\ No, 31011/3/2015-Estt (A.1V) Government of India ‘Ministry of Personnel, Public Grievances and Pensions ‘Department of Personnel and Training Establishment A-IV Desk ‘North Block, New Delhi-110 001 Dated: February 18, 2016 IFFICE Subject:- Central Civil Services (Leave Travel Concession) Rules, 1988 ~ Fulfillment of procedural requirements. ‘This Department is in receipt of a number of references regarding the procedural difficulties faced by the Government employees in application and settlement of the LTC claims. Sometimes, the Government servants claim that failure to follow the correct procedure was on account of a lack of knowledge of the rules/instructions. It is alleged that in some cases, processing of LTC claims takes unduly long time, particularly when the employee and the sanctioning authorities are located at different stations. 2. To remove these bottlenecks, it has been decided to simplify the procedure of application and make the procedure of processing of LTC claims time bound. The following time-limits shall be followed while processing the LTC applications/claims of the Government servants. 'S.No._| Course of action Time limit 1. _| Leave Sanction S working day*3 working days* 2 [Sanction of LTC advance/Leave| 5 working day +3 ‘encashment working days* 3. [Time taken by Administration for] 10 working days + verification of LTC claim after the | 3 working days* LTC bill is submitted by the Government employee for’ settlement. 4. | Time taken by DDO. working days +3 working days* 3. | Time taken by PAO S working days + 3 | working days? *(@) Additional 3 days transit-time may be allowed in cases where the place of posting of the Goverment employees is away from their Headquarters, The Government employee may proceed on LTC after action on S.No.1. () Efforts should be made to reduce the duration of processing of LTC applications/claims at the earliest. The maximum time timit should be strictly adhered to and non-compliance of time limit should be adequately explained. aFrom pre-page 2 Under CCS (LTC) Rules, the Government servants are required to inform their Controlling Officer before the journey(s) on LTC to be undertaken. It has now been decided that the Leave Sanctioning Authority shall obtain a self-certification from the ‘employee regarding the proposed LTC joumey. The proforma for self-certification has been annexed with this O.M. 4. In addition to the above, it has been decided that whenever a Government servant applies for LTC, he/she should be provided with a copy of the guidelines (enclosed) which needs to be followed while availing LTC. 5. Employees may be encouraged to share interesting insights and pictures, if any, of ‘the destination he/she visited while availing LTC in an appropriate forum. Enclosures: 1) Proforma for self-certification. 2) Guidelines Sys ore (Surya Harayan JH) Under Secretary to the Government of India To The Secretaries All Ministries / Departments of Government of India (As per the standard list) Copy to: Comptroller & Auditor General of India, New Delhi. Union Public Service Commission, New Delhi. Central Vigilance commission, New Delhi. Central Bureau of Investigations, New Delt Parliament Library, New Delhi. All Union Territory Administrations. Lok Sabha/Rajya Sabha Secretariat, All Attached and Subordinate Offices of Ministry of Personnel, P.G. & Pensions. Q/NIC, DoP&T with the request to upload this O.M. on Department's web site (OMs/Orders<< Establishment<< LTC Rules). 10. Hindi Section for Hindi version.‘Guidelines 7 r 1. Please ensure that you have applied for leave and submitted the self-certification form to your Administration before the LTC journey is undertaken. 2. Please check your eligibility before applying for LTC. LTC to Home Town can be availed once in a block of two years and LTC to Any Place in India may be availed once in a four year block. If not availed during these blocks, the LTC may also be availed in the first year ofthe following block. 3. Please note that the current two year block is 2016-17 and the current four year block is 2014-17. 4, In case of fresh recruits, LTC to Home Town is allowed on three occasions in a block of four years and to any place in India on the fourth occasion. This facility is available to the fresh recruits only for the first two blocks of four years applicable after joining the Government service for the first time. (For details, please refer to DoPT’s O.M. No. 31011/7/2013-Estt.(A-IV) dated 26.09.2014 available on ‘www.persmin.nic.in’ <<"OMs & Orders'<< ‘Frequently Asked Questions (FAQs) on LTC entitlements of a Fresh Recruit’) ‘5. A Fresh recruit may at his option choose to avail LTC under the normal LTC rules as applicable to other Government employees. In this case he/she will not be allowed to avail other LTCs as admissible o the fresh recruits in that block of four years. 6. The retiring Government employees are eligible to avail LTC as per their entitlement provided that the return journey is performed before their date of retirement. LTC is not allowed after retirement. 7. The Foumeys on LTC are to be undertaken in the entitled class of the Government servant in public/Government mode of transport. 8, Travel by private modes of transport is not allowed on LTC, however, wherever 8 public transport is not available, assistance shall be allowed for the private transport subject to the certification from an Appropriate Authority that no other ublic/Government mode of transport is available for that particular stretch of journey and these modes operate on a regular basis from point to point with the specific approval of the State Governments/Transport authorities concerned and are authorised to ply as public carriers. 9. If @ Government servant travels on LTC upto the nearest airport! railway station by ‘authorized mode of transport and chooses to complete rest of the joumey to the declared place of visit by ‘own arrangement’ (such as personal vehicle or private taxi ‘tc.), while the public transport system is already available in that part, then he may be allowed the fare reimbursement tll the last point where he has travelled by the authorised mode of transport. This will be subject to the undertaking from the Government employee that he has actually travelled to the declared place of visit and is not claiming the fare reimbursement for the part of journey performed by the private ‘owned/operated vehicle, : 2. SSSController General of Defence Accounts JE BER NS, Tre, feet Sz 110010 Ulan Batar Road, Palam, Delhi Cantt- 110010 H, FU/XIV/19015/eRa HTewZO1S No. AN/XIV/19015/Govt. Orders/2015 ‘eri 27.01.2016 aa #, aot war dar gure Padawan dar Prise All PCSDA/CsDA (wodareitaias Be v4 & GHThrough CGDA Mail Server) fsa: Central Civil Services (Leave Travel concession) Rules, 1988- Fulfillment of Procedural requirements. Sager fava oe are wean, safe, ote Pave wd Geer Aare Ga CE ofSere fear) & rier 11.01.2016 % arefera amNer wo 31011/3/2015-Estt. (A.IV), ofS aan, Aiden wa operas by arate At ore 1 ‘A copy of Government of India, Ministry of Personnel, Public Grievances and Pensions (Department of Personnel and Training) Office Memorandum No. 31011/3/2015-Estt. (A.IV), dated 11.01.2016, on the above subject is forwarded herewith for your information, guidance and compliance please. gor gat 2 | ee ome: wea * oro aire) ga car dar aaitare 1. WEA | 2. dar wher - 1, 208 4 (ee | 3. dear shen (were) sept (Feetay | 4, $281 dex er) oe Sa Aerials aaTEE TT HT XIV LTC Order head % siete arvets ae Bq | S. site vd Fated Fe, aU FER, Perch oraet | 6. (eaeTea aqETT (HUA) | 7. ERE ae aH HTATA14 | 8. mares, wanS.he. A) GO (ear Te Ser vere Raia (sie) QV) | 9. aerata, wanawd (ye) RaereT (ZeRr were Bete Ser Gag) AeA) | con (area atte) Bauer aur agiaeeNo, 31011/3/2015-Estt (A.IV) Government of India ( Ministry of Personnel, Public Grievances and Pensions $ | Department of Personnel and Training Establishment A-IV Desk North Block, New Delhi-110 001 Dated: January 11, 2016 FFI NDUM Subject:- Central Civil Services (Leave Travel concession) Ruiles, 1988 ~ Fulfillment of Procedural requirements. This Department is in receipt of a number of references regarding the procedural difficulties faced by the Government employees in application and settlement of the LTC claims, Sometimes, the Government servants claim that failure to follow the correct procedure was on account of a lack of knowledge of the rules/instructions while in the other cases the delay is caused in the late processing of LTC claims. 2. To remove these bottlenecks, this Department has decided to simplify the procedure of application and make the procedure of processing of LTC claims time bound. The following time-limits shall be followed while processing the LTC applications/elaims of the Government servants. [S.No. | Course of action Time limit 1 te Leave Sanction ‘Sdays+2days* | 2. Sanction of LTC advance S days 2dayst 3 i Time taken by Administration for | 10 days + 2 days* ss verification of LTC claim after the LTC bi submitted by the | Government employee for er settlement, | ‘ 4. | Time taken by DDO Sdays+2days* | bo 5. [Time taken by PAO S days + 2 days* + Inmay be noted that in cases where the place of posting of the Government employees is away from their Headquarters, additional 2 days transit-time may be allowed. The person proceeds on LTC after S.No.1 and 2 i.e. after ten days of applying LTC. 3. Under CCS (LTC) Rules, the Government servants are required to inform their Controlling Officer before the joumey(s) on LTC to be undertaken. It has now been decided that the Leave Sanctioning Authority shall obtain a self-certification from the employee regarding the proposed LTC journey. The proforma for s ion has been annexed with this OM, : Oe iFrom pre-page 4. Inaddition to the above, it has been decided that whenever a Government servant applies for LTC, he/she may be provided with a copy of the guidelines (enclosed) which needs to be followed while availing LTC. 5. Employees may be encouraged to share interesting insights and pictures, if any, of the destination he/she visited while availing LTC on an appropriate forum, 6 Comments of the above proposal may be furnished within 15 days via e-mail to e- mail address jha sn(@nie.in. Enclosures: 1) Proforma for self-certfication. 2) Guidelines gym Noyr ic (Surya Narayan Jha) Under Secretary to the Government of India To, ANIC, DoP&T with the request to upload this O.M. on Department's web site (OMs/Orders<< Establishment<< LTC Rules) 2. Hindi Section for Hindi version.Proforma for self-certi ion by the Government employee 1 Sh/Smet/Kr, confirm that { am availing vw» (Name of the Govt. servant) wish to = (Home Town/ Any Place in India) LTC in respect of self? family member(s) for the block year...» 10 Visit. (Place of visit) during. (dates of journey). It is stated that 1 or the led of the same before in the family member for whom I wish to avail LTC has/have not ay present block. 2. Particulars of members of family in respect of whom the Leave Travel Concession is being claimed are as under: js Name(s) ‘Age _| Relationship withthe No. Govt. servant 3 It is certified that the above facts are true and any false statement shall make me liable for appropriate action under Rule 16 of CCS(LTC) Rules, 1988 and the relevant disciplinary rules. + N.B: Government employee may share interesting insights and pictures, if any, of the destination visited while availing LTC on an appropriate forum,‘Guidelines Please ensure thet you have applied for leave and submitted the completely filled self certification form to your Administration before the LTC journey is undertaken. Please check the eligibility before applying for LTC. LTC to Home Town can be availet once in a block of two years and LTC to Any Place in India may be availed once ina four year block. If not availed during these blocks, the LTC may also be availed in the first year of the following block. Please note that the current two year block is 2016-17 and the current four year block is 2014-17. In case of fresh recruits, LTC to Home Town is allowed on three occasions in a block of four years and to any place in India on the fourth occasion. This facility is available to the fresh recruits only for the first two blocks of four years applicable after joining the Government service for the first time. (For details, please refer to DoPT's O.M. No. 31011/7/2013-Estt.(A-IV) dated 26.09.2014 available on ‘www. permin.nic.in’ <<*OMs & Ordets'<< ‘Frequently Asked Questions (FAQs) on LTC entitlements of.a Fresh Recruit’) A Fresh recruit may at his option choose to avail LTC under the normal LTC rules as entitled to other regular Government employees subject to the condition that he/she will have to forego his/her eight years LTC entitlement. It may be noted that the option once exercised shall be treated as final for the initial eight occasions of LTC and the fresh recruit shall not be allowed to change it in a later stage, The retiring Government employees are eligible to avail LTC as per their entitlement provided that the retum joumey is performed before his date of retirement. LTC is not allowed after retirement. . Journeys on LTC are to be undertaken in the entitled class of the Government servant in public/Government mode of transport. Travel by private modes of transport is not allowed on LTC, however, wherever a public transport is not available, assistance shal be allowed for the private transport subject to the certification from an Appropriate Authority that no other public/Government mode of transport is available for that particular stretch of journey and these modes operate on a regular basis from point to point with the specific approval of the State Governments/Transport authorities concemed and are authorised to ply as public carriers Ifa Government servant travels upto the nearest airport/ railway station by authorized mode of transport and chooses to complete the journey to the declared place of visit by “own arrangement’ (such as personal vehicle or private taxi etc.), if the public transport is already available in that part, then he may be allowed the fare for the journey performed by authorised mode of transport. This will be subject to the undertaking from the Government employee that he has actually travelled to the declared place of visit and is not claiming the fare reimbursement for the same. Contd.From pre-page 10. Government servant may apply for advance for himself and/or his family members sixty five days before the proposed date of the outward journey and he/she is required to produce the tickets within ten days of the drawal of advance, irrespective of the date of commencement of the journey: ee 11. Reimbursement under LTC scheme does not cover incidental expenses and expenditure incurred on local journeys, Reimbursement for expenses of journey is allowed only on the basis of a point to point joumey on a through ticket over the shortest direct route. 12, The time limit for submission of LTC claim is : * Within three months of completion of return journey, if no edvance is drawn; + Within one month of completion of retum journey, if advance is drawn. 13, Government officials entitled to travel by air are required to travel by Air India only in Economy Class at LTC-80 fare or less unless permitted to do so by any general or specific provision, 14, Officers not entitled to travel by air may travel by any airlines, however, reimbursement in such cases shall be restricted to the fare of their entitled class of train or actual expense, whichever is less. 15, In all cases whenever a Govt, servant travels by air, he/she is required to book the air tickets either directly through the airlines or through the approved travel agencies viz: Mis Balmer Lawrie & Co. Ltd/ M/s Ashok Tours & Travels Ltd/ IRCTC. Booking of tickets through any other agency is not permissible. 16, Travel on tour packages is not allowed, except in the case of tours conducted by Indian Tourism Development Corporation (ITDC), State Tourism Development Corporation (STDC) and Indian Railway Catering and Tourism Corporation (IRCTC). In such cases, only the fare component shall be reimbursable provided ITDC/STDC/IRCTC separately indicate the fare component and certify that the journey was actually performed by the Government servant and his family members for which he is claiming the Leave Travel Concession, 17, Please ensure that your LTC claim is as per the instructions to avoid rejection of your claim. “Have a pleasant journey and a happy holiday”24@) Rates Circular No, 32 of 2014 aq _WURR (GOVERNMENT OF INDIA) ‘ta Farera (MINISTRY OF RAILWAYS) (twa at) (RAILWAY BOARD) No.TC-1/2001/8/6 New Delhi, dated 2.6.09.2014 General Manager All Zonal Railways Sub: Rationalization of rates for Military Traffic Ret Board's letter No.TC-1/2001/8/6 dated 14.03.2006 (Rates Circular No.21 of 2006) In supersession of all earlier instructions on the subject, it has been decided! to revise the rates for Military Traffic, as under: 2.0 Charging for Coaching Trains 21 Military Coaching, Specials consisting, of Military owned non-AC coaches shall be charged at Rs.59.00 per km per coach (8-wheeler). Charges for 4-wheeler and 6 wheeler coach will be 50% and 75% respectively of 8-wheeler coach. For other special coaches, the rates will be notified separately. 22. In the case of Railway owned non-AC coaching vehicles used/supplied for Military traffic, an additional surcharge @20% of the haulage charge worked out vide Para 2.1, shall also be levied 23 AC coaches shall be charged at 1.6 times the rate for non-AC coaches. 24 Charge for coaching train shall be levied for actual number of coaches in the train subject to a minimum charge for 18 coaches per train, 25 Nocharge shall be levied for empty haulage of Military coaches or special trains 2.6 If the total number of coaches in a mixed coaching train (Railway owned + Military owned coaches) is less than the minimum composition prescribed in Para 24 above, charges for the shortfall in the number of coaches shall be calculated! as per Para 2.1 above (ie at the rate prescribed for military owned non-AC coach) 3.0 Charging for Mixed Trains (Coaching + Goods) 3.1 Mixed trains consisting partly of coaching vehicles and goods wagoné shall be charged at the rate given, under Paras 2.1, 2.2 & 23 above. Wy enh? —33 40 AL 42 43 6.0 61 63 ‘N Rates Circtilar No.32 of 201% For charging purpose, one bogie wagon shall be treated at par with one non-AC coaching vehicle. Total charge for mixed train should be worked out for actual number of coaches/wagons used subject to minimum charge for following number of coaches/ wagons for each Mixed Trains. + Number of bogie wagons = 25 + Number of coaching vehicles = 05 No charge will be levied for empty haulage of Mixed Trains. Charging for Parcel Traffic Parcels booked by normal passenger trains shall be charged! at public tariff for actual weight of the consignment. Bulky Parcels shall be charged for weight compounded as per measurement as per extant rules. Full parcel load in VPUs dispatched by normal passenger train shall be booked at Scale-P and charged at carrying capacity of the VPU. VPUs attached to Military special trains shall be charged at the rate given under Paras 2.1 & 2.2 above. No charge shall be levied for empty haulage of VPUs. Charging for Military saloorycarriage Military saloons/ carriages for high officials of Defence services shall be charged at the rate given under Paras 2.1 & 2.3 above, No charge shall be levied for empty haulage of saloons Charging for Goods Traffic ‘The Goods traffic of any description, including explosives in Military owned wagons shall be charged at Class “LRy” The Goods traffic of any description, including explosives in Railway owned wagons shall be charged at Class-110. Freight shall be charged for each wagon in accordance with Paras-6.1 and 6.2 tor the applicable permissible carrying capacity as notified from time to time. In case of wagons for which no permissible carrying capacity has been notitied, the stenciled carrying capacity shall be the chargeable weight \Rates Circirlar No.3. of 2014 Wagons loaded with military explosives will also be charged in accordance with Para 6.3 irrespective of the actual quantity loaded. Freight shall be charged for actual number of wagons in the train, subject to a minimum charge for 40 bogie wagons per train. However, if piecemeal loading is dispatched with other railway traffic by forming block rake, freight shall be levied at public tariff for wagonload rates for actual number of wagons It the total number of wagons in a mixed Goods train (Railway owned + Military owned wagons) is less than the minimum composition prescribed in Para 6.5 above, charges for the shortfall in the number of wagons shall be calculated as per Para 6.1 above (ie. at the rate prescribed for military owned wagons). Miscellaneous Siding charge, Shunting charge, demurrage charge in respect of railway owned stock and wharfage charges should be levied as per the extant instructions applicable to public traffic. In case military owned wagons/coaching vehicle suffer detention in Railway premises, Stabling charge for such detention shall be levied as per the extant instructions applicable for privately owned wagons. Based on the above, all relevant rules/ provisions of Military Tariff No.6 (Vol-l) and relevant Board’s instructions stand modified. A strict wateh should be Kept by Mil Rail to keep empty haulage to the bare minimum Uhese instructions will come into force with effect from. 21:10: 2.0)4., This issues with the concurrence of Finance Directorate of the i eae of Railways. (Aashi ee Director, Traffic Commercial (Rates) Railway Board No.TC-1/2001/8/6 New Delhi, dated 26.09.2014 Copy te: 1. Dy. C&AG(Rlys), Room No.222, Rail Bhavan, New Delhi. 2. FA&CAQ, Alll Zonal Railways. Manet” ‘for Financial Commissioner(Rlys)Rates Circular NoS2.of 2014 No.PC-1/2001/8/6 New Delhi, dated 26 .09.2014 Copy to: Chief Commercial Manager, All Zonal Railways Chief Operations Manager, All Zonal Railways Managing Director, CRIS, Chankyapuri, New Delhi-21 Chief Administrative Officer, FOIS, N. Rly. Camp: CRIS, Chankyapuri, New Dethi-21 5. Managing Director, Konkan Railway Corporation, Belapur Bhavan, Sector-11, CBD Belapur, New Mumbai-400614 6. Director General, National Academy of Indian Railways, Vadodara 7. General Secretary, IRCA, New Delhi. (with the request to issue necessary correction slips) 8. Director, IRITM, Campus: Hardoi Bye-pass Road, Vill-Kanausi,P.O.-Manakr Lucknow-226011 9. Addl. Secretary(I), Ministry of Defence, South Block, New Delhi 10. Dy. Director (Mov C&D), Addl. Dte. Gen. of Movements/Mov C, Dte, General of Operational Logistics, Army Headquarters, DHQ PO, New Delhi-110011 11. Mil Rail (Railway Board Cell), Addl. Dte. Gen. of Movements, General Stalf Branch, Army H.Q,, Sena Bhavan, New Delhi-110011 12. Chief Commissioner of Railway Safety, Lucknow. t Yer (Aashinja Mehrotra) Director, Traffic Commercial (Rates) Railway Board Copy for information to: CRB, MT, FC, Railway Board : AMC), AM(T), AM(T&C), AM(T), Adv(F), Adv/FM, Adv.TT/M, Adv(Infra), EDTC(R), EDFC, ED(PG), ED(C&lS), ED(PM), EDTT(S), EDTT(F), EDV(1), EDPIg,), ED(PP), ED(PPP)ED(T&C), ED(Chg), DFC, DTT(Cord), DTT(POL), DTIC(G), , DPM, DEM, Railway Board TC(R), TC(CR), F(C), TTI, Safety Branches, Railway Board2(B) Government of India (RA FSR) Ministry of Railways (Cet Fares) (Railway Board)(taa a8) No.TC-1/2001/8/6 New Delhi, dt. 1 11.2015 Chief Commercial Manager/FS, South Central Railway, Secunderabad. . Sub: Levy of Siding Charge in case of military siding. Ref: SCR’s letter No.C.490/Sdgs./SCMS/SC/2014-15 Vol di.24.09.15 Please refer to SCR’s letter under reference regarding levy of Siding Charges in case of Military siding. In this regard, following is advised: © Priorto I" April, 2006, Siding Charge for Military Siding were leviable as per Rule 704 of Military Tariff, the rate of which was notified by Railway Board from time to time(refer Rates Instruction No.77/2001) ‘© From 1 April, 2006, the Siding Charge in case of Military Traffic is leviable as per the extant instructions applicable to public traflic(refer Para 7.1 of Rates Circular No. 21 of 2006 and Rates Circular No.32 of 2014) '* Siding Charge in case of public traffic i.e. private/assisted sidings are fixed as per Rule No.1807 of Indian Railway Code for Traffic (Commercial) Department, which has been revised vide Advance Correction Slip No. 21 It stipulates that Siding Charge may be fixed on the basis of cost per engine hour and the average time for a round trip from the serving station to the siding and back for placement and/or removal of wagons. Copy of above mentioned instructions are enclosed herewith for the guidance of Railway. . 7 aie DA: as above ales (Lata Kumari: Director, Traffic Comml.(Rates) Railway Board Copy to: CCM/AIl Zonal Railways