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Plant No. Doc Type Rev. No.
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R83 A QM PL 00
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NORTHERN AREA PROJECTS DEPARTMENT GAS & NGL PROJECTS DIVISION

LTHSC CONTRACT No.6600048601

BI No.10-01868
UPGRADE ETHANE FACILITY – JU’AYMAH NGL FRACTIONATION PLANT

PROCEDURE FOR
NOTIFICATION OF INSPECTION ACTIVITIES

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00 20th Feb 21 For Approval Karthik Sakthivel K. Palaniappavu

Prepared by Reviewed & Approved by

Rev Date Description
Manager Welding Engineering QA Manager

REVISION CONTROL SHEET

Rev.
Date Description of Change Revised page
No.

00 20th Feb 21 For approval

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INDEX

S. NO. DESCRIPTION PAGE NO.

1.0 INTRODUCTION .............................................................................................................. 4

2.0 PURPOSE .........................................................................................................................5

3.0 ORDER OF PRECEDENCE ............................................................................................. 5

4.0 DEFINITIONS ....................................................................................................................6

5.0 ABREVIATIONS ................................................................................................................6

6.0 APPLICABLE CODES AND STANDARDS ..................................................................... 7

7.0 RESPONSIBILITY ............................................................................................................ 8

8.0 PROCEDURE: ...................................................................................................................8

9.0 ATTACHEMENT ..............................................................................................................12

ATTACHMENT 1: RFI LOG SHEET.......................................................................................13

ATTACHMENT 2: RFI FORM ................................................................................................14

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1.0 SCOPE
The Scope of this procedure is Notification of Inspection Activity together with the drawings and
applicable Saudi Aramco Standards and Material System Specifications listed in the project
documents constitute the basis for the completed work.

Customer :SAUDI ARAMCO

Contractor :L&T Hydrocarbon Saudi Company
Contract no. :6600048601
Budget index no. :BI-10-01868

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2.0 PURPOSE

The Purpose of this procedure is to establish methodology to be followed for raising

“Request for Inspection” (RFI) as per Schedule Q, approved Inspection & Test Plans (ITP)
and SATIP’s by the Contractor to the COMPANY for all activities carried / performed by
the contractor.

This Procedure is a “live” document and as such will be subject to periodic reviews /
changes in Line with identified and agreed amendments and improvements to the Project
Quality Management System during the course of the project.

3.0 ORDER OF PRECEDENCE

The order of precedence for drawings, specifications and standards for the facilities will be
as follows:
 Project Standards, which specifically include:
a) Company-provided Waivers

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b) Saudi Aramco Engineering Standards (SAES)

c) Saudi Aramco Material System Specifications (SAMSS)
d) Saudi Aramco Standard Drawings
e) Saudi Aramco Engineering Procedures (SAEP)
f) Saudi Aramco General Instructions (GI's)
g) Scope of WORK, Preliminary design and all the Drawings and Documents. If the
conflict is between or within the documents in this Paragraph, the most stringent
drawing, specification or standard shall control.
h) If at any time it is found that the standards and documents listed under Paragraphs
a) through Paragraph f) would permit a design that COMPANY/CONTRACTOR
considers inferior to the Preliminary Design required under Paragraph g), COM-
PANY/CONTRACTOR shall have the right to maintain the design as required un-
der the Preliminary Design.

4.0 DEFINITIONS
Following items shall be used wherever mentioned in this document.
COMPANY : Saudi Aramco
SAPMT : SAUDI ARAMCO Project Management Team
CONTRACTOR : L&T Hydrocarbon Saudi Company
SAPID : SAUDI ARAMCO Project Inspection Division

5.0 ABREVIATIONS
SAEP Saudi Aramco Engineering Procedures
SAES Saudi Aramco Engineering Standard
SAMSS Saudi Aramco Materials System Specification
SAIC Saudi Aramco Inspection Checklist
SATIP Saudi Aramco Typical Inspection Plan
SATR Saudi Aramco Test Report
ITP Inspection and Test Plan
RFI Request for Inspection
QC Quality Control
NDE Non-Destructive Examination

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6.0 APPLICABLE CODES AND STANDARDS

The facilities will be designed to meet the requirements of Saudi Aramco Standards and In-
ternational / industry standards. The Saudi Aramco Engineering Standards (SAES), Proce-
dures (SAEP) and Material System Specifications (SAMSS) will be followed.

The effective cut-off date for Company standards shall be 31 st May 2018 and applicable in-
dustry standards.

6.1 Saudi Aramco Standards & Feed Documents

SAEP – 1150 (15t Jan 2018) : Inspection coverage on projects
Schedule Q : Quality Requirements
Applicable SAIC, SATIP, SATR.

6.2 International Codes & Standard

Not Applicable

6.3 Other Applicable Procedures:

PROCEDURE NO. DESCRIPTION
QM-R83-PL-4028 Procedure for Radiography Testing
QM-R83-PL-4029 Procedure for Ultrasonic Testing
QM-R83-PL-4030 Procedure for Magnetic Particle Testing
QM-R83-PL-4034 Procedure for Penetrant Testing
QM-R83-PL-4006 Procedure for Post-Weld Visual Inspection
QM-R83-PL-4003 Material Receipt Inspection Procedure

QM-R83-PL-4004 Procedure for Receipt Inspection, Storage, Baking and Issue of

Welding Consumables
QM-R83-PL-4014 Procedure for Repair of Structural and Piping Welds

QM-R83-PL-4020 Procedure for Surface Preparation and Protective Coating

QM-R83-PL-4012 Procedure for PMI Testing

QM-R83-PL-4008 Procedure for Hardness Testing

QM-R83-PL-4010 Procedure for Pressure Testing

QM-R83-PL-4027 Procedure for Valve Testing

QM-R83-PL-4022 Procedure for Gasket Installation, Bolt Tightening & Flange Manage-

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ment
QM-R83-PL-4013 Procedure for Post Weld Heat Treatment – Piping

7.0 RESPONSIBILITY
Construction  The Construction Engineer shall be responsible for offering all in-
Engineer spection activities to QC Inspector of respective discipline through
inspection schedule as per Approved ITPs/ SATIP.
 Ensure completion of work before offering to QC Inspector.
QC Inspector -  Scheduling and coordinating all Inspection activities & prepare RFI.
Discipline  All detail as applicable to be filled in RFI and Inform to COMPANY
Representatives
Quality Control  Liaison with COMPANY Representatives for execution of Inspec-
Supervisor tion activities as per planned schedule.
 Shall resolve day to day inspection system related issues.
Quality Control
Manager  Shall administer and monitor the status of RFI’s.

8.0 PROCEDURE:
Prior to start of construction activity, kick-off meeting shall be initiated with all concerned
parties to ensure full understanding on the execution requirements and control of the activi-
ties.

8.1 REQUEST FOR INSPECTION:

a) Inspection schedule for respective activity shall be prepared by Construction Engineer as
per Approved ITP’s.
b) Construction Engineer shall ensure that activity shall be completed physically before
scheduled Inspection.
c) Construction Engineer shall submit Inspection Schedule to respective discipline QC In-
spector.
d) Respective discipline QC Inspector shall prepare RFI as per respective schedule and offer
to SAPID after completion of Inspection activity by QC Inspector.
e) Respective discipline QC Inspector shall fill all required details mention in RFI form and
submit to SAPID after verification by SAPMT.

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f) An inspection point shall be initially inspected and accepted by the contractor's QC per-
sonnel and is verified by SAPMT prior to PID's inspection.
g) “Request for Inspection” (RFI) shall be forwarded through E-mail or Hard copy to COM-
PANY minimum 24 hours before for day to day work activities and 48 hours before for
weekend inspections.
h) Quality Control Manager / Quality Control Supervisor shall submit each week, a two-week
look-ahead schedule of all planned quality activities to the COMPANY representative. The
schedule shall be send electronically in a format acceptable to COMPANY.
i) Each RFI’s shall be uniquely identified for ease of tacking with a sequential number as fol-
lows:

Discipline RFI Number

Structure (Stage Inspection) JNGLF-HSC-M-XXXXA*

Piping (Stage Inspection) JNGLF-HSC-L-XXXXA*

Equipment (Stage Inspection) JNGLF-HSC-D-XXXXA*

Mechanical (pre-commissioning / commissioning
JNGLF-HSC -A-XXXXA*
activities)
JNGLF-HSC-RM**-XXXXA*
JNGLF-HSC-RL**-XXXXA*
Receiving Material
JNGLF-HSC-RD**-XXXXA*
JNGLF-HSC-RE&I**-XXXXA*
Electrical, Instrumentation and Telecommunication
(include pre-commissioning / commissioning activi- JNGLF-HSC-E&I-XXXXA*
ties)
Coating JNGLF-HSC-H-XXXXA*
Welding JNGLF-HSC-W`-XXXXA*
JNGLF-HSC-NDE-RTXXXXA*
JNGLF-HSC-NDE-UTXXXXA*
NDE
JNGLF-HSC-NDE-MPTXXXXA*
JNGLF-HSC-NDE-LPTXXXXA*
Insulation JNGLF-HSC-N-XXXXA*
To be decided at site as per above
OTHER
philosophy

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Notes:

1. *A = Sequential Number.
2. RM** = Receipt of Structural Material / RL** = Receipt of Piping Material / RD** = Receipt
of Equipment / RE&I** = Receipt of Electrical & Instrumentation Material.
3. RFI shall be on Saudi Aramco Format.
4. CONTRACTOR shall inform COMPANY in advance if (any) scheduled inspection requires
to be re-scheduled.
Quality Control Manager / Quality Control Supervisor shall maintain a Log of RFI (along with
EPM No.) submitted discipline wise in order to avoid repetition of RFI numbers for same item
and to know completion status. (Refer Attachment1: EPM-RFI Log Sheet).

8.2 INSPECTION:

a) Prior to scheduled inspection time, Construction Engineer shall ensure that all required
manpower and test equipment is available at site, safety requirements are fulfilled includ-
ing necessary work permits, safe access to the location etc.

b) Inspection results shall be clearly and legibly written on the original RFI by the QC Inspec-
tor as agreed by COMPANY representative. The result of the inspections are classified as
follows:

1. Acceptable:

When the item inspected conforms to requirements. In this case, there shall be no delay
in generating the Inspection report and it shall be signed off after the inspection.

2. RFI on HOLD:

When the inspection can be accepted only when minor corrections / inspection re-sched-
uled / additions are carried out to gain the required conformity of the item offered for in-
spection. In this case, QC Inspector puts the RFI on hold for a mutually agreed period
and all parties agree on the mode of re-inspection to finally and appropriately close the
RFI.

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3. Cancelled:

The Request for Inspection will be cancelled in case of inclement weather conditions or
Lack of proper safety requirements or lack of / non availability of Measuring Tools and
Equipment etc. CONTRACTOR shall inform the respective SAPID prior to inspection
time for RFI cancellation.

4. Rejected:

The item offered for inspection does not confirm to Project requirements and the defi-
ciency cannot be corrected within the “RFI on HOLD” period. The valid reason of rejec-
tion shall be written on the RFI by the QC inspector who is rejecting the offered inspec-
tion.

c) The result of inspection shall be communicated and explained to the concerned Construc-
tion Engineer.

d) The inspection categories are as follows:

1. Hold Point (H):

An inspection points beyond by which an activity shall not proceed without the atten-
dance/approval of the relevant Saudi Aramco inspection unit. QC Inspector shall pro-
vide sufficient notification.

2. Witness Point (W):

An inspection point where the SAPID shall be notified of the timing of inspection or
test in advance. Timing agreement is dependent on SAPID and SAPMT agreement at
the start of a project. The activity covered in this type of inspection/test request may
proceed as scheduled, if the SAPID representative did not show up at or before the
requested inspection time.

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3. Review Point (R):

A review point is an inspection point by which quality documents are required to be

submitted for review and information of Saudi Aramco.
4. Surveillance:

It is the observation, verification and recording of specific design, procurement, con-

struction and inspection activities while in the process of ensuring that work is per-
formed in accordance with the applicable standards and specifications.

9.0 ATTACHEMENTS
ATTACHMENT: 1 EPM-RFI Log Sheet
ATTACHMENT: 2 RFI Form

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ATTACHMENT 1: EPM-RFI Log Sheet

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ATTACHMENT 2: RFI Form

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