiation template while creating negotiation.

Ref:
RFQ Detailed Negotiation, Quotations and Evaluation process
Creation – is depicted and narrated in the relevant process flows as
Manua l referred.
Pro cess
Flow

Ref:
Quo tations
Pro cess
Flow

3.3.6.2: After the completion of negotiation award

Ref:
process in Oracle Sourcing, User will auto-create
Evalua tion
Pro cess Purchase Order or Blanket Purchase Agreement in
Flow Oracle EBS using Sourcing Outbound form by
selecting Negotiation lines.
Incase of AMC s Contract Purchase Order will be
created whereas Blanket Purchase Agreements will be
created for other items. i-e: Mechanical, Medical and
Contract Stationery items.
Pur cha se
User Department
Ord er
For detailed PO and BPA creation process, Kindly
refer to the Purchasing FDD.
Document Creation from
Sourcing Outbound Form
Blan ke t
Pur cha se
Sou rcing Outb ou nd 3.3.6.2 Agr eement

Ref:
Pur cha sin g
FDD

End

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3.4 Procurement Contract

At Standard Group, Procurement Contracts will be

used to record following contracts with Supplier:
Start
• Annual Maintenance Contracts
• Internet Provider Contracts
• Solution Provider
The initial process before the creation of contract in
system will be carried out manually. However as a final
step after receiving contract from external party,
Procurement Team contract will be created and approved in system. The
communication in the whole process before the creation
Receive Draft Contract from
External Party and Forward of contract in system will be carried out through email.
to Authorized Personnel Detailed process is described below.
Out of System 3.4.1
3.4.1: Relevant user in the department will initially
negotiate basic terms of the contract with supplier and
will then communicate this information to Procurement
Department for negotiating and creating contract.
Procurement Team Procurement Team Officer will negotiate with supplier
through email and will require the external party to send
Authorized Personnel will
forward the Draft to the drafted soft copy of contract terms through email.
Management

Out of System 3.4.2

3.4.2: Upon receiving of drafted scanned copy of

contract terms from supplier, Procurement Team Officer
will forward the drafted contracted terms to the
Management management for review.
Management will Provide
Feedback on the Terms and
will Send Back to Authorized
Personnel
Out of System 3.4.3
3.4.3: Management will review the contract terms
provided by the external party and will provide the
feedback on that terms. Management will also
incorporate changes in the terms where required. After
incorporating changes in the draft, Management will
forward the document to the Procurement Team Officer.
Procurement Team

Authorized Personnel will

Forward the Draft to the
Supplier
3.4.4: Upon receiving of draft document from
Out of System 3.4.4 management, Procurement Team Officer will send back
the document to the external party to communicate the
terms finalized by the management.

Procurement Team

Authorized Personnel will

3.4.5: The Procurement Team Officer will require the
will Require External Party to external party to review the terms finalized by the
Provide Feedback management and provide the feedback and agreement
Out of System 3.4.5
on the mentioned terms.

Page 2

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Page 1

If external party will not agree on the terms finalized by

the management the contract will not be processed.

Terms Agreed?

End
Yes

External Party 3.4.6: If external party will agree on the terms provided
by the management in the document, the external
External Party will Forward
the Final Contract to
party will create a final contract on a legal paper that
Procurement Team will contain the finalized contract terms. After the
creation of final contract, external party will sign the
Out of System 3.4.6
contract and will forward the hard copy of contract to
the Procurement Team Officer.

3.4.7: Upon the receiving of contract from supplier,

Procurement Team
Authorized Personnel will
Create a Contract in System
by Entering the Basic Details
Co ntract Creation 3.4.7
Procurement Team Officer will create a contract in
system. Procurement Team Officer will enter and
select the basic information while creating contract
such as Business Unit, Legal Entity, Primary Party,
Contract Type, Currency, Contract Start, Contract End
Date and the relevant item master.

3.4.8: Once the contract details have been entered,

the user will enter the following header level details of
the contract. User will enter the Contract Name,
Contract Description, Agreed Amount with the
Supplier, Minimum Release Amount, Payment Terms
and Freight Terms etc.

Procurement Team

User will Enter the Header

Level Details

Co ntract Creation 3.4.8

Page 3

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Page 2
Procurement Team
User will Enter the Line Level
Details
Contract Creation 3.4.9
Procurement Team
User will Add Contract
Deliverables
Contract Creation 3.4.10
Procurement Team
Use r will Add the Re leva nt
Par ties in Con tra ct
Contract Creation 3.4.11
Procurement Team
Use r will Upload the
Relevant Documents
Contract Creation 3.4.12
Procurement Team
Authorized Personnel will
Attach the Scanned Copy
with Contract in System
Co ntract Creation 3.4.13
Procurement Team
Notification
Authorized Personnel will
Approval Submit Contract for Approval
Groups
Co ntract Creation 3.4.14
End
FDD – Sourcing SQM Contracts
3.4.9: Procurement team Officer will add the details of item or
service required under this contract. Procurement Team
officer will select the item / service and will enter the agreed
amount of that item. Different lines can be created in a
contract and each line will have a different agreed amount.
3.4.10: If required, User will create contract deliverables
where contractual or non-contractual commitment needs to
be fulfilled. The contract deliverables will be created and
notification reminder before the expiry date to the relevant
contact person will be defined.
3.4.11: User will add the additional relevant parties in the
contract if required. The primary party will be selected at the
start of creation of contract but if some additional parties
need to add, user will be able to add multiple parties at this
stage of the contract.
3.4.12: If there will be some documents that will be
necessary for the contract and there will be a need to attach
the related documents to the contract, User will be able to
upload the related documents of the contract in system as an
attachment to the creating contract.
3.4.13: Authorized user will attach the scanned copy of
original signed contract sent by the supplier in system.
3.4.14: After the creation of contract in system, authorized
personnel will submit the contract for approval to the relevant
approvers including management. Approvers will receive a
system generated notification to approve the contract in
system.
At the same time authorized user will also forward the signed
hard copy of contract to the management for approval. After
the approval approved contract will be created in the system.
Approval
All the approved procurement contract numbers will be
available in the header level DFF of standard form of
Contract Purchase Order in Oracle eBS, which will be used
Contract to tag the procurement contract to Contract Purchase Order.
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4. Master Data

4.1 Supplier Management

For the registration of suppliers, a Supplier Registration request will be initiated by the Supplier
through the supplier portal or internal user. Following details will be entered by the supplier or
user on the supplier registration request:
• Company Name
• Reason Request
• Business Relationship
• Tax Organization Type
• Tax Identification Number
• Sales Tax Registration Number
• Supplier Address and Contacts Information
• Bank Details
• Supplier Prequalification Questionnaire

4.2 Question Library

Questions Library will be used to maintain all the questions related to supplier registration and
supplier promotion requirements. Master Data Management (MDM) Team will be responsible for
the maintenance all the master data for Question Library.

4.3 Contract Types

Contract types will be used to categorize contracts for reporting purposes. At Standard Group,
contract types will be defined in the system as per requirements.

4.4 Approval Hierarchies

Approval hierarchies will be used in Sourcing, Supplier Qualification Management and
Procurement Contracts to route various processes for online approvals. Different approval
hierarchies will be defined in Standard Group for each of the following processes:
• Supplier Registration
• Supplier Promotion (Prospective to Spend Authorized)
• Award Negotiation (Comparative Statement); and
• Contract Creation.

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5. Data Elements

5.1 Sourcing Inbound

Document Type Sourcing Inbound

S. No Data Field S. No Data Field

Header Level

1. Requisition Number 2. Negotiation Type

3. Currency 4. Select Requisition Lines (Check

Box)

5. Item Code 6. Item Category

7. Negotiation Template 8. Master Tracking No

9. Payment Terms

Line Level

1. Operating Unit 2. Requisition Number

3. Requisition Line No. 4. Quantity

5. Unit of Measure 6. Need-By Date

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5.2 Sourcing Outbound

Document Type Sourcing Outbound

S. No Data Field S. No Data Field

Header Level
1. Negotiation Number 2. Operating Unit

3. Master Tracking No

Line Level

1. Operating Unit 2. Requisition Number

3. Requisition Line No. 4. Negotiation Quantity

5. Unit of Measure 6. Need-By Date

7. Negotiation Price 8. Deliver to Location

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5.3 Negotiation

Document Type Negotiation (Request For Quotation)

S. No Data Field S. No Data Field

Header Level
1. Business Unit 2. Negotiation Type

3. Negotiation Template 4. Negotiation Outcome

5. Currency 6. Title

7. Negotiation Close Date 8. Questionnaire

9. Master Tracking Number

Line Level

10. Item Type 11. Item

12. Item Description 13. Item Category

14. Quantity 15. Current Price

16. Start Price 17. Target Price

18. Allow Alternate Lines 19. Suppliers

20. Cost Factors (Payment Terms

5.4 Supplier Portal (Quotations)

Document Type Supplier Portal (Quotation)

S. No Data Field S. No Data Field

Header Level
1. Create Response 2. Respond to Questionnaire

Line Level

3. Enter Response Price 4. Response Quantity

5. Promised Delivery Date

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 FDD – Sourcing SQM Contracts

5.5 Contract

Document Type Contract

S. No Data Field S. No Data Field

Header Level
1. Business Unit 2. Legal Entity

3. Primary Party 4. Start Date

5. End Date 6. Amount

7. Currency 8. Item Master

Line Leve

10. Item Type 11. Item

12. Item Description 13. UOM

14. Line Quantity 15. Unit Price

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6. Reports

6.1 Standard Reports

Following is the list of available Standard Reports:
1. Supplier Negotiation PDF Report
2. Supplier Negotiation Response PDF Report
3. Award Notice PDF Report
4. Response Tabulation PDF Report
5. Supplier Registration Questionnaire PDF Report
6. External Supplier Registration Approved FYI Email Report
7. Contract PDF Report

6.2 Custom Reports

All those reports that have been mentioned throughout the process flow are for information
purpose. The real assessment of the report format and its required mapping for development will
be discussed at the time of submission of signed - off report formats by the Process Owners.

35

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