STAFF CLAIM PROCEDURE:

Scope
 This SOP applies to all employees including trainees, apprentices, intern, part-time
and full-time employees of the Company.
General Procedure

 The Company will reimburse you for actual expenditure that is incurred wholly,
necessarily, and exclusively in connection with authorised duties that you undertake
during your employment.

 To claim for expenses, you must use the Company's expenses claim forms, available
from the HR department. You should set out the reasons why the expense was
incurred on the claim form.

 Expenses will not be paid unless supporting evidence is provided, together with a
completed expense claim form. This should include original receipts or invoices with
the date and time of the transaction (unless you are claiming for mileage). When
claiming for travel expenses on public transport, you should enclose the tickets
showing the departure point and destination of your journey, where possible. Credit
and debit card statements alone will not be accepted.

 Once completed and signed, you should submit your expenses claim form to the
Department Head/Director. Once the Departmental Head has approved and signed the
claim form, this should be sent to the accounts department.

 Expenses claims must be submitted within 30 days of the expense being incurred. The
Company may return an expense claim form to you without payment if it is completed
incorrectly or lacks supporting evidence. The Company reserves the right not to
reimburse where insufficient expense details are provided & documented by the
claimant.

Traveling Expenses

 An employee is allowed for a mileage claim based on prevailing mileage rates when
traveling in own vehicle either a car or motorcycle on Company’s official matters.

 Mileage claim eligibility is extended to an employee who is not entitled for a fixed
traveling allowance and/ or motorcycle as per below rate:

Kilometre (km) per month Mileage Rate (RM)

Car
Motorcycle

 Where an employee’s nature of work requires heavy traveling, the Company has the
discretion to substitute the daily mileage claim with a fixed traveling allowance and/
or in any other form.
  Submission of claims must be made no later than one (1) month from the date of
travel.

Crew Fees / Allowance

 All fees / allowances for crew members as follows:

Per Day Rate - 9hrs Amount (RM)
min and above
Special Crew 200
Normal Crew 150

Note: Crew fee will be included with F&B allowance