BVG INDIA LIMITED Policy No.

Policy for Induction Page 1 of 11

Table Of Contents:

Sr.No Topic Page No

1 POLICY STATEMENT AND PURPOSE 2

2 POLICY SCOPE AND PROCEDURE 3 to 6

3 BUDDY PROGRAM DETAILS 7 to 8

4 SCHEDULE OF INDUCTION PROGRAM 9

5 ROLES & RESPONSIBILITIES MATRIX 10

Requested By Date Approved By Date

Head – HR Vice Chairman
 BVG INDIA LIMITED Policy No.

Policy for Induction Page 2 of 11

1. POLICY STATEMENT:

BVG India Ltd. believes that all new employees MUST be given timely induction training.
This training is regarded as a vital part of staff recruitment and integration into the working
environment. This policy, associated procedures and guidelines define the Company’s
commitment to ensure that all staff is supported during the period of induction, to the benefit
of the employee and Company alike.

2. PURPOSE:

2.1 It is the aim of the Company to ensure that staff induction is dealt with in an organized
and consistent manner, to enable staff to be introduced into a new post and working
environment quickly, so that they can contribute effectively as soon as possible. This
induction policy, associated procedures and guidelines aim to set out general steps for
managers and staff to follow during the induction process. It is expected that all managers
and staff will adhere to this policy. This would also enhance the brand of the company and
help control attrition.

2.2 To imparted induction and orientation to new recruits so as to help them become familiar
with the organization and adapt to the new working environment as quickly as possible so
that they become an effective member of BVG and to help a new comer to integrate more
smoothly into BVG.

Requested By Date Approved By Date

Head – HR Vice Chairman
 BVG INDIA LIMITED Policy No.

Policy for Induction Page 3 of 11

3. SCOPE:

All new recruits who joins services of the company

4. INDUCTION PROCEDURE:

DAY - ONE:

Day one will cover following topic:

1) Presentation on Company Profile: This will include Company history, Vision,

Mission, Values, Beliefs, company present and future growth plans
2) A Brief about Industry: A brief note about Industry will be delivered for all new
joinees to understand the Industry better.
3) Introduction to Organizational Structure: This will include a brief note on
Organizational structure, Information on Corporate Office, Regional Office, Branch
Office and various departments, levels in the organization.
4) HR Joining Formality: This will include formal joining process of the new joinee.
HR department will be responsible for completion of Joining process.
This process will includes;

4.1 New employees would be welcomed to the organization by HR Department

(Regional / Corporate) on their day of joining and introduced to their associates.

4.2 HR Department will help all new employees to fill up and submit the following
forms / documents:

Requested By Date Approved By Date

Head – HR Vice Chairman
 BVG INDIA LIMITED Policy No.

Policy for Induction Page 4 of 11

 Joining Report (Annexure- 1)

 Employee Information Form (Annexure –2)
 PF & ESIC Declaration / Nomination Form (as per eligibility)
 Experience letter from previous employer
 Relieving Letter of previous employer
 4 Passport Size Photograph
 The copies of relevant certificates / Educational Qualifications.
 Salary certificate / Salary slip / Bank statement of last three months.
 Blood Group Proof
 Photocopy of Pan card, Adhaar Card, Driving Licenses or any other photo
ID proof
 Countersigned copy of offer Letter

4.3 The process of getting the forms filled create a new Personal file of the new
employees that archives all above documents.

4.4 The Corporate HR Department shall also keep the all employees informed of
the joining of new management staff employees through Joining Intimation

4.5 HR department organize Employee information Forms, Induction Manual,

Uniform, ID card, Visiting card, Mobile Sim card etc to new employee, as per
need and requirement.

Requested By Date Approved By Date

Head – HR Vice Chairman
 BVG INDIA LIMITED Policy No.

Policy for Induction Page 5 of 11

DAY – TWO:

Day two will cover following employee oriented policies presentation:

1.1 HR department will be responsible for orientation of new joinee to all HR policies, as
1) Safety Policies
2) Employee code of conduct policy
3) Presentation on Vishakha Guidelines
4) Dress Code Guidelines
5) Rules regarding absenteeism and late coming
6) Leave Policy
7) Employee Benefit Policy
8) A short note on Grade and CTC
9) Accident Policy
10) Probation Policy
11) Separation Policy
12) Termination Policy
13) Grievance Policy
14) PMS Policy
15) Promotion Policy
16) Career progression Policy
17) Domestic Travel Policy

Requested By Date Approved By Date

Head – HR Vice Chairman
 BVG INDIA LIMITED Policy No.

Policy for Induction Page 6 of 11

DAY – THREE:

Day three will cover department introduction: This will includes

1.1 All departmental introductions about their profile, key responsibilities and
interdepartmental relationship will be covered.
1.2 Introduction with Segment Heads/HOD’s will be conducted on the same day

DAY – FOUR:

Day three will cover site visit and Customer visit:

1.1 This will include introduction of new joinee to site operation, site working and customer.
It helps new joinee to understand company working efficiently.

DAY – FIVE:

Training on PMS will be delivered for all new joinee’s to understand the Performance
Management System of the organization.

DAY – SIX:

Day five will be orientation of New Joinee to his department: This will includes,
1.1 Introduction to Department Head, Team Member
1.2 Allotment of Buddy for New Joinee

Requested By Date Approved By Date

Head – HR Vice Chairman
 BVG INDIA LIMITED Policy No.

Policy for Induction Page 7 of 11

1.3 Introduction to Department Head, Team Member: New joinee will get introduced to his
Department HOD through HR Department
1.4 Department HOD will introduce the new joinee to his team members

DAY – SEVEN:

This will include setting of KRA’s for new joinee through his Department HOD in
coordination with HR Department
- Same KRA’s will be communicated to new joinee on same day and recorded as per
PMS procedure

PART – B: ALLOTMENT OF BUDDY FOR NEW JOINEE:

1.1 What is a Buddy? :-

1.1.1 Buddy program is a tool to accelerate the new employee’s ability to deal with the early
disconcerting issues. By implementing Buddy Program it is intended that:
1.1.1 The new employee feels at home with the company, in a quick process
1.1.2 Straight forward queries regarding basic operational issues are dealt with in a timely
and non-bureaucratic manner

1.2 Aim of Buddy Program:

1.2.1 Orientation and retention are all about making your new employees feel at home.
Along the way, that also means helping them understand your organizational culture and
politics. A buddy program is a great tool to assist in both of these objectives.
1.2.1 A buddy program is a great way to accelerate the new employees ability to deal with
these early disconcerting issues.

Requested By Date Approved By Date

Head – HR Vice Chairman
 BVG INDIA LIMITED Policy No.

Policy for Induction Page 8 of 11

1.3 Who is Buddy? :-

BUDDY" is one who partners with a new employee during their first Six months of
employment.
1.3.1 A Buddy can be given more than one new joinees too.
1.3.2 The BUDDY offers advice and guidance to help foster and promote the professional
development of a new employee in initial days. He is generally a superior performer
and has good people skills.
1.3.3 The BUDDY being highly motivated and efficient employee he can be an effective
source of advice and encouragement.
1.4 Roles & Responsibility of Roles:

BUDDY’s responsibility is to help establish a sense of belonging for the new employee.
With an effective BUDDY, new employee will quickly become a contributing member to his
or her new department.’
1.4.1 Buddy is not the new employee’s manager or supervisor and will not be held
responsible for new employee’s performance. (If queries arise regarding
performance, disciplinary or policy matters, while Buddy is free to give his opinion
and advice on how to approach the matter, Buddy is not authorized to adjudicate or
resolve the matter. New employee must be directed to their manager or supervisor for
resolution of the relevant professional issues)
1.4.2 Be an informational resource for the new employee on policies, procedures, work
rules, norms, etc.
1.4.3 Help socialize the new employee.
1.4.4 Assist in training the new employee.

Requested By Date Approved By Date

Head – HR Vice Chairman
 BVG INDIA LIMITED Policy No.

Policy for Induction Page 9 of 11

1.5 Benefits of Buddy Program

1.4.1 Smooth Induction of new employee of the company

1.4.2 Will helps employee to get work faster
1.4.3 Higher productivity, better motivation
1.4.4 Better Brand Images of the company

PART C – SCHEDULE TO DELIVER INDUCTION PROGRAM:

1.1 Induction should be delivered twice in a month i.e.

A) 15th of every month i.e. for new joinees who join’s from 01st to 15th
B) 30th or 31st of every month i.e. for new joinee who join’s from 16th to 30th or 31st
C) All segments new joinee will be called for this inductions (Region wise)
D) Induction plan will be communicated to Segment Head, Segment lead 3 to 4 days
before Induction
E) Same will be communicated to Admin department for arrangement of
Infrastructure for the Induction

Requested By Date Approved By Date

Head – HR Vice Chairman
 BVG INDIA LIMITED Policy No.

Policy for Induction Page 10 of 11

PART D – ROLE & RESPONSIBILITY MATRIX:

SR ACIVITY INITIATOR/COOR ACTIVITY OWNER

NO DINATOR
1 List of New Candidate HR Department HR Department
Preparation
2 Communication to New Training Department
Joinee, HOD
3 Induction on – Company Training Department
Profile
4 Induction on – HR Policies HR Department
5 Customer/Site Visit HR & Training Department
6 Introduction with Buddy HR Department
7 Introduction with Department HOD/Segment
Department Head/Vertical Head
8 PMS Training HR Department HR & Training Department
9 KRA Setting HR DEPARTMENT Department HOD/Segment
Head/Vertical Head
10 New Joinee Review HR Department HR with HOD’s

Requested By Date Approved By Date

Head – HR Vice Chairman
 BVG INDIA LIMITED Policy No.

Policy for Induction Page 11 of 11

Requested By Date Approved By Date

Head – HR Vice Chairman