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SULAM, SDG & PROJECT MANAGEMENT

EVALUATION FORM
MEC600 - ENGINEER IN SOCIETY
GROUP ASSIGNMENT- SULAM, SDG & PROJECT MANAGEMENT

Lecturer Name Remarks Turnitin /

Similarity %-
-On Time/- Late
Program Name & CSR Location Theme Program Date

No Name Student Group No Lecturer Name

ID
1
2
3
4
5

Guidelines Level Very Poor Satisfactory Good Excellent

Poor
Scale 1-2 3-4 5-6 7-8 9-10
Note: attached this evaluation form with your report

INTERIM REPORT 50% (SUBMIT ON WEEK 4/5)

PO PART ITEMS/ Assessment Criteria (Report) PO6 PO7 PO12

Executive Summary
Refer information at Final Poster

COURSE NAME/CODE/SEMESTER:
Engineer in Society/MEC600/Semester 7
PROGRAMME:
Bachelor of Engineering (Hons.) Mechanical
PROGRAM NAME/LOCATION OF EVENT/DATE
Webinar & F2F Workshop – Membaiki Motosikal di Kampung Baru,
Muar Johor, 21-20.04.2022
COMMUNITY FRIEND/COLLOBATION INDUSTRY/GOVERNMENT AGENCY:
Peesatuan Penduduk Kampung Baru, Muar, Johor/ Workshop Amir Sdn.
Bhd/ Balai Polis Kampung Baru
MEDIA COVERAGE:
Facebook, Instagram, Youtube, TikTok.
OBJECTIVE/KPI
SUSTAINABILITY FOR CSR:
NUMBER OF PARTICIPANTS:
( 1 ) Lecturer, (5) Students, (0) Volunteer,
(30), webinar par cipants, (5) F2F Workshop,
COST:
UiTM (RM 0), Program Cost: ( 0 ), Program Fees ( RM 10 ), Sponsorship
(RM 70), Company (0), Grant (0)
AFTER PROGRAM ACHIEVEMENT:
RECOMMENDATION FOR NEXT PROGRAM:

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PO7 A Research on CSR, SULAM and SDG 30%

WK7 ● The team needs to clearly understand the
WP1, principle underlying CSR and SULAM
activities
WP4
● The CSR and SULAM project must at least
related/aligned to one of United Nation
Sustainable Goal (SDG)
● Discuss the impact of CSR in term of human
society, world, health, culture, legal, etc
● Elaborate at least 10 programs on how other
people are doing CSR and SULAM with
aligned with SDG (Malaysia and Oversea)
support with relevant pictures, systematic
diagrams, sketches, etc .
Discuss the challenges in terms of human
society, world, health, culture, legal, cost, etc
if you team want to carry out the similar
activities have been done by others

PO6 B Background /Problem /Objective & KPI 20%

WK7
WP1, Background project: Target Location/address,
List Method to conduct the program. List Target
WP4
Collaborative Partner/stakeholder. No Targeted
Participant, List Sustainable Development Goals
(SDG) with link to your project.
Problem Statement- human society, world,
health, culture, legal, cost, etc
Objective & KPI
Justification: Provide a justification on the needs
to conduct the programme. Specify the
intellectual / physical / energy resources of the
university to solve the problem faced by the
community.
Significant- Identify the measurable impact:
societal, health, safety, legal and cultural issues
and the consequent responsibilities and
sustainable concerns to the society of the
selected SULAM.

PO6 C Site Visit and Communications 30%

WK7 ● Search the information through online
WP1, ● Conduct the site visit and/or communicate
with a selected PIC who will involve with your
WP4
program
● Provide evidence on communication activities
such as minutes of meeting, photos and link
video recording of meeting.

COMMUNICATION:
● Student engagement and team
communication. The team must involve with
Three (3) main stakeholder: Society, Industry,
Government Agency that are willing to work

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together for your team’s program. Example:

Society: JKKP, Persatuan Penduduk NGO’s
or clubs, Government Agency: Majlis
Perbandaran, JKR, Syabas, TNB etc.
Industry/Company: HONDA, TOYOTA,
Huewai, Samsung etc. Provide a formal
university-community cooperation agreement
(if any).
● Submit Proposal to HEP
https://sites.google.com/uitm.edu.my/hep-kolejpe
ngajiankejuruteraan/aktiviti-pelajar/senarai-semak
-borang-dan-pautan?authuser=0

Evident of activities (Week 1- 5)

● Photos during site visit, Video,
For evidence video-

PO11 D Program Planning and development, Budget, 50%

Communication, Risk- utilise project
management tools
i. Program Planning: List out all the
activities to carry out the Community
service program from the initial set-up of
the team, execution, monitoring until
measurement of the performance. The
program within 7-10 Hours in weekend.
Maybe can conduct in 2-day example one
around 4 hours (Webinar) and the others
day 6 hours (F2F Workshop) – depend on
programs.

Template: Organization chart, Task List,

Activity Schedule & Activity Milestone,
project timeline, Critical Path Analysis, To
Do list, Work Breakdown Structure, action
items

ii. Collection & Sponsorship: Identify the

strategy & planning to get sponsorship/
donation from outside parties and stake
holders in terms of participation,
Expertise, Monetary, Gift, In Kind,
Facilities , Equipment and etc. (Refer
guideline for KPI)

iii. Participance/ Volunteer/ Collaborative

Partner: Planning and strategy to find a
suitable number of Participance/
Volunteer Collaborative Partner. No of
Participance/ Volunteer Collaborative

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Partner - refer guideline. At least of three

(3) stakeholders’ involvement
Government Agencies, Industries, Civil
Society, NGOs, Learning Institutions,
company. For project involve talk/seminar,
the target participant and expected
participant must be determined. Draf-
Questionnaires, Certificate of Appreciation
/ Thank you letter to participant,
sponsorship, speaker, volunteers, etc

iv. BUDGET: Plan the budget for the

materials of program. Template: Project
Budgeting

v. Tools : List of facility / Tools / Equipment /

Machinery / System invented for the
community
vi. RISK: Register the risk of your program
and suggest the prevention action. SOP-
Covid19. Template: Risk Management,
SWOT Analysis.

** Your team is required to utilize the project

management tools. You are required utilise the
existing tools/template available at website ,
example
https://www.vertex42.com/ExcelTemplates/exc
el-project-management.html

PO7 E Promotion on the program aligned to SDG. 20%

WK7 ● The poster and/or short video must clearly
WP1, show your SULAM project related/aligned to
WP4 SDG.
● Poster and/or short video: Come out with
innovative and creative ideas on how to
communicate and inspire other people and
the society at large to understand, support
and participate in your team SULAM program.
● Examples through social media – YouTube,
Facebook, Twitter, Instagram etc. Provide the
link and print screen of the evidence. - Each
member.
● Reminder- Add post. Don’t only add stories
at social media because it will disappear after
30 days. And set the post for public.
● Target at least 30 no of likes/ share/views.

50% 50% 50%

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FINAL REPORT 50% (SUBMIT ON WEEK 12)

( Continue report from part A- L, Compile Interim Report and Final Report in one File)
PO PART ITEMS/ Assessment Criteria (Report) PO6 PO7 PO12
PO11 F Implementation & Monitoring Plan 50%
Refer to part D –report the activity before and
after the program
Report either your program deliverables are
developed and completed, adhering to a
mapped-out plan.
i. Actual time and activities of program (with
evidence- recording link, photos)
ii. List down value of sponsorship or other
related contribution and evidence from
stakeholders.
iii. Letter from stakeholders: Government
Agencies, Industries, Civil Society, NGOs,
Learning Institutions, company.
iv. List the item and/or value from
sponsorship /donation.
v. List down the volunteer’s/participant/
speaker/trainer name and contact
information such as (phone/email/
age/address/stakeholders/ school/etc).
vi. Actual expenses vs budget
vii. Certificate of Appreciation / Thank you
letter to participant, sponsorship, speaker,
volunteers, etc
viii. Contribution / Funding – Evidence (if
any) RM - Copy of Bank Slip / Cheque/
EFT Letter / Note / E-mail indicating the
contribution in the form of In participation,
Expertise, Monetary, Gift, In Kind
Facilities , Equipment
ix. List of award (if any)
x. Challenges and action taken during the
program

** Your team is required to utilize the project

management tools
** Evident of during and after event activities:
Photos, Video,

PO6 G COMMUNICATION: 20
WK7 ● Evidence starts of week 5, week before,
WP1, during and after the program.
● Effective communication, verbal and
WP4
non-verbal
● Ability to communicate effectively with
Society, Industry, Government Agency
Sponsor, donator, Participant/Volunteer
etc
● Consistency in follow up

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● Update progress to Lecturer

● Meeting Minute, post-mortem (with
evidence- recording link, photos)

PO6 H Assessment Impact of The Programme 10

WK7 Analysis based on questionnaire / observation /
WP1, interview (before and after the programme is
conducted)
WP4
AFTER
An assessment is carried out right after the
programme is conducted.
The participants exhibit the expected changes
based on the objectives of the programme such
as change of attitude or increment of knowledge /
skills / aspirations.

How the programme increases student

experiences, knowledge, attitude and skill?

*Fill in the related form from ICAN, HEP and HEA

-KPT SULAM*- REFER TO UFUTURE
PO6 I Impact of The Programme and Engineering 20
WK7 Ideas
WP1, ● List the impact and sustainability of your
program.
WP4
● Suggest improvement related to engineering
activities for a community place with
appropriate consideration for public health
and safety, cultural, societal, and
environmental consideration. Include the
relevant sketch/ diagram/
benchmarking/photos etc to support your
ideas.
● Demonstrate the impact of the programme
and monitoring for sustainability. The impact
should cover all stakeholder, participants,
volunteers, community, sponsors,
organization, economic, etc.
● Highlight any special innovation obtained
from this project including probability of
commercialization.

PO7 J Materials SDG- Final program: Sustainability 20

WK7 Value For The Community
WP1, ● Material for public awareness, demonstrate
the implication of the project in relation of
WP4
SDG

Refer to Poster & Video Guideline

PO7 K Promote SDG- Final program: Sustainability 20

WK7 Value for The Community

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WP1, ● Promote demonstrate the implication of the

WP4 project in relation of SDG

Share the final program to society

● Come out with innovative and creative idea
how to communicate and inspire other people
and the society at large to understand and
raise the awareness about the project with
support SDG.
● Examples through social media – YouTube,
face book, Twitter, Instagram etc. Share the
link and print screen the evident. (each
member)
● Target at least 30 no of likes/ share/views-
● Media coverage / Publication in the form
of: Newspaper articles, Magazine, Media
links / blogs / Web page / Facebook/
Instagram
● Reminder- Add post. Don’t only add stories
at social media because it will disappear after
30 days. And set the post for public.

Refer Guideline Video

PO7 L Final Impact SDG: Sustainability Value for The 10

WK7 Community
WP1,
Discuss and provide evidence for the following:
WP4
● The community can independently sustain the
practice that was introduced through the
programme.
● Benefit the community who continue the
practice / change and improve their
well-being (after 3 / 6 / 8 / 12 months of
programme completion)
● The potential to replicate project to other
interested community.
● Demonstrate the implication of the project in
relation of SDG

Appendix (in PDF- in Single File)

1. Proposal- HEP
2. Surat Kelulusan HEP
3. Surat Lantikan/Surat Pembiayaan/Surat
Dana
4. Letter from Collaboration/ Stakeholder
5. Borang Laporan Impak Jalinan Komuniti
(Penarafan Bintang)
6. Poster Akhir (Follow format)
7. Link Video akhir
8. Any file additional file (Part D& F)

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TOTAL 50% 50% 50%

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Table Content
Sss

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Executive Summary
Refer information at Final Poster

COURSE NAME/CODE/SEMESTER:
Engineer in Society/MEC600/Semester 7
PROGRAMME:
Bachelor of Engineering (Hons.) Mechanical
PROGRAM NAME/LOCATION OF EVENT/DATE
Webinar & F2F Workshop – Membaiki Motosikal di Kampung Baru, Muar Johor,
21-20.04.2022
COMMUNITY FRIEND/COLLOBATION INDUSTRY/GOVERNMENT AGENCY:
Peesatuan Penduduk Kampung Baru, Muar, Johor/ Workshop Amir Sdn. Bhd/ Balai
Polis Kampung Baru
MEDIA COVERAGE:
Facebook, Instagram, Youtube, TikTok.
OBJECTIVE/KPI
SUSTAINABILITY FOR CSR:
NUMBER OF PARTICIPANTS:
( 1 ) Lecturer, (5) Students, (0) Volunteer,
(30), webinar participants, (5) F2F Workshop,
COST:
UiTM (RM 0), Program Cost: ( 0 ), Program Fees ( RM 10 ), Sponsorship (RM 70),
Company (0), Grant (0)
AFTER PROGRAM ACHIEVEMENT:
Sss
sss
RECOMMENDATION FOR NEXT PROGRAM:
sss

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PART A: Research on CSR, SULAM and SDG

CSR, SULAM AND SDG

● The team needs to clearly understand the principle underlying CSR and
SULAM activities
● The CSR and SULAM project must at least related/aligned to one of United
Nation Sustainable Goal (SDG)
● Discuss the impact of CSR in term of human society, world, health, culture,
legal, etc

EXAMPLE PROGRAM AND CHALLENGES

● Elaborate at least 10 programs on how other people are doing CSR and
SULAM with aligned with SDG (Malaysia and Oversea) support with relevant
pictures, systematic diagrams, sketches, etc .
● Discuss the challenges in terms of human society, world, health, culture,
legal, cost, etc if you team want to carry out the similar activities have been
done by others

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PART B: Background /Problem /Objective & KPI

BACKGROUND PROJECT:
Target Location/address, List Method to conduct the program. List Target
Collaborative Partner/stakeholder. No Targeted Participant, List Sustainable
Development Goals (SDG) with link to your project.

PROBLEM STATEMENT-
human society, world, health, culture, legal, cost, etc

OBJECTIVE & KPI

JUSTIFICATION:
Provide a justification on the needs to conduct the programme. Specify the
intellectual / physical / energy resources of the university to solve the problem faced
by the community.

SIGNIFICANT-
Identify the measurable impact: societal, health, safety, legal and cultural issues and
the consequent responsibilities and sustainable concerns to the society of the
selected SULAM.

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PART C: SITE VISIT AND COMMUNICATIONS

SITE VISIT
● Search the information through online
● Conduct the site visit and/or communicate with a selected PIC who will
involve with your program
● Provide evidence on communication activities such as minutes of meeting,
photos and link video recording of meeting.

COMMUNICATION:
● Student engagement and team communication. The team must involve with
Three (3) main stakeholder: Society, Industry, Government Agency that are
willing to work together for your team’s program. Example: Society: JKKP,
Persatuan Penduduk NGO’s or clubs, Government Agency: Majlis
Perbandaran, JKR, Syabas, TNB etc. Industry/Company: HONDA,
TOYOTA, Huewai, Samsung etc. Provide a formal university-community
cooperation agreement (if any).
● Submit Proposal to HEP
● https://sites.google.com/uitm.edu.my/hep-kolejpengajiankejuruteraan/aktiviti-p
elajar/senarai-semak-borang-dan-pautan?authuser=0

EVIDENT OF ACTIVITIES (WEEK 1- 5)

● Photos during site visit, Video,
● For evidence video-

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PART D : PROGRAM PLANNING AND DEVELOPMENT, BUDGET,

COMMUNICATION, RISK- UTILISE PROJECT MANAGEMENT TOOLS

I. PROGRAM PLANNING:
List out all the activities to carry out the Community service program from the
initial set-up of the team, execution, monitoring until measurement of the
performance. The program within 7-10 Hours in weekend. Maybe can
conduct in 2-day example one around 4 hours (Webinar) and the others day 6
hours (F2F Workshop) – depend on programs.

Template: Organization chart, Task List, Activity Schedule & Activity

Milestone, project timeline, Critical Path Analysis, To Do list, Work Breakdown
Structure, action items

II. COLLECTION & SPONSORSHIP:

Identify the strategy & planning to get sponsorship/ donation from outside
parties and stake holders in terms of participation, Expertise, Monetary, Gift,
In Kind, Facilities , Equipment and etc. (Refer guideline for KPI)

III. PARTICIPANCE/ VOLUNTEER/ COLLABORATIVE PARTNER:

Planning and strategy to find a suitable number of Participance/ Volunteer
Collaborative Partner. No of Participance/ Volunteer Collaborative Partner -
refer guideline. At least of three (3) stakeholders’ involvement Government
Agencies, Industries, Civil Society, NGOs, Learning Institutions, company. For
project involve talk/seminar, the target participant and expected participant
must be determined. Draf- Questionnaires, Certificate of Appreciation / Thank
you letter to participant, sponsorship, speaker, volunteers, etc

IV. BUDGET
: Plan the budget for the materials of program. Template: Project Budgeting

V. TOOLS
: List of facility / Tools / Equipment / Machinery / System invented for the
community

I. RISK
: Register the risk of your program and suggest the prevention action. SOP-
Covid19. Template: Risk Management, SWOT Analysis.

** Your team is required to utilize the project management tools. You are required
utilise the existing tools/template available at website , example
https://www.vertex42.com/ExcelTemplates/excel-project-management.html

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PART E: PROMOTION ON THE PROGRAM ALIGNED TO SDG.

I. The poster and/or short video must clearly show your SULAM project
related/aligned to SDG.
II. Poster and/or short video: Come out with innovative and creative
ideas on how to communicate and inspire other people and the
society at large to understand, support and participate in your team
SULAM program.
III. Examples through social media – YouTube, Facebook, Twitter,
Instagram etc. Provide the link and print screen of the evidence. -
Each member.
IV. Reminder- Add post. Don’t only add stories at social media because
it will disappear after 30 days. And set the post for public.
V. Target at least 30 no of likes/ share/views.

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PART F: IMPLEMENTATION & MONITORING PLAN

I. Refer to part D –report the activity before and after the program
II. Report either your program deliverables are developed and completed,
adhering to a mapped-out plan.
III. Actual time and activities of program (with evidence- recording link, photos)
IV. List down value of sponsorship or other related contribution and evidence
from stakeholders.
V. Letter from stakeholders: Government Agencies, Industries, Civil Society,
NGOs, Learning Institutions, company.
VI. List the item and/or value from sponsorship /donation.
VII. List down the volunteer’s/participant/ speaker/trainer name and contact
information such as (phone/email/ age/address/stakeholders/ school/etc).
VIII. Actual expenses vs budget
IX. Certificate of Appreciation / Thank you letter to participant, sponsorship,
speaker, volunteers, etc
X. Contribution / Funding – Evidence (if any) RM - Copy of Bank Slip /
Cheque/ EFT Letter / Note / E-mail indicating the contribution in the form of In
participation, Expertise, Monetary, Gift, In Kind Facilities , Equipment
XI. List of award (if any)
XII. Challenges and action taken during the program

XIII. ** Your team is required to utilize the project management tools

XIV. ** Evident of during and after event activities: Photos, Video,

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PART G: COMMUNICATION:

I. Evidence starts of week 5, week before, during and after the program.
II. Effective communication, verbal and non-verbal
III. Ability to communicate effectively with Society, Industry, Government Agency
Sponsor, donator, Participant/Volunteer etc
IV. Consistency in follow up
V. Update progress to Lecturer
VI. Meeting Minute, post-mortem (with evidence- recording link, photos)

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PART H: ASSESSMENT IMPACT OF THE PROGRAMME

● Analysis based on questionnaire / observation / interview (before and after
the programme is conducted)

● AFTER
I. An assessment is carried out right after the programme is conducted.
II. The participants exhibit the expected changes based on the objectives of the
programme such as change of attitude or increment of knowledge / skills /
aspirations.

III. How the programme increases student experiences, knowledge, attitude and
skill?

● *Fill in the related form from ICAN, HEP and HEA -KPT SULAM*- REFER TO
UFUTURE

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PART I: IMPACT OF THE PROGRAMME AND ENGINEERING IDEAS

I. List the impact and sustainability of your program.

II. Suggest improvement related to engineering activities for a community place
with appropriate consideration for public health and safety, cultural, societal,
and environmental consideration. Include the relevant sketch/ diagram/
benchmarking/photos etc to support your ideas.
III. Demonstrate the impact of the programme and monitoring for sustainability.
The impact should cover all stakeholder, participants, volunteers, community,
sponsors, organization, economic, etc.
IV. Highlight any special innovation obtained from this project including
probability of commercialization.

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PART J: MATERIALS SDG- FINAL PROGRAM: SUSTAINABILITY VALUE FOR

THE COMMUNITY
● Material for public awareness, demonstrate the implication of the project in
relation of SDG

● Refer to Poster & Video Guideline

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PART K: PROMOTE SDG- FINAL PROGRAM: SUSTAINABILITY VALUE FOR

THE COMMUNITY
● Promote demonstrate the implication of the project in relation of SDG

● Share the final program to society

● Come out with innovative and creative idea how to communicate and inspire
other people and the society at large to understand and raise the awareness
about the project with support SDG.
● Examples through social media – YouTube, face book, Twitter, Instagram etc.
Share the link and print screen the evident. (each member)
● Target at least 30 no of likes/ share/views-
● Media coverage / Publication in the form of: Newspaper articles,
Magazine, Media links / blogs / Web page / Facebook/ Instagram
● Reminder- Add post. Don’t only add stories at social media because it will
disappear after 30 days. And set the post for public.

● Refer Guideline Video

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PART L: FINAL IMPACT SDG: SUSTAINABILITY VALUE FOR THE COMMUNITY

Discuss and provide evidence for the following:

● The community can independently sustain the practice that was introduced
through the programme.
● Benefit the community who continue the practice / change and improve their
well-being (after 3 / 6 / 8 / 12 months of programme completion)
● The potential to replicate project to other interested community.
● Demonstrate the implication of the project in relation of SDG

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Appendix (in PDF- in each Single File)

No Item Link to File

1. Proposal- HEP

2. Surat Kelulusan HEP

3. Surat Lantikan/Surat
Pembiayaan/Surat
Dana

4. Letter from
Collaboration/
Stakeholder

5. Borang Laporan Impak

Jalinan Komuniti
(Penarafan Bintang)
6. Poster Akhir (Follow
format)

7. Link Video akhir

8. Any file additional file

(Part D& F)

9.
10.

1.

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