Supporting Innovation in The Philippine Technical and Vocational Education

Supporting Innovation in the Philippine Technical and Vocational
Education and Training System Project (RRP PHI 54332)
Project Administration Manual
Project Number: 54332-001

Loan Number: LXXXX
November 2022
Republic of the Philippines: Supporting Innovation in

the Philippine Technical and Vocational Education
and Training System Project
ABBREVIATIONS
4IR – Fourth Industrial Revolution

ADB – Asian Development Bank
CHED – Commission on Higher Education
DepEd – Department of Education
EBT – enterprise-based training
FTESD – Fund for Technical Education and Skills Development
GIZ – Deutsche Gesellschaft für Internationale Zusammenarbeit
(German Corporation for International Cooperation)
ILO – International Labour Office
MSME – micro, small, and medium enterprises
NTESDP – National Technical Education and Skills Development Plan
PCCI – Philippine Chamber of Commerce and Industry
PDP – Philippine Development Plan
PQF – Philippine Qualifications Framework

RTIC – regional TVET innovation center
SAEMR – semi-annual environmental monitoring report
SHS – senior high school
TASF – Technical Assistance Special Fund
TESDA – Technical Education and Skills Development Authority
TOP – TESDA Online Program
TTI – TESDA technology institution
TVET – technical and vocational education and training
TVL – technical-vocational-livelihood
CONTENTS
I. PROJECT DESCRIPTION 1
II. IMPLEMENTATION PLANS 3
A. Project Readiness Activities 3
B. Overall Project Implementation Plan 3
III. PROJECT MANAGEMENT ARRANGEMENTS 7
A. Project Implementation Organizations: Roles and Responsibilitiess 7
B. Key Persons Involved in Implementation 10
C. Project Organization Structure 11
IV. COSTS AND FINANCING 12
A. Cost Estimates Preparation and Revisions 13
B. Key Assumptions 13
C. Detailed Cost Estimates by Expenditure Category 13
D. Allocation and Withdrawal of Loan Proceeds 14
E. Detailed Cost Estimates by Financier 15
F. Detailed Cost Estimates by Outputs 16
G. Detailed Cost Estimates by Year 17
H. Contract and Disbursement S-Curve 17
I. Fund Flow Diagram 18
V. FINANCIAL MANAGEMENT 19
A. Financial Management Assessment 19
B. Disbursement 21
C. Accounting 22
D. Auditing and Public Disclosure 23
VI. PROCUREMENT AND CONSULTING SERVICES 24
A. Advance Contracting and Retroactive Financing 24
B. Procurement of Goods, Works, and Consulting Services 24
C. Procurement Plan 27
D. Consultants’ Terms of Reference 36
VII. SAFEGUARDS 36
VIII. GENDER AND SOCIAL DIMENSIONS 41
IX. PERFORMANCE MONITORING, EVALUATION, REPORTING, AND
COMMUNICATION 48
A. Project Design and Monitoring Framework 48
B. Monitoring 52
C. Evaluation 53
D. Reporting 54
E. Stakeholder Communication Strategy 55
X. ANTICORRUPTION POLICY 58
XI. ACCOUNTABILITY MECHANISM 58
XII. RECORD OF CHANGES TO THE PROJECT ADMINISTRATION MANUAL 58
APPENDIXES
1. List of 17 TTIs Selected for the Project 59
2. List of 17 TTIs – Overview of Safeguards Review and Land-Ownership 60
3. Terms of Reference Design and Construction Supervision Consultants 62
4. Terms of Reference for Project Management Consultant (Firm) 74
5. Terms of Reference for Individual Consultants 85
Project Administration Manual Purpose and Process
(i) The project administration manual (PAM) describes the essential administrative and
management requirements to implement the project on time, within budget, and in accordance
with the policies and procedures of the government and Asian Development Bank (ADB). The
PAM should include references to all available templates and instructions either through linkages
to relevant URLs or directly incorporated in the PAM.
(ii) The executing agency is wholly responsible for the implementation of ADB-financed projects, as
agreed jointly between the borrower and ADB, and in accordance with the policies and
procedures of the government and ADB. ADB staff is responsible for supporting implementation
including compliance by the executing agency of its obligations and responsibilities for project
implementation in accordance with ADB’s policies and procedures.
(iii) At loan negotiations, the borrower and ADB shall agree to the PAM and ensure consistency with
the loan agreement. Such agreement shall be reflected in the minutes of the loan negotiations.
In the event of any discrepancy or contradiction between the PAM and loan agreement, the
provisions of the loan agreement shall prevail.
(iv) After ADB Board approval of the project's report and recommendations of the President (RRP),
changes in implementation arrangements are subject to agreement and approval pursuant to
relevant government and ADB administrative procedures (including the Project Administration
Instructions) and upon such approval, they will be subsequently incorporated in the PAM.
I. PROJECT DESCRIPTION
1. The project will support the modernization of the Philippines’ technical and vocational
education and training (TVET) system, so that it can respond effectively to an increasingly
globalized, technology- and knowledge-driven market. It will improve the quality of skilling
programs, upgrade training facilities and equipment, and build the capacity of trainers to impart
the higher-level skills and competencies demanded by the job market. The project will help the
Technical Education and Skills Development Authority (TESDA), the apex TVET agency of the
Philippines, to undertake institutional reforms, build project management capacity, and forge
stronger engagement between public TVET institutes and industry in the areas of enterprise-
based training, business incubation, and applied research and development, thereby, enhancing
the employability of Filipino youth and workers.1 It will also support the government’s National
Employment Recovery Strategy (NERS) to help the economy bounce back from the adverse
effects of the coronavirus disease (COVID-19).2
2. The project is aligned with the following impacts: global competitiveness and readiness of
the Filipino mid-level workforce strengthened, and TVET used more effectively as an instrument
for social equity for workforce inclusion and poverty reduction.3 The project will have the following
outcome: access to quality TVET programs and employability of TVET graduates improved.4 The
project will achieve this outcome by supporting the following outputs.
(i) Output 1: The Philippines’ skills development ecosystem modernized. The

project will support TESDA in strengthening the Philippines’ skills ecosystem by (i)
designing new training programs demanded by industry at higher national
certificate levels;5 (ii) updating selected courses offered under the TESDA Online
Program and providing new courses focusing on 4IR skills, including application of
industry internet of things; data analytics with artificial intelligence for predictive
and preventive operation and maintenance; application of sensor technologies;
ability to think critically; and knowledge of science, technology, engineering, and
mathematics; (iii) incorporating behavioral change communication and community
education campaigns to address potential gender stereotypes in the design and
delivery of training programs; and (iv) reskilling and upskilling of TESDA trainers
and assessors.6 TESDA can roll out these initiatives first in the 17 selected TTIs
and their regional TVET innovation centers (RTICs) supported under this project
(output 3) to begin with. Then, it can refine and scale up these programs across
other TTIs and raise standards across the Philippine skills ecosystem.
(ii) Output 2: TVET training made more demand-driven and industry-led. The
project will support TESDA in forging partnerships between the 17 TTIs upgraded
1 Since its formation in 1994 until 2018, TESDA was under the Office of the President. Based on Executive Order No.
67, issued on 31 October 2018, it is now under the supervision of the Department of Trade and Industry. TVET
institutes refer to entities and organizations (public or private) that offer TVET programs registered by TESDA.
2 Government of the Philippines. Joint Memorandum Circular No. 001-2021: Constituting the Inter-Agency Task Force
on the National Employment Recovery Strategy 2021-2023. 5 February 2021.
3 Government of the Philippines, TESDA. 2018. National Technical Education and Skills Development Plan (NTESDP),
2018–2022. Manila.
4 The design and monitoring framework is in Appendix 1.
5 Training courses on internet of things and sensors application, design thinking, data analytic, cyber security, artificial
intelligence, and blockchain will be introduced across trade areas such as precision engineering, mechatronics,
aquaculture, agriculture, warehousing, logistics, automotive, and heating ventilation air-conditioning.
6 The TESDA trainers and assessors will be provided refresher training in pedagogy and assessment methods for
delivering 4IR technology courses and programs in applied research and development, and business incubation.
2
under output 3 and industry associations, local government units, education

institutions, and non-government organizations active in training, curriculum
development, and livelihood development. The upgraded TTIs and their RTICs,
newly established under the project, will support enterprise-based training in
relevant trades, based on the regional economic context and profile of local
enterprises. The institutional development plans of the TTIs will focus on results
and include indicators for industry engagement, higher employment rates of
graduates, gender equality, and social inclusion.
(iii) Output 3: Selected TTIs upgraded and modernized into industry-responsive

innovation centers. The project will upgrade and modernize 17 TTIs (one in each
of the 17 regions of the Philippines), selected based on demand- and supply-side
considerations.7 Students enrolled in these TTIs will benefit from improved training
facilities and equipment, and stronger industry engagement (output 2). The project
will also establish new RTICs within the premises of these 17 TTIs. The RTICs will
offer higher national certificate level courses, diploma, and joint programs with
industry in emerging technologies; and support applied research and development
and business incubation.8 The 17 upgraded TTIs (and RTICs) will focus on the
economic needs of the particular province and priority sectors listed in the National
Technical Education and Skills Development Plan, 2018–2022.9 They will
introduce new programs, so that trainees can fully tap existing technologies and
gain 4IR skills demanded by industry (output 1). Different operating models to
ensure long-term institutional and financial sustainability and cost-sharing with
industry will be piloted.10 Climate-smart, gender-responsive, and accessible
designs will be followed while upgrading the 17 TTIs and constructing the new
RTICs.
(iv) Output 4: TESDA’s institutional capacity strengthened. The project will help to
(i) strengthen TESDA’s financial management, procurement, gender, and
safeguards systems, and undertake required organizational reforms; (ii) improve
TESDA’s monitoring and evaluation system including the collection and analysis
of sex-disaggregated data to inform policy and decision making; and (iii)
operationalize key reforms agreed in the eight sector action plans prepared by
TESDA and the Philippine Chamber of Commerce and Industry and other industry
bodies.11 In addition to helping TESDA to run its own TTIs more effectively, the
project will enable it to lead the private TVET institutes by example, especially in
the cutting-edge areas of TVET training focusing on digital and 4IR skills.
7 Selection Criteria and Final List of 17 TTIs (accessible from the list of linked documents in Appendix 2 of the report and
recommendation of the President).
8 Detailed Concept of Regional TVET Innovation Centers (accessible from the list of linked documents in Appendix 2
report and recommendation of the President).

9 TESDA. 2018. NTESDP, 2018–2022. Manila. The NTESDP lists seven priority sectors: construction, information,
and communication technology; transport; logistics and storage; agriculture; fisheries; and manufacturing. ADB will
also support the preparation and operationalization of the forthcoming NTESDP, 2023-2027 as needed.
10 Detailed Concept of Regional TVET Innovation Centers (accessible from the list of linked documents in Appendix 2
report and recommendation of the President).

11
Summary of Eight Sector Studies (accessible from the list of linked documents in Appendix 2 report and
recommendation of the President). These sector studies were conducted by TESDA with the Philippine Chamber of
Commerce and Industry.
3
II. IMPLEMENTATION PLANS
A. Project Readiness Activities
Table 1: Project Readiness

Months
Responsible Individual/
Indicative Activities Aug Oct Nov Dec Jan
Unit/Agency/Government
2021 2022 2022 2022 2023
Establish project implementation arrangements X TESDA
Government budget inclusion X TESDA/DBM
ADB Board approval X ADB
Loan signing X ADB/DOF
Government legal opinion provided X DOJ
Loan effectiveness X ADB/GOP
ADB = Asian Development Bank, DBM = Department of Budget and Management, DOF = Department of Finance, DOJ = Department of Justice, GOP =
Government of the Philippines, TESDA = Technical Education and Skills Development Authority.
Source: ADB.
B. Overall Project Implementation Plan
Table 2A: Overall Project Implementation Plan
Project Outputs and Key Activities 2023 2024 2025 2026 2027 2028 2029
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
A. Design and Monitoring Framework
Output 1: The Philippines’ skills development framework modernized
1.1 Review and rationalize TESDA’s training programs; reduce offerings of
national certificate level I and II courses that duplicate similar courses taught
in senior high schools as part of the technical-vocational-livelihood track
1.2 Identify new courses at national certificate levels III, IV, and V/diploma
required by industry and critical for training the Filipino youth and workforce
with technology and 4IR skills; prepare the required training curriculum and
competency standards
1.3. Improve the content and delivery of the TESDA online programs
1.4. Organize upskilling programs and industry-exposure visits for TESDA
trainers and assessors
1.5. Design and undertake campaigns for behavioral change communication
and community education, unpacking gender norms and stereotypes
4
Output 2: TVET training made more demand-driven and industry-led
2.1 The 17 TTIs initiate work on the institutional development plans for
2022–2027
2.2 Institutionalize regular dialogue between TESDA and business chambers,
industry associations, MSME clusters, and SEZs at the national and regional
levels for the 17 TTIs and their RTICs
2.3 Design and sign partnership arrangements between the 17 TTIs (and their
RTICs) and industry partners (including but not limited to industry
associations, MSME clusters, and SEZs) and LGUs as appropriate
2.4 Take appropriate measures to ensure that these partnership
arrangements function effectively and sustainably
2.5 For at least five of the selected TTIs (and their RTICs), design and pilot
enterprise-based training partnerships with local industry within the project
implementation period
Output 3: Selected TESDA TTIs upgraded and modernized into industry-responsive innovation centers
3.1 Advertise the first civil works package including the first 4 TTIs (and their
RTICs) out of the 17 selected TTIs
3.2Prepare detailed civil works plans and tender documents for the physical
upgrading of the remaining 13 selected TTIs and the design of the RTICs
within these TTIs, with gender-responsive and socially inclusive and climate-
smart design features (Q3 2023); start construction (Q3 2024)
3.3 Undertake additional environment and social safeguards review (including
climate risk and vulnerability assessment) and clearances for the 17 TTIs to
update the IEE as required
3.4 Advertise the equipment packages in a timely and appropriately
sequenced manner to support the progressive operationalization of the
upgraded TTIs and RTICs
3.5 Review and improve counseling and placement material and delivery
modes, to make them more gender-equal, socially inclusive, and culturally
appropriate in the selected 17 TTIs
3.6 Improve TESDA’s monitoring and data collection systems, so that the 17
TTIs (and their RTICs) can track the key result areas included in the updated
institutional development plans
5
Output 4: TESDA’s project management capacity and resilience
4.1 Improve monitoring and evaluation capacity and protocols, including the
administration of pre- and post-training surveys and collection and analysis of
sex-disaggregated data
4.2 Organize annual workshops to familiarize relevant TESDA staff with ADB’s
financial management, procurement, safeguards, and gender-related policies
and processes
4.3 Promote gender mainstreaming and integration of gender throughout the
TVET lifecycle as part of TESDA’s objective of social equity for workforce
inclusion and poverty reduction stipulated in NTESDP 2018–2022
B. Project Management Activities
Establish the project management unit
Initiate recruitment of individual consultants required for the project
management unit
Advertise the project implementation consulting firm and design and
supervision consulting firm packages
Prepare quarterly and annual project monitoring progress reports (as
schedule)
Conduct inception and semi-annual review mission (from Q2 2022)
Submit annual audited project financial statements (as scheduled)
Submit semi-annual safeguards (environment and social safeguards)
monitoring report (as scheduled)
Submit annual audited project financial statements
Submit the project completion report
4IR = fourth industrial revolution, ADB = Asian Development Bank, IEE = initial environmental exam; LGU = local government unit; MSME =micro, small, and medium
enterprises; NTESDP = National Technical Education and Skills Development Program; Q = quarter; RTIC = regional TVET innovation centers; SEZ = Special Economic
Zone;TESDA = Technical Education and Skills Development Authority; TTI = TESDA technology institutions; TVET = technical and vocational education and training.
Source: Asian Development Bank.
6
Table 2B: Civil Works Implementation Plan

TESDA Training 2023 2024 2025 2026 2027
Phase Region
Institution Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Pangasinan Technological
I
Institute
Phase 1
II RTC Cagayan
III RTC Guiguinto
IV-A RTC CALABARZON
VII RTC Cebu
Davao Oriental
XI
Polytechnic Institute
General Santos National
Phase 2
XII
School of Arts and Trades
Northern Mindanao School
CARAGA
of Fisheries
Regional Manpower
BARMM
Development Center
NCR RTC – NCR
V RTC – Pili
VIII RTC - Tacloban
Phase 3
X RTC – Tagoloan
VI RTC - Iloilo
IX RTC- Zamboanga City
IV-B PTC – Oriental Mindoro
CAR RTC-Baguio
NCR = national capital region, PTC = provincial training center, Q = quarter, RTC = regional training center.
Legend:
Procurement Advertisement and contracting
Phase 1 Phase 1: Construction period
Construction period covers mobilization, permit application, time extension buffer.
7
III. PROJECT MANAGEMENT ARRANGEMENTS
A. Project Implementation Organizations: Roles and Responsibilities
1. Executing Agency
3. TESDA will be responsible for implementing the project. It will be accountable for the use
of loan funds and for preparing financial reports. A steering committee chaired by the Director
General of TESDA will have oversight responsibility for the project. It will brief the TESDA Board,
which includes the Department of Trade and Industry, the supervising department for TESDA,
and other relevant government departments and representatives from the private sector, twice a
year.12 This will enable TESDA to get the Board’s overall policy guidance for the project, ensure
synergies with programs of other departments, and strengthen engagement with the private
sector including labor, employment, business and investment, education and training sub-sectors.
The steering committee will approve the procurement actions and contracts at the central level,
monitor overall implementation of the project, and provide periodic reports and briefings to the
TESDA Board.
2. Project Management and Implementation
4. A project management unit (PMU) has been established within TESDA to ensure the
effective, efficient, and timely implementation of the project. It will be headed by a full-time project
director, who will be assisted by a deputy project director. It will comprise officials from different
offices of the TESDA central office, including the Planning Office, the National Institute for
Technical Education and Skills Development (NITESD), Financial Management Services, and
specialized sub-units from the TESDA Central Office. Technical specialists will also be hired as
“Job Order personnel” as required. The PMU will also comprise the administrators of the 17 TTIs
to be upgraded under the project, and necessary technical and support staff from each region.
Each TTI will designate safeguards focal points to ensure that the project implementation is in
compliance with the safeguards requirements of the government of the Philippines and ADB. The
regional directors and provincial directors will provide oversight as required. The project director
will be responsible for the day-to-day activities and project administration, and for ensuring that
the project adheres to the agreed implementation and procurement timelines, and various
fiduciary, safeguards, and gender related policies and processes. He/she will be assisted by staff
from TESDA’s central and regional offices. A project management consulting firm (PMC) will
support the PMU throughout the project implementation period. It will mobilize a team
leader/TVET innovation specialist, industry experts, project management specialists (e.g.,
manager, monitoring and evaluation, career and guidance counselling, industry collaboration,
research and development, start-up and incubation, change management, coordinators), a social
marketing specialist (gender/ social inclusion), and a social safeguards specialist. A design and
construction supervision (DSC) firm will provide technical and administrative assistance for the
civil works component of the project. It will engage engineers (structural, electrical, water,
12 The TESDA Board, the highest policy-making body for TESDA, shall be composed of 22 members from eight
government agencies and 14 representatives from the private sector. The cabinet secretaries of the Department of
Labor and Employment (Chair), Department of Education (co-chair) and Department of Trade and Industry (DTI, co-
chair), Department of the Interior and Local Government, Department of Agriculture, Department of Science and
Technology (DOST), Chairperson of Commission on Higher Education, and Director-General of the TESDA
Secretary as ex-officio members. The fourteen (14) private sector representatives include six from the labor sector,
four from the employer/ industry organizations, two from national associations of private technical-vocational
education and training institutions, and two from the business and investment sectors. See Administrative Order No.
87. s. 2003 signed on 17 November 2003.
8
sanitation), architects, surveyors, auto CAD operators, and environment safeguards specialist.
The project will also hire individual consultants to support project implementation including a
financial management specialist and a project and contract management specialist.
Table 3: Project Management Roles and Responsibilities
Project Implementation Management Roles and Responsibilities

Organizations
Technical Education and • Provide adequate authority and delegate responsibility to the Chair of the TESDA
Skills Development Project Steering Committee and the PMU to administer and implement the project
Authority (TESDA) Board efficiently and effectively
• Foster coordination between TESDA and relevant government agencies and private
sector bodies to ensure effective and timely implementation of the loan, minimize
duplication across programs of different government agencies, and strengthen and
sustain engagement with the private sector (labor sector, including employer/
industry organizations, private technical-vocational education and training
institutions, and the business and investment sectors)
TESDA Project Steering • Provide overall direction for the project
Committee (headed by • Establish the PMU and conduct oversight function over it
DG, TESDA) • Plan and approve the procurement actions and sign contracts at the TESDA central
level covering all project activities at the central and field levels (i.e., at the level of
the 17 TTIs and their RTICs)
• Delegate authority for routine project management functions and procurement
(below a certain threshold) to the Project Director of the PMU, to minimize delays in
decision making and project implementation
• Ensure adequate counterpart staff and fund allocation
• Decide on matters critical to the efficient and timely implementation of the project
• Ensure that coordination between the TESDA central office and the regional offices,
and the 17 selected TTIs is seamless
• Coordinate with relevant national government agencies (DTI, DOST, DepED, CHED,
etc.) to ensure that project components and outputs are in sync with Philippine
development priorities and action plans
Project Management Unit • Oversee the overall day-to-day administration and implementation of the project
(PMU) guided by the outputs, activities, implementation arrangements and plan, and the
design and monitoring framework
• Provide guidance and ensure seamless communication and coordination between
and among the PMU, regional offices, TTIs, and project consultants
• Liaise with ADB and relevant government agencies and LGUs to ensure compliance
with processes and requirements needed in the implementation of the project
• Coordinate with different project stakeholders outside TESDA
• Coordinate TESDA offices or organize technical working groups to provide or
produce administrative, logistical, technical, financial, and other relevant information
and data needed for the project
• Ensure that suppliers and contractors are compliant with TESDA standards
• Establish, maintain, and update the project performance monitoring system
• Coordinate Project Steering Committee meetings
• Ensure compliance with ADB Safeguards Policy Statement (SPS) 2009 and ADB
Gender and Development Policy (1998)
• Implement the gender action plan (GAP) for the project and submit regular GAP
progress reports
• Prepare other reports specified in the loan agreement
• Facilitate quarterly, special administrative and midterm reviews of the project;
• Monitor, prepare and submit project implementation reports;
• Provide regular updates about the project administration and elevate issues and
critical decision areas to the project steering committee
• Coordinately closely with the ADB officer/s project implementation progress and any
issues/ problems affecting the project
• Organize review missions as scheduled and/or as may be requested by ADB
• Prepare the project completion report, with support from consultants
9

Organizations
Infrastructure (Civil Works and equipment)
• Guide the work of the design and supervision consulting firm
• Help in preparing and clearing the tender documents
• Help in getting the required environmental clearances
• Ensure that the civil works contractors follow all the environment and social
safeguards requirements listed in the environment management plans
Financial Management
• Manage budgeting and financial planning/reporting, and disbursement
• Ensure auditing of loan proceeds and maintenance of all bank accounts under the
project
• Prepare withdrawal application, complete with all required disbursement-related
documentation, and submit to Department of Finance
• Ensure compliance with financial management arrangement and activities in
accordance with ADB policy and procedures
• Submit quarterly project progress reports (and consolidated annual report) to ADB
in agreed format
Procurement
• Prepare/ update procurement plan in consultation with ADB
• Undertake project procurement activities (goods, works and consultancy services) in
accordance with the Loan Agreement and ADB Procedures
• Prepare bidding/contract documents for further approval
• Closely work with ADB and the procurement agent with the procurement of all
equipment and materials, and works for construction/renovation of RTIC facilities,
in accordance with ADB’s Procurement Policy and Regulations and government’s
procurement procedures
• Manage contract administration and negotiations requirement
• Submit annual contract award and disbursement projections
Safeguards and Gender Compliance

• Ensure compliance with all applicable laws in the implementation of the project
(e.g., national building code, health and environment, social safeguards)
• Monitor and ensure compliance with ADB’s Safeguard Policy Statement, the
safeguards documents, the Code of Construction Practice and government
requirements
• Obtain all required statutory clearances
• Submit semi-annual safeguards monitoring report to ADB (as part of consolidated
annual project progress report)
• Submit Gender Action Plan monitoring report to ADB following ADB’s reporting
template.
Monitoring and evaluation, and management information system

• Ensure that the data required for tracking the DMF and the GAP are being
collected and analyzed regularly
• Guide and work with the PMC consultants responsible for tracking the DMF and
GAP; improve data collection and validation systems
• Work with ADB staff and consultants for improving the methodology of
employability surveys, and data collection and validation systems
Administrators of the 17 • Provide project implementation and management at the regional level
selected TTIs (and their • Ensure the implementation of regional activities of the project
RTICs)
Project Management • Ensure that the project management, monitoring and support requirements for the
Consulting (PMC) Firm project, and the delivery of project outputs will be implemented in a timely and
effective manner, in line with the PAM.
10

Organizations
Design and Construction • Work closely with and assist the PMU in the finalization and approvals of all design
Supervision Consulting work needed for the new construction of selected 16 RTICs and the repair and
Firm upgrading of 17 TTIs. It will be responsible for the timely completion of the detailed
architectural and engineering designs (architectural, structural, electrical,
mechanical, plumbing designs) for new construction and repair.
Asian Development Bank • Provide financing, monitor implementation
• Undertake procurement reviews, including providing technical guidance and
support on procurement matters
• Disburse loan proceeds to the consultants and the contractors for the project
• Approve procurement activities
• Support public financial management, environment, gender, and social safeguards
monitoring and supervision, in accordance with appropriate ADB and government
guidelines and procedures
• Undertake project implementation review twice a year
ADB = Asian Development Bank, CHED = Commission on Higher Education, DepED = Department of Education, DMF =
design and monitoring framework, DG = Director General, DOST= Department of Science and Technology, DTI=
Department of Trade and Industry, GAP = gender action plan, LGU = local government unit, PMU = project management
unit, RTIC = regional TVET innovation center, TTI = TESDA technology institution.
Source: Asian Development Bank, TESDA.
B. Key Persons Involved in Implementation
Executing Agency
Technical Education and Skills Officer's Name: Danilo Cruz
Development Authority Position: Director General
Telephone: +632 8893-2454
Email address: odg@tesda.gov.ph
Office Address: TESDA Central Office, East Service
Road, Taguig, 1630 Metro Manila
Asian Development Bank

Human and Social Development Staff Name: Ayako Inagaki
Position: Director
Telephone No.: +632 8632-4530
Email address: ainagaki@adb.org
Mission Leaders Staff Name: Fook Yen Chong

Position: Senior Social Sector Specialist (Skills
Development)
Telephone No.: +632 86632-5514
Email address: fchong@adb.org
Staff Name: Sameer Khatiwada

Position: Social Sector Specialist (ICT)
Telephone No.: +632 86632-4585
Email address: skhatiwada@adb.org
11
C. Project Organization Structure
5. Figure 1 shows the overall project management organization structure and lines of
accountability.
Figure 1: Project Organization Structure
TESDA Secretariat
TESDA Board Director General
Steering Committee
Chair: Director General
Members:
DDG for Policies and Planning Project Bids and Awards
DDG for TESDA Operations Committee
Director IV - Administrative Project Management Unit
Services
Director IV - Financial Project Director
Management Services
Sub-units:
Project Unit head- Procurement Unit
Project Unit Head- Finance Unit Project Consultants
Project Unit head- Engineering Unit Project Management
Project Unit head- Learning delivery Unit Consultant Firm
(Curriculum, Training Design and Construction
Equipment, Learning Supervision Consultant Firm
Systems) Individual consultants
Project Unit head- Monitoring and
Evaluation
TTI Administrator
Support Staff:
Civil works Focal
Regional Office Curriculum Focal
Regional Director Learning Equipment Focal
Provincial Director Industry Partnership Focal
Safeguards and Gender Focal
DDG = Deputy Director General, TESDA = Technical Education and Skills Development Authority, TTI = TESDA
technology institution.
12
IV. COSTS AND FINANCING
6. The project cost estimate is $117.3 million (Table 4). The expenditure items will cover civil
works in 17 RTICs, goods, consulting services, capacity building, recurrent costs, contingencies,
and financing charges during implementation. Table 5 indicates the financing plan. ADB will cover
$100 million or 85.2% of total project cost from its ordinary capital resources (OCR). The loan will
have a 29-year term including a grace period of 8 years, straight-line method with an annual interest
rate determined in accordance with ADB’s rate for Flexible Loan Product, a commitment charge of
0.15% per year, and such other terms and conditions set forth in the loan agreement). Based on the
straight-line method, the average maturity is 18.75 years. The applicable maturity premium is 0.20%
payable to ADB.
7. The government will fund $17.3 million or 14.8% of total project costs, to cover for loan
interest and charges of $4.63 million, and $12.70 million for training, recurrent costs, contingencies,
and taxes and duties. TESDA’s in-kind contribution is estimated at $0.5 million in the form of office
space, TESDA counterpart staff time, and use of vehicles.
Table 4: Summary Cost Estimates

Amount
Item %
($ million)a
A Base Costb
1. Output 1. The Philippines’ skills development ecosystem modernized 3.7 3.7%
2. Output 2. TVET training made more demand-driven and industry-led 1.9 1.9%
3. Output 3. Selected TESDA TTIs upgraded and modernized into
industry-responsive innovation centers 81.9 83.0%
4. Output 4. TESDA’s institutional capacity strengthened 11.3 11.4%
Subtotal (A) 98.7 100.0%
B Contingenciesc 14.0
C Financing Charges During Implementation 4.6
TOTAL (A+B+C)d 117.3
TESDA = Technical Education and Skills Development Authority, TTI = TESDA technology institution, TVET = technical and
vocational education and training.
a Includes taxes and duties of $8.94 million to be financed from government resources and Asian Development Bank loan
resources for the expenditures to be financed by each financier. Such amount does not represent an excessive share of
the project cost.
b In mid-2021 prices.
c Physical contingencies computed at 9% for civil works, 4% for goods, and 3% for consultancy services. Price contingencies
computed at 1.7% on foreign exchange costs and 3.3% on local currency costs; includes provision for potential exchange
rate fluctuation under the assumption of a purchasing power parity exchange rate.
d Includes interest and commitment charges. Interest during construction for a regular ordinary capital resources (OCR) loan
has been computed at the 5-year forward London interbank offered rate plus a spread of 0.50%. Commitment charges for
a regular OCR loan are 0.15% per year to be charged on the undisbursed loan amount. Interest rate for regular OCR loan
has been computed at 1.73% per year.
Table 5: Financing Plan

Amount Share of Total
Source
($ million) (%)
Asian Development Bank
Ordinary capital resources (regular loan) 100.0 85.2
Government 17.3 14.8
Total 117.3 100.0
13
A. Cost Estimates Preparation and Revisions
8. ADB staff with the support of consultants prepared the cost estimates in close coordination
with the project development team and the financial management services of TESDA. It takes into
consideration ADB’s international experience in supporting TVET systems as well as the cost norms
of the government of the Philippines in social sector investments, e.g., recent health project. It
applies key assumptions for ADB supported investments on foreign exchange rate, escalation rates
for prices (domestic and foreign), and physical contingencies.
B. Key Assumptions
9. The following key assumptions underpin the cost estimates and financing plan:
(i) Exchange rate: ₱48.475 = $1.00 (as of 30 March 2021).

(ii) Physical contingencies computed at 9% for civil works, 4% for goods, and 3% for
consultancy services.
(iii) Price contingencies based on expected cumulative inflation over the implementation
period are as follows:
Table 6: Escalation Rates for Price Contingency Calculation

Item 2021 2022 2023 2024 2025 2026 2027 Average
Foreign rate of 1.6% 1.7% 1.7% 1.8% 1.8% 1.8% 1.8% 1.7%
price inflation
Domestic rate of 4.1% 4.2% 3.5% 3.0% 3.0% 3.0% 3.0% 3.4%
price inflation
C. Detailed Cost Estimates by Expenditure Category
Table 7: Detailed Cost Estimates by Expenditure Category

($ million)
Item Total Costa % of Base Cost
A. Investment Costs
1. Civil Works 36.93 37.4%
2. Goods 36.79 37.3%
3. Consultancy Services 9.08 9.2%
4. Trainings and Workshops 7.68 7.8%
5. Research and Studies 0.53 0.5%
Subtotal (A) 91.00 92.2%
B. Recurrent Costs
1. Advocacy 1.52 1.5%
2. Monitoring and Evaluation/Administrative Cost 2.48 2.4%
3. Salaries of project personnel 3.66 3.7%
Subtotal (B) 7.66 7.8%
Total Base Cost 98.66 100.0%
C. Contingencies 14.04 14.2%
Physical 5.07 5.1%
Price 8.97 9.1%
D. Financing Charges During Implementation 4.63 4.7%
Total Project Cost (A+B+C+D) 117.33 118.9%
aTESDA will implement the project as per the cost table approved by National Economic Development Authority
(NEDA) and reconciled with the PAM cost tables. The total project cost approved by NEDA is $117.33.
Notes: Numbers may not sum precisely because of rounding.
14
D. Allocation and Withdrawal of Loan Proceeds
Table 8: Allocation and Withdrawal of Loan Proceeds
Number Item Total amount Basis for Withdrawal from the

allocated for ADB Loan
Financing (US$)
1 Project cost 100,000,000 100% of total expenditure claimed
Total 100,000,000
ADB = Asian Development Bank.
Source: ADB.
15
E. Detailed Cost Estimates by Financier
Table 9: Detailed Cost Estimates by Financier

($ million)
ADB GOP Total Cost
Amount % of Cost Amount % of Cost Amount Taxes and
Category Category Duties
A A/C B B/C C D
A Investment Costs
1. Civil Works 36.93 100.0% - 0.0% 36.93 2.58
2. Goods 36.79 100.0% - 0.0% 36.79 4.08
3. Consultancy Services 9.08 100.0% - 0.0% 9.08 1.36
4. Trainings and Workshops a 6.84 89.0% 0.84 11.0% 7.68 0.46
5. Research and Studies 0.53 100.0% - 0.0% 0.53 0.03
Subtotal (A) 90.16 99.1% 0.84 0.9% 91.00 8.52
B. Recurrent Costs
1. Advocacy 1.52 100.0% - 0.0% 1.52 0.09
2. Monitoring and Evaluation/Administrative Cost - 0.0% 2.48 100.0% 2.48 0.15
3. Salaries of project personnel - 0.0% 3.66 100.0% 3.66 0.18
Subtotal (B) 1.52 19.8% 6.14 80.2% 7.66 0.42
Total Base Cost 91.68 92.9% 6.98 7.1% 98.66 8.94
C. Contingencies 8.32 5.71 14.04
Physical 5.07 100.0% - 0.0% 5.07
Price 3.26 36.3% 5.71 63.7% 8.97
D. Financing Charges During Implementation - 4.63 100.0% 4.63
Total Project Cost 100.00 85.2% 17.33 14.8% 117.33
% Total Project Cost 85.2% 14.8%
ADB = Asian Development Bank; GOP =Government of the Philippines
a ADB and GOP will finance separate contracts/expenditures with 100% financing percentage.
Note: Numbers may not sum precisely because of rounding.

16
F. Detailed Cost Estimates by Outputs
Table 10: Detailed Cost Estimates by Outputs

($ million)
Output 1 Output 2 Output 3 Output 4
Item Total Cost Amount % of Amount % of Amount % of Amount % of
Cost Cost Cost Cost
Category Category Category Category
A Investment Costs
1. Civil Works 36.93 - 0.0% - 0.0% 36.93 100.0% - 0.0%
2. Goods 38.79 0.59 1.6% - 0.0% 36.14 98.2% 0.06 0.2%
3. Consultancy Services 9.08 0.35 3.9% - 0.0% 3.66 40.3% 5.07 55.8%
4. Trainings and Workshops 7.68 1.31 17.0% 1.86 24.2% 3.17 41.3% 1.34 17.4%
5. Research and Studies 0.53 - 0.0% - 0.0% 0.53 100.0% - 0.0%
Subtotal (A) 91.00 2.25 2.5% 1.86 2.0% 80.43 88.4% 6.47 7.1%
B. Recurrent Costs
1. Advocacy 1.52 1.42 93.5% - 0.0% 0.10 6.5% - 0.0%
2. Monitoring and 2.48 - 0.0% - 0.0% - 0.0% 2.48 100.0%
Evaluation/Administrative Cost
3. Salaries of project personnel 3.66 - 0.0% - 0.0% 1.35 36.8% 2.32 63.2%
Subtotal (B) 7.66 1.42 18.5% 0.0% 1.45 18.9% 4.79 62.6%
Total Base Cost (A+B) 98.66 3.67 3.7% 1.86 1.9% 81.87 83.0% 11.26 11.4%
C. Contingencies 14.04 0.52 0.26 11.65 1.60
Physical 5.07 0.52 3.7% 0.10 1.9% 4.21 82.6% 0.58 11.4%
Price 8.97 0.29 3.7% 0.17 1.9% 7.45 82.6% 1.02 11.4%
D. Financing Charges During 4.63 0.17 3.7% 0.09 1.9% 3.84 82.6% 0.53 11.4%
Implementation
Total Cost (A+B+C+D) 117.33 4.36 3.7% 2.21 1.9% 97.37 83.0% 13.39 11.4%
17
G. Detailed Cost Estimates by Year
Table 11: Detailed Cost Estimates by Year

($ million)
Total
Item
Cost 2023 2024 2025 2026 2027
A Investment Costs
1. Civil Works 36.93 0.00 18.77 18.15 0.00 0.00
2. Goods 36.79 0.06 7.42 27.89 1.42 0.00
3. Consultancy services 9.08 0.62 2.65 2.64 2.06 1.11
4. Trainings and workshops 7.68 0.18 1.59 2.81 2.15 0.96
5. Research and studies 0.53 0.00 0.00 0.06 0.26 0.21
Subtotal (A) 91.00 0.86 30.43 51.55 5.89 2.27
B Recurrent Costs
Incremental administrative costs
1. Advocacy 1.52 0.00 0.76 0.75 0.01 0.00
2. Monitoring and Evaluation/Administrative Cost 2.48 0.50 0.50 0.50 0.50 0.50
3. Salaries of project personnel 3.66 0.06 0.46 2.08 0.53 0.539
Subtotal (B) 7.66 0.56 1.72 3.32 1.03 1.02
Total Base Cost (A+B) 98.66 1.42 32.15 54.87 6.92 3.30
C. Contingencies 14.04 0.08 4.59 7.91 0.92 0.55
Physical 5.07 0.02 2.07 2.83 0.12 0.03
Price 8.97 0.05 2.52 5.08 0.80 0.52
D. Financing Charges During Implementation 4.63 0.24 0.41 0.80 1.40 1.78
Total Project Cost (A+B+C+D) 117.33 1.73 37.15 63.58 9.24 5.63
Note: Numbers may not sum precisely because of rounding.
H. Contract and Disbursement S-Curve
Table 12: Contract Awards and Disbursements
Year Contract Awards Disbursements

($ million) ($ million)
Q1 Q2 Q3 Q4 Total Q1 Q2 Q3 Q4 Total
2023 .. .. .. 9.1 9.1 .. .. 1.0 1.0 2.0
2024 13.3 0.8 16.4 0.8 31.3 7.0 2.0 5.0 2.0 16.0
2025 41.4 1.5 10.9 1.5 55.4 8.0 13.0 3.0 9.0 33.0
2026 1.4 0.9 0.3 0.9 3.5 15.0 14.0 6.0 8.0 43.0
2027 0.4 0.4 .. .. 0.8 2.0 .. 2.0 2.0 4.0
Total Contract Awards 100.0 Total Disbursements 100.0
Q = quarter.
18
Figure 3: Contract and Disbursement S-Curve

Contract awards Disbursements
100
90
80
70
60
$ MILLION
50
40
30
20
10
0
2023 2024 2025 2026 2027
I. Fund Flow Diagram
ADB BSP DBM/BTr

(Passthrough account)a
(US$)
Counterpart fund
Withdrawal
Application
TESDA
TESDA
(Peso)
Direct Invoices/ claims
Payment for payment
Invoices/ claims
for payment
Contractors, Consultants and Suppliers

(Outputs 1, 2, 3, and 4)
aTESDA will manage the account through the Modified Disbursement System as described in Para 16.
ADB = Asian Development Bank, BTr = Bureau of Treasury, DBM = Department of Budget and Management, DOF =
Department of Finance, TESDA = Technical Education and Skills Development Authority.
Legend:
Fund flow
Document (invoices or claims for payment)
Document (withdrawal application for replenishment or reimbursement, statement of expenditure)
19
V. FINANCIAL MANAGEMENT
A. Financial Management Assessment
10. The financial management assessment (FMA) was conducted in October 2020 in
accordance with ADB’s Guidelines for the Financial Management and Analysis of Projects and
the Financial Due Diligence: A Methodology Note.13 The FMA considered the capacity of TESDA
to adopt and implement sound accounting policies and procedures, including funds flow
arrangements, staffing, accounting and financial reporting systems, financial information
management, and internal and external auditing arrangements. Based on the assessment, the
key financial management risks identified are as follows: (i) TESDA’s financial statements for FY
2018-2019 received qualified opinion due to misstatements and deficiencies in its financial
reporting; (ii) financial statements may have to be prepared manually as there is no separate
account for the project established within TESDA’s accounting system; (iii) TESDA’s resident
auditors are not familiar with ADB’s auditing requirements due to limited experience in auditing
ADB-assisted projects; (iv) potential delay in the use of the advance account due to the limited
knowledge on ADB disbursement arrangements and procedures. It is concluded that the overall
pre-mitigation financial management risk of TESDA is substantial. TESDA and ADB have agreed
to implement an action plan as key measures to address the deficiencies. The financial
management action plan is provided in Table 13. Post-mitigation risk is rated as moderate, and
the project financial management arrangement is considered satisfactory.
11. By implementing the mitigating actions, TESDA will have adequate administrative and
accounting capacity to establish sufficient internal control, accounting, and auditing procedures
to ensure efficient use and operation of the advance account procedure. It will also have adequate
administrative and accounting capacity to prepare and maintain proper Statement of Expenditure
(SOE) records and make them readily available for examination.
Table 13: Time-bound FM Action Plan
Weakness Risk Rating Mitigation Actions Responsibility Timeframe

Financial reporting Substantial A separate account or TESDA Upon
and monitoring. There budget code within approval of
is risk of inaccurate eNGAS will be created for the loan
financial reporting due the project, “FUND 102:
to errors and SIPTVETS Loan
deficiencies in TESDA’s Proceeds and GOP
recording of Counterpart”.
transactions as shown
in TESDA’s audit report A financial management Upon
for 2018-2019. Further, consultant will be approval of
TESDA’s accounting engaged to support the Loan
system (e-NGAS) does TESDA during project
not have a separate implementation.
account for the project,
hence project FS may TESDA FM personnel Upon
have to be prepared particularly those that will approval of
manually. be assigned to the project the Loan
will attend
trainings/workshops on
13 ADB. 2015. Financial Management Technical Guidance Note: Financial Management Assessment. Manila; ADB.
2009. Financial Due Diligence: A Methodology Note. Manila.
20
Weakness Risk Rating Mitigation Actions Responsibility Timeframe

ADB’s guidelines on
disbursements and
financial management. Prior to the
submission
A project financial of 1st WA
management manual will
be developed to provide
guidance on
disbursements and project
financial reporting.
External audit. There Substantial TESDA will provide terms TESDA Upon
is risk that ADB’s of reference to COA and approval of
auditing requirements will enjoin its resident the loan
will not be met due to auditors to attend related
the auditors’ lack of trainings on ADB’s
experience in auditing financial reporting and
foreign-assisted auditing requirements.
projects.
Staffing and Capacity. Moderate A financial management TESDA FMS Upon
There is risk that loan consultant will be approval of
proceeds will not be engaged to support the Loan
disbursed in a timely TESDA during project
manner due to the implementation.
limited knowledge and Upon
experience of TESDA TESDA FM personnel approval of
FM personnel on ADB particularly those that will the Loan
disbursement be assigned to the project
arrangements/ will attend
procedures. trainings/workshops on
ADB’s guidelines on
disbursements and
financial management. Prior to the
submission
A project FM Manual will of 1st WA
be developed subject to
ADB review and approval.
ADB = Asian Development Bank, COA= Commission on Audit, e-NGAS= electronic New Government Account System,
FM = financial management, FMS= financial management system, GOP= Government of the Philippines, SIPTVET=
Supporting Innovation in Philippines Technical and Vocational Education Training System Project, TESDA= Technical
Education and Skills Development Authority, WA= withdrawal application.
Source: ADB.
12. The Financial Management Service (FMS), headed by a director, reports directly to the
Office of the Director General (ODG). The FMS has three divisions: Accounting, Budget, and
Management divisions. This structure enables fast and accurate processing of financial
transactions such as issuance of appropriation, and release of funds to the Field Offices and other
implementing units. It also allows the processing and approving of obligation requests and
payment of expenses, and financial planning. The FMS ensures that government funds are
safeguarded and are utilized only for the activities intended.
13. The Cash Unit of TESDA is lodged under the Administrative Services, which is headed by
a director, and reports directly to the ODG. The Procurement Division of TESDA is part of the
Administrative Services. This arrangement indicates that there is delineation of duties and
responsibilities within the FMS, Administrative Services, and the entire TESDA organization.
21
B. Disbursement
1. Disbursement Arrangements for ADB Funds
14. The loan proceeds will be disbursed in accordance with ADB’s Loan Disbursement
Handbook (2022, as amended from time to time),14 and detailed arrangements agreed upon
between the government and ADB. Project staff are encouraged to avail of disbursement-related
training that ADB may offer from time to time, to help ensure efficient disbursement and fiduciary
control.
15. To streamline the disbursement procedures, TESDA Central Office level will manage the
disbursement of loan proceeds. Hence, the loan proceeds will remain at the TESDA Central Office
and will not flow to the Regional Offices or to the 17 selected TTIs. The disbursement methods
adopted includes the use of advance fund procedure to be replenished using SOE procedures.
Direct payment by ADB of eligible expenditures to qualified TESDA contractors will also be
allowed if required and subject to ADB policies on direct payment. See Section I for the funds flow
diagram.
16. Advance fund procedure. A passthrough account will be opened at the Bangko Sentral
ng Pilipinas (BSP) under the name of the Treasurer of the Philippines through which the advances
of the loan proceeds and reimbursements will be made. Disbursements of the advances will be
made through the Modified Disbursement System (MDS) of the Bureau of Treasury. Under this
system, TESDA will have an MDS sub-account with a government servicing bank which will be
used to allow the settlement of project expenditures through issuance of checks or direct credit to
the bank account of the contractor or suppliers chargeable against the account of the Treasurer
of the Philippines. The currency of the passthrough account will be US dollar. The loan proceeds
will then be disbursed by TESDA in accordance with relevant procedures of the Borrower to be
used exclusively for ADB’s share of eligible expenditures. TESDA, is accountable and responsible
for proper use of advances to the passthrough account.16. The total outstanding advance to the
passthrough account should not exceed the estimate of ADB’s share of expenditures to be paid
from the passthrough account for the forthcoming six months. TESDA may request for additional
advances to the passthrough account based on an Estimate of Expenditure Sheet15 setting out
the estimated expenditures to be financed through the account for the forthcoming 6 months.
Supporting documents should be submitted to ADB or retained by the TESDA in accordance with
ADB’s Loan Disbursement Handbook (2022, as amended from time to time) when liquidating or
replenishing the advance account. TESDA will be responsible for (i) preparing disbursement
projections; (ii) ensuring supporting documentation is held on file for audit and review purposes;
and (iii) preparing documentation for replenishment of the passthrough account including
withdrawal applications, bank statements, and bank account reconciliation statements.
17. Initial loan withdrawal application. For the initial advance, TESDA will submit a
withdrawal application, supported by a projection of ADB’s share of eligible project expenditures
for the forthcoming six months.
14 The handbook is available electronically from the ADB website (http://www.adb.org/documents/ loan-disbursement-
handbook)
15 Estimate of Expenditure sheet is available in Appendix 8A of ADB’s Loan Disbursement Handbook (2022, as
amended from time to time).
22
18. Statement of expenditure procedure.16 The SOE procedure may be used for
reimbursement of eligible expenditures or liquidation of advances to the advance account(s). The
ceiling for the use of SOE procedure is the equivalent of $200,000 per individual payment.
Supporting documents and records for the expenditures claimed under the SOE should be
maintained and made readily available for review by ADB's disbursement and review missions,
upon ADB's request for submission of supporting documents on a sampling basis, and for
independent audit. Reimbursement and liquidation of individual payments in excess of the SOE
ceiling should be supported by full documentation when submitting the withdrawal application to
ADB.
19. Before the submission of the first WA, the borrower should submit to ADB sufficient
evidence of the authority of the person(s) who will sign the withdrawal applications on behalf of
the government, together with the authenticated specimen signatures of each authorized person.
The minimum value per WA is stipulated in the Loan Disbursement Handbook (2022, as amended
from time to time). Individual payments below such amount should be paid (i) by the TESDA and
subsequently claimed to ADB through reimbursement, or (ii) through the advance fund procedure,
unless otherwise accepted by ADB. The borrower should ensure sufficient category and contract
balances before requesting disbursements. "Use of ADB’s Client Portal for Disbursements
(CPD)17 system is encouraged for submission of withdrawal applications to ADB."
2. Disbursement Arrangements for Counterpart Fund
20. Government funds will be disbursed by DBM through the authorized Government
Depository Bank based on financing projections submitted by TESDA. The Government will
finance trainings and workshops, recurrent costs, contingencies, and financial charges during
implementation by cash.
21. Government funds will be disbursed in accordance with the existing government laws,
rules, and regulations on disbursement of funds. All GOP disbursements will be covered by
allotments and NCA issued by the DBM, and will always be subject to existing budgetary,
accounting, and auditing rules and regulations.
C. Accounting
22. TESDA will maintain, or cause to be maintained, separate books and records by funding
source for all expenditures incurred on the project following international accounting principles
and practices, as well as existing laws, rules and regulations provided for in the Government
Accounting and Auditing Manual issued by the Commission on Audit (COA). Officials authorized
to sign payment documents, vouchers and checks are designated through the issuance of a
Department Order signed by the TESDA Secretary indicating the levels of authority for each
official.
23. TESDA will prepare project financial statements in accordance with International Public
Sector Accounting Standards. This enhances transparency and accountability of financial
reporting and ensures comparability of financial information. COA Circular 2014-003 dated 15
April 2014 details the guidelines and procedures on the conversion of New Government
16 SOE forms are available in Appendix 7B and 7D of ADB’s Loan Disbursement Handbook (2022, as amended from
time to time).
17 The CPD facilitates online submission of WA to ADB, resulting in faster disbursement. The forms to be completed
by the Borrower are available online at https://www.adb.org/documents/client-portal-disbursements-guide.

23
Accounting System chart of accounts, including its implementation. As such, TESDA adopted the
revised chart of accounts for national government agencies.
24. Agency-wide financial statements are prepared for all locally-funded programs of TESDA,
under Fund Cluster 1: Regular Agency Fund, Fund Category 101: Specific Budgets of National
Government Agencies, in accordance with the Unified Accounts Code Structure prescribed by
COA-DBM-DOF Joint Circular No. 2013-1 dated 6 August 2013, and as amended through COA-
DBM-DOF Joint Circular 2014-1 dated 7 November 2014.
25. To ensure compliance with ADB reporting requirements for the project, TESDA will
prepare and issue separate annual project financial statement for the project, and will be subject
to external audit by the resident COA auditor. This will be done at the CO level. The eNGAS
currently being used by TESDA does not have the ‘Fund 102’ account intended for foreign-
assisted projects. On the basis of the approved Loan Agreement, TESDA FMS will request the
COA to create the “Fund 102: SIPTVETS Loan Proceeds and GOP Counterpart” in the eNGAS
to ensure electronic recording and reporting of project financial transactions.
D. Auditing and Public Disclosure
26. The TESDA will cause the detailed project financial statements to be audited in
accordance with International Standards for Supreme Audit Institutions, the government’s audit
regulations, by an independent auditor acceptable to ADB. The COA, the country’s Supreme Audit
Institution, will conduct the audit. The audited project financial statements together with the
auditor’s opinion will be presented in the English language to ADB within 6 months from the end
of the fiscal year by the TESDA.
27. The audit report for the project financial statements will include a management letter and
auditor’s opinions, which cover (i) whether the project financial statements present an accurate
and fair view or are presented fairly, in all material respects, in accordance with the applicable
financial reporting standards; and (ii) whether the proceeds of the loan were used only for the
purpose(s) of the project.
28. Compliance with financial reporting and auditing requirements will be monitored by review
missions and during normal program supervision, and followed up regularly with all concerned,
including the external auditor.
29. The government, through TESDA, have been made aware of ADB’s approach to delayed
submission, and the requirements for satisfactory and acceptable quality of the audited project
financial statements.18 ADB reserves the right to require a change in the auditor (in a manner
consistent with the constitution of the borrower), or for additional support to be provided to the
18 ADB’s approach and procedures regarding delayed submission of audited project financial statements:
• When audited project financial statements are not received by the due date, ADB will write to the executing
agency advising that (a) the audit documents are overdue; and (b) if they are not received within the next 6
months, requests for new contract awards and disbursement such as new replenishment of advance accounts,
processing of new reimbursement, and issuance of new commitment letters will not be processed.
• When audited project financial statements are not received within 6 months after the due date, ADB will
withhold processing of requests for new contract awards and disbursement such as new replenishment of
advance accounts, processing of new reimbursement, and issuance of new commitment letters. ADB will (a)
inform the executing agency of ADB’s actions; and (b) advise that the loan may be suspended if the audit
documents are not received within the next 6 months.
• When audited project financial statements are not received within 12 months after the due date, ADB may
suspend the loan.
24
auditor, if the audits required are not conducted in a manner satisfactory to ADB, or if the audits
are substantially delayed. ADB reserves the right to verify the project's financial accounts to
confirm that the share of ADB’s financing is used in accordance with ADB’s policies and
procedures.
30. Public disclosure of the audited project financial statements, including the auditor’s opinion
on the project financial statements, will be guided by ADB’s Access to Information Policy.19 After
the review, ADB will disclose the audited project financial statements and the opinion of the
auditors on the project financial statements no later than 14 days of ADB’s confirmation of their
acceptability by posting them on ADB’s website. The management letter, additional auditor’s
opinions, and audited entity financial statements will not be disclosed.20
VI. PROCUREMENT AND CONSULTING SERVICES
A. Advance Contracting and Retroactive Financing
31. Advance Contracting. All advance contracting will be undertaken in conformity with ADB
Procurement Policy (2017, as amended from time to time) and ADB’s Procurement Regulations
for ADB Borrowers (Goods, Works, Non-consulting, and Consulting Services) (2017, as amended
from time to time).21 The issuance of invitations to bid under advance contracting will be subject
to ADB approval. The borrower has been advised that approval of advance contracting does not
commit ADB to finance the project.
32. Advance contracting will be used for the procurement of the following: (i) recruitment of
the consulting firm for the detailed engineering design and construction supervision; (ii)
recruitment of the project management consulting firm; and (iii) advertisement for purchasing
office furniture and equipment for the PMU. Advance action for consulting services will consist of
(i) posting the assignment in ADB’s consulting services recruitment notices, (ii) shortlisting, (iii)
inviting shortlisted consulting firms to submit technical and financial proposals, (iv) technical and
financial evaluation, and (v) contract negotiation. Advance actions for Goods will include (i)
preparation of the detailed specifications; (ii) preparation of bidding documents; (iii) advertisement
of Invitation for Bid in the ADB website, official gazette or national newspapers; (iv) receipt,
opening and evaluation of bids (technical and financial); (v) post-qualification; and (vi) contract
negotiations. Contract signing will be done after loan effectiveness.
33. Retroactive Financing. There will be no retroactive financing under the project.
B. Procurement of Goods, Works, and Consulting Services
34. All procurement of goods, works, and consulting services will be undertaken in accordance
with the Procurement Policy (Goods, Works, Non-consulting and Consulting Services) (2017, as
amended from time to time)” and ADB’s Procurement Regulations for ADB Borrowers (Goods,
Works, Non-consulting and Consulting Services) (2017, as amended from time to time).
35. Open Competitive Bidding (OCB) with national advertisement will be used for procurement
of new construction and repair and upgrading of civil works facilities above $3 million to take
19 Public Communications Policy: http://www.adb.org/documents/pcp-2011?ref=site/disclosure/publications.

20 This type of information would generally fall under public communications policy exceptions to disclosure. ADB.
2011. Public Communications Policy. Paragraph 97(iv) and/or 97(v).
21 Available at: http://www.adb.org/Documents/Guidelines/Procurement/Guidelines-Procurement.pdf
25
advantage of the availability of local contractors in the areas where the RTICs will be located.
National advertisement will also be used for the purchase of various types of information
technology, office, and training equipment below $2 million. Request for Quotation (RFQ) will be
used for the procurement of air conditioning units and small furniture for the PMU for contracts
below $100,000; and for smaller office equipment and furniture and fixture. Initial rounds of
procurement using ICS, OCB, QCBS, and RFQ will be subjected to prior approval by ADB,
thereafter post review will be conducted.
36. Before the start of any procurement, ADB and the government will review the public
procurement laws of the Government of the Philippines to ensure consistency with ADB’s
Procurement Policy and Regulations (2017, as amended from time to time).
37. Training, workshops, and consultation meetings for the PMU staff, trainers, assessors,
industry, and academe partners shall be done in-house by TESDA staff and shall involve the
procurement of goods and services through Request for Quotation. These training and workshops
may involve (i) hiring of venue and training facilities and equipment; (ii) meals; (iii) transportation
services; (iv) printing and reproduction of training materials; (v) participants’ allowances; and (vi)
honoraria or professional fees of resource persons, training facilitators, and coordinators at
minimal costs, among others. Expenditures under internal and external project monitoring
activities may include but not be limited to travel expenses, training of national and regional staff,
and production of information materials, among others.
38. All major procurement activities will be carried out at the TESDA central office level.
TESDA will designate a Central Bids and Awards Committee (BAC) to carry out procurement in
accordance with ADB’s Procurement Policy and Regulations as well as government procurement
procedures and applicable TESDA issuances governing foreign-assisted projects.
39. A procurement capacity risk assessment and a Strategic Procurement Planning Workshop
conducted for TESDA determined the risk rating of substantial for both the Central Office and the
Regional Office respondents to the risk assessment questionnaire. Areas with high-risk ratings
included: procurement structure and capacity, staff knowledge and experience, data
management, procurement and contract management experience, complaints, and protest
handling mechanisms, among others. The following key procurement related risks were identified
along with the recommended action to address such risks:
Risk Description Risk Mitigation Measures or Risk Proposed TESDA

Assessment Management Plan Measures to Address
Risk Management
Plan
Insufficient number of High a. Decide on the proposed a. Create sub-units
procurement staff to structure and number of staff within PMU for different
undertake procurement for the Procurement Unit types of procurement
required under the project based on project requirements b. Create separate
b. Hire new personnel or BAC for the project
designate existing TESDA c. Hire a Procurement
staff for the project Specialist and
Procurement Unit additional staff (2-3) in
PMU from GOP funds
to support project
requirements
Procurement staff lack High a. Decide on appropriate a. Provide training and
experience with ADB structure and number of staff capacity building on
to undertake procurement
26

Risk Management
Plan
Procurement Procedures b. Provide training and ADB Procurement
and procurement of civil capacity building on ADB Procedures
works, equipment, and Procurement Procedures;
consulting contracts
Lack of adequate facilities High a. Provide adequate a. Provided for in the
(PCs, internet connection, infrastructure support (office Procurement Plan
photocopy facilities, space, equipment, and other
printers etc.). to undertake facilities)
the planned procurement.
There is no proposed High a. Decide on the proposed a. Prepare a functional
structure or staff for a structure and number of staff and organizational
TESDA Project for the Project Management structure of regular and
Management Unit Unit; hired staff for the PMU
b. Hire new personnel or b. Designate a Project
designate existing TESDA Director, Deputy
staff for the PMU Director and Project
Manager on full time
basis for project
processing and
implementation
c. Designate regular
TESDA staff to carry on
finance and
procurement functions
d. Hire support staff for
various functions
Existing staff have limited High a. Provide training and a. Train staff for various
experience in capacity building on ADB functions on ADB
implementing similar Procedures for project related procedures
projects and in managing management, disbursements,
contracts of a similar contract implementation
nature
No internal capacity to High a. Decide on appropriate a. Organize Technical
design and supervise civil structure and number of staff Groups within PMU to
works projects, procure to supervise and manage civil assist the Project
high tech equipment and works construction, Manager in the
manage contracts of this equipment, and project implementation of
size and magnitude management project components
b. Hire new personnel or b. Design and
designate existing TESDA Construction
staff for civil works Supervision and Project
implementation; Management firm’s part
of the Procurement
Plan
There is a high reliance on High a. EA to provide counterpart a. Provide training and
external consultants in staff to be trained in the hands on experience
Project Management, 4IR course of project for TESDA Staff
innovation-based implementation for continuity b. Develop and
curriculum, start up and purposes implement Institutional
incubation centers, b. EA to secure government Strengthening Program
funding and support for for TESDA personnel
27

Risk Management
Plan
research and enterprise personnel needed to run the and staff and identify
development activities RPVS and the systems funding source (GOP or
developed under the project LP)
4IR = Fourth Industrial Revolution, ADB = Asian Development Bank, EA = executing agency, GOP =
Government of the Philippines, PC = personal computer, PMU = project management unit, TESDA =
Technical Education and Skills Development Authority.
40. An 18-month procurement plan indicating threshold and review procedures, goods, works,
and consulting service contract packages and national competitive bidding guidelines is in Section
C.
41. Quality cost-based selection method (QCBS) will be used for the procurement of the
design and construction supervision firm and the project management consulting firms. Evaluation
studies will be procured through Consultant Qualification Selection (CQS) while all individual
consultants will be hired through Individual Consultant Selection (ICS). All consultants will be
recruited according to ADB’s Procurement Policy (2017, as amended from time to time) and
Procurement Regulations for ADB Borrowers (2017, as amended from time to time).
42. The number of contracts reflects the priority identified by EA/IA for the first 18
months during the strategic procurement planning process to set contract requirements to a level
that maximizes market competition, including the participation of local bidders. To reduce and/or
manage the risk of delays in project implementation due to the number of contract packages,
adequate resources to support the PMU to procure and manage the contract will be provided.
This also requires ongoing monitoring and recalibration or, where necessary further consolidation,
to ensure the most efficient, effective, and competitive outcomes.
C. Procurement Plan
Basic Data
Project Name: Supporting Innovation in Philippine Technical and Vocational Education Systems Project
Project Number: 54332-001 Approval Number:
Country: Philippines
Procurement Risk: High
Project Financing Amount: US$ 117.33 million Executing Agency: Technical Education and Skills
ADB Financing: US$100 million Development Authority (TESDA)
Co-Financing: N/A
Non-ADB Financing: UD$ 17.33 million
Date of First Procurement Plan: 07 October 2022 Project Closing Date: 31 July 2028
Procurement Plan Duration: 18 months Date of this Procurement Plan: 07 October 2022
Advance contracting: Yes eGP: No
28
1. Methods, Review and Procurement Plan
Procurement of Goods and Works

Method Applicability Comments
Open Competitive Bidding For all works contracts, Prior review for all works packages.
(OCB) national advertisement
For goods contracts, First few OCB packages for goods will be
international and national subjected to prior review and approval.
advertisement Subsequent packages will be post-reviewed on
a sampling basis.
Request for Quotation For goods contracts, national First few RFQs for goods will be subjected to
(RFQ) advertisement prior review and approval. Subsequent RFQs
will be post-reviewed on a sampling basis.
Consulting Services
Method Comments
Quality and Cost-Based Selection Source Prior Review (90:10) for Project Management Consulting
Selection (QCBS) and Design and Construction Supervision Firms
Competitive for Individual Consultants Prior review for first individual consultant contract
29
2. List of Active Procurement Packages (Contracts)
43. The following table lists goods, works and consulting services contracts for which the procurement activity is either ongoing or
expected to commence within the procurement plan duration.
Goods and Works
Package General Estimated Procurement Bidding Advertisement
Review Comments
Number Description Value ($) Method Procedure Date
CW301 Construction of 9,695,718 OCB Prior 1S1E Q3/2023 Advertising: National
Regional TVET Number of Contracts: 2
Innovation Center Prequalification of Bidders: No
(RTIC) and Domestic Preference Applicable: No
Rehabilitation/ Advance Contracting: No
Renovation/ Repair Bidding documents: Small Works
of TTIs’ existing E-procurement: No
facilities Package 1
(Lot 1: Regions I, II,
III, IV-A, Lot 2: VII)
Lot 1 7,756,574
Lot 2 1,939,144
Regional TVET Number of Contracts:1
(RTIC) and Domestic Preference Applicable:
Rehabilitation/ No
Renovation/Repair Advance Contracting: No
of TTI's existing Bidding documents: Small Works
facilities Package 2 E-procurement: No
(Regions XI, XII,
CARAGA, BARMM)
G304 IT Equipment for 2,083,012 OCB Prior 1S1E Q4/2024 Advertising: International
Existing TTIs (1 Number of Contracts: 3
Package, 3 Lots) Prequalification of Bidders: No
Phased Delivery Domestic Preference Applicable:
No
Lot 1 694,338 Advance Contracting: No
Lot 2 694,337 Bidding documents: IT Products
Lot 3 694,337 and Services
E-procurement: No
G314-A TTI Training 5,569,884 OCB Prior 1S1E Q4/2024 Advertising: International
30
Goods and Works

Review Comments
Equipment Upgrade Number of Contracts: 4
(Package 1, 4 Lots Prequalification of Bidders: No
including Region VII) Domestic Preference Applicable:
No
Lot 2 1,650,336 Bidding documents: Goods
Lot 3 1,650,336 E-procurement: No
Lot 4 1,650,336
G306 Office equipment 997,538 OCB Prior 1S1E Q4/2024 Advertising: National
and furniture for Number of Contracts: 3
RTICs (1 Package) Prequalification of Bidders: No
(3 Lots) Phased Domestic Preference Applicable:
Delivery No
310,650 Advance Contracting: No
Lot 2 438,368 and Services
Lot 3 E-procurement: No
G308 Training and 948,943 OCB Prior 1S1E Q4/2024 Advertising: International Number
Innovation of Contracts: 1
equipment for Prequalification of Bidders: No
HVAC/Energy Domestic Preference Applicable:
Efficient Solutions (1 No
Package) Advance Contracting: No
Bidding documents: Goods
E-procurement: No
G310 Training and 3,202,683 OCB Prior 1S1E Q4/2024 Advertising: International
Innovation Number of Contracts: 3
Aqua/Fish Culture (1 Domestic Preference Applicable:
Package, 3 Lots) No
Phased Delivery 1,067,561 Advance Contracting: No
1,067,561 Bidding documents: Goods
Lot 2
Lot 3
Warehousing and Domestic Preference Applicable:
31
Goods and Works

Review Comments
Logistics (1 No
Package, 2 Lots) Advance Contracting: No
Phased Delivery 1,330,523 Bidding documents: Goods
1,330,522 E-procurement: No
Lot 1
Lot 2
Mechatronics (1 Domestic Preference Applicable:
Package, 2 Lots) No
Phased Delivery Advance Contracting: No
1,364,106 Bidding documents: Goods
Lot 2
Precision Domestic Preference Applicable:
Engineering CNC (1 No
Phased Delivery 1,423,415 Bidding documents: Goods
1,423,414 E-procurement: No
Lot 1
Lot 2
G314-B TTI Training 4,951,008 OCB Prior 1S1E Q4/2024 Advertising: International
Equipment Upgrade Number of Contracts: 3
(Package 2, 3 Lots) Prequalification of Bidders: No
Phased Delivery Domestic Preference Applicable:
1,650,336 No
Lot 1 1,650,336 Advance Contracting: No
Lot 3 E-procurement: No
32
Goods and Works

Review Comments
G101-A Multimedia 420,835 RFQ Prior Q3/2023 Advertising: National
equipment for Number of Contracts: 1
innovation centers Advance Contracting: No
and eTESDA PMU
(17 TTIs + 1
eTESDA Central)
G101-B Subscription to cloud 371,325 RFQ Post Q2/2024 Advertising: National
system to host (sampling) Number of Contracts: 1
Regional TOP Advance Contracting: No
G401 Office Furnitures 58,678 RFQ Prior Q2/2023 Advertising: National
and Equipment for Number of Contracts: 1
PMU Advance Contracting: Yes
G315-A Start-Up/Maker 24,755 RFQ Prior Q2/2024 Advertising: National
Space Equipment Number of Contracts: 1
(Package 1, 1 Lot) Advance Contracting: No
(Region VII)
G316 Airconditioning 660,132 RFQ Prior Q2/2024 Advertising: National
Equipment (1 Number of Contracts: 3
Phased Delivery 165,033
Lot 1 165,033
Lot 2 330,066
Lot 3
G102 Commercial 216,606 RFQ Prior Q2/2024 Advertising: National
courseware (7 Number of Contracts: 7
courseware- Advance Contracting: No
1/sector)
Consulting Services
Advertise
Package Estimated Selection Type of
General Description Review ment Comments
Number Value ($) Method Proposal
Date
CS101-A Pool of National 159,639 Competitive Prior Q1/2023 Type: Individual
Experts for the Assignment: National
Development of
competency standards
33
Consulting Services
Advertise
Date
and assessment
instruments for 4IR
Qualifications
(Package 1)
CS 102 Evaluation of TESDA 20,629 Competitive Post Q3/2023 Type: Individual
Online Courses (sampling) Assignment: National
CS301 Design and 3,662,778 QCBS Prior FTP Q1/2023 Type: Firm
Construction Assignment: International
Supervision Advance Contracting: Yes
Consultants (Firm) Prequalification of Bidders: No
Domestic Preference Applicable:
No
E-procurement: No
CS302 Project Management 4,443,758 QCBS Prior FTP Q1/2023 Type: Firm
Consultants (Firm) Assignment: International
Advance Contracting: Yes
Prequalification of Bidders: No
Domestic Preference Applicable:
No
E-procurement: No
CS303 Financial Management 270,000 Competitive Prior Q2/2023 Type: Individual
Specialist Assignment: National
Advance Contracting: Yes
CS304 Procurement and 150,000 Competitive Post Q2/2023 Type: Individual
Contract Management (sampling) Assignment: National
Specialist Advance Contracting: Yes
CS101-B Pool of National 159,639 Competitive Post Q2/2024 Type: Individual
Experts for the (sampling) Assignment: National
Development of
competency
standards and
assessment
instruments for 4IR
Qualifications
(Package 2)
CS 103 Review and Updating 10,258 Competitive Post Q2/2024 Type: Individual
of Existing Profiling (sampling) Assignment: National
34
Consulting Services
Advertise
Date
Instruments
3. List of Indicative Packages (Contracts) Required Under the Project
44. The following table lists goods, works, non-consulting and consulting services contracts for which procurement activity is expected to
commence beyond the procurement plan duration22 and over the life of the project (i.e., those expected beyond the current procurement plan
duration).
Estimated Advertisement
Package Procurement Bidding
General Description Value Review Date Comments
Number Method Procedure
($)
Regional TVET Number of Contracts: 3
(RTIC) and Domestic Preference
Rehabilitation/ Applicable: No
Renovation/Repair of Advance Contracting: No
TTI's existing facilities Bidding documents: Small
Package 3 (Lot 1: CAR, Works
NCR, IV-B, V, Lot 2: E-procurement: No
Regions VI, VIII, Lot 3:
Regions X, XI) 9,076,844
Lot 1 4,538,422
Lot 2 4,538,422
Lot 3
G305 IT Equipment for RTIC 1,056,210 OCB Post 1S1E Q4/2024 Advertising: National
(1 Package, 3 Lots) (sampling) Number of Contracts: 3
Phased Delivery) Prequalification of Bidders: No
Domestic Preference
Lot 1 352,070 Applicable: No
and Services
22 The indicative procurement plan is for a period of 18 months. Thereafter, the implementing agency can update it further in consultation with ADB.
35
Estimated Advertisement
Package Procurement Bidding
General Description Value Review Date Comments
Number Method Procedure
($)
E-procurement: No
G307 Training and Innovation 1,423,464 OCB Post 1S1E Q4/2024 Advertising: International
equipment for (sampling) Number of Contracts: 1
Automotive Prequalification of Bidders: No
Domestic Preference
Applicable: No
Advance Contracting: No
Bidding documents: Goods
E-procurement: No
G309 Training and Innovation 6,168,129 OCB Post 1S1E Q4/2024 Advertising: International
equipment -IR 4.0 (sampling) Number of Contracts: 3
Technology Prequalification of Bidders: No
(1 Package, 3 Lots) Domestic Preference
Phased Delivery Applicable: No
Advance Contracting: No
Lot 3 2,056,043
G315-B Start-Up/Maker Space 396,080 RFQ Post Q4/2024 Advertising: National

Equipment (1 Package, (sampling) Number of Contracts: 3
3 Lots) Phased Delivery
Lot 1 99,020
Lot 2 99,020
Lot 3 198,040
Consulting Services
Package General Estimated Selection Type of Advertisement
Review Comments
Number Description Value ($) Method Proposal Date
CS 401 Impact and 206,270 Competitive Post Q3/2025 Type: Individual

Evaluation (sampling) Assignment: National
Specialists (2)
36
D. Consultants’ Terms of Reference
45. Two firms will be hired under the project: (i) Design and Construction Supervision, and (ii)
Project Management Consultant. The detailed terms of reference are in Appendix 3 and Appendix 4.
The TORs for individual consultants are in Appendix 5.
VII. SAFEGUARDS
46. Prohibited investment activities. Pursuant to ADB’s Safeguard Policy Statement

(2009), ADB funds may not be applied to the activities described on the ADB Prohibited
Investment Activities List set forth at Appendix 5 of the Safeguard Policy Statement (SPS)
(2009).23
47. In compliance with ADB’s SPS (2009), the safeguard categories for the project are as
follows.24
48. Environment categorization and due diligence. The project is classified as category B
for environment as per ADB’s SPS (2009). Construction works for facilities to be rehabilitated or
newly constructed under output 3 may cause minor adverse environmental impacts, primarily
noise, vibration, and dust emissions as well as construction waste generation, and could result in
injuries to workers and nearby communities if safety risks are not adequately mitigated. In general,
the short-term construction impacts can be prevented or mitigated with good construction
management practices in line with the IFC Environment, Health and Safety (EHS) Guidelines
(2007). The initial environmental examination (IEE) report including the environmental
management plan (EMP) prepared for the project shall guide environment and safety risk
management during minor civil works.25 The EMP provides mitigation measures and monitoring
requirements and shall be reflected in and included in full as an appendix in all bidding and
contract documents of works contracts.
49. In addition to ADB’s SPS (2009) the project subscribes to all applicable national
environment related laws, regulations, and administrative orders. Based on the Department of
Environment and Natural Resources– Environmental Management Bureau (DENR-EMB)
Memorandum Circular (MC) 005, series of 2014 (Revised Guidelines for Coverage Screening and
Standardized Requirements under the Philippine Environmental Impact Statement (PEIS)
System, construction of new buildings such as schools, including storage facilities with no
hazardous or toxic materials, with total/gross floor area that includes parking, open space and
other areas of less than one hectare, is not covered by the PEIS System. The expansion,
modification and/or rehabilitation of existing buildings requires securing or amending the
environmental compliance certificate (ECC) through the submission of an Environmental
Performance Report and Management Plan (EPRMP) to the DENR–EMB regional office where
the project is located, and in the case of Regional Manpower Development Center in Bangsamoro
Autonomous Region in Muslim Mindanao (BARRM), the Ministry of Environment, Natural
Resources and Energy. A Building Permit must be secured from the LGU where the facility will
be constructed in compliance with Presidential Decree No. 1096 (National Building Code of the
Philippines) before any type of building construction or repair work can start.
23
ADB. 2009. Safeguard Policy Statement. Manila.
24 ADB. Safeguard Categories.
25 Initial Environmental Examination (available from the list of linked documents in Appendix 2 of the RRP).
37
50. Institutional arrangements. The executing agency and implementing agency for the
project will be TESDA. TESDA will be responsible for overall oversight, strategic and policy
direction of the project. TESDA, as the implementing agency, will be responsible to ensure that
the project complies with ADB’s SPS (2009), the IEE and EMP, and the PEIS System. The PMU
established for the project will include safeguard specialists who will be supported by the PMC
and DSC, each with safeguards consultants. Each TTI will assign one safeguards focal for EMP
implementation supervision. The PMC, on behalf of the TESDA and the PMU, will update the IEE
and EMP during detailed engineering design (DED) stage. The tendering process shall advocate
environmentally responsible procurement by ensuring the inclusion of EMP provisions in the
bidding documents and construction contracts. TTIs are tasked to (i) secure required government
environmental approvals such as certificate of non-coverage (CNC) or ECC prior to project
implementation; (ii) establish and operationalize the grievance receipt and administration
mechanisms at the TTI level, in line with the overall project level grievance redress mechanism
(GRM); (iii) conduct consultations with internal and external stakeholders; and (iv) provide inputs
to DSC on TTI’s compliance to ADB’s and Philippine’s safeguards requirements for submission
to PMU, which, through the PMC, will be responsible for consolidating all the reports from TTIs
into one consolidated semi-annual safeguards monitoring report.
51. Work contractors will assign qualified EHS staff at each construction site to supervise and
monitor the EMP and ensure compliance with safeguards requirements of ADB and the
Government of the Philippines. Contractors will be required to prepare and submit their
construction EMP prior to commencement of works, to be cleared by the DSC.26
52. Training and/or workshops on environmental management and monitoring requirements

shall be programmed by the PMC for PMU, safeguard focals at TTIs, Contractors and other
relevant parties. Monitoring of occupational and community health and safety requirements,
including COVID-19 risk management, will be prioritized during construction to reduce risks to
workers and the community. PMU and safeguard focals at TTIs shall continue the process of
public consultation and information disclosure in accordance with the requirements of the SPS
and the government rules and regulations during DED and construction phases.
53. The Contractor must adhere to the mitigating measures and other requirements in the
EMP to ensure that construction will not adversely affect the environment, the community, and
workers. During operation phase, each regional TTI will be responsible for implementing
environmental management measures specified in the EMP. These include management of
wastes from activities arising from the courses to be offered and innovations to be introduced in
rehabilitated TTI facilities and innovation centers, respectively. These also include other
management measures, as detailed in the EMP of the IEE.
54. Grievance redress mechanism. The PMU will establish and maintain a grievance
redress mechanism (GRM) to register, assess, and address project-related complaints in
accordance with the GRM procedures outlined in the IEE. GRM focal points will be identified at
each TTI prior to commencement of works. Contact number of the contactor, the TTI safeguards
focals, the PMU and the DSC including names, positions, and telephone numbers shall be
disclosed at the project site.
26
The CEMP shall include but not necessarily be limited to the following sub-plans: workers’ accommodation plan,
occupational health and safety plan, emergency response plan, traffic management plan, waste disposal
management plan, and demobilization plan.
38
55. Procedural requirements and responsibilities. Table 14 details the procedural

requirements for the expansion, modification, and/or rehabilitation of TTIs and construction or
rehabilitation of RTICs, as well as the responsibilities of TESDA, the PMU, the TTIs, the PMC,
the DSC, and the Contractors.
Table 14: Procedural Requirements for Environmental Compliance, Construction Permits

and License to Operate
Item Procedural requirement Responsible Approval entity

entity
Pre-construction
Facility design, 1. Upgrade TTIs and design the new RTICs DSC, TTI TESDA,
permit to following the National Building Code of the City or Municipal
construct Philippines, other relevant national Engineering
regulations, and international standards. Office of LGUs
2. Prepare the Architectural and Engineering

Design and documentation (signed and
sealed by architect and engineers) and other
requirements to secure building permits and
licenses prior to construction.
ECC Amendment 3. For existing facilities built after 1982 with TTI DENR-EMB
existing ECC that will be rehabilitated, secure regional offices
the ECC amendment by filing EPRMP with or MENRE
DENR-EMB regional offices or in the case of (BARMM)
BARMM, with MENRE.
CNC 4. For existing facilities (with no ECC from TTI DENR-EMB
DENR-EMB) built after 1982 that will be regional offices
rehabilitated, secure CNC through the DENR- or MENRE
EMB online system by filing Project (BARMM)
Description.
5. For existing facilities built before 1982 that

will be rehabilitated, secure CNC through
DENR-EMB online system by filing Project
Description and Proof of Project
Implementation prior to 1982 without
expansion / alteration / modification.
6. For new facilities, secure CNC through the

DENR – EMB online system by filing Project
Description.
Local permits 7. Secure the Building Permit, Sanitary Permit, TTI LGU
Electrical Permit, and other permits from the
local government prior to construction.
Fire Safety 8. Submit building plan, pertinent documents TTI City / Municipal
Evaluation and Fire and Life Safety Assessment Report fire marshal
Clearance (FALAR) to the city/municipal Fire Marshal to
secure the Fire Safety Evaluation Clearance
prior to construction.
39
Item Procedural requirement Responsible Approval entity

entity
Height Clearance 9. As relevant, submit elevation plan of TTI Civil Aviation
Permit proposed structure and Certification of Authority of the
Geodetic Engineer – (i) Geodetic Coordinates Philippines
(WGS-84 Datum) and True Ground Elevation
in meters above mean sea level / Orthometric
Height of the site; (ii) Location Plan with
Vicinity Map; and (iii) Copy of the original field
notes, traverse computations and GPS
processing notes including raw data (total
station data should be in ASCI format and
RINEX format in GPS), signed and sealed by
a Geodetic Engineer. Complete requirements
can be found here –
https://caap.gov.ph/height-clearance-permit-
and-limitation-form/
Other 10. Regional Project Management Unit, through RPMU, TTI DENR-EMB
environmental the Safeguards Focal of each TTI, to regional offices
requirements coordinate with DENR-EMB regional office for
other environmental requirements.
Tree Cutting 11. Submit letter of application and LGU Contractor, TTI Community
Permit Endorsement/ Certification of No Objection Environment and
from the Municipality/City and Barangay. Natural
Submit copy of Land Title (OCT/TCT) and Resources Office
photographs of trees to be removed. Include (CENRO)
Site Development Plan and Environmental
Compliance Certificate.
Construction
EMP monitoring 12. Monitor the implementation of the EMP by the DSC, TTI TESDA, ADB
Contractor
Progress 13. Submit semi-annual progress reports on the DSC TESDA
reporting status of construction and EMP
implementation to the TESDA and PMU
Safeguards 14. Submit annual environment monitoring reports PMU, PMC ADB
reporting to ADB
Post-construction
Fire Safety 15. Secure a Fire Safety Inspection Certificate Contractor, TTI Municipal fire
Inspection from the city/municipal Fire Marshal. marshal
Certificate
Occupancy 16. Secure an Occupancy Permit from the local Contractor, TTI LGU
Permit government
Completion 17. Submit a completion report with as-built Contractor, DSC TTI, TESDA
Report drawings to TESDA during turn-over.
ADB = Asian Development Bank, CNC = Certificate of Non-Coverage, DENR = Department of Environment and Natural
Resources, DSC= design and supervision consultant, ECC = environment compliance certificate, EMB = Environmental
Management Bureau, LGU = local government unit, PMU = project management unit, PMC = project management
consultant, TESDA = Technical Education and Skills Development Authority, TTI = TESDA Technology Institution.
Source: Asian Development Bank
56. Involuntary resettlement. The project is categorized as C for involuntary resettlement

in accordance with ADB’s Safeguards Policy Statement (2009). The civil works will be undertaken
entirely within existing TESDA campuses, where all the land and the facilities are owned by
TESDA and/or the Philippine government. No new land will be acquired. All the identified TTIs
have sufficient land for the proposed rehabilitation of existing buildings and construction of new
buildings. The minimum land area available is 1,900 m2 for three-storey building and 2,500 m2 for
two-storey building. All of the identified TTIs are connected with existing national, provincial, or
local roads and can be accessed through public transportation. All TTIs have available land for
the proposed innovation centers. The proof of occupancy includes Usufruct, presidential
40
proclamations and laws, Deed of Donation, and Transfer Certificate of Title. An involuntary
resettlement due diligence report was prepared in accordance with ADB’s SPS 2009.
57. Indigenous peoples. The project has been categorized as B for Indigenous Peoples in
accordance with ADB’s Safeguards Policy Statement (2009). The project will not require any land
acquisition nor lead to any resettlement impacts to IPs communities. The IPs will not be
specifically targeted. However, the project will directly or indirectly benefit IPs in terms of improved
TVET training in regions that have high proportions of IPs, such as Cordillera Administrative
Region (CAR) and the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM). IPs’
participation in TVET programs offered is voluntary. An indigenous people’s plan (IPP) has been
prepared to ensure the IPs who enroll at these RTICs/TTIs benefit from the positive impact of the
project and IPs have equal access to TVET courses.
58. Institutional arrangements. The TESDA in coordination with TTIs will ensure that the
project complies with ADB SPS, IPP and DDR. The PMU to be established for the project will
include social safeguard specialist. Each TTI will assign social safeguards focal for IPP
implementation.
59. Grievance redress mechanism. The PMU will establish and maintain a GRM to register,
assess and address project related complaints in accordance with the GRM procedures outlined
in the IPP. GRM focal points at each TTI/RTIC will be identified prior to commencement of works.
Contact details of the TTI/RTIC social safeguards focal, PMU, DSC including names, position and
telephone numbers, email address shall be disclosed at the project site. GRM procedures shall
be disclosed at the project site.
60. Social safeguards monitoring. The TESDA will prepare a semi-annual monitoring report
and will be submitted to ADB for review and clearance for disclosure to ADB website. Table 15
summarizes the monitoring indicators.
Table 15: Summary Indigenous Peoples Plan Monitoring Indicators

Indicators Process indicators
Demographic Baseline No. of indigenous peoples by gender, age, habitat (place), and
No. of indigenous peoples students by gender, age, habitat
Consultations and • Number of consultation and participation activities that occur – meetings,
Communications FGDs, information dissemination, brochures flyers, training;
• Percentage of IPs as participants;
• Number of meetings exclusively with indigenous women;
• Location of information disclosure;
• Languages used at meetings and information disclosure; and
• Consultation and participation progress against plan and budget
Grievance Redress • Level of involvement of IPs in the grievance resolution;
• Total number of IPs using the project level GRM;
• Number of grievances received by nature of grievance;
• Number of grievances resolved;
• Length of time taken to be resolved; and
• Number of grievances not resolved and reasons for not being resolved
yet.
Implementation of • Number of indigenous students benefiting from TVET courses
mitigation and disaggregated by gender, age group and geographic location;
beneficial measures • Number of IPs participating in the capacity training programs;
• Number of IPs provided with IEC materials disaggregated by gender; and
• Languages used in the training sessions and IEC materials;
41
Indicators Process indicators

Output Output Indicators
Employability of TVET • Number of IP TESDA graduates with higher level of competencies; and
graduates and equitable • The proportion of IP TVET graduates employed within a year after
access to quality TVET graduation
improved
TVET training made • Number of new Curriculum developed with IKSP component
more demand-driven
and industry-led
FGDs = focus group discussions, GRM = grievance redress mechanism, IEC = information-education-communication,
IKSP = Indigenous Knowledge Systems and Practices, IP = indigenous people, TESDA = Technical Education and
Skills development Authority, TVET = technical and vocational education and training.
VIII. GENDER AND SOCIAL DIMENSIONS
61. Gender. The project carries a gender equity (GEN) theme. It seeks to directly address
gender equality and women’s empowerment issues through its outputs and activities. The key
gender issues in the sector are the following: (i) While females account for the majority of TVET
graduates and those with TVET certificates (around 51% in 2020), they have a lower labor force
“participation. Between 2019 and 2020, the labor force participation declined sharply from 74.8%
to 54.8% for men and from 47.6% to 34.5% for women. The principal factors for this include
reproductive roles that may inhibit women from working, career choices that are often influenced
by family preferences based on gender norms and values. Aside from being affected
disproportionally by COVID-19 due to increased incidents of gender-based violence, where 1 in
5 women aged 15–49 years old has experienced gender-based violence at least once in their
lifetime during COVID-19, which is more so than the global average;27 lower savings, and lesser
access to employment opportunities, women are likely to withdraw from the labor force in their
childbearing age, which further limits their prospects of going back to the workforce due to home
family and care work; (ii) Female graduates have a higher share of informal employment
engagement (23.8%) when compared to males (14.7%) as they are over-represented in the
wholesale and retail sectors, which are characterized by low pay, low productivity, and precarious
employment; (iii) In contrast, more male graduates of TVET find work in the formal sector than
female graduates, with an employment to population ratio of 51% and 47%, respectively. TESDA
has pointed out that job advertisements often state an explicit preference toward male applicants,
i.e., for engineering and technical jobs.28 Over the past 10 years, female graduates from technical
areas such as engineering and technology account for less than 30% of graduates. Women who
do graduate from such areas constitute less than 4% of those with TVET qualifications in
automotive (with the exception of automotive wiring harness assembly), electrical installation, or
metals and engineering (footnote 27). Fear of parents and/or female trainees regarding their
safety, especially in courses dominated by men, can also suppress female participation.
62. The project will promote gender mainstreaming throughout the TVET lifecycle in support
of TESDA’s objective of social equity for workforce inclusion and poverty reduction. This will be
achieved by: (i) introducing specific training courses at higher national certificate levels in the area
of services, industry, and agriculture to expand employment choices for females; (ii) incorporating
behavioral change communication and community education and awareness campaigns that
unpack gender norms and stereotypes in selection of courses and training programs and
offerings, as well as career trajectories; (iii) introducing new training programs drawing on 4IR,
thereby enabling men and especially women, to transcend traditional and mobility barriers to
27 UN Women 2020. Gender Snapshot: COVID-19 in the Philippines. Manila. .
28 Philippine Information Agency. 2019. TESDA Exec Underscores Role to Make Change Work for Women in TVET.
42
access new markets and opportunities to work flexibly and distantly; (iv) tailoring career
counseling and placement services specifically to the needs of female and male trainees, while
incorporating relevant gender concerns; (v) building the capacity of the TESDA staff with targets
for women staff in both national and regional offices; and (vi) upgrading the basic facilities of TTIs
with gender-responsive and socially inclusive design features. A social and gender specialist will
be engaged by the project to support gender action plan implementation. Sex-disaggregated data
will be collected and analyzed to inform policy and decision making.
63. All the above gender activities and targets shall be complemented by the following project
management and gender-specific activities: (i) a gender action plan (GAP) is developed,
implemented, and monitored, and shall be integrated in the Annual Gender and Development
Program (GAD) Plans and Budgets and Annual GAD Reports of TESDA for submission to the
Philippine Commission on Women; (ii) the PMC will include a gender specialist to support the
implementation of GAP and other gender related initiatives; (iii) GAP reports shall follow the ADB-
prescribed format and include details on progress against the GAP (challenges, good practices,
lessons learned, etc.); (iv) collection of sex-disaggregated and gender-related information
relevant to the DMF and GAP will be integrated in the overall project performance monitoring
system; (v) representatives of the GAD Focal Point System shall be tasked to oversee GAP
implementation; (vi) at the midterm review and Project Completion, the project is assessed as
“gender-responsive” using the Project Implementation, Management, Monitoring, and Evaluation
checklist of the Harmonized Gender and Development Guidelines tool; (vii) all civil works, bidding
and procurement documents, and contracts will require contractors to comply with RA 6685; apply
core labor standards; and comply with GAD-related mandates, including prevention and response
to gender-based violence, as well as conduct HIV/AIDS, Sexually-Transmitted Diseases, Human
Trafficking, Sexual Exploitation and Abuse and gender-based violence awareness trainings; and
(viii) develop/establish and implement a program and mechanism to adequately prevent and
respond to incidents of sexual harassment and other forms of gender-based violence occurring
in the context of civil works (at work and in surrounding communities.
64. The GEN category requires the conduct of gender analysis during project preparation,
inclusion of explicit gender equality targets in the majority of the outputs in the DMF, the
preparation of the gender action plan (GAP), and a dedicated covenant in the loan agreement to
support the implementation of the GAP. The GAP is an essential part of the overall project design,
as it is the roadmap for mainstreaming gender in project implementation, monitoring, and
evaluation (Table 16A).
43
Table 16A: Gender Action Plan

Gender Objectives Activities / Indicators / Targets Responsibilities Timeframe
Output 1: The Philippines’ skills development ecosystem modernized
1.1 Women’s 1.1.1 Twenty-one new training regulations and/or competency standards reflecting TESDA – Qualifications and 2023–2024
economic principles of gender mainstreaminga and imparting skills and competencies for 4IR Standards Office, GFPS-
empowerment introduced (2019 baseline: not applicable) (DMF 1a) Technical Working Group
increased 1.1.2 Fifty-one new and/or updated, gender-responsive and socially-inclusiveb TOP e-TESDA unit, TTIs, GFPS- 2024–2025
courses developed and introduced (2019 baseline: not applicable) (DMF 1b) Technical Working Group
1.1.3 Fifty-one new and/or updated, gender-responsive and socially-inclusiveb higher- TESDA – Curriculum and 2024–2025
level TVET programs (national certificate levels III, IV, V/diploma) in industry, services, Training Aids Development
and agriculture to expand employment choices for females offered by the 17 upgraded Division – National Institute for
TTIs (including the RTICs) (2019 baseline: not applicable) (DMF 1c) TESDA, TTIs, GFPS-Technical
1.1.4 Career counselling and placement services in the 17 TTIs (and their RTICs) Working
LearningGroup
Development 2022–2024
updated in line with industry needs and made more gender-responsive and socially- Division - NITESD, GFPS,
inclusive b c (2019 baseline: not applicable) (DMF 1d) TTIs
1.1.5 At least 17 behavioral change communication campaigns and community TESDA GFPS, TESDA 2023–2025
education/awareness campaigns that unpack gender norms and stereotypes in course TTIs, TESDA PIAD
and training selections and offerings and career trajectories developed, adopted, and
implemented (2019 baseline: not applicable)
2.1 Women’s 2.1.1 Sex-disaggregated data, enrollment, dropout, and employment rates of female TTIs (in-charge in monitoring), 2023–2025
economic and male trainees in higher NC-level (NC levels III, IV, V/diploma) qualifications and MITD-ROMO (in charge of data
empowerment programs routinely collected, monitored, and analyzed (2019 baseline: not applicable) management), LMID-PO (in-
increased charge of TVET statistics)
2.1.2 At least 3% annual increase of female enrollees in RTICs targeted to encourage TTIs (in-charge in monitoring),
female enrolment in TVET programs (2019 baseline: TBD) MITD-ROMO (in charge of data
management), LMID-PO (in-
charge of TVET statistics)
2.2 Gender 2.2.1 T h e 17 TTIs prepare and implement updated Institutional development plans for TTIs, NITESD 2023
equality in 2022-2028, with explicit goals and targets on promoting and integrating gender equality
decision making and social inclusion (2019 baseline: not applicable) (DMF 2b)
and leadership
enhanced
Output 3: Selected TTIs upgraded and modernized into industry-responsive innovation centers
3.1 Women’s time 3.1.1 Training facilities and equipment in 17 TTIs (including their RTICs) upgraded and Project Management Unit 2023–2025
poverty and aligned with industry needs, with gender-responsive and socially- inclusive design
drudgery reduced featuresd (2019 baseline: 0) (DMF 3a)
3.1.2 TESDA and the 17 TTIs to organize at least two outreach and awareness Project Management Unit, TTIs 2023–2025
building programs for digital and 4IR training courses over the project period for TTI
students, with at least 80% of participants reporting improved awareness on digital and
4IR opportunities through a survey
44
Gender Objectives Activities / Indicators / Targets Responsibilities Timeframe

3.1.3 Fully operational RTICs organize at least 2 awareness building workshops about Project Management Unit, TTIs, 2023–2025
their programs (start-ups, applied R&D, incubation) with local industries during the RTICs
project period, and at least 80% of participants report improved awareness and career
possibilities on the said programs via a survey
Output 4: TESDA’s institutional capacity strengthened
4.1 Gender equality 4.1.1 At least 88 TESDA Staff (of whom at least 50% are women) and at least 51 trainers TESDA GFPS 2023
in decision making and administrators of the 17 TTI beneficiaries report increased knowledge on gender and
and leadership development and gender mainstreaming (2019 baseline: not applicable) (DMF 4a)
enhanced
4.1.2 Thirty-four TESDA administrators, 340 trainers, and assessors, of whom at least TESDA Central Office, NTTA 2023–2024
20% are women, retrained and upskilled in TVET quality assurance and certification
(2019 baseline: 0) (DMF 4b)
4.1.3 Training need analysis on gender-related competenciese conducted by the TESDA Central Office, TESDA 2024–2025
TESDA GAD Focal Point System (GFPS) from 2023-2024 GFPS
Project Management and Gender-Specific Activities:
5.1 GAP Implementation is integrated in the Annual GAD Plans and Budgets and Annual GAD Reports of the Agency for submission to the PCW.
5.2 A gender / gender and social specialist is engaged by the TESDA early in project design and implementation.
5.3 Reports include details on progress against the GAP (good practices, lessons learned, etc.)
5.4 Collection of sex-disaggregated and gender-related information relevant to the Design and Monitoring Framework and GAP is in integrated in the
overall project performance monitoring system.
5.5 Representatives of the GAD Focal Point System shall be tasked to oversee GAP implementation.
5.6 At midterm review and project completion, the project is assessed as “gender-responsive” using the Project Implementation, Management, Monitoring, and
Evaluation checklist of the Harmonized Gender and Development Guidelines tool.
5.7 All civil works, bidding documents, and contracts require contractors to comply with RA 6685; apply core labor standards; and comply with GAD-
related mandates, including prevention and response to gender-based violence, as well as conduct HIV/AIDS, STDs, Human Trafficking, SEAH and
GBV awareness and prevention trainings.
5.8 Develop, establish, and implement a program and mechanism to adequately prevent and respond to incidents of sexual harassment and other forms of
gender-based violence occurring in the context of civil works.
4IR = fourth industrial revolution, DMF = design and monitoring framework, GAD = gender and development, GAP = gender action plan, GFPS = GAD Focal Point System,
LMID-PO = Labor Market Information Division Planning Office, MITD-ROMO = Management Information Technology Division Regional Operations Management Office, NC
= national certificate, NITESD = National Institute for TESDA, OP = operational priority, NTTA = National TVET Trainers Academy, PCW = Philippine Commission on Women,
PIAD =Public Information Assistance Division, PMU = project management unit, RTIC = Regional TVET Innovation Center, TBD = to be determined, TESDA = Technical
Education and Skills Development Authority, TOP = TESDA online program, TTI = TESDA technology institutions, TVET = technical and vocational education and training.
a The “principles of gender mainstreaming” are based on TESDA’s Gender and Development Focal Point System’s resolutions and GAD-related policies.
b “Gender-responsive-and-socially-inclusive" in this context refers to TESDA’s alignment with commitments for inclusive service delivery as defined by the National Technical
Education and Skills Development Plan (NTESDP, 2018-2022, Annex 1) and measures taken to address unconscious gender-based and other stereotypes in the course
materials and associated teaching methodology.
c Gender-responsive and socially inclusive career counseling and placement functions will seek to unpack and break gender-based and cultural stereotypes, along with pre-
existing notions and biases by working with students to determine their strengths and goals through career counselling services, and supporting female and male students
to pursue careers and employment through placement services.
d
In this instance, gender-responsive design features includes the following: separate toilet and shower facilities, well-lighted facilities, breastfeeding rooms, etc.
e Gender-related competencies cover gender analysis, use of gender analysis tools, GAD Planning and Budgeting, among others.

45
Table 16B: Gender Action Plan Monitoring Template
Date Submitted:
Activities / Targets Progress Issues / Concerns / Follow-up

(Completed, On-track, Off-track, Not yet due, then
a narrative to support the claim)
Output 1: The Philippines’ skills development ecosystem modernized
1.1.1 Twenty-one new training regulations and/or
competency standards reflecting principles of gender
mainstreaming and imparting skills and competencies for
4IR introduced (2019 baseline: not applicable) (DMF 1a)
1.1.2 Fifty-one new and/or updated, gender-responsive
and socially-inclusive TOP courses developed and
introduced (2019 baseline: not applicable) (DMF 1b)
1.1.3 Fifty-one new and/or updated, gender-responsive

and socially-inclusive higher-level TVET programs
(national certificate levels III, IV, V/diploma) in industry,
services, and agriculture to expand employment choices
for females offered by the 17 upgraded TTIs (including
the RTICs) (2019 baseline: not applicable) (DMF 1c)
1.1.4 Career counselling and placement services in the

17 TTIs (and their RTICs) updated in line with industry
needs and made more gender-responsive and socially-
inclusive (2019 baseline: not applicable) (DMF 1d)
1.1.5 At least 17 behavioral change communication
campaigns and community education/awareness
campaigns that unpack gender norms and stereotypes in
course and training selections and offerings and career
trajectories developed, adopted, and implemented (2019
baseline: not applicable)
2.1.1 Sex-disaggregated data, client type, enrollment,
dropout, and employment rates of female and male
trainees in higher NC-level (NC levels III, IV, V/diploma)
qualifications and programs routinely collected,
monitored, and analyzed (2019 baseline: not applicable)
46

2.1.2 At least 3% annual increase of female enrollees in
RTICs targeted to encourage female enrolment in TVET
programs (2019 baseline: TBD)
2.2.1 The 17 TTIs prepare and implement updated

Institutional development plans for 2023-2028, with
explicit goals and targets on promoting and integrating
gender equality and social inclusion (2019 baseline: not
applicable) (DMF 2b)
Output 3: Selected TTIs upgraded and modernized into industry-responsive innovation centers
3.1.1 Training facilities and equipment in 17 TTIs
(including their RTICs) upgraded and aligned with
industry needs, with gender-responsive and socially-
inclusive design features (2019 baseline: 0) (DMF 3a)
Output 4: TESDA’s institutional capacity strengthened
4.1.1 At least 88 TESDA Staff (of whom at least 50% are
women) and at least 51 trainers and administrators of
the 17 TTI beneficiaries report increased knowledge on
gender and development and gender mainstreaming
(2019 baseline: not applicable) (DMF 4a)
4.1.2 34 TESDA administrators, 340 trainers, and
assessors, reflecting appropriate representation of men
and women, retrained and upskilled in TVET quality
assurance and certification (2019 baseline: 0) (DMF 4b)
Project Management and Gender-Specific Activities
GAP implementation is integrated in the Annual GAD
Plans and Budgets and Annual GAD Reports of the
Agency for submission to the PCW.
A Gender / Gender and Social Specialist is engaged by
TESDA early in project design and implementation.
Reports include details on progress against the GAP
(good practices, lessons learned, etc.)
Collection of sex-disaggregated and gender-related

information relevant to the Design and Monitoring
Framework and GAP is in integrated in the overall
project performance monitoring system.
Representatives of the GAD Focal Point System shall be

tasked to oversee GAP implementation
47

At Midterm Review and Project Completion, the project
is assessed as “gender-responsive using the PIMME
checklist of the Harmonized Gender and Development
Guidelines (HGDG) tool.
All civil works, bidding and procurement documents, and
contracts require contractors to comply with RA 6685;
apply core labor standards; and comply with GAD-
related mandates, including prevention and response to
gender-based violence, as well as conduct HIV/AIDS,
STDs, Human Trafficking, SEAH and GBV awareness
and prevention trainings.
Develop, establish, and implement a program and
mechanism to adequately prevent and respond to
incidents of sexual harassment and other forms of
gender-based violence occurring in the context of civil
works.
48
65. Implementation arrangements for the GAP. A GAP has been developed for the project.
TESDA will be responsible for its implementation, monitoring and reporting. A gender specialist
(consultant) will be engaged by the PMC for at least 30 person-months and will be part of the
project management team to assist with GAP implementation, monitoring, and reporting together
with the Gender Specialist from TESDA. TESDA will monitor regularly and report on the progress
of GAP implementation as part of the project progress reports to be submitted to the ADB. The
GAP progress monitoring template included in Table 16B will be used for this purpose. TESDA
will ensure that adequate financial resources are allocated for GAP implementation and endeavor
to accomplish all GAP targets and actions to achieve a successful rating from a gender
perspective at project completion.29
IX. PERFORMANCE MONITORING, EVALUATION, REPORTING, AND COMMUNICATION
A. Project Design and Monitoring Framework
Impacts the Project is Aligned with

Global competitiveness and readiness of the Filipino mid-level workforce strengthened, and TVET used more
effectively as an instrument for social equity for workforce inclusion and poverty reduction (NTESDP, 2018–2022)a
Data Sources and Risks and Critical
Results Chain Performance Indicators Reporting Mechanisms Assumptions
Outcome By 2029:
Access to quality a. Number of TESDA graduates a–c. TESDA and NAPB R: The Philippine
TVET programs (disaggregated by sex and ethnicity) with annual reports; economy is not
and employability higher-level competencies (national TESDA studies on able to bounce
of TVET graduates certificate levels III, IV, and V or diploma employability of back fully in 2022
improved level) in 7 priority sectorsb increased to TVET graduates and beyond, which
18,153 (2019 baseline: 5,603)c (OP may affect the
1.1.1; OP 1.3.3) level and types of
jobs being created.
b. The proportion of TESDA graduates
(disaggregated by sex and ethnicity) A: COVID-19-
employed within 1 year after graduation related restrictions
increased by 2% (2017–2019 baseline: on in-person
77.5% [77.0% for men and 78.0% for training will have
women]; 2018 baseline for indigenous been eased by
peoples: 58.0%) (OP 1.1.1; OP 1.3.3) December 2022 so
that more students
c. Share of beneficiaries (disaggregated can enroll in the 17
by sex and ethnicity) belonging to poor upgraded TTIs
and vulnerable segmentsd who graduate (and their RTICs)
from TTIs increased by 1 percentage and benefit from
point (2019 baseline: 74.4% [75.6% the project.
men and 72.7% women]) (OP 1.1.1; OP
1.3.3; OP 2.1.1)
Outputs By 2028:
1. The Philippines’ 1a. 21 new training regulations and/or 1a. TESDA training
skills development competency standards reflecting gendere regulations and/or
ecosystem and green or climatef mainstreaming competency
modernized principles and imparting 4IR skills and standards
competencies introduced (2019 baseline:
not applicable) (OP 1.1.1; OP 1.3.3; OP
2.1.1)
29
ADB through SDTC-GEN considers a gender mainstreamed project to have delivered its intended gender equality
results successfully if at least 80% of the quantitative gender targets and 80% of the gender actions/activities are
achieved/completed, and that the reporting includes sex-disaggregated data.
49

1b. 51 new and/or updated gender- 1b. List of programs in
responsive and socially inclusiveg TOP TOP’s TVET
courses developed and introduced compendium
(2019 baseline: not applicable) (OP
1.1.1; OP 2.1.1)
1c. 51 new and/or updated, gender- 1c. Compendium of

responsive, and socially inclusive TVET-registered
higher-level (national certificate levels programs; registry of
III, IV, and V or diploma level) TVET recognized PQF
programs in industry, services, and level 5 diploma
agriculture provided to expand the job programs
choices that the 17 upgraded TTIs
(including their RTICs) can offer to
women (2019 baseline: not applicable)
(OP 1.1.1; OP 1.3.3; OP 2.1.1)
1d. Career counseling and placement 1d. Official documents

services updated in line with industry and guidelines on
needs and made more gender- career counseling
responsive, socially inclusive, and and placement
culturally appropriateh (2019 baseline: services; interviews
not applicable) (OP 1.1.1; OP 1.3.3; OP and consultations
2.1.1) with counselors,
students, and other
stakeholders
2. TVET made 2a. 34 new partnership agreementsi signed 2a. MOAs, MOUs, and
more demand- by the 17 TTIs (including their RTICs) TTIs’ annual
driven and with industry partners and LGUs (2019 operations reports;
industry-led baseline: not applicable) (OP 1.1.1; OP compendium of
6.1.1) TVET-registered
programs
2b. Updated institutional development plans 2b. TTI advisory

for 2022–2027, with explicit goals and councils’ annual
targets for industry engagement, reports; TTIs’ annual
graduate employment rates, results operations reports
monitoring, and integration of gender
equality and social inclusion, prepared
and implemented by the 17 TTIs (2019
baseline: not applicable) (OP 1.1.1; OP
6.1.1)
3. Selected TTIs 3a. Training facilities and equipment in 17 3a. TESDA’s physical A: COVID-19-
upgraded and TTIs (including their RTICs) upgraded inventory reports and related travel
modernized into and aligned with industry needs, with occupancy permits restrictions and
industry-responsive gender-responsive,j socially inclusive, quarantine
innovation centers and climate-smartk design features requirements will
(2019 baseline: 0) (OP 1.3.1; OP 2.5.2; not unduly affect
OP 3.1.1) field visits by
consultants or
3b. Total enrollment (disaggregated by sex 3b–c. Compendium of cause delays in
and ethnicity) in new higher-level TVET TVET-registered civil works design,
programs (national certificate levels III, programs tendering, and
IV, and V or diploma level) offered by execution.
the 17 TTIs (including their RTICs)
increased to 21,200 (2019 baseline:
270) (OP 1.1.1; OP 2.1.1; OP 2.1.4)
50

3c. Business incubation centers and/or
applied R&D centers operationalized in
the 17 RTICs (2020 baseline: not
applicable) (OP 1.3.1; OP 2.5.2)
4. TESDA’s 4a. Increased knowledge of at least 88 4a–b. TTIs’ annual

institutional TESDA staff (of whom at least 50% are operations reports
capacity women) and at least 51 trainers and incorporating post-
strengthened administrators of the 17 TTIs on ADB’s training
gender and development, financial assessments; list of
management, procurement, climate accredited assessors
assessment, and safeguards policies
(2019 baseline: not applicable)
(OP 6.1.1)
4b. 34 TESDA administrators and 340

trainers and assessors, of whom at least
20% are women, retrained and upskilled
in TVET quality assurance and
certification (2019 baseline: 0)
(OP 6.1.1)
Key Activities with Milestones

1. The Philippines’ skills development ecosystem modernized
1.1 Review and rationalize TESDA’s training programs; reduce offerings of national certificate level I and II courses
that duplicate similar courses taught as part of the technical and vocational livelihood track in senior high
schools (Q4 2023)
1.2 Identify new courses at national certificate levels III, IV, and V or the diploma level required by industry and
critical for training the Filipino youth and workforce with technology and 4IR skills; prepare the required training
curriculum and competency standards (Q3 2027)
1.3. Improve the content and delivery of the TOP (Q3 2024)
1.4. Organize upskilling programs and industry-exposure visits for TESDA trainers and assessors (Q4 2026)
1.5. Design and undertake campaigns for behavioral change communication and community education, unpacking
gender norms and stereotypes (Q3 2025)
2. TVET made more demand-driven and industry-led
2.1 Initiate, by the 17 TTIs, work on the institutional development plans for 2022–2027 (Q3 2024)
2.2 Institutionalize regular dialogue between TESDA and business chambers, industry associations, MSME
clusters, and SEZs at the national and regional levels for the 17 TTIs and their RTICs (Q2 2024)
2.3 Design and sign partnership arrangements between the 17 TTIs (and their RTICs) and industry partners
(including industry associations, MSME clusters, and SEZs) and LGUs as appropriatei (Q4 2026)
2.4 Take appropriate measures to ensure that these partnership arrangements function effectively and sustainably
(Q4 2026)
2.5 For at least five selected TTIs (and their RTICs), design and pilot enterprise-based training partnerships with
local industry within the project implementation period (Q3 2027)
3. Selected TTIs upgraded and modernized into industry-responsive innovation centers
3.1 Advertise the first civil works package, including for the first four of the selected TTIs (and their RTICs)
(Q2 2023)
3.2 Prepare detailed civil works plans and tender documents for the physical upgrading of the 13 remaining
selected TTIs and the design of the RTICs within these TTIs, with gender-responsive, socially inclusive,g and
climate-smartk design features (Q3 2023)
3.3 Commence civil works (Q3 2024)
3.4 Undertake an additional environment and social safeguard review (including a climate risk and vulnerability
assessment) and clearances for the 17 TTIs to update the IEE as required (Q1 2027)
3.5 Advertise the equipment packages in a timely and appropriately sequenced manner to support the phased
operationalization of the upgraded TTIs and RTICs (Q4 2024)
3.6 Review and improve counseling and placement materials and delivery modes to make them more gender
equal, socially inclusive, and culturally appropriateh in the selected 17 TTIs (Q4 2024)
3.7 Improve TESDA’s monitoring and data collection systems, so that the 17 TTIs (and their RTICs) can track the
key result areas included in the updated institutional development plans (Q4 2025)
4. TESDA’s institutional capacity strengthened
51
4.1 Improve monitoring and evaluation capacity and protocols, including the administration of pre- and post-training
surveys and collection and analysis of sex-disaggregated data (Q4 2025)
4.2 Organize workshops to familiarize relevant TESDA staff with ADB’s financial management, procurement,
safeguards, and gender-related policies and processes (Q4 2023, and annually thereafter)
4.3 Promote gender mainstreaming and integration of gender throughout the TVET life cycle (Q3 2024)
Project Management Activities

Establish the project management unit (Q1 2023)
Initiate recruitment of individual consultants required for the project management unit (Q1 2023)
Advertise the project management consulting firm and design and supervision consulting firm packages (Q1 2023)
Prepare quarterly and annual project monitoring progress reports (as scheduled)
Conduct inception and semiannual review missions (as scheduled)
Submit annual audited project financial statements (as scheduled)
Submit semiannual safeguard (environment and social safeguards) monitoring reports (as scheduled)
Submit the project completion report (Q2 2029)
Inputs
ADB: $100.0 million (loan)
Government: $17.3 million
4IR = Fourth Industrial Revolution; A = assumption; ADB = Asian Development Bank; COVID-19 = coronavirus disease;
IEE = initial environmental examination; LGU = local government unit; MOA = memorandum of agreement; MOU =
memorandum of understanding; MSMEs = micro, small, and medium-sized enterprises; NAPB = National Action
Programming and Budgeting; NTESDP = National Technical Education and Skills Development Plan; OP = operational
priority; PQF = Philippine Qualifications Framework; Q = quarter; R = risk; R&D = research and development; RTIC =
regional TVET innovation center; SEZ = special economic zone; TESDA = Technical Education and Skills Development
Authority; TOP = TESDA Online Program; TTI = TESDA Technology Institution; TVET = technical and vocational
education and training.
a Government of the Philippines, TESDA. 2018. National Technical Education and Skills Development Plan: NTESDP,
2018–2022. Manila.
b The NTESDP lists seven priority sectors: construction, information and communication technology, transport,
logistics and storage, agriculture, fisheries, and manufacturing.

c The 2019 baseline of 5,603 (3,744 men and 1,859 women) comprises TESDA graduates with national certificate
levels III (3,611 men and 1,733 women), IV (70 men and 18 women), and V or diploma (63 men and 108 women).
d Poor and vulnerable segments refer to the disadvantaged and climate-vulnerable people in the Philippines, e.g.,
farmers, artisanal fisherfolk, indigenous peoples and cultural communities, women, differently abled people, and the
urban poor. TESDA refers to these groups collectively as the “basic sector”. Government of the Philippines, TESDA.
2018. National Technical Education and Skills Development Plan: NTESDP, 2018–2022. Manila. (Annex 1, footnote
a).
e The gender mainstreaming principles are based on TESDA’s Gender and Development Focal Point System’s
resolutions and policies.

f New training regulations and competency standards will focus on green jobs. Green jobs are defined as jobs that
reduce the environmental impact of enterprises and economic sectors, ultimately to levels that are sustainable. This
definition covers work in agriculture, industry, services, and administration that contributes to preserving or restoring
the quality of the environment while also meeting the criteria for decent work—adequate wages, safe conditions,
workers’ rights, social dialogue, and social protection. Skills for Green Jobs: A Global View—Syntheis Report Based
on 21 Country Studies. Geneva: International Labour Organization. p. 4.
g “Gender responsive and socially inclusive" in this context refers to (i) TESDA’s alignment with commitments for
inclusive service delivery as defined in Annex 1 of the NTESDP, 2018–2022; and (ii) measures taken to address
unconscious gender bias and other stereotypes in the course materials and associated teaching methodology.
h Gender-responsive, socially inclusive, and culturally appropriate career counseling and placement services will seek
to unpack and break gender-based and cultural stereotypes and other preexisting notions and biases by (i) working
with students to determine their strengths and goals through career counseling services and (ii) supporting female
and male students to pursue careers and jobs through placement services.
i Partnership agreements are defined as functioning, collaborative arrangements between (i) TTIs (together with their
RTICs) and (ii) industry partners, chambers of commerce, LGUs, higher education institutions, and nongovernment
organizations active in training, program and curriculum development, R&D, and business incubations and start-ups.
j Examples of gender-responsive design features include separate toilet and shower facilities and well-lighted facilities.
The designs will also allow easy access for the differently abled.
k Climate-smart design features will include appropriate climate-proofing measures (e.g., proper site selection, multi-
hazard early warning systems, and improved site drainage) and low-carbon features (e.g., cross ventilation designs
and energy-efficient lights).
Contribution to Strategy 2030 Operational Priorities
52
Expected values and methodological details for all OP indicators to which this operation will contribute results are
detailed in Contribution to Strategy 2030 Operational Priorities (accessible from the list of linked documents in
Appendix 2).
Source: ADB.
B. Monitoring
66. Project performance monitoring. As the implementing agency, TESDA will be

responsible for tracking the performance targets laid down in the DMF. With the help of the PMC
firm as well as individual consultants to be engaged under the loan, TESDA will prepare periodic
monitoring reports by capturing details pertaining to inputs, processes, output, and outcomes
indicators. For civil works, TESDA will be assisted by the DSC firm to be engaged under the loan.
This will enable TESDA to identify potential implementation challenges early on and to take
remedial action. These reports will be submitted to ADB on a quarterly and annual basis. Each
year, two review missions will be fielded by ADB. The missions will discuss project performance
based on the periodic reports submitted by TESDA. They will specify the physical progress of the
different outputs, usage of funds, implementation challenges, and possible solutions. Field visits
will be undertaken to ascertain the progress being made in terms of training, construction and
upgrading of training facilities, purchase and installation of new training equipment, and
implementation of the institutional reforms. The annual implementation plan, including detailed
budgeted work plan and procurement plan for the following year will also be discussed and
finalized during the review missions.
67. Compliance monitoring. The various loan covenants (policy, legal, financial, economic,
environmental) will be monitored during the ADB review missions. Based on the understanding
reached during these missions, status will be updated in ADB's project performance reporting
system.
68. Environment safeguards monitoring. Throughout the construction period, each

contractor will submit monthly works progress and CEMP implementation reports to the DSC. The
quarterly project progress reports (QPRs) prepared by the PMU for ADB should include a short
summary of EMP implementation progress and any grievances raised/resolved in the reporting
period. The PMC will support the PMU in preparing and submit semi-annual environmental
monitoring reports (SAEMRs) to TVET and ADB.30 The SAEMR will include progress of
construction, results of site inspections and environmental monitoring, progress made in EMP
implementation, status of compliance with domestic environmental regulatory requirements and
other clearances, record of community complaints, unforeseen environmental impacts, and
suggested corrective actions for the next monitoring period. The SAEMRs submitted to ADB until
the Project Completion Report is prepared. The SAEMR shall be based on the semi-annual
environment monitoring reports to be prepared by the TTIs (on behalf of the PMUs). Table 17
presents the environment safeguards reporting plan for the project.
Table 17: Environment Safeguards Reporting Plan

Basic Content Prepared by Submitted to Frequency
Construction Phase
Construction Progress of construction, Contractors TTIs, DSC, PMC Monthly
Progress Report CEMP implementation
(checklists)
TTI Environment Environment progress TTIs, DSC PMU, PMC Semi-annual
Progress Report reports, including
30 Report template is annexed to the IEE.

53
Basic Content Prepared by Submitted to Frequency

environment supervision
results, accidents and
incidents, and any
complaints received
Project Progress Project status Including a PMU, PMC ADB Quarterly
report summary section on EMP
implementation, accidents
and incidents, and any
complaints received
Environmental EMP implementation, PMU, PMC ADB, TVET Semi-annual
Monitoring Report environmental monitoring,
compliance with GOI
environmental
requirements,
accidents/incidents,
complaints received, and
actions undertaken
Operational Phase
Report to ADB Subproject progress report, PMU, PMC ADB Semi-annual until
including section on EMP PCR
implementation and
monitoring
ADB = Asian Development Bank, CEMP = contractor environmental management plan, DSC = design and construction
supervision consultant, EMP = environmental management plan, PCR = project completion report, PMC = project
management consultant, PMU = project management unit, TTI = TESDA technology institutions, TVET = technical and
vocational education and training.
69. Social safeguards monitoring. The IPP will be monitored as described in Section VII,
on a semi-annual basis, using the IPP monitoring indicators in Table 15.
70. Gender and social dimensions monitoring. Regular monitoring of gender-related

indicators/targets included in the DMF, and the GAP will be done during project implementation.
The IA will ensure that data disaggregated by sex is collected, analyzed, and reported on
wherever relevant and will monitor women’s participation in all construction and capacity building
activities supported by this project. GAP progress reports will be submitted by TESDA to ADB on
a semi-annual basis using the GAP progress monitoring template and directions in Table 15b.
Participatory monitoring of project impact will be implemented at the midterm of the project. This
will include focus group discussion and interviews with women who are direct beneficiaries of
activities supported by the project to obtain both quantitative and qualitative data. The Project
Completion Report will contain a dedicated Gender Annex where TESDA will submit a report on
project implementation supported by quantitative and qualitative data relative to the indicators in
the said Gender Annex.
C. Evaluation
71. ADB review missions. ADB will undertake semi-annual review missions, ideally on
receipt of TESDA’s semi-annual progress reports, and a mid-term review mission 36 months after
loan effectiveness. The semi-annual progress report will include updates on the implementation
of physical and financial targets, financial management action plan, IPP, GAP, and EMP. The
output of the review missions will be an aide memoire summarizing the findings and any follow-
up actions. The output of the mid-term review will be a memorandum of understanding capturing
54
any required adjustments to the project. Within 6 months of physical completion of the project,
TESDA will submit a project completion report to ADB.31
D. Reporting
72. The TESDA will provide ADB with (i) quarterly progress reports in a format consistent with
ADB's project performance reporting system; (ii) consolidated annual reports including (a)
progress achieved by output as measured through the indicator's performance targets, (b) key
implementation issues and solutions, (c) updated procurement plan, and (d) updated
implementation plan for the next 12 months; and (iii) a project completion report within 6 months
of physical completion of the project. To ensure that the project continues to be both viable and
sustainable, project accounts and the executing agency audited financial statement together with
the associated auditor's report, should be adequately reviewed.
31 Project completion report format is available at: http://www.adb.org/Consulting/consultants-toolkits/PCR-Public-

Sector-Landscape.rar
55
E. Stakeholder Communication Strategy
73. Communications Context: Raise the awareness of Filipino youth regarding the various job opportunities and career prospects
offered by the improved technical and vocational education and training (TVET) programs and facilities being funded under the
Supporting Innovation in the Philippine Technical and Vocational Education Training System Project
74. Project Objectives: Employability of TVET graduates and access to quality TVET programs improved
Strategic Elements Work plan elements

Risks/ Audience/ Messages / Activities / Timing Resources Expected
Objectives challenges stakeholders Information Channels Responsibility required Outcomes
Outreach to 1. Lack of 1. Youth including 1. Information on 1. BCC 1. In the first 1-2 TESDA (PMU) 1. Resources Awareness
different awareness IPs who are the menu of campaigns years of plus required for amongst youth
target about the neither enrolled in short-term and covering key project consultants engaging about job
segments of various education or long-term TVET messages implementatio consultants opportunities
Filipino TVET TVET programs, courses offered 2. Project n, engage Counselling and improving and career
youth programs (at nor currently (including information consultants and the content of prospects
including IPs different employed duration, leaflets and who will work Communication counselling offered by
and workers national 2. Youth including prerequisites, brochures with staff of consultants will and placement quality TVET
who can certificate IPs who enroll for training and Tagalog, TESDA and be engaged material. programs
benefit from levels and TVET training certification level English, and the TTIs to (i) under the PMC 2. Resources enhanced
the improved different programs and other local review existing firm to be hired required to
training trades) and 3. Parents and requirements, dialects as counselling under the loan print the new Enrollment
programs scholarships guardians of the and job required and placement outreach targets
and facilities offered by youth enrolling for prospects) 3. Posters, fliers material and material in specified for
to be funded TESDA TVET training 2. Information on in a pictorial identify areas physical and different
under the 2. Lack of programs the 17 TTIs to be format of digital formats training
Supporting understandin 4. Teachers and upgraded and 4. Sensitization improvement; 3. Cost of training programs met
Innovation in g about the faculty of the the 17 RTICs to workshops (ii) revise and and sensitizing
the career and TVET institutions be established and meetings update this staff of TESDA, Sex-
Philippine job 5. Representatives under the project with student outreach the TTIs, and disaggregated
Technical opportunities of industry and their location bodies, material local data recorded
and which are associations, 3. Local, regional, faculty, (including stakeholders and analyzed
Vocational opened up local clusters of national, and women’s brochures, 4. Cost of
Education by various micro, small, and international job groups, and posters, social conducting the
Training TVET medium prospects in NGOs media awareness
System programs enterprises, and different sectors, 5. Public campaigns) in campaigns and
Project 3. Skepticism non-government trades and job awareness line with the workshops
and stigma and local roles campaigns objectives of 5. Advertisement
associated government 4. Project and posting of this project costs for
with TVET organizations information key and (iii) train media/news
programs in engaged in including information on and sensitize releases
general objectives, the websites
56

4. Limited livelihoods targets benefits, of TESDA and relevant
reach of development designs and the relevant stakeholders.
good quality 6. Relevant pro-poor and government 2. Organize
TVET government gender-sensitive, agencies outreach
training departments such socially inclusive, 6. Periodic news campaigns for
facilities and as DAR, DOLE, and culturally releases in students and
programs DSWD, DTI, and appropriate local media potential
5. Counselling DOST approach to (newspaper employers as
and quality TVET and radio) required, and
placement programsb 7. Site visits by use the
services may community feedback to
not groups, improve the
adequately beneficiaries, design and
mainstream and journalists delivery further
concerns of to see ongoing 3. Post the
gender and training required
social programs and material on the
inclusion, or the training website of
be culturally facilities TESDA, TTIs,
appropriate created and local
for some government
groups of units
indigenous 4. Disseminate in
peoples the local press
and social
media
Outreach to Limited Industry TESDA to share The project Twice a year at TESDA PMU Workshop Continued
potential institutional associations and information with all steering the least or as with the support organizing costs relevance and
private processes to Chambers of stakeholders on the committee will required of the PMC firm quality of
sector and ensure robust Commerce reforms being brief the TESDA to be engaged TESDA’s
industry and ongoing supported under the Board under the loan TVET training
partnersa engagement Placement agencies project in terms of programs and
and between strengthening Face-to-face or As required Advertisement counselling
employers at TESDA and Philippines’ skills virtual outreach costs towards and
the local, other public ecosystem, by TESDA and media/news placement
regional, and TVET agencies strengthening the 17 TTIs with releases services
national on the one hand engagement with various private ensured
levels and the private industry, upgrading sector partners as
sector (industry of 17 selected TTIs, well as relevant Internship and
associations, and establishment government job
potential of modern RTICs to agencies and opportunities
57

employers, offer higher-end local government for TVET
private TVET training programs units regarding graduates
institutes, labor required by the project activities increased
bodies, local Fourth Industrial and
government Revolution accomplishments
units, and technology and to
NGOs) on the support local
other industries in applied
research and
development and
business incubation
BCC = behavior change communication, DAR = Department of Agrarian Reform, DOLE = Department of Labor and Employment, DSWD = Department of Social Welfare and
Development, DTI = Department of Trade and Industry, DOST = Department of Science and Technology; PMU = project management unit, NGO = non-governmental organization,
PMC = project management consulting firm, RTIC = regional technical and vocational education and training innovation center, TESDA = Technical Education and Skills
Development Authority, TTIs = TESDA technology institutions, TVET = Technical and vocational education and training
a Under this project, potential partners for TESDA, the 17 TTIs and their RTICs include industry associations, chambers of commerce, local government units, higher education
institutions, and NGOs in the areas of training, program and curriculum development, research and development, and business incubation/startups.
b Gender-equal, socially-inclusive, and culturally appropriate career counseling and placement functions will seek to unpack gender-based and cultural stereotypes by working
with students to determine their strengths and goals through career counselling services, and supporting female and male students to pursue careers and employment through
placement services.
58
X. ANTICORRUPTION POLICY
75. ADB reserves the right to investigate, directly or through its agents, any violations of the
Anticorruption Policy relating to the project.32 All contracts financed by ADB shall include
provisions specifying the right of ADB to audit and examine the records and accounts of the
executing agency and all project contractors, suppliers, consultants, and other service providers.
Individuals and/or entities on ADB’s anticorruption debarment list are ineligible to participate in
ADB-financed activity and may not be awarded any contracts under the project.33
76. To support these efforts, relevant provisions are included in the loan agreement and the
bidding documents for the project. The borrower and ADB discussed and addressed
anticorruption policy issues in relation to the project’s financial management, fiduciary risks,
procurement, and who to mitigate them. These mitigation measures are identified in a governance
risk assessment conducted as part of the program preparation per the Second Governance and
Anticorruption Action Plan.34
XI. ACCOUNTABILITY MECHANISM
77. People who are, or may in the future be, adversely affected by the project may submit
complaints to ADB’s Accountability Mechanism. The Accountability Mechanism provides an
independent forum and process whereby people adversely affected by ADB-assisted projects can
voice, and seek a resolution of their problems, as well as report alleged violations of ADB’s
operational policies and procedures. Before submitting a complaint to the Accountability
Mechanism, affected people should make an effort in good faith to solve their problems by working
with the concerned ADB operations department. Only after doing that, and if they are still
dissatisfied, should they approach the Accountability Mechanism.35
XII. RECORD OF CHANGES TO THE PROJECT ADMINISTRATION MANUAL
78. All revisions and/or updates during the course of implementation should be retained in this
section to provide a chronological history of changes to implemented arrangements recorded in
the PAM, including revision to contract awards and disbursement s-curves.
32 Anticorruption Policy: https://www.adb.org/documents/anticorruption-policy

33 ADB's Office of Anticorruption and Integrity website: https://www.adb.org/site/integrity/main
34 Governance and Anticorruption Action Plan II Guidelines. https://www.adb.org/documents/second-governance-and-
anticorruption-action-plan-gacap-ii. See also Sourcebook: Diagnostics to Assist Preparation of Governance Risk
Assessments.https://www.adb.org/sites/default/files/institutional-document/157127/diagnostics-assist-preparation-
gras.pdf.
35 Accountability Mechanism. http://www.adb.org/Accountability-Mechanism/default.asp.
Appendix 1 59
LIST OF 17 TTIS SELECTED FOR THE PROJECT
Island Region TESDA Training Institutions Focus Area

Group
Luzon CAR Regional Training Center – Baguio Precision Engineering for Aerospace
Engineering
Luzon NCR Regional Training Center - NCR Mechatronics, Industrial Automation &
Control Engineering
Luzon I Pangasinan Technological Institute Fish culture with SMART facility and
fish processing facility
Luzon II Regional Training Center- Cagayan Refrigeration and Cold Chain
Automation*
Luzon III Regional Training Center Central Luzon - Warehouse and Logistics
Guiguinto Management & Big Data Analytics
Luzon IV-A Regional Training Center- CALABARZON Mechatronics, Industrial Automation &
Control Engineering
Luzon IV-B PTC-Oriental Mindoro (San Teodoro) Farm Automation & Mechanisation
Luzon V Regional Training Center - Pili Logistics and Cold Chain for
Aquaculture; Automotive
Visayas VII Regional Training Center - Cebu Precision Engineering for Agriculture &
Ship Building
Visayas VIII Regional Training Center - Tacloban Farm Automation & Mechanisation
Visayas VI Regional Training Center – Iloilo* Farm and Construction Automation &
Mechanisation
Mindanao XII General Santos National School of Arts Warehouse and Logistics
and Trades Management & Big Data Analytics
Mindanao CARAGA Northern Mindanao School of Fisheries Fish culture with SMART facility and
Mindanao BARMM Regional Manpower Development Center Farm Automation & Mechanisation
BARMM
Mindanao IX Regional Training Center - Zamboanga Mechatronics, Industrial Automation
City for Fish Processing; Automotive*
Mindanao X Regional Training Center - Tagoloan Mechatronics, Industrial Automation &
Control Engineering
Mindanao XI Davao Oriental Polytechnic Institute Fish culture with SMART facility and
BARMM = Bangsamoro Autonomous Region in Muslim Mindanao, CALABARZON = Cavite, Laguna, Batangas, Rizal,
and Quezon, CAR = Cordillera Administrative region, NCR = National Capital Region.
Note: Final list of TTIs approved by the TESDA Director General on 11 June 2021.
Source: Technical Education and Skills Development Authority.
60 Appendix 2
LIST OF 17 TTIS – OVERVIEW OF SAFEGUARDS REVIEW AND LAND-OWNERSHIP
No. Region TTI Status of land ownership Year No. of

Established Years in
Operation
• Land Titles
1 NCR Regional Training Center - NCR Land title 2019 2
2 II Regional Training Center- Transfer Certificate of Title with No. 1979 41

Cagayan T50755
3 V Regional Training Center - Pili Land Title 1976 45
4 VII Regional Training Center - Cebu Transfer Certificate of Title No. 1977 44
189142
5 VIII Regional Training Center - Deed of Donation and Certificate of 1989 42
Tacloban Land Title
6 XII General Santos National School LOT 332-A; CSD-11-00478; O.C.T. 1971 50
of Arts and Trades NO. P-5521
7 CARAGA Northern Mindanao School of Land Title 1961 60
Fisheries
8 BARMM Regional Manpower Land Title (Deed of Donation) 2005 16
Development Center
• Republic Act / Presidential Proclamation
1 I Pangasinan Technological RA 9798 1960 a 61
Institute 2009 b
2 VI Regional Training Center – Iloilo Proclamation No. 2279 1984 37
• Deed of Donation
1 III Regional Training Center Central Deed of Donation 1977 44
Luzon - Guiguinto
2 IV-A Regional Training Center- Deed of Donation / Tax Declaration 1980 41
CALABARZON
3 X Regional Training Center - Deed of Donation 1980 41
Tagoloan
• Tax Declaration
1 XI Davao Oriental Polytechnic Tax Declaration (on process titling 1982 39
Institute by DENR)
• Deed of Usufruct
1 CAR Regional Training Center – Deed of Usufruct issued by 1989 32
Baguio Philippine Economic Zone Authority
(for 10 years, signed on 15
December 2014)
2 IV-B PTC-Oriental Mindoro (San Deed of Usufruct from LGU (for 10 2019 2
Teodoro) years, signed on 13 March 2020 )
3 IX Regional Training Center - Usufruct
Zamboanga City
BARMM = Bangsamoro Autonomous Region in Muslim Mindanao, CALABARZON = Cavite, Laguna, Batangas, Rizal, and
Quezon, CAR = Cordillera Administrative region, DENR = Department of Environment and National Resources, LGU = local
government unit, NCR = National Capital Region, PTC = provincial training center, RA = Republic Act, TTI =TESDA technology
institutions.
a Through RA 4335 establishing Pangasinan College of Fisheries.
b Through RA 9798 converting PCF to PTI.
Source: Technical Education and Skills Development Authority.

Appendix 2 61
PHASING OF CONSTRUCTION AND REPAIR/ RENOVATION OF RTICs/TTIs
2023 2024 2025 2026 2027

Phase TESDA Training Institute Advertisement Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q
Date Q1 Q2 Q3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
RTC Cagayan Q3 2023
Pangasinan Technological
Q3 2023
Phase 1
Institute
RTC Guiguinto Q3 2023
RTC CALABARZON Q3 2023
RTC Cebu Q3 2023
Davao Oriental Polytechnic Q1/2024
Institute
General Santos National School Q1/2024
Phase 2
of Arts and Trades

Northern Mindanao School of Q1/2024
Fisheries
Regional Manpower Q1/2024
Development Center
RTC – NCR Q3 2024
RTC – Pili Q3 2024
RTC - Tacloban Q3 2024
Phase 3
RTC – Tagoloan Q3 2024

RTC - Iloilo Q3 2024
RTC- Zamboanga City Q3 2024
PTC – Oriental Mindoro Q3 2024
RTC-Baguio Q3 2024
NCR = national capital region, PTC = provincial training center, Q = quarter, RTC = regional training center.
Legend:
Procurement Advertisement and contracting
Construction period covers mobilization, permit application, time extension buffer.
62 Appendix 3
TERMS OF REFERENCE
DESIGN AND CONSTRUCTION SUPERVISION CONSULTANTS
I. INTRODUCTION
1. The Government of Philippines has proposed a loan from the Asian Development Bank
(ADB) to finance the Supporting Innovation in the Philippine Technical and Vocational Education
and Training Systems Project which will support the government’s modernization and reform of
its technical and vocational education and training (TVET) system to enhance competitiveness
and boost human capital development.
2. The project will support the modernization of the Philippines’ TVET system by improving
the quality of skilling programs, upgrading training facilities and equipment, and building the
capacity of trainers and assessors to impart higher-level skills and competencies required in an
increasingly globalized, technology, and knowledge-driven market. It will help the Technical
Education and Skills Development Authority (TESDA), the apex TVET agency of the Philippines,
in undertaking institutional reforms, building project management capacity, and forging stronger
engagement between public TVET institutes and industry in areas of enterprise-based training
and applied research and development so that the employability of Filipino youth and workers is
enhanced.
3. Under Output 3, selected TESDA technology institutions (TTIs) will be upgraded and
modernized into industry responsive innovation centers called Regional TVET Innovation Centers
(RTICs). The project will upgrade and modernize 17 TTIs (one per region in the country), selected
based on demand- and supply-side considerations. Students enrolled in these TTIs will benefit
from improved training facilities and equipment, and stronger industry engagement. The 17
upgraded TTIs will introduce new programs so that trainees can fully tap existing technologies
and gain skills towards fourth industrial revolution (4IR) demanded by industry. It will explore
operating models to ensure long-term institutional and financial sustainability and cost-sharing
with industry. It will adopt climate-smart, gender-responsive, and accessible designs while
upgrading the 17 TTIs and establishing the RTICs.
4. As a major component of the project, the construction of RTICs and the renovation and
upgrading of existing buildings and site infrastructure will be carried out in 17 locations of existing
TTIs as listed:
(i) Regional Training Center Tuguegarao–Tuguegarao; Cagayan

(ii) Pangasinan Technological Institute–Binmaley, Pangasinan
(iii) Regional Training Center Batangas–Batangas City
(iv) Regional Training Center Guiguinto–Guiguinto, Bulacan
(v) Regional Training Center Cebu–Lahug, Cebu City
(vi) General Santos National School of Arts and Trades–General Santos City, South
Cotabato
(vii) Northern Mindanao School of Fisheries–Matabao, Buenavista, Agusan Del Norte
(viii) Regional Manpower Development Center BARMM–Sultan Kudarat, Maguindanao
(ix) Davao Oriental Polytechnic Institute–Lupon, Davao Oriental
(x) Regional Training Center Pili–Pili, Camarines Sur
(xi) Regional Training Center NCR–Taguig, Metro Manila
(xii) Regional Training Center Tacloban–Tacloban City, Leyte
(xiii) Regional Training Center Iloilo–Iloilo City, Iloilo
(xiv) Regional Training Center Baguio–Baguio City, Benguet
Appendix 3 63
(xv) Provincial Training Center Oriental Mindoro–San Teodoro, Oriental Mindoro

(xvi) Regional Training Center Zamboanga–Zamboanga City, Zamboanga del Sur
(xvii) Regional Training Center Tagaloan–Tagaloan, Misamis Oriental
5. The construction of the 17 RTICs is planned to be procured in three phases based on: the
readiness of the centers to prepare and implement the revised 4IR curriculum and programs,
geographical location, landownership status, readiness of design drawings, site availability and
identification of repair and renovation requirements. As part of advance action undertaken for the
project, the preliminary design requirements for the first phase/package will be done by a team
consisting of an international architect engaged through the ADB project processing technical
assistance (TA) and an in-house team provided by TESDA. The first phase will cover the
construction of four new RTICs along with its repair and upgrading requirements. These include:
Regional Training Center Tuguegarao, Pangasinan Technological Institute, Regional Training
Center Batangas, and Regional Training Center Guiguinto. The first package will also include the
construction of new dormitories in the Regional Training Center Cebu.
II. PREPARATORY WORK
6. During project processing by the ADB TA team, preliminary designs for the RTICs have
been prepared taking into account the courses that are to be offered in each institute. There are
two type designs presently available: a two-story building; a three-story building, or either of the
two with a ramp or an elevator. Depending on the availability of the land, an appropriate model
has been selected for the proposed sites and further modified in accordance with the trades being
taught and the dictates of the pedagogy. The equipment layouts for various course have also
been dovetailed into the preliminary designs after consultation with trade experts. The
construction/ rehabilitation requirements for each of the proposed civil works sites shall also be
prepared depending on clearance to conduct actual site inspection, taking into consideration Inter
Agency Task Force (IATF) on coronavirus disease (COVID-19) and local government protocols
and regulations.
7. In order to ensure that the buildings meet the standards envisaged by the training experts,
the designs have been refined to draft construction drawings that will indicate floor heights,
clearances, access widths and internal specifications as well as special requirements in terms of
water supply, power and drainage. The government with the support of ADB will fast track the
civil works implementation of 5 RTICs in selected sites under the first phase. The detailed
engineering, estimates and bid documents will be prepared by the in-house technical team of
TESDA with support from an architect consultant engaged by ADB. Procurement of the civil works
requirements under Phase 1 will be undertaken by the TESDA project management unit (PMU)
upon loan approval and release of fund and budgetary cover from the Government of the
Philippines.
8. The TESDA PMU will engage a Design Supervision Consulting (DSC) firm which will be
responsible for all designs, estimates and bid document preparation and the provision of detailed
engineering design for the remaining 12 sites based on the prototype drawings prepared earlier,
provide assistance in the procurement of these twelve sites and undertake construction
supervision works for all seventeen RTIC civil works projects.
9. The outlines of the services sought are as follows.

64 Appendix 3
III. DESIGN STAGE
10. Objective of the Assignment. The selected DSC firm will develop the preliminary
designs, prepare construction drawings and specifications, estimates and bid documents for 12
selected RTICs and the repair and upgrading of TTIs within the same campus. It will work closely
with and assist the PMU team in the finalization and approvals of all design work needed for the
new construction and will be responsible for the architectural and engineering designs, estimates,
preparation of bid documents and supervising the construction works in order to achieve timely
completion and the highest quality standards. The firm will also ensure full compliance with all
technical and documentary requirements for the project including the implementation of the
Environmental Management Plan and the Gender Action Plan in accordance with ADB
Safeguards Policy and applicable laws of the Government of the Philippines.
11. Scope of Work. The specific scope of work will include but not be limited to the following:
(i) Undertake field investigation work including site analysis, soil investigation,
topographic surveys, and other necessary requirements for the new RTIC
construction and TTIs repair work in each project sites taking into consideration
IATF protocols on COVID-19 prevention;
(ii) Prepare and customize on the basis of the existing preliminary designs and draft
construction drawings and specifications, the detailed architectural designs and
drawings (building, electrical, mechanical, plumbing etc.), construction drawings
(2D and 3D rendered) and working drawings, for the RTIC based on the prototype
designs that were prepared by the ADB consultant architect during processing
stage;
(iii) Recommend appropriate modifications or improvements on the prototype designs
based on actual field conditions (land availability, terrain, utilities, climate related
situations, etc.);
(iv) Prepare preliminary designs if required for any new sites that may be included in
the project or if any changes in scope of the project renders it necessary to do so.
(v) Prepare detailed drawings, specifications and estimates for repair works;
(vi) Conduct site inspection and surveys, review existing building sites, and identify
areas for repair or upgrading of individual RTICs in consultation with TESDA
Central and Regional/Field Office personnel;
(vii) Prepare Bills of Quantities (BOQs), estimates and technical specifications, special
provisions, together with the environment and gender related documents (initial
environmental examination, environmental management plan, gender action plan
etc.) for each of the project site that will be used for the preparation of bidding
documents;
(viii) Ensure that each RTIC construction and TTI repair requirements have the
appropriate climate resilient and gender-responsive design features where
applicable;
(ix) Sign off on all the building and other permit requirements (demolition, tree cutting,
etc.) for submission and approval of building officials and other approving
authorities in coordination with SIPTVETS PMU;
(x) Prepare bidding documents, and assist in the evaluation of bids and tenders,
and preparation of reports for each project package based on the ADB Standard
Bidding Documents for Small Works and ADB Bid Evaluation Guidelines; and
(xi) Perform any other design functions related to the RTIC and TTI civil works as may
be assigned by PMU staff.
Appendix 3 65
12. Team Composition. The selected DSC firm will provide, for the duration of the design
phase and execution phase of the assignment, a team of national key and non-key experts who
are experienced in detailed architectural and structural design of TVET training institutes as
follows:
Number and Position Input in Primary Place of

Person Months Assignment
A. Key Experts, National
1. Team Leader/Chief Architect (1) 12 Taguig, Metro Manila
2. Senior Structural Design Engineer (1) 8 Taguig, Metro Manila
3. Electrical Design Engineer (1) 6 Taguig, Metro Manila
4. Sanitation and Water Supply Engineer (1) 6 Taguig, Metro Manila
5. Senior Quantity Surveyor (1) 4 Taguig, Metro Manila
6. Environment safeguards specialist* 3 Taguig, Metro Manila
Sub-Total, Key Experts 39
B. Non-Key Experts, National
7. Junior Quantity Surveyor (3) 6 Taguig, Metro Manila
8. Junior Architect (2) 12 Taguig, Metro Manila
9. Junior Civil Engineer (2) 6 Taguig, Metro Manila
10. AutoCad Operators (3) 18 Taguig, Metro Manila
Sub-Total, Non-Key Experts 42
Total Person-Months 81
* Intermittent
IV. CONSTRUCTION SUPERVISION STAGE
13. Objective of the Assignment. The selected DSC firm will supervise the construction
works for all 17 RTICs and rehabilitation of 17 TTIs to ensure that high quality construction is
achieved in accordance with the approved architectural, structural, and other engineering plans
and drawings, agreed time schedule and project cost as awarded, and compliance with quality
requirements based on the technical plans and specifications. The Firm will also ensure full
compliance with all technical and documentary requirements for the project including the
implementation and reporting of the Environmental Management Plan and the Gender Action
Plan in accordance with ADB Safeguards Policy, ADB Gender and Development Policy (1998),
and applicable laws of the Government of the Philippines.
14. Scope of Work: The specific scope of work for construction supervision will include but
not be limited to the following:
(i) Provide site supervision and management support and conduct regular site visits
and inspection to ensure all new construction and rehabilitation projects are
completed in accordance with the approved architectural, structural and
engineering plans and drawings, technical specifications, Environmental
Management and Gender Action Plans as defined in ADB’s Safeguard Policy
Statement (2009) and ADB’s Gender and Development Policy (1998),
respectively;
66 Appendix 3
(ii) Coordinate with the contractor and the PMU for the submission and approval of all
documentary requirements related to construction including site preparation,
verification and recommendation of actual work accomplished and payment of
progress billings submitted by contractor, work changes or variation orders,
securing necessary permits or licenses, access to site, site and traffic
management, among others;
(iii) Ensure that high quality construction is achieved within stipulated contractual time
within budget, and within the terms and conditions of the contract(s) and approved
engineering practices; and
(iv) Perform any other construction supervision functions related to the RTIC project
as may be assigned by PMU staff.
15. Team Composition. The selected DSC firm will provide, for the duration of supervision
phase of the assignment, a team of national key and non-key experts who are experienced in the
supervision, contract management and quality control for the building and repair of civil works and
related services, as follows.

A. Key Experts, National

1. Team Leader/Resident Civil Engineer (1) 40 Taguig, Metro Manila
2. Senior Engineer (Sanitation and Water Supply Taguig, Metro Manila
Engineer) (1) 15
3. Materials Engineer (1) 15 Site
4. Environment safeguards specialist* 10 Taguig, Metro Manila
Sub-Total, Key Experts 80
5. Site Engineers (6) 240 Site
6. Junior Materials Engineers (2) 40 Site
7. Surveyors (2) 30 Site
Sub-Total, Non-Key Experts 310
Total Person Months 390
* Intermittent
V. DETAILED TASKS, RESPONSIBILITIES AND QUALIFICATIONS OF DSC FIRM
16. The DSC Firm will be engaged continually for a period of 471 person-months using quality-
and-cost based selection method (90:10). The Consulting Firm will be responsible for providing
the design and construction supervision requirements for the seventeen RTICs. The following
experts will comprise the core project management team of experts.
Appendix 3 67
A. Design Stage
1. Key Experts, National
17. Team Leader/Chief Architect (12 person months). The Team Leader/ Chief Architect
shall have overall responsibility for the firm organization, conduct and delivery of consultancy
services as per the scope and objective of the assignment for the design phase; head the
Consultant’s team and will work directly, manage relations and reporting with TESDA for the
design phase; provide overall guidance and advice to the design team; amicably resolve any
disputes that may arise during execution of the services for the design phase; and have overall
responsibility for progress and completion of the design services with the assistance from all team
members
18. The key qualifications of the Team Leader/Chief Architect are as follows:
(i) Bachelors’ degree in architecture/design, urban planning or equivalent, however,

a Masters’ degree in architecture/design, urban planning or equivalent is preferred.
(ii) Preferably 15 years of experience as an architect/designer in the design of
buildings, preferably educational facilities and school buildings and similar works
in the building and construction sector
(iii) Sound knowledge of current trends in building design, including green building
design, climate resilience, furniture design and placement, and the implications of
local factors for building design and construction.
19. Senior Structural Design Engineer (8 person months). The Senior Structural Design
Engineer shall have overall responsibility for all structure designs and their specifications and
related tasks while designing the structures based on the finalized approved architectural designs;
work closely with the other team members especially Architects and Electrical Design Engineer
to ensure proper comprehensive finalized structural designs, including electrification, furniture
and other equipment, water and sanitation, toilets, plumbing and sewerage for all RTIC sites; be
responsible for all structural design and structural elements, including safety aspects of the final
designs and final construction drawings, as approved by the client.
20. The Key Qualifications of the Senior Structural Design Engineer are as follows:
(i) Bachelor’s degree in civil engineering, a Master’s degree in structure engineering

or equivalent is preferred.
(ii) Preferably 10 years of experience in structure designing of buildings, preferably in
the education sector.
(iii) Sound knowledge of current trends in structural design techniques, including
climate resilience, earthquake resilience, and other structural safety measures.
21. Electrical Design Engineer (6 person months). The Electrical Design Engineer shall work
closely with the Architects and Structure Engineers to ensure the preparation of a comprehensive
final architectural, structural and electrification design and related tasks for all RTIC sites. The
consultant will be responsible for the design of all electrification and solar panel design elements,
where needed, including the safety of the electrification in the final construction drawings and their
specification, as approved by TESDA.
22. The Key Qualifications of the Electrical Design Engineer are as follows:
68 Appendix 3
(i) Bachelor’s degree in electrical engineering or equivalent, however, a Master’s

degree in electrical engineering or equivalent is preferred
(ii) Preferably with 10 years of experience in designing building electrification
(iii) Sound knowledge of current trends in ensuring safe and economic electrification
of public buildings.
23. Sanitation and Water Supply Engineer (6 person months). The Sanitation and Water
Supply Engineer shall work closely with the Architect and Structural Engineer to prepare the
design plans and construction drawings for water supply requirements, waste water management,
sewerage, water treatment, flood defense structures in accordance with national government
rules and regulations and ADB Safeguards Policy; conduct research and implement methods of
treating, preventing, remediating, and controlling environmental hazards related to waste
management (water, solid waste, industrial waste and other pollutants.
24. The Key Qualifications of the Sanitation and Water Supply Engineer are as follows:
(i) Bachelor’s degree in civil engineering with special license on sanitary engineering
or equivalent, however, a Master’s degree in sanitary engineering or equivalent is
preferred
(ii) Preferably with 10 years of experience in designing sanitation and water supply
requirements for buildings
(iii) Sound knowledge of current trends in ensuring safe and economic utilization of
water supply and wastewater management in buildings
25. Senior Quantity Surveyor (4 person months). The Senior Quantity Surveyor shall be
responsible for the preparation of the Engineer’s Estimates, Bills of Quantities (BOQs), price
adjustment weightages and special provisions where required based on the final designs and
construction drawings considering the cost of environmental and social safeguards measures and
the market rates for inputs or the local schedule of rates.
26. The Key Qualifications of the Senior Quantity Surveyor are as follows:
(i) Bachelor’s degree in civil engineering or related field

(ii) Preferably 10 years of experience as a Senior Quantity Surveyor in education
related building projects
(iii) Experience as quantity surveyor in building construction projects
27. Environment Safeguards Specialist (3 person months). The Environmental Safeguards

Specialist shall be responsible for ensuring that all activities under SIPTVET are compliant with
the Safeguard Policy Statement (SPS) and the environmental safeguards provisions in the
Project’s Loan Agreement, Initial Environmental Examination (IEE), the PAM, and the
requirements of the Philippine government. He/she will coordinate with concerned staff and
safeguards focals in TESDA regional offices in monitoring and complying with environmental
safeguards and recommend corrective actions as necessary; conduct capacity building of
safeguards focals, contractors and other relevant parties on Safeguards Policy Statement,
particularly Safeguards Requirements, environmental monitoring and reporting; and perform such
others tasks as maybe assigned by the Project Manager, to ensure compliance with the
environmental safeguards requirements of the Project.
28. The Key Qualifications of the Environment Safeguards Specialist are as follows:
Appendix 3 69
(i) Bachelor’s degree, preferably Master’s degree in Environmental Engineering,

Environmental Science or related fields or advanced training in environmental
management;
(ii) Work experience of preferably 10 years in conducting environmental assessments
and/or monitoring environmental safeguards in the building / construction sector
preferably educational facilities and school or other similar construction projects
funded by ADB or other Multilateral Development Banks (MDBs).
B. Construction Supervision Stage
1. Key Experts, National
29. Team Leader/Resident Civil Engineer (40 person months) The Team Leader/Resident
Civil Engineer shall have overall responsibility for the firm organization, conduct and delivery of
consultancy services during the construction supervision phase of the contract; head the
Consultant’s team and work directly, manage relations and reporting with the TESDA; be
responsible for financial control of the consultancy; provide overall guidance and advice; amicably
resolve any disputes that may arise during execution of the services; and provide overall
responsibility for progress, reporting and completion of the assignment with the assistance from
all team members. As Resident Civil Engineer, he/she will manage the overall construction
milestones and quality control of works as per approved design, specifications and quality
requirements in accordance with the Conditions of Contract contained in the issued bidding
documents and signed contracts as appropriate. He/she will approve/recommend payment of
interim payments for the approved works as checked and recommended by the Site Engineers in
the consultant field team.
30. The Key Qualifications of the Team Leader/Resident Civil Engineer are as follows:
(i) Bachelor’s degree in civil engineering or equivalent

(ii) Work experience of preferably 15 years as a Team Leader/Sr. Resident Engineer
in managing similar works in the building/construction sector preferably
educational facilities and school buildings or other similar construction projects
31. Senior Engineer (Sanitation and Water Supply Engineer) (15 person months). The
Senior Engineer shall be responsible for ensuring that all the design plans for water supply and
sanitation requirements are implemented in accordance with technical specifications, within
schedule and costs for al project sites
32. The Key Qualifications of the Senior Engineer/Sanitation and Water Supply Engineer are
as follows:
(i) Bachelor’s degree in civil engineering with special license on sanitary engineering
or equivalent, however, a Master’s degree in sanitary engineering or equivalent is
preferred
(ii) At least 10 years of experience in implementing and supervising the construction
of sanitation and water supply requirements for buildings and other similar projects
(iii) Sound knowledge of current trends in ensuring safe and economic utilization of
water supply and waste water management in buildings
33. Materials Engineer (National, 15 person months) The Materials Engineer shall assist
the Site Engineers in ensuring the quality of materials used in works and goods by performing
70 Appendix 3
field and laboratory tests and certifying their acceptability based on recommended specifications
for the materials and will identify the sources of material and quarry sites. He/she shall: (i)
stipulate Material Testing Procedures and Specifications; (ii) identify sources of materials, quarry
sites and borrow areas; (iii) confirm the suitability and availability of material in the borrow pits
and quarries for civil works; (iv) identify and evaluate, as required, additional sources of materials;
(v) undertake field and laboratory testing of the materials to determine their suitability for various
components of the works; (vi) take responsibility for all material testing and specification and
certification of material quality; and (vii) coordinating with laboratories for testing of the materials,
among others.
34. The Key Qualifications of the Materials Engineer are as follows:
(i) Bachelor’s degree in Civil Engineering, Geology or equivalent, and preferably a

Master’s degree in Civil Engineering, Geology or equivalent.
(ii) At least 10 years of experience as a Material Engineer or Senior Material
Technician on civil works projects involving buildings or education related
projects.
35. Environmental Safeguards Specialist (National, 10 person months). The

Environmental Safeguards Specialist shall be responsible for ensuring that all activities under
SIPTVET are compliant with the Safeguard Policy Statement (SPS) and the environmental
safeguards provisions in the Project’s Loan Agreement, Initial Environmental Examination (IEE),
the PAM; and Philippine government requirements. He/she will coordinate with the Social
Safeguards Specialist, safeguards focals in TESDA regional offices and environment, health and
safety (EHS) officers of contractors in the conduct of environmental monitoring, complying with
Philippine environmental requirements, and ensuring that all environmental safeguards concerns
are addressed through grievance redress mechanism (GRM); ensure that the tendering process
shall advocate environmentally responsible procurement by ensuring the inclusion of
environmental management plan (EMP) provisions in the bidding documents and construction
contracts; ensure that works contractors will assign qualified environment, health and safety
(EHS) staff at each construction site to supervise and monitor the EMP and ensure compliance
with safeguards requirements of ADB and the Government of the Philippines; ensure contractors
will prepare, submit and cleared their Construction Environmental Management Plan (CEMP)
prior to commencement of works; monitor the environmental concerns in the monthly works
progress and CEMP submitted by contractors; and prepare the environment section of the
Quarterly Progress Report (QPR), including summary of EMP implementation progress and any
grievances raised/resolved in the reporting period; prepare and submit Semi-annual
Environmental Monitoring Report (SEMR) to ADB, to include progress of construction, results of
site inspections and environmental monitoring, progress made in EMP implementation, status of
compliance with domestic environmental regulatory requirements and other clearances, record of
community complaints, unforeseen environmental impacts, and suggested corrective actions for
the next monitoring period, among others; conduct site visits to monitor implementation of
environment safeguards requirements, grievance redress mechanism, recommend corrective
actions on non-compliances of environmental requirements, and validate reports received from
TESDA regional offices; perform other tasks as maybe assigned by the Project Manager, to
ensure compliance of environmental safeguards requirements of the Project.
36. The Key Qualifications of the Environment Safeguards Specialist are as follows:
Appendix 3 71
(i) Bachelors’ degree, preferably Master’s degree in Environmental Engineering,

Environmental Science or related fields or advanced training in environmental
management;
(ii) Work experience of preferably 10 years in conducting environmental assessments
and/or monitoring environmental safeguards in the building / construction sector
preferably educational facilities and school or other similar construction projects
funded by ADB or other Multilateral Development Banks (MDBs).
2. Non-Key Experts, National
37. Site Engineers (6) (240 person months). The Site Engineers shall be assigned to the
RTIC project sites to oversee quality and cost control, subproject scope, achievement of project
timelines, ensure the health and safety of workers, trainers and students during construction;
review and assist the approval of the contractor’s work program, method statements, material
sources; prepare and issue reports as required by the TESDA; approve layouts / setting out of
the works, and issue instructions to the contractor; certify work volume and recommending the
interim certificates for progress payments; maintain consolidated project accounts, and
preparation of financial statements; ensure minimum disruption/damage to the environment by
approval of contractors’ work statement/ methodology with the support of environment specialist;
monitor the impact of construction works on the environment and local settlements and provide
information for the monthly progress and other required reports; (xi) recommend approval and/or
issue working drawings, take measurements and keep measurement records; maintain records,
and correspondence and approve contractors as built drawings for the works; certify completion
of part or all of the works; assist the Team Leader in project supervision and preparation of the
subprojects contracts completion report; provide relevant inputs concerning needs for contracts
checklists; and perform any other duties assigned by the Team Leader.
38. The Key Qualifications of the Site Engineer are as follows:
(i) Bachelor’s degree in Civil Engineering, and preferably a Master’s degree in Civil
Engineering /Construction Management/Project Management or equivalent
(ii) Work experience of preferably 15 years as a Site Engineer in the
building/construction sector preferably educational facilities and school buildings
or other similar construction projects
39. Junior Materials Engineers (2) (40 person months). The Junior Materials Engineer shall
assist the Materials Engineer in ensuring the quality of materials, methods, costs used in works
and goods in specific RTIC sites by certifying to its acceptability based on recommended
specifications for the materials.
40. The Key Qualifications of the Junior Materials Engineer are as follows:
(i) Bachelor’s degree in Civil Engineering, Geology or equivalent

(ii) At least 5 years of experience as a Material Engineer or Senior Material
Technician on civil works projects involving buildings or education related
projects.
41. Surveyors (2) (National, 30 person months) The Surveyors will be responsible for
measurement of all types of quantities and preparation of measurement sheets, in accordance
with approved drawings and specification, for the purpose of preparing interim and final payment
certificates; review the detailed estimates of quantities (considering both architectural and
72 Appendix 3
structural designs) and project costs (civil works packages), including the cost of environmental
and social safeguards proposed and the market rates for inputs or the local schedule of rates;
He/she will prepare quantitative estimates of the impact on project costs on any proposed
variations and will assist the Site Engineer in all quantity related matters and approvals of
payments.
42. The Key Qualifications of the Surveyor are as follows:
(i) Bachelor’s degree in Civil Engineering, Quantity Surveying, related field or its
equivalent
(ii) At least 5 years of experience as Surveyor on civil works projects involving
buildings or education related projects.
VI. REPORTING REQUIREMENTS AND TIME SCHEDULE FOR DELIVERABLES
43. The DSC Firm shall submit regular monthly, quarterly progress and annual
accomplishment reports to the TESDA and ADB. Three copies of the reports required by these
terms of reference must be submitted to the SIPTVET Project Director for review and approval.
Aside from these regular progress and accomplishment reports, the Consultant shall also
participate and prepare necessary documents, information and activities for the conduct of project
mid-term and completion reports. It shall also support the preparation of project information,
documentation, data, reports and other materials required by the IGB and ADB supervision
missions.
44. The Consultant shall also provide electronic copies of the following reports:
Activities and Reporting Times and Terms

Inception Report Within 2 weeks after issuance of Notice to Proceed
and mobilization of contract
Monthly Progress Report Last working day of each month
Quarterly Progress Report Last working day of each quarter
Annual Report Every 15th of December of each year
Fifteen days after completion of ADB Midterm
Mid Term Review Report
Review Mission
Project Completion Report Thirty days after completion of ADB Project
Completion Mission
(i) Inception Report. The Inception Report which will be submitted within two weeks
after mobilization of contract shall include the following information: Consultant’s
Work Plan for the next twelve months and up to the completion of services,
Consultant’s Staff Organization, Consultant’s confirmation of all nominees together
with the submission of any curriculum vitae of replacement team members for
acceptance, schedule of inputs and team mobilization plan and time of their
mobilization, schedule of submission of all reports required by these terms of
reference, template of the monthly and quarterly progress reports for approval.
(ii) Monthly/Quarterly Progress Report. The Consultant will prepare a comprehensive

report summarizing all the status of all project design and construction supervision
activities, achievements, issues and challenges encountered, status of project
Appendix 3 73
targets at the end of each Month/Quarter, and also at other times when considered
warranted by either the Consultant or the Client because of delay in the delivery of
outputs or because of the occurrence of technical or contractual difficulties.
(iii) Annual Report. The Consultant will prepare a comprehensive report summarizing
project achievements for the current year and status of project targets and time-
bound implementation activities for the coming year every 15th of December of
each year, including course correction plans for the succeeding years should
targets for current year have been missed.
(iv) Mid Term Review Report. The Consultant will prepare a comprehensive report
summarizing implementation activities and achievements during the mid-term
implementation review of project activities, summary of issues and challenges
encountered, summary of discussions during the midterm mission of the ADB
project team, and proposed action plans for the forthcoming years.
(v) Project Completion Report. The Consultant will prepare a comprehensive report
summarizing project implementation activities and achievements and assessment
of the Project’s performance in terms of achieving its objectives, outputs, impact,
and financial targets in accordance with ADB reporting Procedures.
VII. CLIENT’S INPUT AND COUNTERPART PERSONNEL
45. The TESDA shall establish a Project Management Unit Office headed by a Project Director
and designated technical leads for all component outputs to serve as technical counterparts of the
PMU Team. The PMU Team may also seek assistance from the administrative, financial,
procurement and project coordination support units of the TESDA.
46. The DSC Firm shall be provided an office space, furniture and equipment at the TESDA
Project Management Unit Office and at the designated Project Sites. Office supplies,
communications, production and miscellaneous items shall form part of the Project’s operational
budget. DSC Firm members are expected to have their own laptop and mobile phone units and
simplified testing and laboratory equipment.
47. The TESDA will provide the following inputs, project data and reports to facilitate
preparation of the Proposals: prototype designs and technical specifications and preliminary
drawings where available.
74 Appendix 4
TERMS OF REFERENCE FOR

PROJECT MANAGEMENT CONSULTANT (FIRM)
I. INTRODUCTION
1. The proposed Supporting Innovation in the Philippine Technical and Vocational Education
and Training Systems Project (the project) will support the modernization of the Philippines’
technical and vocational education and training (TVET) system by improving the quality of skilling
programs, upgrading training facilities and equipment, and building the capacity of trainers and
assessors to impart higher-level skills and competencies required in an increasingly globalized,
technology, and knowledge-driven market. It will help the Technical Education and Skills
Development Authority (TESDA), the apex TVET agency of the Philippines, in undertaking
institutional reforms and building project management capacity. It will strengthen engagement
between public TVET institutes and industry in areas of enterprise-based training and applied
research and development so that the employability of Filipino youth and workers is enhanced.
2. TESDA will be the executing agency (EA) and implementing agency (IA) for the project.
Selected TESDA training institutions (TTIs) will be upgraded and modernized to be more
responsive to the needs of the industries and communities. Regional TVET Innovation Centers
(RTICs) will be introduced in each of the 17 TTIs to support applied Research & Development
(R&D), startup incubation, and industry collaboration projects. The project will upgrade and
modernize 17 TTIs (one per region in the country), selected based on demand- and supply-side
considerations. Students enrolled in these TTIs will benefit from improved training facilities and
equipment, enhanced curricula and delivery of technical skills and development programs, and
stronger industry engagement. The 17 upgraded TTIs will introduce new programs so that
trainees can fully tap existing technologies and gain advanced skills on fourth industrial revolution
(4IR) demanded by the industry. It will explore operating models to ensure long-term sustainability
with industry partners and other TVET stakeholders. It will adopt climate-smart, gender-
responsive, and accessible designs while upgrading the 17 TTIs and establishing the RTICs.
II. OBJECTIVE OF THE ASSIGNMENT
3. A Project Management Consultant (PMC) Firm will be hired to support the project
management unit (PMU), which will be established at the TESDA Central Office to manage and
supervise the various components of the project. The Firm will ensure that the management,
monitoring and support requirements for the project and the delivery of project outputs will be
implemented in compliance with the Asian Development Bank (ADB’s) Policies and Regulations,
Loan Agreement, project administration manual (PAM), procurement plan, and the Government
of the Philippines (GOP) national laws and regulations, in accordance with best international
practice for project management. With the coronavirus disease (COVID-19 pandemic), the Firm
will ensure that the protocols of the GOP Inter-Agency Task Force for the Management of
Emerging Infectious Diseases (IATF) and the ADB on COVID-19 prevention are complied with. It
will set in place measure to ensure the safety of all individuals involved in the project and those
affected by it including its personnel, TESDA project staffers, other government agencies, and
private entities. Additionally, the PMC will provide technical support in the identification and
designing of 4IR learning content across different trade areas relevance to the context of the
Philippines, developing joint applied R&D projects with industries/communities, commercializing
successful products developed through applied R&D, and engaging RTICs in joint industries’
projects.
Appendix 4 75
4. Overall, the Firm will support the TESDA PMU to efficiently and effectively deliver the
outputs and deliver all activities as indicated in the PAM, implementation plan, and the design and
monitoring framework (DMF).
III. SCOPE OF WORK
5. The scope of work for the PMC will include but not be limited to the following:
(i) Provide day-to-day project administration, coordination, supervision,

implementation and monitoring of the project activities through the timely delivery
and completion of project outputs, activities and deliverables
(ii) Develop and implement a Project Operations Manual that incorporates all the
necessary processes and procedures to be employed during project
implementation that includes but is not limited to procurement, contract awards &
disbursement, financial management, safeguards, M&E and technical
implementation.
(iii) Supervise and guide technical consultants and contracted service providers and
their outputs and deliverables
(iv) Lead in the preparation, formulation and submission of annual work and financial
plans
(v) Monitor and report the progress of project activities and accomplishment of targets
(vi) Provide support to the PMU in preparing and finalizing procurement documents
and contracts for goods and services, civil works, consulting and technical support
requirements, and the conduct of other procurement activities
(vii) Provide support to the PMU in preparing and submitting the necessary documents
required for withdrawal applications and liquidation of expenses to ADB, supervise,
manage and maintain an accurate, up-to-date and secure Project passthrough
account and records
(viii) Prepare, submit and produce regular and updated project financial statements and
audit reports in compliance with ADB reporting requirements
(ix) Prepare, coordinate and facilitate the conduct of regular project supervision and
review missions by the ADB and the TESDA as well as provide support to the
meetings of the Project Steering Committee
(x) Identify advanced technological areas in demand by industries, particularly 4IR
technologies, and ensure training courses developed in 4IR areas are aligned with
DTI and other government agencies initiatives on 4IR.
(xi) Support the project in operationalizing RTIC in the areas of applied R&D, joint
industry projects, and startup incubation
(xii) Prepare, produce, provide and submit necessary reports, information and
documents required by these missions
(xiii) Conduct and provide technical, secretariat and administrative support in the
successful conduct and completion of these missions, including necessary field
site visits and interviews
(xiv) Perform all other tasks as required by the EA/IA and the ADB officer(s) to
implement the project.
IV. TEAM COMPOSITION
6. The PMC Firm will provide a team of international, national key and non-key experts who
will closely work with the TESDA as EA/IA of the project, and the ADB officer(s) implement the
project as designed and achieve its objectives, outputs and activities.
76 Appendix 4

A. Key Experts, International
1. Team Leader/TVET Innovation Specialist 12 Taguig, Metro Manila
2. TVET Consultants/Industry Experts – advanced 60 Taguig, Metro Manila
technologies in 4IR* (5)
Sub-Total, Key Experts International 72
B. Key Experts, National
1. Project Manager 48 Taguig, Metro Manila
2. Career and Guidance Counselling Specialist* (2) 24 Taguig, Metro Manila
3. Industry Collaboration Specialist* (2) 24 Taguig, Metro Manila
4. Monitoring and Evaluation Specialist (2) 60 Taguig, Metro Manila
5. Gender Specialist (Social Media Marketing) 30 Taguig, Metro Manila
6. Start-Up and Incubation Specialist 12 Taguig, Metro Manila
7. Applied R&D Specialist 12 Taguig, Metro Manila
8. Change Management Specialist (1) 24 Taguig, Metro Manila
9. Social Safeguards specialist* 13 Taguig, Metro Manila
Sub-Total, Key Experts National 247
1. Project Coordinator (17) 816
Total Person Months 1,135
*Intermittent
V. DETAILED TASKS, RESPONSIBILITIES AND QUALIFICATIONS OF PMC FIRM
7. The PMC Firm will be engaged continuously for a period of 5 years and a total of 1,135
person-months using quality-and-cost based selection method (90:10). The Firm will be
responsible for providing and mobilizing highly-qualified experts, specialists and project
associates/assistants for the project. It will oversee their satisfactory performance and observe
ADB’s and TESDA’s code of conduct for consultants.
8. The following experts will comprise the core project management team of experts:
A. Key Experts, International
9. Team Leader/TVET Innovation Specialist (1) (12 person months). The Team
Leader/TVET Innovation Specialist shall be primarily accountable in fulfilling and accomplishing
the overall responsibilities and contractual obligations of the PMC firm for the Project. He/she will
provide inputs to the overall management and delivery of project outputs as designed and
reflected in the DMF and the corresponding implementation plan. He/she will bring in the desired
expertise on international best practices, ensure overall management, deployment and availability
of highly qualified PMC experts and specialists to support the project, while ensuring that gender
is mainstreamed in the process and outputs. He/she will provide strategic guidance and expert’s
advice to the Project Director and the PMU to manage the project well, thereby achieving its
intended outcome, outputs and activities. He/she will be responsible in preparing the technical,
operational and implementation plan of the PMC to meet the requirements of the EA/IA and the
project.
Appendix 4 77
10. During implementation, the Team Leader/ TVET Innovation Specialist will provide the
overall direction and supervision of the PMC team to execute project outputs and activities, design
and conduct of capacity building and training interventions, and achieve all deliverables of the
firm. He/she will also establish standardized data collection, monitoring and evaluation, and
reporting of all activities as well as the requirements of ADB as indicated in the PAM (e.g., DMF
indicators and targets, social safeguards, gender, procurement, financial, technical) under the
project.
11. He/ she will provide a strategy and set out clear action plan for the EA/IA to operationalize
the innovation aspects of the project design -- especially in Research and Development (R&D),
startup and incubation, working closely with key TVET consultants/ industry experts -- and in
facilitating TESDA and the RTICs forge collaborative arrangements leading industries, learning
and research institutions, TVET institutes, higher education institutions and other TVET
stakeholders on the ground to undertake innovative activities towards attaining the project
outcome, impact and sustainability. He/ she will also support the Project Director and the PMU in
building a knowledge network with similar institutions operating in the Philippines and
internationally to facilitate cross learning. In the areas for innovation, he/she will guide the key
PMC experts in the conduct of area-based (TVET sector, geographic, socio-economic context)
assessments so that that support/ assistance/ advice to be given are suitable to and tailored fit
with the country- and RTIC-specific needs and capacity.
12. Key qualifications of the Team Leader/ TVET Innovation Specialist (international) are as
follows:
(i) University degree in engineering, technology, or education, coupled with a post-

graduate degree in business, with 20 years of experience in managing and
coordinating large projects funded by international development organization (e.g.,
ADB, World Bank), primarily in skills development, technical education,
innovations, R&D, etc.
(ii) Proven record in managing a large organization with sound financial management
and effective personnel management.
(iii) Proven record in effective management of government and private sector
stakeholders, including industry partners, academic, research and development
institutions.
13. TVET Consultants/Industry Experts – advanced technologies in 4IR (5) (12 person
months per expert). The TVET/Industry Expert – advanced technologies in 4IR shall provide
support in learning content development and training delivery with TESDA and RTICs’ trainers in
key areas of specialization or skills set. These areas include 4IR skills, advanced domain
technologies, support establish selected training facilities in terms of inputs to
workshops/laboratories technical specification and equipment (both training equipment and R&D
equipment) specifications, provide advice and guidance on changing trends in technologies in
respective domain field/sector of the expert, provide master training/capability development for
TTI/RTIC trainers/researchers, develop and maintain a database/ repository of industry
requirements with respect to skills need in current and future scenarios (particularly 4IR)
especially with MSMEs. Additionally, the experts will also support applied R&D and industry
projects, particularly in terms of international publication, patent filing, and commercialization of
R&D products.
78 Appendix 4
14. Key qualifications of the Industry Experts are as follows:
(i) At least 15 years of industry experience in areas such as agriculture/aquaculture,

light engineering (precision engineering, mechatronic, future mobility), building
engineering technologies (electrical & mechanical, HVAC, renewal energy), and
information communication technology (including business processing
outsourcing). Experts’ experience should include demonstrated implementation of
4IR technologies.
(ii) Demonstrate record of involvement in developing or giving training respective
domain areas coupled with 4IR technologies.
(iii) Deep knowledge of national policies, practices, and initiatives in skills
development, and familiarity with international best practices in advance training,
particularly in 4IR training courses.
(iv) At least bachelor degree in domain expertise and post graduate qualifications will
be highly valued.
B. Key Experts, National
15. Project Manager (48 person months). The Project Manager shall support the project team
leader in the day-to-day management and implementation of PMC activities, work closely under
the guidance of team leader and TESDA project director to ensure project activities and
deliverables are executed in timely manner, including procurement, contract awards &
disbursement, financial management, safeguards, M&E and technical implementation, review
and check all reports (procurement, finance, safeguards, M&E, and technical) adhere to standard
reporting format and for correctness before these are submitted to PMU and ADB.
16. Key Qualifications of the Project Manager are as follows:
(i) Master’s degree in management, education, engineering or economics.

(ii) Experience with implementation of policy and strategy regulatory frameworks for
TVET, Skill Development, R&D, and innovation in the Philippines.
(iii) Good understanding of the project implementation in operations, policies, and
procedures of multilateral development and financing institutions.
17. Career and Guidance Counselling Specialist (24 person months). The Career and
Guidance Counselling Specialist shall review the existing career guidance and counselling
program of TESDA and based on this, design, develop and implement a Career Guidance and
Placement Program and rollout a sustainable professional career guidance and counselling
service in 17 project TTIs; support the recruitment of career guidance officers and career
counsellors in 17 project TTIs; develop training materials/standards to train career counsellors
and career guidance officers recruited under the project; identify suitable professional
bodies/organizations to build the capability of career counsellors and career guidance officers if
in-house training is not an option; support the roll out of professional career counselling and
guidance services in the 17 project TTIs.
18. Key Qualifications of the Career and Guidance Counselling Specialist are as follows:
(i) A bachelor degree with professional qualification in career guidance and/or

counselling with at least 12 years of experience in career guidance and counselling
with a higher education institution or TVET institution.
Appendix 4 79
19. Industry Collaboration Specialist (24 person months). The Industry Collaboration
Specialist shall develop industry engagement strategies to ensure placements for persons trained
to achieve targets for both domestic and overseas placements; support apprenticeship and
placement strategy in close association with TTIs and industry and close coordination with
Apprenticeship Training Scheme at the national level; conduct Advocacy activities with industry
consortiums such as sector skill councils, industry associations, to promote learning and
placement; receive and process feedback from the industry on placed students and inform the
program on ways to improve training quality; work closely with communication specialist to
ensure robust industry participation in all programmatic interventions and creating placement
brochures, student profiles and boosting placement of trained students.
20. Key Qualifications of Industry Collaboration Specialist are as follows:
(i) Bachelor degree or Postgraduate degree in education, engineering, business or in

a related field with at least 10 years of industry and TVET learning institution
experience.
(ii) Proven record in establishing partnerships between training institutions and
industry towards internship, apprenticeship program, training of trainers, master
trainers, content development, feedback on students, worker training and
customized training programs.
21. Monitoring and Evaluation Specialist (60 person months). The Monitoring and
Evaluation (M&E) Specialist shall establish the M&E requirements and parameters of the project
by reviewing the relevant project documents as approved by ADB; establish a computerized
system of M&E by working closely with the Management Information System (MIS) unit under the
guidance of Project Team Leader and Project Director of the PMU, ensure M&E system is able
to measure the achievement of the project against the DMF baseline indicators; generate the
M&E reports as required by ADB in coordination with the other assigned project specialists.
22. Key qualifications of the Monitoring and Evaluation Specialist are as follows:
(i) University degree in economics, education, statistics, public administration or any

related degree in social sciences
(ii) Preferably, has a post graduate degree in development economics, statistics,
public policy, or project management
(iii) At least 15 years of work experience in designing and implementing monitoring
and evaluation system in a multi-lateral or bilateral development partner.
(iv) Working knowledge of M&E tools and methods.
(v) Excellent written and oral communication in English is desirable.
23. Gender Specialist (Social Media Marketing) (30 person months). The Gender Specialist
will support TESDA in the GAP implementation, monitoring, and reporting. GAP progress reports
will be submitted by TESDA to ADB during its submission of regular progress reports (semi-
annual reporting for the GAP). The specialist will coordinate with responsible parties/other
consultants to ensure timeliness of and success in GAP implementation. The specialist will ensure
that GAP actions are implemented and monitored. He/she will ensure that (i) the new and/or
updated training regulations, competency standards, TOP courses, and higher-level TVET
programs covered by the project are gender-responsive and socially-inclusive; (ii) career
counselling and placement services are made gender-responsive and socially-inclusive; (iii)
behavioral change communication campaigns and community education/awareness campaign
unpack gender norms and stereotypes; (iv) monitor annual increase in female enrollees in RTICs;
80 Appendix 4
(v) monitor preparation and implementation of the TTIs’ institutional development plans and
ensure that those integrate gender equality and social inclusion; (vi) ensure that training facilities
and equipment contain gender-responsive and socially-inclusive design features; (vii) conduct
training and sensitization workshops for relevant TESDA staff, TTIs staff, consultants, and
contractors as detailed in the GAP; and (viii) design gender–sensitive communication strategy
and IEC materials illustrating the importance of education and vocational skills training, and the
corresponding employment opportunities that open up. Ultimately, the Specialist shall liaise with
other consultants in the core team and the PMC who are supporting the accomplishment of
gender action plan related activities, and provide periodic reports to the PMU on progress
achieved against gender targets outlined in the GAP using the GAP monitoring template in
Table15b. The Specialist shall also develop communication strategies and action plan in
supporting the achievement and progress of the project; oversee all regional digital and social
activities and establish partnerships with online journalists, bloggers, third party media (especially
in digital channels) and valuable partners, so as to promote the brand image of the project through
assorted media channels, events, public relations programs, or strategic alliances when needed;;
deliver gender and social inclusion advocacy programs through social media and other mass
media;
24. Key Qualifications of the Social Marketing Specialist are as follows
(i) A university degree in gender, social development, and/or related field;

(ii) A minor qualification on marketing/social media marketing will be highly valued;
(iii) At least 8 years progressive work experience as a gender specialist for a
development program, preferably with experience in education and/or
infrastructure projects;
(iv) Good working knowledge in the operations of multilateral development
organizations and executing agencies.
25. Start-Up and Incubation Specialist (12 person months). The Start Up and Incubation
Specialist shall apply takeaways from the policy landscape that promotes startup incubation,
especially in the context of small and medium industries (SMEs). He/she shall work with the
government agencies such as Department of Trade and Industry (DTI) and Department of
Science and Technology (DOST) to establish linkages and convergence with other related
activities; establish linkages with startup funding for startups; create models of startup and
linkages with market and financial institutions. develop standard operating procedures, kitbags
for graduate trainees from TESDA Training Institutes (TTIs); create soft launch pads, a vibrant
learning and networking facility for students who wish to create high-impact ventures. These
facilities can provide supportive environment where students benefit by being a part of the
entrepreneurial community and by networking with budding entrepreneurs; work closely with
TVET/Industry Specialists to create industry verticals to help students explore business
opportunities in various sectors; promote international partnerships with various institutions
abroad to expose the students to the working and functioning of economies of other countries;
set up incubators with seed capital made available to budding entrepreneurs.
26. Key qualifications of the Start-UP and Incubation Specialist are as follows:
(i) University degree in engineering, coupled with post-graduate degree in business

and with highly relevant work experience in establishing successful startup or
worked in a management level executive in startup incubator or accelerator
(ii) Experience in at least of series A, B, C startup funding
Appendix 4 81
(iii) At least 10 years of demonstrated experience in supporting entrepreneurship or

small business development programs, or related activities.
(iv) Experience using knowledge of the behavioral traits of entrepreneurs in program
and activity design
(v) Experience working on projects promoting youth entrepreneurship in a developing
economy context
27. Applied R&D Specialist (12 person months). The Applied Research and Development
Specialist shall provide strategic guidance and advice on R&D and innovation activities in the 17
RTICs; develop standard operating procedures and operations manual on R&D; monitor and
evaluate the progress of R&D projects in RTICs and provide technical support as necessary; build
the capability of researchers in RTICs either through in-house training or external training program
or a combination of both; provide support to intellectual property rights on R&D and technology
commercialization effort of RTICs.
28. Key Qualifications of the Applied R&D Specialist are as follows:
(i) University degree in economics, engineering, technology, or any other science

related degree
(ii) Ph.D. in deep technologies in any of the focus priority trade areas of the project.
(iii) At least 5 years of work experience as researchers in a reputable research
institution and/or institution of higher learning.
(iv) At least a couple of publication on research in reputable journals.
(v) Preferably R&D experience at TRL level 5 and above with proven track record of
patent filed and technology commercialized.
(vi) Preferably with a couple of years of experience in R&D management.
29. Change Management Specialist (24 person months). The Change Management shall
play a key role in ensuring project activities (change initiatives) meet project objectives on time
and on budget. He/she shall conduct change impact analyses, assess change readiness and
identify key stakeholders, identify, analyze and prepare anticipated resistance and risks and
develop risk mitigation measures to address or minimize such risks. He/she shall encourage
participatory ways of working with relevant stakeholders such that there is a sustained level of
engagement and buy-in of the project objectives; set clear and measurable objectives of
organizational change actions with milestones and check their progress on a continuous basis
through self-assessment; contribute to monitoring the implementation of the change process;
develop workplans to facilitate the implementation of organizational change in the relevant change
areas; facilitate the development of practical proposals for organizational change in line with the
vision statement and strategic framework to address the organizational issues and advise /
propose mechanisms for implementation to achieve full ownership; communicate clearly at all
levels during each step of the organizational change process; assist in providing both advice and
concrete suggestions to the management structure responsible for supporting the organizational
change initiative.
30. Key Qualifications of the Change Management Specialist are as follows:
(i) University degree in business, management, public administration or other social

science
(ii) Master’s degree in sociology, psychology, anthropology, political science or other
social science disciplines
82 Appendix 4
(iii) At least 5 years of work experience in change management within a development

project funded by an international financial institution
(iv) Excellent communication skills, project management abilities, and strong analytical
skills
(v) Preferably possessing advanced problem–solving skills, and the ability to drive the
rapid adoption of new concepts and processes within an organization
31. Social Safeguards Specialist (National, 13 person months). The Social Safeguards
Specialist will work closely with the PMU and RTIC to ensure compliance of the project with ADB
Safeguards Policy Statement 2009 (SPS 2009); ADB and government safeguard requirements
on indigenous peoples and involuntary resettlement; review and update the indigenous peoples
plan (IPP) and Involuntary Resettlement (IR) due diligence report (DDR) based on final DED (for
submission to ADB for review and disclosure to ADB website); ensure that IP and IR safeguards
measures are adequately considered in the bidding documents and in the evaluation criteria for
selection and awarding of contracts for civil works, goods and services; ensure that all bidding
documents and construction contracts contain provisions that require contractor to provide a
written notice of any unanticipated indigenous IP and IR impacts that arise during construction
and project implementation that were not considered in the IPP and IR DDR; conduct compliance
monitoring of IP and IR issues and help the PMU to formulate corrective actions where necessary;
assist TESDA/PMU to prepare semi-annual social monitoring reports (SMR) to ADB (to be
submitted to ADB on the 4th week of January and July; in case unanticipated IP and IR impacts
are determined during construction and project implementation, ensure conduct of social impact
assessment, and update the IP/IR planning documents or formulate a new one covering the
IPP/IR requirements; assist in establishing and managing the grievance redress mechanism
(GRM) and to provide training to GRM focal points; to ensure that project-related grievances are
addressed satisfactorily and in a timely manner; assist in conducting regular consultation with the
project affected persons and other project stakeholders/community as well as documentation of
the consultation proceedings; conduct social safeguards, compliance monitoring, assist the PMU
to formulate and implement corrective actions, where necessary, develop capacity building
activities and tools for the workers and stakeholders in line with the social safeguard requirements
and coordinate with the national commission of Indigenous Peoples (NCIP), prepare and support
to secure domestic IP clearances including FPIC and CP, if necessary.
32. Key Qualifications of the Social Safeguards Specialist are as follows:
(i) Bachelor’s degree in Social Development, Community Development, Anthropology,

Sociology or equivalent, and preferably a Master’s degree in Social Science or related
field, or equivalent
(ii) At least 10 years of work experience in IR and IP safeguards for a development
project, civil works and other projects preferably funded by ADB or other multilateral
financing institutions.
C. Non-Key Experts, National
33. Project Coordinators (17) (48 person months each or 816 person months). The Project
Coordinator shall be assigned to each selected TESDA Training Institute to provide support and
coordinate project related activities at the regional/TTI level in the management and
implementation of project deliverables. They shall work closely with the Project Manager to
create comprehensive action plans concerning resources, budgets and timeframes for the project
and perform various coordinating duties such as scheduling and risk management. They shall
participate in project design meetings and propose improvements at the national and regional
Appendix 4 83
levels, if necessary, evaluate potential problems and technical hitches and develop solutions,
supervise current project activities and coordinate all team members in their respective areas to
keep workflow on track, manage project-related paperwork by ensuring all necessary materials
are current, properly filed and stored, direct project correspondences by preparing and reviewing
project proposals, memos, meeting minutes and emails, communicate with clients to identify and
define project requirements, scope and objectives, adhere to budget by monitoring expenses and
implementing cost-saving measures. He/she shall report to the Project Manager as required.
34. Key Qualifications of the Change Management Specialist are as follows:
(i) University degree in economics, business, engineering, education, public

administration or other related social sciences
(ii) At least 10 years of work experience in technical and vocational training and
education and training, preferably in the management of a development project
funded by an international financial institution
(iii) Good communication and interpersonal skills capable of maintaining strong
relationships
(iv) Strong team-management and leadership skills, organizational and multi-tasking
skills
(v) Preferably possessing advanced problem–solving skills
VI. REPORTING REQUIREMENTS AND TIME SCHEDULE FOR DELIVERABLES
35. The PMC Firm shall submit regular monthly, quarterly progress and annual
accomplishment reports to the TESDA and ADB. Three copies of the reports required by these
terms of reference must be submitted to the SIPTVET Project Director for review and approval.
Aside from these regular progress and accomplishment reports, the Consultant shall also
participate and prepare necessary documents, information and activities for the conduct of project
mid-term and completion reports. It shall also support the preparation of project information,
documentation, data, reports and other materials required by the IGB and ADB supervision
missions.

Inception Report Within 2 weeks after issuance of Notice to Proceed and
mobilization of contract
Monthly Progress Report Last working day of each month
Fifteen days after completion of ADB Midterm Review
Mid Term Review Report
Mission
Project Completion Report Thirty days after completion of ADB Project Completion
Mission
(i) Inception Report. The Inception Report which will be submitted within two weeks
after mobilization of contract shall include the following information: Consultant’s
Work Plan for the next twelve months and up to the completion of services,
Consultant’s Staff Organization, Consultant’s confirmation of all nominees together
with the submission of any curriculum vitae of replacement team members for
acceptance, schedule of inputs and team mobilization plan and time of their
84 Appendix 4
mobilization, schedule of submission of all reports required by these terms of

reference, template of the monthly and quarterly progress reports for approval.
(ii) Monthly/Quarterly Progress Report. The Consultant will prepare a comprehensive
report summarizing all the status of all project implementation activities,
achievements, issues and challenges encountered, status of project targets,
reflective of its DMF/Results Framework at the end of each Month/Quarter, and
also at other times when considered warranted by either the Consultant or the
Client because of delay in the delivery of outputs or because of the occurrence of
technical or contractual difficulties.
(iii) Annual Report. The Consultant will prepare a comprehensive report summarizing
project achievements for the current year and status of project targets and time-
bound implementation activities for the coming year every 15th of December of
each year, reflective of its DMF/Results Framework including course correction
plans for the succeeding years should targets for current year have been missed.
(iv) Mid Term Review Report. The Consultant will prepare a comprehensive report
summarizing implementation activities and achievements during the mid-term
implementation review of project activities, summary of issues and challenges
encountered, summary of discussions during the midterm mission of the ADB
project team, and proposed action plans for the forthcoming years.
(v) Project Completion Report. The Consultant will prepare a comprehensive report
summarizing project implementation activities and achievements and assessment
of the Project’s performance in terms of achieving its objectives, outputs, impact,
and financial targets in accordance with ADB reporting Procedures.
VII. CLIENT’S INPUT AND COUNTERPART PERSONNEL
37. The TESDA shall establish a Project Management Unit Office headed by a Project Director
and designated technical leads for all component outputs to serve as technical counterparts of the
PMU Team. The PMU Team may also seek assistance from the administrative, financial,
procurement and project coordination support units of the TESDA.
38. The PMC Firm shall be provided an office space, furniture and equipment at the
SIPTVETS PMU Office. Office supplies, communications, production and miscellaneous items
shall form part of the Project’s operational budget. PMC Firm members are expected to have
their own laptop and mobile phone units.
39. The TESDA will provide the following inputs, project data and reports to facilitate
preparation of the Proposals: PAM, technical papers, draft recommendation memo, and other
necessary documents.
Appendix 5 85
TERMS OF REFERENCE FOR INDIVIDUAL CONSULTANTS
A. Financial Management Specialist (National, 48 person months)
1. The Financial Management Specialist will be hired to provide financial management

support services to the TESDA Financial Management Department, Project Management Unit
(PMU) and the Project Management and Implementation Consultant in accordance with ADB’s
Policies and Regulations, Loan Agreement, Project Agreement, project administration manual
(PAM), procurement plan, and the GOP’s national laws and regulations, in accordance with best
international practice for financial management.
2. Scope of work. The scope of work for the Financial Management Specialist will include
but not limited to the following:
(i) Design and implement adequate internal control systems to safeguard project
resources, and to ensure the legality, validity, propriety, and accuracy of all
financial transactions;
(ii) Ensure that the approved project internal control systems are working thereby
maintaining transparency and proper accountability of expenditures;
(iii) Ensure compliance of all provisions in the loan agreement and in the Project
Administration Manual related to financial management;
(iv) Manage/monitor the US$ Advance and Peso Conduit Accounts established solely
for the Project;
(v) Ensure that the ADB loan proceeds are utilized solely for SIPTVET eligible
expenditures;
(vi) Prepare withdrawal applications and disbursement requests for submission to
ADB on the basis of the Statement of Expenditures in accordance with provisions
in ADB Loan Disbursement Handbook;
(vii) Coordinate with the ADB, Department of Finance, Department of Budget and
Management, Bureau of the Treasury, Bangko Sentral ng Pilipinas and the TESDA
Authorized Government Depository Bank for the timely release of project funds;
(viii) Prepare project expenditure forecasts to ensure availability of loan proceeds at
any given time;
(ix) During annual work and financial planning, assist the FM Director in establishing
the cost parameters for the Project;
(x) Assist the FM Director in the preparation of the Project Annual Work and Financial
Plan together with the Project Management Unit and the TESDA Budget Division;
(xi) Coordinate with the TESDA Accounting Division on the timely recording of project
financial transactions in the Fund 102-SIPTVET LP/GOP account opened for the
purpose under the eNGAS;
(xii) Coordinate with the TESDA Accounting Division on the timely preparation of
unaudited FS for submission to the Resident COA;
(xiii) Ensure that the financial statements of the project reconcile with ADB records;
(xiv) Coordinate and monitor the timely submission of Audited Project FS and other
covenanted financial monitoring reports to ADB;
(xv) Draft the Terms of Reference for the conduct of audit and facilitate discussions
between ADB, TESDA and COA;
(xvi) Facilitate the conduct of training or workshops related to financial management for
PMU and TESDA staff;
(xvii) Ensure compliance to the SIPTVET FM Action Plan and report on the progress
during review missions; and
86 Appendix 5
(xviii) Ensure that payments for all project related expenditures are made in a timely
manner;
(xix) Perform other relevant tasks as may be assigned by the Project Manager from
time to time.
3. Key qualifications of the Financial Management Specialist are as follows:
(i) Master’s degree (preferred) or Bachelor’s degree in Finance, Accounting,

Business Management, Financial Management or other relevant discipline;
(ii) Certified public accountant with experience in government accounting systems;
(iii) Sound understanding of ADB’s Financial Management Systems, Analysis of
Projects, Loan Disbursement Handbook, ADB Procurement Guidelines and other
related policies and procedures
(iv) Minimum of ten years’ experience in financial management and accounting of
projects financed by multilateral development funding agencies;
(v) Proficiency in spoken and written English language sufficient to prepare
documents and reports in English is essential.
(vi) Minimum General Experience: 10 years
(vii) Minimum Specific Experience: 10 years
(viii) Regional/Country Experience: Required
4. Reporting Requirements and Time Schedule for Deliverables. The Financial

Management Specialist shall submit regular quarterly progress and annual accomplishment
reports to the TESDA and ADB as required. Three copies of the required reports must be
submitted to the SIPTVET Project Manager for review and approval.

Financial management and As required by the SIPTVET Project Manager
other related documents
B. Procurement and Contract Management Specialist (National, 30 person months)
6. The Procurement and Consultant Management Specialist will be hired to provide

procurement and contract management support services to the SIPTVET Project Management
Unit (PMU), the Project Management and Implementation Consultant and the Design and
Construction Supervision Consultant in accordance with ADB’s Procurement Policies and
Regulations, Loan Agreement, Project Agreement, project administration manual (PAM),
procurement plan, and the GOP’s national laws and regulations on procurement, in accordance
with best international practice for procurement management.
7. Scope of work. The scope of work for the Procurement and Contract Management
Specialist will include but not be limited to the following:
(i) Coordinate procurement activities for goods, works, and consulting services under
the project as specified in the procurement plan in accordance with ADB
Appendix 5 87
Procurement Regulations/ Guidelines and GOP procurement rules and

regulations;
(iii) Revise and review the Procurement Plan as needed and prepare detailed
schedules for procurement of goods, services, and works for implementation
throughout the project implementation period;
(iv) In coordination with assigned procurement staff in the PMU and other consultants,
prepare procurement documents including, bidding documents for goods, small
works, consulting services (firm and individuals), Request for Expression of
Interest, bid evaluation reports, and other necessary tender documents for the
project, particularly those involving prior review of ADB officials;
(v) Assist the PMU Procurement Staff in the conduct of market studies and
preparation of lists of possible civil works, equipment and consulting services
contractors and suppliers for the project;
(vi) Assist the PMU Procurement Staff and consultants in the preparation of technical
specifications and terms of reference for items to be procured under the project;
(vii) Assist duly designated Bids and Awards Committees to prepare all necessary
documents for bidding of procurement packages for various procurement methods
and for various types of procurement (civil works, goods, and consulting services)
and the Bids and Awards Secretariat in the conduct of public bid openings, the
preparation of draft minutes of these openings and other documentary
requirements;
(viii) Monitor receipt of proposals and bids to ensure their safekeeping until public
opening;
(ix) Ensure preparation of comprehensive bid evaluation reports according to ADB
(x) Procurement Guidelines and Procurement Guidance Notes and timely
transmission of evaluation reports and other documentary requirements to ADB
for review;
(xi) Maintain regular communication with PMU Project Manager and Financial
Management Specialist to ensure that procurement tracking information is well
coordinated with other project planning, project budgeting and other project
financial reporting information
(xii) Monitor all procurement contracts for compliance with contractual terms and
conditions, such as construction and turn-over of completed works, delivery and
quality of equipment, and the delivery of outputs of consultancy contracts;
(xiii) Ensure that deliveries are conducted in accordance with technical specifications
and payments are made in a timely manner for contracts entered into by the PMU;
(xiv) Notify winning bidders in a timely fashion, and provide support to the PMU in the
preparation of contracts for approval and signature by those individuals authorized
to sign on behalf of the TESDA, ensuring transmission to ADB of draft contracts
requiring prior approval;
(xv) Establish and maintain in the PMU a procurement database including letters of
interest received from suppliers of services for purpose of their possible inclusion
on future short lists or for future reference and consultation;
(xvi) Capacitate and train procurement and other staff on ADB Procurement Procedures
and guidelines to effectively undertake procurement functions;
(xvii) Prepare the Procurement and Contract Management Manuals for the project in
accordance with ADB Procurement Procedures and Guidelines;
(xviii) Provide support in the development and implementation of a procurement
performance monitoring system for contractors, suppliers and consultants for the
project;
88 Appendix 5
(xix) Perform other duties and tasks to support the implementation of the Project in
procurement related matters as may be requested the PMU Project Manager.
8. Key Qualifications of the Procurement and Contract Management Specialist are as

follows:
(i) Bachelor’s degree or (preferred) Master’s degree in civil

engineering/economics/public administration/ management, finance or related
fields or advanced training in procurement management or project management;
(ii) Demonstrated track record of timely delivery of high-quality outputs;
(iii) Sound understanding of ADB’s Procurement Guidelines, Guidance Notes,
Standard Bidding Documents and other related policies and procedures
(iv) Minimum of ten years’ experience in procurement and contract management for
project requirements financed by multilateral development funding agencies,
previous experience in ADB financed project would be an advantage;
(v) Excellent interpersonal skills and excellent skills on the use of Microsoft Office
software, especially Word, Excel, Power Point, and internet use
(vi) Proficiency in spoken and written English language sufficient to prepare
documents and reports in English is essential.
(vii) Minimum General Experience: 10 years
(viii) Minimum Specific Experience: 10 years
(ix) Regional/Country Experience: Required
9. Reporting Requirements and Time Schedule for Deliverables. The Procurement and
Contract Management Specialist shall submit regular quarterly progress and annual
accomplishment reports to the TESDA and ADB as required. Three copies of the required reports
must be submitted to the SIPTVET Project Manager for review and approval.

Bid and other procurement As required by the SIPTVET Project Manager
related documents
C. Engaging the Service of Industry Experts in the Development of Training

Regulations and Competency Assessment Instruments (National, 3.5 person-months)
11. As part of the quality assured Philippine TVET and to ensure industry-based demand
driven TVET, the process of skills development programs always starts with skills mapping and
development of Training Regulations. The training regulations has four major components:
(i) Definition of the qualification which gives information about the skills covered by the
standards
(ii) Competency standards which define the skills requirements and level of performance
as set by the industry
Appendix 5 89
(iii) Training arrangements which define the quality training requirements to implement the
training program
(iv) Assessment arrangements which define the conditions to get TESDA Certification
such as Certificate of Competency (COC) and National Certificate.
12. The Training Regulation is then published and promulgated which serve as a guideline
that TVET providers need to adhere in offering training programs and competency assessment.
The Competency Assessment Instrument is an accompanying document of the Training
Regulations which is used to measure the competencies of an individual vis-a-vis the
competencies defined in the competency standards prior to the issuance of a COC or NC.
13. In the development of TRs and CAIs the industry is consistently consulted, in most cases,
to ensure industry standards alignment, seasoned industry practitioners as endorsed by the
partner industry associations are engaged as lead person or consultant in the development of
these documents.
14. Scope of work. The scope of work for the Lead Expert for Engaging the Service of
Industry Experts in the Development of Training Regulations and Competency Assessment
Instruments will include but not limited to the following:
(i) Lead the creation of a multi-disciplinary team (industry and academe) to work on
the development of TRs and CAIs.
(ii) Present the rationale of the TR for the approval of the TESDA Board.
(iii) Draft the TRs and CAI.
(iv) Lead/run the validation TR and test run of CAI in collaboration with TESDA
concerned offices.
(v) Present the Training Regulations to their industry association/body for suggestions
and/or confirmation.
(vi) In collaboration with their respective industry association/body, endorse the
Training Regulations to the TESDA Board for approval and promulgation.
(vii) Submit the final documents to TESDA.
15. Complementary to the role of the industry expert, TESDA through its focal person will:
(i) Conduct the preliminary meeting for the arrangement and orientation about the
project and the development process of TRs and CATS
(ii) Process all administrative requirement to implement the project
16. Reporting Requirements and Time Schedule for Deliverables. Depending on the
arrangement with the Lead Expert, the project can be executed either through in-house
development in the form of workshop or outsource the development to representative of the
industry association or industry body.
90 Appendix 5

Batch 1: Development of 10 For submission in Q1 2023
TRs/CS and 10 CATs
Batch 2: Development of 11 For submission in Q4 2024
TRs/CS and 11 CATs
D. Development and Assessment of TESDA Online Program (National, 6 person-months)
18. In the effort to increase the absorptive capacity of technical vocational education and
training (TVET) in the country and to address issues of access, the Technical Education and Skills
Development Authority (TESDA) has utilized the potential of information and communications
technology (ICT) to develop the TESDA Online Program (TOP). The TOP, originally in its launch
in 2012, was an online learning platform designed to offer free, self-paced Massive Open Online
Courses (MOOCs) aimed to provide accessible TVET for employment, livelihood,
entrepreneurship, and lifelong learning.
19. Accordingly, there is an urgent and growing demand for online learning expedited by the
fourth industrial revolution (4IR) and the COVID-19 pandemic. This demand was evidenced by
the unprecedented surge of TOP users which saw the registration of more than 1.2 million
registrations from 16 March to 31 December 2020 needing skilling and upskilling. This prompted
the Agency to strengthen its eLearning implementation and pursue the customization of the TOP
learning management platform for large-scale, multi-regional implementation that will now allow
for the use of TOP by TESDA Technology Institutions (TTIs) for facilitated flexible learning
delivery (FLD) on top of its MOOCs offerings.
20. However, despite the success of the TOP, the platform, its features, and its courses are
yet to be evaluated for effectiveness and efficiency including the conduct of risk assessment,
return of investment, among other things. Relatively, it is critical that the TOP be
measured/evaluated for effectiveness, relevance, quality, impact and sustainability.
21. Scope of work. The scope of work for the Lead Expert who will develop and assess
TESDA online program includes:
(i) Development of a research methodology for the conduct of the

valuation/assessment research including appropriate instruments.
(ii) Conduct of the evaluation/assessment research: Data gathering and consultation.
(iii) Analysis and interpretation of data gathered based on the research methodology.
(iv) Policy and operational recommendations based on the results of the evaluation
research.
(v) Complete documentation/report of the evaluation/assessment research.
(vi) Formal presentation of findings/report to TESDA.
22. Complementary to the role of the Lead Expert, TESDA shall establish a Technical Working
Group (TWG) specific for the development and assessment of the TOP. The TWG shall:
(i) Oversee the conduct of research evaluation of the third party entity including the
coordination and setting up of links and connections for the third-party service
provider and TOP stakeholder to meet and discuss issues concerning TOP
Appendix 5 91
(ii) Serve as the secretariat for the project that shall process all administrative
requirements to implement the project
(iii) Review for acceptability the results and recommendations of the research
evaluation.

Report on Evaluation For submission in Q3 2022
Instrument
Report on Results of the For submission in Q4 2022
Evaluation
Recommendations on the For submission in Q4 2022
following:
(i) Structure of the TOP
(ii) Methods and Strategies for
the use of TOP
(iii) Accessibility features
(iv) Technologies related to
the development and
implementation of
eLearning

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Supporting Innovation in the Philippine Technical and Vocational

Education and Training System Project (RRP PHI 54332)

Project Administration Manual

Project Number: 54332-001

Republic of the Philippines: Supporting Innovation in

4IR – Fourth Industrial Revolution

PQF – Philippine Qualifications Framework

(i) Output 1: The Philippines’ skills development ecosystem modernized. The

under output 3 and industry associations, local government units, education

(iii) Output 3: Selected TTIs upgraded and modernized into industry-responsive

report and recommendation of the President).

report and recommendation of the President).

II. IMPLEMENTATION PLANS

A. Project Readiness Activities

Table 1: Project Readiness

B. Overall Project Implementation Plan

Table 2A: Overall Project Implementation Plan

Table 2B: Civil Works Implementation Plan

III. PROJECT MANAGEMENT ARRANGEMENTS

A. Project Implementation Organizations: Roles and Responsibilities

2. Project Management and Implementation

Table 3: Project Management Roles and Responsibilities

Project Implementation Management Roles and Responsibilities

Project Implementation Management Roles and Responsibilities

Safeguards and Gender Compliance

Monitoring and evaluation, and management information system

Project Implementation Management Roles and Responsibilities

B. Key Persons Involved in Implementation

Asian Development Bank

Mission Leaders Staff Name: Fook Yen Chong

Staff Name: Sameer Khatiwada

C. Project Organization Structure

Figure 1: Project Organization Structure

IV. COSTS AND FINANCING

Table 4: Summary Cost Estimates

Table 5: Financing Plan

A. Cost Estimates Preparation and Revisions

(i) Exchange rate: ₱48.475 = $1.00 (as of 30 March 2021).

Table 6: Escalation Rates for Price Contingency Calculation

C. Detailed Cost Estimates by Expenditure Category

Table 7: Detailed Cost Estimates by Expenditure Category

Source: Asian Development Bank.

D. Allocation and Withdrawal of Loan Proceeds

Table 8: Allocation and Withdrawal of Loan Proceeds

Number Item Total amount Basis for Withdrawal from the

E. Detailed Cost Estimates by Financier

Table 9: Detailed Cost Estimates by Financier

Note: Numbers may not sum precisely because of rounding.

F. Detailed Cost Estimates by Outputs

Table 10: Detailed Cost Estimates by Outputs

G. Detailed Cost Estimates by Year

Table 11: Detailed Cost Estimates by Year

H. Contract and Disbursement S-Curve

Table 12: Contract Awards and Disbursements

Year Contract Awards Disbursements

Figure 3: Contract and Disbursement S-Curve

Source: Asian Development Bank.

I. Fund Flow Diagram

ADB BSP DBM/BTr

Contractors, Consultants and Suppliers

A. Financial Management Assessment

Table 13: Time-bound FM Action Plan