COMPUTERIZED ATTENDANCE MONITORING SYSTEM OF JONES RURAL

SCHOOL WITH SMS ALERT

A Capstone Project
Presented to the Jones Rural School
Barangay 1, Jones, Isabela

In Partial Fulfilment
of the Requirements for the Degree
Bachelor of Science in Information Technology

Adonis E. Urbano

Juliever M. Cristobal

May 2020
 CHAPTER I
INTRODUCTION

Project Context
The target of this system was to monitor the daily student attendance and to inform
parents about the attendance of their children. All of the daily students’ attendance saved in a
specific database. When the students log-on by tapping their fingerprint on the scanner, it
automatically generate a message that sent to their parents hand phone via SMS. The system
covered two main functionalities: First is to get the attendance information of the student and
second is to send SMS to the parents if their son/daughter is absent to alert them. This system also
make the school management system to be more systematic, efficient and smoothly processed.
Fingerprint is a form of biometric identification which is unique as well as does not
change in one’s entire lifetime. It consists of two processes namely; enrollment and
authentication. Computerized Attendance Monitoring System of Jones Rural School with SMS
Alert is one of the most advanced application in biometric technology. It cannot be forged easily.
With the integration and use of biometric technology getting simpler, our proposed system also
contains a GSM Modem which can be used to send the attendance information of the students
automatically to their parents and also stored the attendance of respective students for calculate
the stored attendance percentage weekly and alerts to class in charge of respective class. This
project is to send SMS alert to his/her guardian by means of GSM when attendance is calculated.
Fingerprints are matched with the stored fingerprints by using the scanner. Fingerprint
authentication has many advantages such as very high accuracy, the most economical biometric
PC user authentication technique. If fingerprint is matched, then attendance is accepted otherwise
it is rejected.
A computerized attendance monitoring system maintains the standard flow of data and
information with highly secured and make data processing faster and easier. These computerized
systems helps one person, company, organization or any type of management agency throughout
the world to enhance and develop its general profile.

Purpose and Description of the Study

Purpose
This study is to enhance student’s attendance performance and school security. This
study will develop a system to help the staff and make their attendance monitoring easy and their
work with less effort.
Description
With the system, provides a user-friendly and effective performance system, this will
provide an easier and faster access to the data of every students in their attendance report. The
system will also generate SMS to notify their parents if they are in school.

Objectives of the Project

The objective of this study is to give a solution to the problem in the existing system and
to create a system that will help the school to make the attendance monitoring more accurate and
to prove that the system developed is effective and helpful. This study is generally to monitor the
students; attendance and to evaluate performance, according to their attendance.

Scope and Delimitations

The study covers the used of the present system but just automating it to easily check the
attendance of the students. To make it easier to identify their records and penalties. The proposed
system will be capable of maintaining the efficiency of every student attendance record through
fingerprint. The proposed system also has the capability of computing penalty of student to be
given depending on his attendance as regards to his/her absences per event.

Significance of the Study

Administrator: The school administrator can easily monitor the student’s daily attendance.
Parents: The parents can record of their student attendance for the purpose of information about
the performance of their students.
 CHAPTER II
REVIEW OF LITERATURE AND STUDIES

This chapter presents a brief discussion of the literature reviewed by the researchers
which further enriched the coned the conceptualization of the study and help in describing the
cognitive design that guides the conducting of the said research.

RELATED LITERATURE
Foreign
Vaibhavi Desai and Yugandhara Gore (2018) development and management of
attendance reports using biometrics is proposed. The system makes use of fingerprints, which is a
unique identification for every person. The method proposed here would eliminate the use of
stationary materials as well as reduce human efforts in the process of attendance development.
This paper also provides design method for generating SMS alerts using GSM.
Rishabh Mishra and Prashant Trivedi (2016) Attendance is marked after student
identification. For student identification, a fingerprint recognition based identification system is
used. Fingerprints are considered to be the best and fastest method for biometric identification.
They are secure to use, unique for every person and does not change in one’s lifetime. Fingerprint
recognition is a mature field today, but still identifying individual from a set of enrolled
fingerprints is a time taking process. It was our responsibility to improve the fingerprint
identification system for implementation on large databases e.g. of an institute or a country etc. In
this project, many new algorithms have been used e.g. gender estimation, key based one to many
matching, removing boundary minutiae. Using these new algorithms, we have developed an
identification system which is faster in implementation than any other available today in the
market. Although we are using this fingerprint identification system for student identification
purpose in our project, the matching results are so good that it could perform very well on large
databases like that of a country like India (MNIC Project).

J.Chandramohan,R.Nagarajan and M.Ashok kum (2017) A fingerprint recognition

system based on minutiae based fingerprint algorithms used in various techniques. This line of
track mainly involves extraction of minutiae points from the model fingerprint images and
fingerprint matching based on the number of minutiae pairings among to fingerprints. This paper
also provides the design method of fingerprint based student attendance with help of GSM. This
system ignores the requirement for stationary materials and personnel for keeping of records. The
main objective of this project is to develop an embedded system, which is used for security
applications. The biometrics technology is rapidly progressing and offers attractive opportunities.
In recent years, biometric authentication has grown in popularity as a means of personal
identification in college administration systems. The prominent biometric methods that may be
used for authentication include fingerprint, palm print, and handprint, face recognition, speech
recognition, dental and eye biometrics.
Mr. Borale, Ms. Chaudhari and Ms. Patil (2016) The system includes terminal
fingerprints acquisition module and attendance module. It can realize automatically such
functions acquisition of fingerprint, processing, and wireless transmission, fingerprint matching
and making an attendance report. After taking the attendance, this system send the attendance of
every students to the parent’s mobile through GSM and also stored the attendance of respective
students to calculate the percentage of attendance and alerts to class in charge. Attendance system
facilitates access to the attendance of a particular students in a particular class. This system
eliminates the need for stationary materials and personnel for the keeping of records and efforts
of class in charge.
Wahab and Rahman, (2015) Biometric technology capitalizes upon unique, permanent
and can scan human features. Fingerprint identification is one of the most well-known and
publicized biometrics. This is because of their uniqueness and consistency over time, fingerprints
have been used for identification for over a century, more recently becoming automated due to
advancements in computing capabilities. Fingerprint identification is popular because of the
inherent ease in acquisition, the numerous sources (ten fingers) available for collection, and their
established use and collections by law enforcement and immigration. Biometric identifiers cannot
be shared or misplaced; they intrinsically represent and individual’s identity and it is quickly
becoming and essential component of effective identification solutions.

Local
Joseph S. Sator (2015) made a study for DBA enterprise to identify and solve the
problems concerning the Daily Time Record and Payroll. The compony experiences some
concerns on monitoring the attendance of thier employees and the computation of the payroll of
each employee. Through the analysis made by the proponents, it has been found that the Payroll
System with Daily Time Record using Biometric Authentication may solve the current problems
of the company.
Jake G. Maggay(2015) Biometric Attendance Monitoring System of Cagayan State
University -Lasam Campus, Philippines using biometric fingerprint reader to facilitate the
monitoring of facilitate the monitoring of employees attendance. This study followed the
framework of Design Science Research of Information Systems thus, the researcher identified the
problems and issues encountered in the monitoring attendance, defined the objective of the study.
A combination of Visual Basic 6.0 as the programming language and MS Access as the Database
Management System were used in the development of the system. Furthermore, the BAMS
greatly contributes in giving employees’ ease and improving work values. Likewise, the BAMS is
essential in achieving good governance because it helps track day to day attendance of the
employees.
C. Abaton, M. Garcia, J.Malumag and G. Uniana(2015) Attendance Monitoring
System of Our Lady of Victories Acadamy, Amulong Cagayan is only applicable to the teachers
and other staff or personnel in the school using their ID. it is only applicable to the students if
there is a huge activities in school. Every school takes its responsibilities towards monitoring
student’s attending very seriously. Mostly high school are prone to absences. It is because of
some reasons that they think it is a boring class, laziness to attend the class.
Joken Villanueva,MIT(2016) RFID Based Attendance Monitoring System with SMS
Notification System maintains the student login and logout time. Parents get instant SMS
notification on their mobile phones as soon as their child Enters/ Exits the school. Children are
given smart ID-card. As they show the smart card on the RFID transporter during Entry/Exit to
the school, their parents whether they are at home or at the office, come to know that their child
has entered or exited from the school through an SMS. The School authorities can see real time
attendance on the screen. The system is also provide a status whether the message has been sent
to the parent mobile or not for proper monitoring.
Liza Gomez (2016) System include the problem because after tapping a student QR
code, that will send SMS log in or log out of each students to the mobile number of parents or
guardian. To develop a computerized system that will identify the students if he/she is currently
enrolled in school. The student’s lists from the registrar are transferred in the database. Through
this, the system can easily identify currently enrolled of students. Sometimes, parents do not have
privileged to send their children at school or to monitor their child. Parents usually give a hundred
percent of trust to their child that entering the school. But this generation some students are
skipping the time of class that may cause the absences in the subject. This system gives benefits
to the parents. With doing this it helps to ease worries among the parents. Parents just make sure
that their children are entering the campus.
Related Studies
Foreign
Raghunadha, Redady.N,and M.Aravindan(2017) Biometric time and attendance
system is one of the most successful applications of biometric technology, serves an alternate for
traditional manual signing process. We designed and implemented a reliable, scalable and cost
effective Biometric Attendance System over GSM technology by which we can avoid human
interaction to update the data. In the proposed system the primary part is enrolling the user
fingerprints into the memory. At the time of verification if the user is already an enrolled person
then the proposed system will provide the attendance to the user or else it will give the result as
invalid user. The results however show that fingerprint biometric identifier was found suitable for
the employee attendance management system of the organization.
Prabhakar S. (2017) Biometric recognition, or simply biometrics, refers to the automatic
recognition of individuals based on their physiological and/or behavioural characteristics.
Biometrics can be used to identify the person as person. Tokens, such as smart cards, magnetic
stripe cards, photo ID cards, physical keys and so forth, can be lost, stolen, duplicated, or left at
home. Passwords can be forgotten, shared, or observed. Moreover, today’s fast-paced electronic
world means people are asked to remember a multitude of passwords and personal identification
numbers (PINs) for computer accounts, bank ATMs, e-mail accounts, wireless phones, web sites
and so forth. Biometrics holds the promise of fast, easy-to-use, accurate, reliable, and less
expensive authentication for a variety of applications.
Rahman S. (2017) Most of the works depends on computer application. The traditional
student attendance includes all the hassles of roll calling and very time consume of the students as
well as teachers for conducting the classes in the department. The process is very boring and very
time-consume of the students as well as teachers. So, a new approach will be needed to handle
this process. This motivates us to design a reliable system for student attendance. The Biometric
Identification Systems are widely used for unique identification of humans, like students, mainly
for verification and identification. Also, the use of biometric features in student attendance
management system is a secure approach. A biometric system can be either an 'identification'
system or a 'verification' (authentication) system.
Rajan Datt, Utsav Shah and Dharmin Shah (2018) In order to identify various thing
are used as iris, lip print, fingerprint. In this paper we have developed Students Attendance
Management System which is for the developmentof this system we have used Raspberry Pi 3,
Serial 16x2 Serial LCD and Fingerprint Scanner tools. By using this we have developed system
which isstoring information of the student, verifying detail and generate report for the future use.
During the attendance verification student keep his finger against the sacanner and system will
find whether the record is existing in the database or not, display proper message. wWe have also
test system with various test case and found good results. By using this system teacher can save
their time and increase acurancy.
Mahatma Ghandi (2017) Fingerprint based student attendance monitoring system that
can be used to monitor attendance of the student. It will eliminate the problems of manual
method. The new system utilizes a portable fingerprint scanner as the input to acquire fingerprint
images and notebook personal computer as the mobile terminal for the processing of the images
and records attendance. It also include database to store student’s information and attendance
records. Visual Basic.net was used as the programming language to develop this system. The
system was tested and found working correctly.
Local
Isaac M. Morallo (2015) Study and developed to create an Student Electronic
Attendance and Logging System using radio frequency identification and short Messaging
services with web-based management system portal of Lyceum of the Philippines University
Laguna that allows user to access real time data to ensure campus security and smart information
management. The students will use RFID card system to check in and out of the main entrance, to
both track attendance log time and prevent unauthorized entrance therefore utilize RFID
technology.
M. Bangyao, D. Magdalino and C. Rehang Jr. (2018) Over the years, biometric
system as form of entry monitoring has been used. This project Pupil’s Entry Monitoring System
that will record and monitor the entry of pupils in MPES, Malita, Davao Occidental. The project
provided the school a convenient and accessible way to keep monitor of pupil’s entry. The
developers utilized biometric system to monitor the entry of the pupils and send the name and
time of arrival and dismissal to their parents via SMS notification.
Preza and Abad (2018) The advance of technology today has immersed itself toward
education. The presence of technology has reached its maximum of providing sustainable
technology towards quality education through delivery and effective learning. The Isabela State
University Jones Campus is one of the institutions that embrace information and communication
technology now. The E-logbook with biometric will provide a faster and easier way of informing
and consolidating of students who are accessing the library.
 Edgar (2015) Biometric identification helps to reduce fraud, and enhance user
convenience. Among the different biometric identification methods, fingerprint recognition
technology has a good balance of qualities including accuracy, throughput, size and cost of
readers, maturity of technology and convenience of use, making it the dominant biometric
technology in commercial applications.
Romel Del Rosario (2015) The purpose of Student Monitoring using RFID with SMS
Advisory is to monitor the arrival and departure of Polytechnic University of the Philippines
students. The students will use their RFID card to enter in the school premises. The reader will
detect the RFID card registered on the database of the school. The function of SMS Advisory is it
will give the parents the information regarding the time of the arrival and departure of their
children in the PUP campus even though they are at home.

Synthesis of the Study

The research studies are closely related to the present system wherein it discusses the
importance of the attendance monitoring system with SMS. It says that is better to use an
automated process than conventional method for attendance monitoring. With the help of
different related studies it gives the researchers an idea to enhance the system.
 CHAPTER III
TECHNICAL BACKGROUND

The chapter discussed the technicality of the project by which it describes the type of the
project to be developed and functionality. It also represents the type of application development
of the project.

Technicality of the Project

Register

Login
Student Add
Record
Logout

SMS SMS

Parent Broadband

Attendance Monitoring Database

Reports

Admin

Figure 1. This figure shows the technicality of the project (Star Tapology)

Project Framework

Details of the technologies to be used

Microsoft Visual Studio is an integrated development environment (IDE) from Microsoft. It

is used to develop computer programs, as well as websites, web apps, web
 services and mobile apps. Visual Studio uses Microsoft software development platforms such
as Windows API, Windows Forms, Windows Presentation Foundation, Windows
Store and Microsoft Silverlight. It can produce both native code and managed code.

MySQL the researchers will create a database. The researchers choose mySQL because it is
open source software and it has the features that use a very fast thread-based memory
allocation, and it is relational (RDBMS) that runs as a server providing multi-user access to a
number of database.

.NET Framework is a software framework developed by Microsoft that runs primarily

on Microsoft Windows. It includes a large class library named as Framework Class
Library (FCL) and provides language interoperability (each language can use code written in
other languages) across several programming languages. Programs written for .NET
Framework execute in a software environment (in contrast to a hardware environment)
named the Common Language Runtime (CLR). The CLR is an application virtual
machine that provides services such as security, memory management, and exception
handling. As such, computer code written using .NET Framework is called "managed code".
FCL and CLR together constitute the .NET Framework.

Biometrics Biometric authentication uses physical or behavioral human characteristics to digitally

identify a person to grant access to systems, devices or data. Examples of these biometric
identifiers are fingerprints, facial patterns, voice or typing cadence. Each of these identifiers is
considered unique to the individual, and they may be used in combination to ensure greater
accuracy of identification.

Broadband In telecommunication, broadband is wide bandwidth data transmission with an

ability to simultaneously transport multiple signals and traffic types. The medium can be
coaxial cable, optical fiber, radio. In the context of messaging, this is used to send SMS
notification to parents/guardians.

How The Project Will Work

The proposed project will work in a computer with Microsoft Windows XP Professional
or any upgraded OS, with at least 1.6GHz or faster processor that can run the system at ease
period of time and running at 1080 x 768 or higher resolution display.
First the authorized person, the assigned registrar to be precise must log in to open the
system and add the information of the student, name, guardian’s name, guardian’s mobile number
then the fingerprint used as an identification code when a student tap the fingerprint scanner, after
the records of the students has been saved to the database. The student may now use his/her
finger that has been registered to the scanner to recognize the time in as the student enters the
school premise. When finger tap tapped to the scanner a message will be sent to guardian’s
mobile number that his/her child entered the school premise safely, second attempt will be
recorded as logout and a message will be send again to the guardian that his/her child left the
school.
The general attendance report can be access by the assigned person by logging in the
username and password to generate a daily, weekly or monthly report of an student, provided
with a softcopy or a hardcopy.