Airfare Offer Template

[Insert personalized opening and briefly recap the request]

Departure City:
Arrival City:

Departure Date:
Departure Time:

Return Date:
Return Time:

Type of Flight: (Roundtrip/One-Way, Multi-City)

Type of Service: (Economy/First/Business)
Maximum Number of Connections:
Number of Passengers:
Special Requests/Notes: <Insert any other specials requests>

Option #1

Airline Name

[Insert Flight Details]

[Insert Price per Ticket]

Option #2

Airline Name

[Insert Flight Details]

[Insert Price per Ticket]

(FOR RESTRICTED FARES) These are restricted fares and cannot be refunded once they are
purchased. Changes, if permitted, will result in a fee plus the increase in airfare, if
applicable. Additional baggage fees may apply.

(FOR REFUNDABLE FARES) Although the fare is noted as being fully refundable, subsequent
changes to a ticketed itinerary may result in a difference in fare, as airline personnel are
required to re-price the new itinerary. Additional baggage fees may apply.

Once you have made your selection, please call (insert program phone number) to secure
your airline reservation. Please have your card details accessible when you call. For security
purposes, please do not send any credit card information via email.

(FOR DOMESTIC TRAVEL) Please be prepared to provide the dates of birth and names of all
passengers as they appear on the government issued photo IDs that will be used at the
time of travel.

(FOR INTERNATIONAL TRAVEL) Please be prepared to provide valid passport information for
all travelers, at the time of booking.
If I haven’t heard back from you by (insert day of the week or date), I will follow-up with
you to ensure all plans are in place for your (trip, special evening, etc). When I contact you,
I would be happy to coordinate any additional arrangements you may need.

I am personally available from (insert time and time zone) this (afternoon/evening) and
from (insert time to time and time zone) (insert day of the week) through (insert day of the
week). Outside of these hours, any of my colleagues will be more than happy to assist you.

[Insert personalized closing sentiment]