BOG-PRD-07.0012-ver.01 - Personnel Transfer Operations

Personnel Transfer
Operations
BOG-PRD-07.0012-ver.01
Personnel Transfer Operations
BOG-PRD-07.0012
Table of Contents
1 Purpose...................................................................................................................................................... 3
2 Scope ......................................................................................................................................................... 3
3 Responsibility, authority and accountability ......................................................................................... 4
4 Description ................................................................................................................................................ 5
4.1 Use of gangways ............................................................................................................................... 5
4.2 Basket transfer/FROG ....................................................................................................................... 5
4.3 Transfer using Surfer......................................................................................................................... 6
4.3.1 Suspension of operations ........................................................................................................... 7
4.4 Use of small craft (Inflatable’s) and FRCs......................................................................................... 7
4.4.1 Launching and recovery of FRC ................................................................................................. 8
4.5 Work boats and small craft operations .............................................................................................. 9
4.5.1 Suspension of operations ........................................................................................................... 9
4.6 Use of helicopters .............................................................................................................................. 9
4.6.1 Training requirements ................................................................................................................. 9
4.6.1.1 Helicopter Survival Training ..................................................................................................10
4.6.1.2 HLO Training.........................................................................................................................10
4.6.1.3 Heli-Guard Training ..............................................................................................................10
4.6.2 Illness or injury evacuation .......................................................................................................10
4.7 Preparation for arrival of helicopter (Helicopter Evacuation) ..........................................................10
5 Records....................................................................................................................................................11
6 Related documents .................................................................................................................................11
7 Terms and definitions ............................................................................................................................11
8 Review, approval, revision and identification of changes .................................................................12
Version N°01. Original date: 31 July 2012. Revision date: 16 September 2014. Valid version only on QMS site. 2 / 12
Procedure prepared by: BOG Referent Master. Approved by: BOG Operations Director. Validated by: BOG Quality Manager.
BOG-PRD-07.0012
1 Purpose
The highest standards of operational planning, monitoring and execution are fundamental to the safety of
vessels and their crews, and for the protection of the environment.
In compliance with ISM Code, the requirements of OSM Guidelines and industry best practices referenced in
this document this procedure shall be used in association with procedures in relation to management of risk.
2 Scope
This procedure applies to the transfer of personnel from ship to shore and at offshore locations.
BOG-PRD-07.0012
3 Responsibility, authority and accountability

Managing Director has the responsibility, authority and accountability for:
a) Ensuring the requirements of this procedure are implemented, applied and followed.
Vessel Master has the responsibility, authority and accountability for:

a) Ensuring the implementation of this procedure onboard the vessel under his/her command.
Operations Manager has the responsibility, authority and accountability for:

a) Ensuring that the requirements and expectations for personnel transfer operations are
communicated and implemented onboard all vessels under his/her jurisdiction.
Contracts Manager has the responsibility, authority and accountability for:

a) Monitoring compliance with this procedure and liaising with the Master to best ensure all practical
means are addressed to support the Master executing his/her duties in respect of this procedure.
BOG-PRD-07.0012
4 Description
4.1 Use of gangways

Personnel transfer using gangway shall be made in association with the requirements for ‘Means of Safe
Access’ as described in the Mooring Operations in section 6 of the SMS.
During any passenger embarkation or disembarkation, Crewmembers shall be stationed at the gangway
location to provide assistance to the embarking or disembarking passengers as necessary.
During any Passenger embarkation or disembarkation, crewmembers shall control personnel movement and
numbers crossing the gangway at any time in order to ensure maximum control and safety.
Temporary gangways should not be used, however if it is necessary to rig temporary arrangements, then
these shall be rigged safely - securely lashed to fixed points - safety netting provided and lashing hand-rails
to prevent persons from falling.
If temporary gangways are used as above, a crewmember shall be assigned watch duty at all times and shall
remain at the gangway.
4.2 Basket transfer/FROG

Applies only to use of equipment and cranes certified for man-ridding - e.g. offshore installation cranes but
not ship’s cranes.
For all cases of any Personnel Basket/FROG transfer from a vessel, full pre-task planning shall be
completed and specific safety instructions shall be verbally issued to the transferring personnel.
Safety procedures have been defined by both the Charterer and by BOURBON and these shall be known,
enforced and applied.
Before any Personnel basket transfers are conducted, a Personnel Basket Transfer Checklist (BOG-FRM-
07.0023 or 07.0024 as applicable) shall be completed and all items checked as being in compliance.
The personnel basket/FROG should be in good condition at the time of use and visually inspected before
use. The basket should be marked with its safe working load (SWL) and maximum personnel capacity. It
should be appropriately certified with a current certificate of test and/or inspection. The basket must not be
operated beyond its safe working load/maximum capacity.
Personnel being transferred should have sufficient instruction and training before the transfer takes place.
They should be aware of the appropriate method of holding on during the transfer and how to disembark
safely from the basket on landing. If any persons are being transferred who have not previously been
transferred by the means being used, then someone who is experienced should accompany them.
In the case the use of vessel’s own crane is permitted only a trained crane operator who has proper man-
ridding certification, and proper experience in transferring personnel by basket, should operate the crane.
Should anyone not be satisfied with the condition in which any personnel transfer is to be made, they have
the full authority to apply ‘STOP WORK’ policy until such time as conditions are improved, and personnel can
safely be transferred.
BOG-PRD-07.0012
The Master or Watch Officer shall check that all safety measures have been taken, including but not limited
to the following:
 Establish effective radio contact with the location for the transfer;
 Inform the Offshore Installation Manager (OIM)/Installation Responsible person/other Vessel
Master of the number and origin of the transferring personnel;
 Ensure that the transfer area on deck is sufficiently clear for safe reception of the basket. Note that in
the case of a FROG transfer, the required clear deck area is 6-meters x 6-meters;
 For small vessels (Crew-Boats, Surfers if applicable) check with the transferring station that the
diameter of the basket is compatible with the available deck area;
 Assign a crew-member on deck to act as Person in Charge (PIC) of the transfer:
 Ensuring the prevailing weather conditions are safe for personnel transfer operations;
 Ensuring personnel have a certified flotation aid, full clothing (preferably cover-alls, but at a
minimum long trousers) hard hats and closed shoes and any other PPE as deemed necessary
for the transfer.
The PIC’s duties should include:

 Visually inspecting the basket and its associated equipment;
 Instructing, advising and controlling the transferring personnel;
 Act as Banksman to provide signals and other communication to the crane operator;
 Ensuring that all transferring personnel are properly and safely positioned and properly secured
inside a FROG basket as per the instructions whenever this type of equipment is used;
 Assigning a second crew-member to guide the basket as necessary by using the guide rope
attached to the underneath;
 Ensure that all transferring personnel have donned their lifejackets properly and are equipped with
other PPE as required.
Failure to follow these procedures can jeopardise the safety of the personnel being transferred to or from
offshore installations and/or vessels engaged in the transfer.
4.3 Transfer using Surfer

Vessels equipped with a recognised boat-landing can carry out transfers of personnel via Surfers subject to
approval by the Vessel Master and the Surfer Pilot.
The boat-landing should be in good condition at the time of use and visually inspected before use.
Vessels not equipped with a recognised boat-landing, are restricted solely to transfers that can be carried out
to a clear access area (side door or clear safety zone) during hours of daylight only and using a Surfer
equipped with a nose fendering.
Under no circumstances may any personnel transfers be made when the transferring passenger has to take
unacceptable risk, such as climbing over bulwarks or other vessel structures, or when the weather is poor or
during hours of darkness and restricted visibility.
Masters on vessels not equipped with boat-landings should always give preference to crane/personnel
basket transfer utilising an offshore installation after due communication with the OIM/responsible person.
In all cases involving Personnel transfers between a company vessel and a Surfer, the transfer shall be
documented by using a generic Risk Assessment and a specific JSA.
The JSA and any further instructions shall be read and signed by the passenger before transfer.
The record of the visual inspection of the boat-landing shall be done through the JSA.
The Master should always position the vessel so that the Surfer is offered a lee-side and is protected from
swell and sea conditions.
BOG-PRD-07.0012
The Vessel Master should liaise with the Surfer to establish the Surfer’s preferred approach heading with
regard to current, wind etc. and then position the vessel accordingly.
The Surfer shall hold off until given the all clear from the vessel Master to approach.
Lifejackets shall be worn during all Passenger transfer operations.
Proper clothing with long trouser legs, closed shoes and helmets are mandatory during transfer operations.
All embarking passengers, regardless of mission or duration of stay, should be familiarised with the Surfer
safety procedures.
Familiarisation shall be given and boarding shall be recorded in a dedicated passenger/boarding register.
All Passengers shall remain seated in the cabin while the Surfer is under way. Seat-belts, where provided,
shall be used.
Each passenger shall wait for the signal of the Pilot or Surfer Deckhand before boarding or disembarking;
Both hands shall be free to grip the handrails on the boat landing.
No attempt shall be made to climb the boat-landing ladder when the Surfer is at the bottom of the swell. The
passageway to the passenger compartment shall be free from obstruction.
Doors are to remain closed at all times while on passage and while underway unless personnel transfers are
being conducted or access is required.
The Surfer Deckhand is responsible for safely opening and closing doors when necessary.
A Surfer Deckhand shall be stationed beside the handrail during all personnel transfer operations. The
Surfer Deckhand plays an essential role in ensuring safety.
Two Crewmembers shall always be assigned to the deck of any other vessel during any personnel transfer
between vessels to assist transferring personnel.
The Surfer Deckhands duties are defined in detail in the Surfer Manual. They include:
 Timing each transfer to coincide with the rise and fall motion of the Surfer;
 Lending a hand to all boarding and disembarking passengers;
 Handling personal luggage, bags and other equipment.
4.3.1 Suspension of operations
In the event of any hazardous or dangerous occurrence, when any doubt arises as to the continued safety of
the transfer, or on instruction from the Surfer Pilot or Bridge Watch Officer, the transfer operation shall be
immediately suspended.
4.4 Use of small craft (Inflatable’s) and FRCs

All small craft and FRC operations shall comply fully with these requirements and makers instructions for
use.
The FRC comprises part of the vessels Safety Equipment and shall be used only for safety of life at sea.
It shall be remembered that the principal intended purpose of a FRC is recovery of a Man Over Board (MOB)
and for use in other emergency situations as may be required.
Rescue boats shall remain available for MOB recovery and emergency situations at all times.
BOG-PRD-07.0012
The use of the FRC for non-rescue operations is permissible when the vessel is at anchor or in port mooring
areas providing suitable planning has been conducted and necessary permissions have been granted.
The use of FRC for purposes other than MOB recovery or emergency response is strictly prohibited at night
or during periods of restricted visibility.
The Master is responsible for ensuring that the FRC is maintained in an operational condition.
Only those personnel with specific training in launching and manoeuvring the FRC shall be assigned to the
relevant task.
Shipboard MOB drills and training in manoeuvring FRCs should be carried out when required but only on
completion of pre-job planning requirements including consideration of the weather conditions.
The rescue boat shall be inspected weekly (PMS Maintenance Tasks) and monthly (FRC Monthly Inspection
Checklist).
Inspection shall be assigned to a responsible Crewmember.
The following weekly checks and tests shall be confirmed on completion to the Bridge Watch Officer who
shall document compliance accordingly:
 Hull and fendering;
 Visual inspection of the engine and fluid levels. Check for any leakages;
 Bilge pump (if applicable);
 Testing of the rudder (if applicable);
 Batteries;
 Performance (rescue boat should be launched if operational conditions allow);
 Davit (condition of cable and release system).
4.4.1 Launching and recovery of FRC

Great care shall always be exercised when launching and recovering.
Full pre-job planning requirements and completion of the FRC Pre-Launch CheckList shall be confirmed prior
to any launch.
The launching/recovery team shall include one person to operate the davit and at least one crewmember to
release the rescue boat (on launching) in addition to sufficient persons to handle painters and for any other
applicable launch/recovery duties.
The rescue boat crew shall include an experienced Helmsman and at least one other experienced
Crewmember.
Crew shall wear approved flotation devices, safety footwear and safety helmets in addition to coveralls and
any other PPE as deemed necessary for the particular situation.
The FRC boat shall be inspected before launching (FRC Pre-Launch Checklist), including: accelerator
levers, radar reflector (when fitted) in the up position, engine condition, oil and other fluid levels, battery
condition, and suitability of equipment for mission (e.g. the number of lifejackets etc).
The Helmsman shall ensure that the VHF/UHF radio is in working condition (battery status, pre-selected
operating channel) and that communication is confirmed accordingly.
The FRC boat shall never be released from the davit until it is in full contact with the water.
Before departure the Helmsman shall warm the engine up for the required time, check that temperature
readings rise gradually, and test the steering system.
BOG-PRD-07.0012
Before undertaking rescue operations, the Helmsman should test the steering unit and reverse gear.
When approaching the mother vessel, the Helmsman shall ensure that all persons on board are ready
before bringing the rescue boat alongside to the recovery position.
The Officer of the Watch (OOW) shall position the vessel so that it offers a lee-side for the rescue boat and
protects it from wave and swell motion.
If the Helmsman has any doubt as to the safety of recovering the FRC, he should tie up prior to connecting
the davit hook to the lifting arrangement.
Permanent VHF/UHF radio contact shall be regularly checked and maintained with the mother vessel.
4.5 Work boats and small craft operations

Use of the small boats (other than FRC) such as work boats for transfer of personnel, towing hoses or
working on anchor buoys is permissible only when defined in specific shipboard procedures and after
adequate risk evaluation.
The use of small boats in all sea and swell conditions shall be carefully assessed by the Master/Officer Of
the Watch (OOW) and adequate pre-job planning shall be conducted prior to use, including completion of
the applicable checklist pre-launch.
During transfer operations, the Bridge Watch Officer shall maintain VHF radio contact with the small craft
Helmsman or designated Crewmember on an agreed and clear channel.
The Bridge Watch Officer on the receiving vessel shall determine the most suitable landing area depending
on prevailing weather conditions and any other factors.
Two Crewmembers shall always be assigned to the deck of any vessel during any personnel transfer to
assist transferring personnel including:
 Lending a hand to all boarding and disembarking passengers;
 Handling personal luggage, bags and other equipment.
4.5.1 Suspension of operations
In the event of any hazardous or dangerous occurrence, when any doubt arises as to the continued safety of
the transfer, or on instruction from the Bridge Watch Officer or small craft Helmsman, the transfer
operations shall halt immediately.
4.6 Use of helicopters

Personnel transfer using helicopters using dedicated vessel Heli Deck- or for winching, shall be performed in
accordance with the regulations contained in the following publications:
 Guide to Helicopter/Ship Operations (ICS);
4.6.1 Training requirements
It is essential that individuals are fully familiar with the routines and survival techniques associated with
helicopter transportation. In the event of an accident, the survival of all involved depends on their co-
ordination and quick responses. A single ill-informed, poorly trained person can put all fellow passengers at
high risk.
BOG-PRD-07.0012
The standards and procedures of the Helicopter Operator shall be followed after approval by the charterer’s
marine manager (or equivalent) and the Master of the vessel.
4.6.1.1 Helicopter Survival Training
All personnel shall follow the requirements with regard to Helicopter Survival Training. Such training is
conducted at special facilities and consists of basic sea survival and helicopter under-water escape
techniques. The validity of certification for successful completion of this training varies from country to
country, but is typically between 2 and 5 years.
4.6.1.2 HLO Training
All HLOs shall have attended a recognised and certified course specifically for HLO duties. Such training
shall be reinforced periodically with suitable refresher courses according to local legislative requirements.
4.6.1.3 Heli-Guard Training
The specially trained Heli-Guard shall have attended a recognised and certified course specifically for Heli-
Guard duties. Such training shall be reinforced periodically with suitable refresher courses according to local
legislative requirements.
4.6.2 Illness or injury evacuation
Not all the operation areas may lie within the operating range of the available helicopters. The approximate
limit of any operating range should be established. On request of helicopter assistance, a rendezvous
position shall be agreed between the vessel’s Master and the Helicopter Operators.
As much information as possible should be communicated giving all available data concerning the victims
condition of the casualty (particular his/her mobility).
Any change in the casualty’s condition should be promptly advised.
For each contract/operating area, a Medivac Plan should be prepared as part of the overall project planning.
When appropriate this should include the possible use of helicopters to assist the rapid transport of
casualty(s) to the nearest suitable medical facilities.
4.7 Preparation for arrival of helicopter (Helicopter Evacuation)

Ensure that the route between the helicopter and hospital/cabin where the casualty is being treated is
maintained clear and has adequate access for moving the casualty.
Ensure that the casualty’s documentation is prepared including seaman’s papers, passport, medical records,
details of medical treatment and medication administered as applicable.
If the casualty is to be evacuated immediately by helicopter, check that the onboard stretcher type is suitable
for the helicopter type being used.
Strap the victim face up in the stretcher with a life jacket if the condition permits.
Drills and exercises shall be periodically scheduled to provide familiarisation and training in the requirements
of this plan.
BOG-PRD-07.0012
5 Records
 BOG-FRM-07.0021- FRC Pre-Launch Checklist
 B-FRM-03.0005 – Specific Job Safety Analysis
 Toolbox Talk
 Log entries
 BOG-FRM-07.0023 - Personnel Basket Transfer (FPSO and Export)
 BOG-FRM-07.0024 - Personnel Basket Transfer
 BOG-FRM-03.0019 - FRC Monthly Inspection Checklist
6 Related documents
 B-GDL-03.0007 – OSM Guidelines
 B-MNL-0702.0001 - Surfer Operations Manual
 Guide to Helicopter/Ship Operations (ICS)
 ISM Code
 BOG-PRD-07.0015 - Mooring Operations (SMS Section 6)
7 Terms and definitions

FRC
Fast Rescue Craft
HLO
Helicopter Landing Officer
ISM
International Safety Management
JSA
Job Safety Analysis
MOB
Man Over Board
PIC
Person In Charge
PPE
Personal Protective Equipment
OIM
Offshore Installation Manager
TBT
Tool Box Talk
BOG-PRD-07.0012
8 Review, approval, revision and identification of changes

Reviewed by Approved by Validated by Revision Changes
(job title) (job title) (Nº and date) (chapter/reference)
Referent Master Operations Director Quality 01 – 16 September 2014 Chapters 4.2, 4.3 and 4.7 updated to
VTI Manager comply with OSM Level 2 requirements.

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Personnel Transfer

3 Responsibility, authority and accountability ......................................................................................... 4

6 Related documents .................................................................................................................................11

7 Terms and definitions ............................................................................................................................11

8 Review, approval, revision and identification of changes .................................................................12

3 Responsibility, authority and accountability

Vessel Master has the responsibility, authority and accountability for:

Operations Manager has the responsibility, authority and accountability for:

Contracts Manager has the responsibility, authority and accountability for:

4.1 Use of gangways

4.2 Basket transfer/FROG

The PIC’s duties should include:

4.3 Transfer using Surfer

Lifejackets shall be worn during all Passenger transfer operations.

4.3.1 Suspension of operations

4.4 Use of small craft (Inflatable’s) and FRCs

Inspection shall be assigned to a responsible Crewmember.

4.4.1 Launching and recovery of FRC

4.5 Work boats and small craft operations

4.5.1 Suspension of operations

4.6 Use of helicopters

4.6.1 Training requirements

4.6.1.1 Helicopter Survival Training

4.6.1.2 HLO Training

4.6.1.3 Heli-Guard Training

4.6.2 Illness or injury evacuation

4.7 Preparation for arrival of helicopter (Helicopter Evacuation)

7 Terms and definitions

8 Review, approval, revision and identification of changes

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