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COMMAND HOSPITAL (NC), UDHAMPUR, PIN: 182101

REQUEST FOR PROPOSAL (RFP) AGAINST OPEN TENDER ENQUIRY (OTE)

INVITATION OF ONLINE BIDS FOR SUPPLY OF DRUGS / DISPOSABLES/ CONSUMABLES

REQUEST FOR PROPOSAL (RFP) NO

CH(NC)/MSPC/DGLP/IFA RE-15/NEPHROLOGY/2022-23 DT 30 NOV 2022

1. The Commandant, Command Hospital (NC), Udhampur (J&K) on behalf of President of India invites
online e-tender from registered dealers of Defence procurement portal(DPP) who are fulfilling RFP criteria
for procurement of drugs/disposables as per items listed in Part II of this RFP and which can be viewed at
www.eprocure.gov.in.

2. The address and contact numbers for sending physical documents or seeking clarifications regarding
this RFP are given below –

OIC MSPC, Command Hospital (Northern

(a) Queries to be addressed to
Command),Udhampur (J&K) PIN - 182101
(b) Postal address for sending the EMD MEDICAL STORE PROCUREMENT CELL,
Command Hospital (Northern
as per instructions of RFP
Command),Udhampur (J&K),PIN-182101
(c) Name/designation of the contact O I/C MEDICAL STORE PROCUREMENT CELL
personnel
(d) Telephone numbers of the contact Landline- 01992-272021, Mobile No.-9906901093
personnel
(e) E-mail id of contact personnel chncdglp@gmail.com

3. The conditions of contract, which will govern any contract made, are contained in this document. Any
special conditions attached in this invitation to tender and provisions of ‘DPM 2009’ & ‘2010 amendment to
DPM-2009’ will also form part of the conditions. This RFP is divided into five Parts as follows:

(a) Part I – Contains General Information and Instructions for the Bidders about the RFP such as
the time, place of submission and opening of tenders, validity period of tenders, etc.

(b) Part II – Contains details of Delivery Period, Mode of Delivery and Consignee details.

(c) Part III – Contains Standard Conditions of RFP, which will form part of the Contract with the
successful Bidder.

(d) Part IV – Contains Special Conditions applicable to this RFP and which will also form part of
the contract with the successful Bidder.

(e) Part V – Contains Evaluation Criteria and Format for Price Bids.

4. This RFP is being issued with no financial commitment and the Buyer reserves the right to change or
vary any part thereof at any stage. Buyer also reserves the right to withdraw the RFP, should it become
necessary at any stage.

PART I – GENERAL INFORMATION

1. Manner of Depositing the Bids. The bids will be submitted in the following manner:-

a) Physical documents: PBG – In favour of Commandant, Command Hospital (NC),Udhampur-

182101. Only by the L1 bidder on receipt of Supply Order.
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b) E-Bid Cover- I will contain the following in a single PDF file:-

i. Certificate of acceptance of terms and conditions of RFP on firm’s letterhead (Scanned and
uploaded), as per ‘Appx A’ of this tender.
ii. Schedule of Requirements: Company offered by your firm should be filled in the column provided in
Part II-Essential Details of Items of Appx ‘H’ to RFP and uploaded in PDF format as per Appx C.
iii. Scanned copy of valid Authorization/Dealership letter from OEM/Manufacturer on company letter
head issued to vendor and addressed to Commandant, Command Hosp, Udhampur uploaded in
PDF format.
iv. Manufacturing & Marketing Certificate (only for manufacturers): Three year’s manufacturing and
marketing certificate from the same manufacturing location from which they shall be supplying the
stores and for which they have a valid Drug Manufacturing License, GMP certificate, duly attested by
the State Drug Controller.
v. Undertaking that the rates quoted are not more than the rates quoted to any other hosp/institution
and are also lower than the MRP as per Appx ‘G.
vi. Registration certificate from DGS &D/NSIC/DDOs of AFMS/ O/o DGAFMS/MOD for claiming
exemption from EMD
vii. Compliance Statement
viii. CA Audited Turnover Certificate
ix. MSME/GSTIN NUMBER/Pan Card Registration copy
x. Sansy Technolgy Certificate for generation of Unique and Dhanvantri compatible Barcode for receipt
of bulk store.

(c) E-Bid Cover- II will be submitted as Cover II and will consist of following:-

Commercial bid in the form of “BOQ” (BILL OF QUANTITIES) ONLY. Commercial bid will be submitted
ONLINE ONLY. KINDLY FILL UP THE LIGHT BLUE COLOURED CELLS. INCASE YOU DO NOT WISH TO
QUOTE FOR ANY ITEM LEAVE THE QUOTED RATE AS BLANK AND DO NOT FILL UP ZERO. FILL UP
THE QUOTED MANUFACTURER AND THE MRP IN APPROPRIATE COLUMNS OF THE BOQ.

2. Time and date for opening of Bids. As above (Para 1 of Part-I).

(If due to any exigency, the due date for opening of the Bids is declared a closed holiday, the Bids will be
opened on the next working day at the same time or on any other day/time, as intimated by the Buyer)

3. Opening of Bids:-

The bids shall be opened as per critical date sheet mentioned in this tender document. The evaluation
of bids will be carried out off-line by a Board of Officers detailed for this purpose, and the results of the
evaluation will be uploaded on the Central Public Procurement Portal (https://defproc.gov.in/nicgep/app).

(a) Forwarding of bid. The Instructions for Online Bid Submission by the Bidders through the
Central Public Procurement Portal for e Procurement is available at https://defproc.gov.in/nicgep/app
are at as ‘Appx B’.

4. Clarification regarding contents of the RFP. A prospective bidder who requires clarification regarding
the contents of the bidding documents may seek the same sought by writing an e mail or over telephone about
the clarifications sought not later than the due date as mentioned in part I of this RFP.

5. Modifications and Withdrawal of Bids.

(a) The Bidder may modify (resubmit) his bid after submission, as per the provisions available on
the portal. No bid however can be modified after the deadline for submission of bids.

(b) If the bidder desires to withdraw the bid before bid submission closing date/time, he may do so
online in the portal. Once withdrawn online, he cannot participate again in this tender.

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(c) No bid may be withdrawn in the interval between the deadline for submission of bids and expiry
of the period of the specified bid validity.

6. Clarification regarding contents of the Bids. The detailed instructions for bidders are as Appx ‘B’.
During evaluation and comparison of bids, the Buyer may, at its discretion, ask the bidder for clarification of his
bid. The request for clarification will be given in writing and no change in prices or substance of the bid will be
sought, offered or permitted.

7. Rejection of Bids. Canvassing by the Bidder in any form, unsolicited letter and post-tender correction
may invoke summary rejection. Conditional Bids will not be accepted.

8. Unwillingness to Quote. Bidders unwilling to quote should ensure that intimation to this effect
reaches before the due date and time of Opening of the Bid, failing which the defaulting Bidder may be
delisted for the given range of items as mentioned in this RFP.

9. Validity of Bids. The Bids should remain valid 180 days from the date of opening of tenders from the
last date of submission of the Bids.

10. Performance Security: Performance Security (Appx “D”) deposit payable to The Commandant,
Command Hospital (Northern Command), Udhampur will be furnished by the Supplier in the form of a
Performance Bank Guarantee (PBG) issued by a public sector bank or a private sector bank authorized to
conduct government business, in the prescribed format within 10 days from the date award of contract. At
present, ICICI Bank Ltd, Axis Bank Ltd. And HDFC Bank Ltd. Are the three private sector banks authorized to
carry out government transactions. Performance security will be payable by the supplier at the rate of 3% of
the contract value. PBG should remain valid for a period of 60 days beyond the date of completion of
contractual obligations. The PBG will be returned to the supplier on successful completion of all his obligations
under the contract. In case the execution of the contract is delayed beyond the contracted period and the
purchaser grants extension of delivery period, with or without LD, the supplier must get the BG revalidated, if
not already valid.

11. Vendors will quote bids for ONE REPEAT ONE manufacturer only. Submission of rates from more than
one company for single item will render the bid invalid. Submission of bids by vendors not authorized by the
OEM will also render the bid invalid. A certificate to this effect as per Appx ‘D’ will be signed by the bidder and
the scanned copy of the same will be uploaded in the E bid cover 1. The bidder will quote for only one
company selected from the list asked for by the tendering authority in every item.

12. Confirmation of authorization letter: The vendors will ensure that an email confirming the validity of the
authorization letters submitted by him is sent from the official email id of the concerned manufacturer and
should be addressed to the Commandant Command Hospital (NC). The email id DGLP Cell is
chncdglp@gmail.com.

PART II – ESSENTIAL DETAILS OF ITEMS REQUIRED

1. Schedule of Requirements – List of items required as per Appx ’H’.

2. Delivery Period.

(a) The supplies will be delivered in one installment by the due date
(b) Please note that contract can be cancelled unilaterally by the Buyer in case items are not received
within the contracted delivery period.

(c) DP for supply of items would be up-to 30 days for domestic products (manufactured in India) and 45
days for imported products from the date of issue of supply order. In case supply order is placed against
Rate Contract items, delivery period shall be as per the terms of Rate Contract.
(d) The DP is inclusive of transportation and delivery of stores at Command Hospital (Northern Command),
Udhampur-182101 as well as at various consignee locations endorsed (where applicable).
(e) Late delivery: Grant of extension of contracted delivery period will be accorded strictly on the request
from the vendor and at the discretion of CFA with applicability of LD clause. The original delivery period
plus the extension will not exceed twice the original delivery period in any circumstances

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whatsoever and the supply order will be deemed cancelled.

(f) If the last date of stipulated DP falls on a day when hospital is closed then the stores will be accepted on
the next working day without considering it as late delivery.

3. Terms of Delivery:

Free of cost door delivery will be made by the vendor either at Command Hospital (Northern
Command), Udhampur-182101 or at various consignee locations as endorsed in the RFP / supply order.
However, the stores delivered shall be liable for rejection in case not fulfilling the specifications or terms &
conditions of the supply order. All delivery of stores will be made on working hours only. Stores will
invariably be delivered with auth representative only along with relevant documents, failing which
the stores will be liable for rejection.

4. Maintenance of Cold Chain:

Proper COLD CHAIN will be maintained for all items at correct temperature wherever specified. Prior
information will be given to Medical Stores/DGLP Cell one day in advance. If DGLP Cell finds cold chain not
been maintained, the goods in the supply order will be rejected. Onus of responsibility will lie with the vendor.

5. Consignee Details: The Commandant, Command Hospital (NC), Udhampur (J&K), PIN- 182101.

PART III – STANDARD CONDITIONS OF RFP FOR MEDICINES

The Bidder is required to give confirmation of their acceptance of the Standard Conditions of
the Request for Proposal mentioned below which will automatically be considered as part of the
Contract concluded with the successful Bidder (i.e. Seller in the Contract) as selected by the Buyer.
Failure to do so may result in rejection of the Bid submitted by the Bidder.

1. QR FOR SUPPLY OF MEDICINES: Authorization Dealership Certificate from OEM duly signed
and stamped in favour of Commandant, Command Hospital, Udhampur.

2. Agents/Agency Commission : The seller confirms and declares to the Buyer that the seller is the
original manufacturer/authorized vendor of the OEM for the stores/provider of the services referred to in this
contract and has not engaged any individual or firm, whether Indian or foreign whatsoever, to intercede,
facilitate or in any way to recommend to the GOI or any of its functionaries, whether officially or unofficially, to
the award of the contract to the seller, nor has any amount been paid, promised or intended to be paid to any
such individual or firm in respect of any such intercession, facilitation or recommendation.

3. Liquidated Damages: In the event of Seller’s failure to supply the stores/goods as specified in
the Supply Order/Contract, Liquidated Damages (LD) to a sum of 0.5% of the contract price of the
delayed/undelivered stores mentioned above for every week of delay or part of a week, subject to the
maximum value of Liquidated Damages being not higher than 10% of the value of delayed stores.

4. Termination of Supply Order: The Buyer shall have the right to terminate the supply order in part or
in full in any of the following cases:-

(a) The Seller is declared bankrupt or becomes insolvent.

(b) The delivery of material is delayed due to causes of Force Majeure beyond double delivery period
provided Force Majeure clause is included in contract.

5. Non-disclosure of Contract documents: Except with the written consent of the Buyer/Seller, other
party shall not disclose the contract or any provision, specifications, design, pattern, sample or any other
information to any third party.

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PART IV – SPECIAL CONDITIONS OF RFP

The Bidder is required to give confirmation of their acceptance of Special Conditions of the RFP mentioned
below which will automatically be considered as part of the Contract concluded with the successful Bidder (i.e.
Seller in the Contract) as selected by the Buyer. Failure to do so may result in rejection of Bid submitted by the
Bidder.

1. Repeat Order Clause – The contract will have a Repeat Order Clause, wherein the Buyer can order up to
50% quantity of the items under the present contract within six months from the date of supply/successful
completion of this contract, the cost, terms & conditions remaining the same. The Bidder is to confirm acceptance of
this clause. It will be entirely the discretion of the Buyer to place the Repeat order or not.

2. Paying Authority: PCDA (NC),Jammu

(a). All payment will be made through ECS/Bank Account by the PCDA (NC) Jammu (address - O/o PCDA
(NC) Stores Contract Sec, Narwal Pain, Satwari Jammu). It will be mandatory for the bidders to indicate their
bank account numbers and other relevant e-payment details so that payments can be made through
ECS/NEFT mechanism instead of payment through cheques, wherever feasible, 100% payment on delivery
and acceptance by the user. The credit bill supplied should bear GSTIN No & DL No. On receiving the supply
order the bill should be handed over to Officer in-charge of Receipt cell of this hospital at the time of delivery
of supply. The payment of bills will be made on submission of the following documents by the seller to the
Paying Authority along with the bill:-:

(i) Ink-signed copy of contractor bill.

(ii) Ink-signed copy of Commercial invoice / Seller’s bill.
(iii) Copy of Supply Order
(iv) Inspection note.
(v) Guarantee / Warranty certificate.
(vi) Performance Bank guarantee
(vii. DP extension letter with CFA’s sanction in case of extension.
(viii) GSTIN registration and HSN Code
(ix) ECS Mandate Form and Cancelled Cheque (In Original- mandatory)
(x) Photostat copy of PAN card.

(b) Details of electronic payment- A/C holder’s Name, Bank, Branch & address, A/C type, A/C Number &
IFSC Code along with original cancelled cheque, copy of GSTIN registration & copy of PAN Card.

(c) Advance Payment: No advance payment(s) will be made.

3. Fall clause: – The following fall clause will form part of the contract placed on successful Bidder -

(a). The price charged for the stores supplied under the contract by the Seller shall in no event exceed the
lowest prices at which the Seller sells the stores or offer to sell stores of identical description to any
persons/Organization including the purchaser or any department of the Central government or any Department of
state government or any statutory undertaking the central or state government as the case may be during the period
till performance of all supply Orders placed during the currency of the rate contract is completed.

(b). If at any time, during the said period the Seller reduces the sale price, sells or offer to sell such stores to
any person/organization including the Buyer or any Deptt, of central Govt. or any Department of the State
Government or any Statutory undertaking of the Central or state Government as the case may be at a price lower
than the price chargeable under the contract shall forthwith notify such reduction or sale or offer of sale to the
Director general of Supplies & Disposals and the price payable under the contract for the stores of such reduction of
sale or offer of the sale shall stand correspondingly reduced.

(c) The Seller shall furnish the following certificate to the Paying Authority along with each bill for payment for
supplies made against the Rate Supply Order – “We certify that there has been no reduction in sale price of the
stores of description identical to the stores supplied to the Government under the Supply Order herein and such
stores have not been offered/sold by me/us to any person/organization including the purchaser or any department
of Central Government or any Department of a state Government or any Statutory Undertaking of the Central or

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state Government as the case may be upto the date of bill/the date of completion of supplies against all supply
orders placed during the currency of the Rate Supply Order at price lower than the price charged to the government
under the Supply Order.

4 Force Majeure clause

(a) Neither party shall bear responsibility for the complete or partial non-performance of any of its obligations
(except for failure to pay any sum which has become due on account of receipt of goods under the provisions of the
present contract), if the non-performance results from such Force Majeure circumstances as Flood, Fire, Earth
Quake and other acts of God as well as War, Military operation, blockade, Acts or Actions of State Authorities or
any other circumstances beyond the parties control that have arisen after the conclusion of the present contract.

(b) In such circumstances the time stipulated for the performance of an obligation under the present contract is
extended correspondingly for the period of time of action of these circumstances and their consequences.

(c) The party for which it becomes impossible to meet obligations under this contract due to Force Majeure
conditions, is to notify in written form the other party of the beginning and cessation of the above circumstances
immediately, but in any case not later than 10 (Ten) days from the moment of their beginning.

5. Risk & Expense Clause –

(a). Should the stores or any installment thereof not be delivered within the time or times specified in the
contract document, or if defective delivery is made in respect of the stores or any installment thereof, the
Buyer shall after granting the seller 45 days to cure the breach, be at liberty, without prejudice to the right to
recover liquidated damages as a remedy for breach of contract, to declare the contract as cancelled either
wholly or to the extent of such default.

(b). Should the stores or any installment thereof not perform in accordance with the specification / parameters
provided by the SELLER during the check proof tests to be done in the BUYER’s country, the BUYER shall be
at liberty, without prejudice to any other remedies for breach of contract to cancel the contract wholly or to the
extent of such default.

(c). In case of a material breach that was not remedied within 45 days, the BUYER shall, having given the right
of first refusal to the SELLER be at liberty to purchase , manufacture, or procure from any other source as he
thinks fit, other stores of the same or similar description to make good:-

(i) Such default.

(ii) In the event of the contract being wholly determined the balance of the stores remaining to be
delivered thereunder.

(d). Any excess of the purchase price, cost of manufacturer, or value of any stores procured from any other
supplier as the case may be, over the contract price appropriate to such default or balance shall be
recoverable from the SELLER. Such recoveries shall not exceed 10% of the value of the contract.”

6 Residual Shelf Life at delivery – This shall be applicable to expendable medical stores goods. In case of
Indian mfg goods, residual shelf life should preferably be 5/6th but not lesser than nine months and in case of
imported items, residual shelf life should preferably be 2/3rd but not lesser than six months. Final acceptance of the
stores will be at the sole discretion of CFA after suitable inputs from the inspecting officer.

7 Correctness of the Quality and Quantity: On receipt of stores at consignee’s premises, the stores are
checked for ascertaining the correctness of quality, quantity and documents. In case the stores are found deficient
in any way, consignee has the right to reject the stores even if these were inspected and cleared by the Inspector.

8. Supply Order: The quantity of each items mentioned in the BOQ and RFP is liable to change and will be
finalized at the time of placing Supply Order considering the requirement at that particular time.

9. Packaging of Supplies: All items supplied to this depot against our supply order will be appropriately
packed (as per ISO/ ISI/ Drug & Cosmetics Act/ Rules). Bar coding of secondary and tertiary packages with
barcodes generated by GSI India.

(a) Supplies are required to be made in original packing of manufacturer. The packaging of bulky items and
fragile items must be made in wooden crates with adequate cushion to avoid any deterioration/ damage during
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transportation.
(b) All other items must be supplied in proper packing to weather any untoward conditions.
(c) Any discrepancy observed on opening of original package, firm shall be liable to replace it.
(d) Cold chain items, where applicable, shall be accordingly be packed to maintain the temperature as req by
mfg firm during transit.

10 Replacement Certificate: In case of successful bid and placement of supply orders the bidder will submit an
undertaking to replace any unconsumed stock 90 days before expiry date to prevent loss to state. Failure to
comply with this clause shall result in forfeiture of PBG (in case of expendable medical stores only).

11 Tolerance Clause : To take care of any change in the requirement during the period starting from issue of
RFP till placement of the contract, Buyer reserves the right to increase or decrease the quantity of the required
goods without any change in the terms & conditions and prices quoted by the Seller. While awarding the
contract, the quantity ordered can be increased or decreased by the Buyer.

12 Price Variation Clause: The prices are firm and final. Statutory variation on account of Govt taxes / duties will
only be permitted.

13 GST : As applicable, under existing norms and policies of the local state/central govt.

14. Criteria for Medical gas; Suppliers of medical gases to adhere to specific criteria mentioned at Appx’F’

15 Inspection Authority: Commanding Officer Board of officers nominated by the Comdt. CH(NC), Udhampur-
182101 or an officer nominated by him.
PART V – EVALUATION CRITERIA & PRICE BID ISSUES

1. Evaluation Criteria - The broad guidelines for evaluation of Bids will be as follows:

(a) Only those Bids will be evaluated which are found to be fulfilling all the eligibility and qualifying
requirements of the RFP.

(b) Bids forwarded by the Bidders will be evaluated by the Buyer. The compliance of bids would be
determined on the basis of the parameters like quoting for manufacturer from amongst the list enclosed with
this RFP, valid vendor authorization letter from the manufacturer, uploading of the complete bid documents
duly signed, agreeing for terms of delivery / Inco terms and quoting delivery period, payment terms etc.
specified in the RFP.

(c) The Lowest Bid will be decided upon the lowest price quoted by the particular bidder as per the
Price Format given at sub sub para II below. The consideration of taxes and duties in evaluation process will
be as follows

(I) The lowest rate will form the sole criteria for deciding L1 bidder.

(II). The Lowest Acceptable Bid will be considered further for placement of contract / Supply Order
after complete clarification and price negotiations as decided by the Buyer. The Buyer will have the right to
award contracts to different Bidders for being lowest in particular items. The Buyer also reserves the right to do
Apportionment of Quantity, if it is convinced that Lowest Bidder is not in a position to supply full quantity in
stipulated time.

(d) Accounting unit. The bidder will quote only the unit price in terms of the accounting unit as
specified by the tenderer. Pack size is also to be mentioned by the bidder and this will be taken into account
during finalization of the Supply Order by the tenderer. Any deviation from this will render the bid invalid. The
financial bid will be evaluated only on the basis of the accounting unit mentioned by the tenderer.

2. Price Bid Format. The under mentioned Commercial bid format is provided as BoQ.xls along with
this tender document at https://eprocure.gov.in/eprocure/app. Bidders are advised to download this BoQ.xls
as it is and quote their offer in the permitted column only which are highlighted in light color.

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Note:-

(i) Please confirm that the drugs, equipments, consumables offered by you is exactly as
required under tender enquiry description specification.

(ii) In case there is any deviation the same shall be specifically stated.

(SK Kaushik)
Brig
Date: Dec 2022 Chairman Procurement Committee

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Appx ‘A’

TENDER CONDITIONS ACCEPTANCE LETTER

(to be given on company letter head)

Date:

To,
______________________
______________________

SUB: ACCEPTANCE OF TERMS & CONDITIONS OF TENDER

Tender Reference No: ________________________

Name of Tender/Work: -
__________________
__________________
__________________
__________________

Dear Sir,
1. I/We have downloaded/obtained the tender document(s) for the above mentioned ‘Tender/Work’
from the web site(s) namely:
__________________________________________________________________________________
__________________________________________________________________________________as
per your advertisement, given in the above mentioned website(s).

2. I/ We hereby certify that I / we have read entire terms and conditions of the tender documents from
Page No. _______ to ______ (including all documents like annexure(s), schedule(s), etc), which form part
of the contract agreement and I/we shall abide hereby the terms /conditions/clauses contained therein.

3. The corrigendum(s) issued from time to time by your department/ organisations too have also been
taken into consideration, while submitting this acceptance letter.

4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s) /
corrigendum(s) in its totality / entirety.

5. The Tech Bid and its enclosures as submitted in physical form as mentioned in para 1 of part I of
RFP is the true copy of the documents uploaded on the Central Public Procurement Portal
(https://eprocure.gov.in/eprocure/app).

6. I / We certify that “ The rates quoted herein are not higher than that quoted by us to other service
hospitals/establishments during this FY”.

7. In case any provisions of this tender are found violated, your department/ organisation shall be at
liberty to reject this tender/bid including the forfeiture of the full said Earnest Money Deposit absolutely and
we shall not have any claim/right against dept in satisfaction of this condition.

Yours Faithfully,
(Signature of the Bidder, with Official Seal)

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Appx ‘B’

INSTRUCTIONS TO THE BIDDERS

Instructions for Online Bid Submission Instructions to the Bidders to submit the bids online through the Central
Public Procurement Portal for e Procurement at https://eprocure.gov.in/eprocure/app are as follows

1. Possession of valid Digital Signature Certificate (DSC) and enrolment/registration of the contractors/bidders on
the e-procurement/e-tender portal is a prerequisite for e-tendering.

2. Bidder should do the enrolment in the e-Procurement site using the “Click here to Enroll” option available on the
home page. Portal enrolment is generally free of charge. During enrolment/registration, the bidders should provide the
correct/true information including valid email-id. All the correspondence shall be made directly with the
contractors/bidders through email-id provided.

3. Bidder need to login to the site through their user ID/ password chosen during enrolment /registration.

4. Then the Digital Signature Certificate (Class II or Class III Certificates with signing key usage) issued by
SIFY/TCS/N Code/E-Mudra or any Certifying Authority recognized by CCA India on e-Token/Smart Card, should be
registered.

5. The DSC that is registered only should be used by the bidder and should ensure safety of the same.

6. Bidder logs in to the site through the secured log in by giving the user id/ password chosen during
enrolment/registration and then by giving the password of the e-Token/Smart Card to access DSC.

7. In case of limited tender the regd dealers/ the bidders invited to participate in the tender will receive a
notification through e-mail wrt to tender and after log in the bidder selects the tender and moves it to “my tenders‟. In
case of open tenders the bidder selects the tender which he/she is interested in by using the search option & then
moves it to the “my tenders‟ folder.

8. From my tender folder, the bidder selects the tender to view all the details indicated.

9. After downloading / getting the tender document/schedules, the Bidder should go through them carefully and
then submit the documents as asked, otherwise bid will be rejected.

10. If there are any clarifications, this may be obtained online through the tender site, or through the contact details
or during the pre -bid meeting if any or during the pre -bid meeting if any.

11. Bidder should take into account the corrigendum published before submitting the bids online.

12. It is construed that the bidder has read all the terms and conditions before submitting their offer. Bidder should
go through the tender schedules carefully and upload the documents as asked; otherwise, the bid will be rejected.

13. The Bidders can update well in advance, the documents such as certificates, annual report details etc., under
My Space option and these can be selected as per tender requirements and then sent along with bid documents
during bid submission. This will facilitate the bid submission process faster by reducing upload time of bids.

14. Bidder, in advance, should get the bid documents ready to be submitted as indicated in the tender
document/schedule and generally, they can be in PDF/xls/rar/zip/dwf formats. If there is more than one document,
they can be clubbed together and can be provided in the requested format. Each document to be uploaded online for
the tenders should be less than 2 MB. If any document is more than 2MB, it can be reduced through zip/rar and the
same can be uploaded, if permitted. Bidders Bid documents may be scanned with 100 dpi with black and white option.
However of the file size is less than 1 MB the transaction uploading time will be very fast.

15. Bidder should submit the Tender Fee/ EMD as specified in the tender. The original should be
posted/couriered/given in person to the Tender Inviting Authority, within the bid submission due date & time for the
tender. Scanned copy of the instrument should be uploaded as part of the offer.

16. While submitting the bids online, the bidder must read the terms & conditions and accept the same to proceed
further to submit the bid packets.

17. The bidder has to select the payment option as offline to pay the Tender FEE/ EMD as applicable and enter
details of the instruments.

18. The details of any other accepted instrument, physically sent, should tally with the details available in the

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scanned copy and the data entered during bid submission time. The submitted bid will not be acceptable if otherwise.

19. The bidder has to digitally sign and upload the required bid documents one by one as indicated. Bidders must
note that the very act of using DSC for downloading the bids and uploading their offers shall be deemed to be a
confirmation that they have read all sections and pages of the bid document including General conditions of contract
without any exception and have understood the entire document and are clear about the requirements of the tender
requirements.

20. The bidder has to upload the relevant files required as indicated in the cover content. In case of any irrelevant
files, the bid will be rejected. The tech bid acceptance will be subject to physical receipt of specified docu at the
time of tech bid opening. Further, the Tender inviting authority will not be held responsible for any sort of
delay or the difficulties faced during the submission of bids physically by the bidders under any
circumstances whatsoever.

21. If the price bid format is provided in a spread sheet file like BoQ_xxxx.xls, the rates offered should be entered in
the allotted space only and uploaded after filling the relevant columns. The Price Bid/BOQ template must not be
modified/replaced by the bidder, else the bid submitted is liable to be rejected for this tender. In case of discrepancy
between the financial bid submitted online and offline, the online bids will be deemed final for consideration of the bid
evaluator.

22. The bidders are requested to submit the bids through online e-tendering system to the Tender Inviting Authority
(TIA) well before the bid submission end date & time (as per Server System Clock). The TIA will not be held
responsible for any sort of delay or the difficulties faced during the submission of bids online by the bidders at the
eleventh hour.

23. After the bid submission (ie after Clicking “Freeze Bid Submission” in the portal), the acknowledgement
number, given by the system should be printed by the bidder and kept as a record of evidence for online submission
of bid for the particular tender and will also act as an entry pass to participate in the bid opening date.

24. The time settings fixed in the server side & displayed at the top of the tender site, will be valid for all actions of
requesting, bid submission, bid opening etc., in the e-tender system. The bidders should follow this time during bid
submission.

25. All the data being entered by the bidders would be encrypted using PKI encryption techniques to ensure the
secrecy of the data. The data entered will not viewable by unauthorized persons during bid submission & not be
viewable by any one until the time of bid opening.

26. Any bid document that is uploaded to the server is subjected to symmetric encryption using a system generated
symmetric key. Further this key is subjected to asymmetric encryption using buyers or the procurement officer
openers public keys. Overall, the uploaded tender documents become readable only after the tender opening by the
authorized bid openers.

27. The confidentiality of the bids is maintained since the secured Socket Layer 128 bit encryption technology is
used. Data storage encryption of sensitive fields is done.

28. The bidder should logout of the tendering system using the normal logout option available at the top right hand
corner and not by selecting the (X) exit option in the browser.

29. For any queries regarding e-tendering process, the bidders are requested to contact TIA as provided in the
tender document. The bidders for any further queries can also to contact over phone: 1-800-233-7315 or send a mail
over to – cppp-nic@nic.in.

30. The undertaking to the effect that the terms and conditions stipulated in the tender docu are acceptable by the
auth signatory of the bidders Regd firm will have to be submitted. The subject undertaking on a forwarding letter shall
be uploaded on CPP portal during bidding by the bidders.

Note :- (Rate to be quoted online by bidder in BOQ Excel Sheet only).

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Appx ‘C’

AUTHORIZED DEALERSHIP CERTIFICATE

It is hereby certified that I have quoted for only one company from the list mentioned by the tenderer
against each item in the tender. It is further certified that my firm is authorized to supply the items quoted by
me. My entire financial bid for all items in the tender is liable to be rejected if any of these
conditions are found to be incorrect for even one item.

Signed by:
Date: Official stamp:

Notes:-
1. The certificate will be signed by the owner of the firm or any person auth to do so on
behalf of the owner.

The certificate will be scanned, digitally signed and uploaded in pdf form in the Cover I
containing Technical bid.

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Appx ‘D’

PERFORMANCE BANK GUARANTEE FORMAT

FROM:
Bank _______________

To,
The President of India
Ministry of Defence,
Government of India
New Delhi

Dear Sir,

1. Whereas you have entered into a contract No._______ dated_________ (hereinafter referred to as the
said Contract) with M/s__________________________, hereinafter referred to as the “seller” for supply of
goods as per Part-II of the said contract to the said seller and whereas the Seller has undertaken to produce a
bank guarantee for (10%) of total Contract value amounting to _________ to secure its obligations to the
President of India. We the _______________ bank hereby expressly, irrevocably and unreservedly undertake
and guarantee as principal obligors on behalf of the seller that, in the event that the President of India
declares to us that the goods have not been supplied according to the Contractual obligations under the afore
mentioned contract, we will pay you, on demand and without demur, all and any sum up to a maximum of
____________Rupees _____________ only. Your written demand shall be conclusive evidence to us that
such repayment is due under the terms of the said contract. We undertake to effect payment upon receipt of
such written demand.

2. We shall not be discharged or released from this undertaking and guarantee by any arrangements,
variations made between you and the Seller, indulgence to the Seller by you, or by any alterations in the
obligations of the Seller or by any forbearance whether as to payment, time performance or otherwise.

3. In no case shall the amount of this guarantee be increased.

4. This guarantee shall remain valid for TT months from the date of JRI acceptance of test consignment in
India or until all the stores; spares and documentation have been supplied according to the contractual
obligations under the said contract.

5. Unless a demand or claim under this guarantee is made on us in writing or on before the aforesaid
expiry date as provided in the above referred contract or unless this guarantee is extended by us, all your
rights under this guarantee shall be forfeited and we shall be discharged from the liabilities hereunder.

6. This guarantee shall be a continuing guarantee and shall not be discharged by and change in the
constitution of the Bank or in the constitution of M/s______________________________.

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Appx ‘G’

UNDERTAKING

I,_________________________,S/O__________________________ do solemnly affirm :-

(a) That I am the proprietor/partner/agent/of M/S__________________

(b) That the rates quoted for the items are either at par or lower than that as quoted by
the firm to any other service hospital/institution.
(c) Rates are lower than MRP of items.
(d) There will be no failure in delivery, compliance or quality of drug(s) supplied.

Authorized signatory
Place: Name:
Address:
Date: Contact No:

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Appx ‘H’

LIST OF ITEMS REQUIRED

Ser Description of item A/U Qty proposed for Offered

No procurement manufacturing
company
DGLP ECHS

1. Inj Erythropoeitin 6000 IU PFS 900

2. Pneumococcal polysaccharide vaccine
PFS 240
23 valent, PPSV 23, 0.5 ml vial/PFS
3. Inj Influenza Vaccine 0.5 ml
PFS 270
(Quadrivalent ) prefilled syringe
4. Antimicrobial Clear Silicon Adhesive
Securement Dressing with
Chlorohexidine and silver is used to
No 200
cover and protect insertion site, and
secure device to skin (Cover dressing)
6x7CM

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