A308 P13: Is it the end?

Developed by: Team 1

Audit Checklist for: Republic Polytechnic

Audit Criteria: ISO 45001:2018 – Clause 8.2: Emergency Preparedness and Response

Audit Scope: To provide an outline in the steps to take in the event of an outbreak of fire in the campus and if the Fire Emergency Plan is
competent during an emergency.

Criteria for audit team: Has done 3 audits at least before & Multidisciplinary in Emergency Evacuation Order such as Fire or any emergency

Auditee: On Duty Security guards, RP Safety/ Fire safety Manager and Evacuation Contact Coordinator etc

Audit Item Conformance Remarks How did you Corrective Action

? collect audit
evidence?
Yes No NA

1 Main entrances and exits Yes There are security personnel Through the
to/from the building are intensifying patrolling in the vicinity of interview and in
adequately manned the building. the Fire Plan
Report
2 A Fire Fighter shall attempt to Yes Wait for the arrival of SCDF if they feel During the fire
extinguish or control the fire that the fire or any emergency is too drill, there was a
without taking personal risk. tough. simulation.

3 On Duty Security Personnel Yes The duty personnel working on that Through a
shall confirm with the particular day, has to inform the scdf interview with
Singapore Civil Defence about the fire situation immediately SCDF and the
Force of the fire and OSE Office
immediately notify
4 Assign suitable personnel to
man the Public Address
System at the Fire Command
Centre.
No If the person assigned has urgent We interview the Assign more than 1 person to man
reasons to leave the FCC, there would personnel at the the FCC.
be no one to guard there FCC.
Having another person can be in
use of time when mobile phones or
signals are lost.

5 To know the means of escape
in case of fire and to keep
staircases, landings and other
escape routes clear of
obstructions at all times.
No If a visitor comes to Republic We interview a They can refer to the Fire Escape
Polytechnic, they may be unsure where visitor coming Plan located at every level rooms or
the fire stairs or evacuation plan. into RP. lift lobby.
Follow the rest as they evacuate the
building.

6 To check if everyone has Yes Fire wardens will sweep from the top We refer to the
evacuated the building floor until level 4 to assist in evacuating Fire Emergency
occupants. Plan.

7 The Evacuation Contact Yes The caller shall not replace the We refer to the
Coordinator will notify telephone set until the address has SOP in the Fire
Singapore Civil Defence been repeated correctly by the operator Emergency
Force and double check the of the Singapore Civil Defence Force Plan.
address. Control Room.

8 Evacuates will know where to Yes The Duty Security Personnel shall We interviewed
assemble during an deploy themselves at the ground floor the Duty
emergency. staircase edits to guide staff / Security
customers / guests / visitors to the Personnel.
designated Assembly Area during an
evacuation.

9 All persons in the building Yes This helps ensure the people in the We interviewed
shall participate in the drill. building are familiar with the escape the occupants
route. who has
 participated in
the fire drill.

10 To ensure that no one is left in No Leave the building after ascertaining We interview the The fire warden or security should
the building that all the occupants of the building fire drill check the building for any
have completed with his order supervisor occupants left and only give the
during a fire drill. clear sign once every room has
been checked.

Based on the ‘mock’ audit conducted, write three nonconformity statements.

Nonconformity Statement

1 Requirement: Auditors caught fire wardens not wearing proper PPE.

Evidence: Personnel checking the building is not wearing proper PPE.

2 Requirement: Occupants must evacuate in a calm and orderly manner.

Evidence: Some students were rushing down the stairs in a disorderly manner

3 Requirement: Occupants must only carry valuable belongings during an evacuation.

Evidence:There were people carrying their bags along.

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