Project Proposal

Project name: Hotel Management System

Members:
1. Subhan Yousaf (19-Arid-1269)
2. Syed Fahar Abbas (19-Arid-1271)
3. Haider Ali Sultan (19-Arid-1240)
4. Shahab uddin Ahmed Qazi (19-Arid-1268)

Teacher: Choudhry Waqas Ahmed

Introduction:
The objectives of the automated Hotel Management System is to simplify the day to day processes of the
hotel. The system will be able to handle many services to take care of all customers in a quick manner.
The Hotel Management System will automate the major operations of the hotel. The Reservation System
is to keep track in room and hall reservation and check availability. The Room Management System is for
manage all room types room services. The Inventory Control System will keep track in all inventories of
the hotel and guest details will handled by guest management. Administration department will monitor
the all. ‘There is three End Users for HMS. The End Users are Owner, Manager and Receptionist.
Owner can access to all system functionalities without any restrictions. Manager can access to all system
functionalities with limited restrictions. Receptionist can only access to the Reservation management
section. To keep restrictions for each End User levels HMS can create different Login functions.
Problem Statement:
A hotel system manages information about rooms, reservations, customers, and customer billing. A
customer can make reservations, change, or cancel reservations through the hotel website. When a
customer makes reservations, he/she needs to check if a room the customer want to reserve is available. If
a room is available, the customer enters his/her information to the system and receives a confirmation
number from the web site.
A desk clerk checks in a customer with only a prior reservation, change the checkout date, and check out
the customer. A room is assigned to the customer at check-in time and a customer billing record is created
at that time. The customer billing record is updated every night at 12. When a customer checks out, the
desk clerk prints the bill. A customer can pay by cash, check, or credit card when he/she checks out.
Scope:

The mission of this project is to facilitate easy management and administration of a hotel with capabilities
to do Booking or reservations of the rooms, Cancellation of the rooms, creating of new user, Room
service, Total billing etc. using the computerized hotel managements software. One can keep detailed
records or info on an unlimited amount of customers. 

Objectives:

• To provide a platform to manage on-desk and online bookings

• To display organized information of hotel, prices and pictures.
• To add multiple hotels/rooms to the system.
• To change prices of hotel rooms when needed.
• View of availability of rooms in real time.
• Store customer information which can be accessed anytime.
• A user-friendly interface for customers for the easy booking process.
• To provide a secure payment gateway for online transaction

Product Functions:

 Make Reservations
 Search Rooms
 Add Payment
 Issue Bills
 Manage Guest (Add, Update Guest)
 Manage Room Details (Add, Update, Delete)
 Manage Staff (Add, Update, Delete, View)
 Manage Inventory (Add, Edit, Delete)
 Set Rates
 Retrieve Reports (Staff payment, Income)
 Manage Users (Add, Update, Delete)
 Taking Backups
 E-mail notifications,
Non Functional Requirements:
1. Security
2. Performance
3. Reliability
Software/Tools:
1. NetBeans Java
2. My SQL Server