Professional Documents
Culture Documents
Notes of Microsoft Word 2007
Notes of Microsoft Word 2007
Notes of Microsoft Word 2007
Microsoft Word is a word processing software application that enables you does
easily create both simple and complex documents, such as memos or reports.
Microsoft Word provides tools to enable you to check spelling of your document
create merge letters and add graphics to enhance your written information.
Advantages of Ms Word
Microsoft Word is the word processing component of the Microsoft Office Suite, and
Availability:
everywhere. Word comes standard on many PCs. You can typically find it on your
Another benefit of using Microsoft Word is that it easily integrates with other
Microsoft Office programs. For example, if you have a spreadsheet that you created
Instant Help
While you are creating a document, Word also helps you make sure that it is the best
it can be. When you misspell a word, Microsoft Word will immediately underline it.
You can then click on the word and get suggested spellings. If you type a sentence
that has poor grammar, Word will underline the sentence for you. Microsoft word
Document Flexibility
Word lets you create simple word-processing documents like letters and reports and
make them as basic or as jazzed-up as you wish -- you can add color, use clip art,
write in a variety of fonts and sizes, and use tables, borders and bullet formatting.
Microsoft word also provide many and many tools for writing verity of document just
like bullets and numbering, table, index table, table of contents and column etc.
2007
When we open the ms word 2007 then the following elements are observed:
Very first bar at the top is called title bar which contain close maximize and minimize
button and in the center the document name and on left side it contain Quick Access
toolbar.
The Ribbon
The most outstanding feature of Word 2007 is the Ribbon, which replaces the menus and
toolbars found in previous versions of Microsoft Word. The ribbon consists of three areas:
Tabs - these are at the top of the ribbon, eg Home, Insert, Page Layout, etc.
Groups - each tab has its own set of groups - eg the Home tab contains the
Clipboard, Font, and Paragraph etc. Some groups also have a small button in the
lower right-hand corner known as the Dialog Box Launcher from which further
options are available. When a different tab is selected, the groups change
accordingly.
Commands : these are the buttons, boxes or menus relative to each group, eg the
alignment, and bullets and numbering buttons are in the Paragraph group, while
Finand Replace are in the Editing group. (Note: resting the mouse pointer on a
In the top left-hand corner of the window is the Office button, from where you find
Next to the Office button is the Quick Access Toolbar, which contains items you use
regularly, e.g. the Save button, and the Undo and Redo last action buttons.
The status bar at the bottom of the window can display items such as the current
page number, section, number of words in the document, etc. Right-click the bar, to
Zoom Slider
In the bottom-right hand corner of the window, on the status bar, is the Zoom slider.
To view your document at different percentages, click the plus or minus buttons.
These are situated next to the Zoom Slider. Simply click one of the five buttons to
view your document as Print Layout, Full Screen Web Layout, Outline or Draft.
Word
3. To open a file not shown, click the Open icon on the left, then navigate to the
Always save a new file as soon as you create it, and then save it regularly while you
work on it.
In the File Name box, type in a meaningful name of your choice. File names can be
When you save a new file in Word 2007, by default it will be saved as a .docx file,
Click on Save. From now on your file can be saved by clicking the Save button in the
Closing Files
To close a file, click the Office button and then click on the Close
Home Tab
This tab is the basic word processing tools, like for example, size, font, color, style,
etc. You will find that we use this tab our most of the time.
Font Group:
Font List:
✔Click the drop-down arrow next to the font style box on the Home tab. The font
✔Move your cursor over the various font styles. A live preview of the font will appear
in the document.
✔Click the font style you wish to use. The font style will change in the document.
Font Size:
✔ click the drop-down arrow next to the font size box on the Home tab. The
✔ Move your cursor over the various font sizes. A live preview of the font size
✔ Left-click the font size you wish to use. The font size will change in the
document.
B (bold) Command:
This command insert the line in the selected text. Just like Pakistan ?
Superscript and subscript refer to numbers that are positioned slightly higher or
slightly lower than the text on the line. For example, a footnote or endnote number
text.
1- On the Home tab, in the Font group, click Superscript. Or press CTRL+SHIFT+=.
2- On the Home tab, in the Font group, click Subscript. Or press CTRL+=.
Clear all the text formatting from the seleceted text leaving the plain text.
2-Left-click the drop-down arrow next to the font color box or Line color box on the
3-Move your cursor over the various font colors. A live preview of the color will
document.
2- Click the Change Case command in the Font group on the Home tab.
Shrink Command:
This command is used for decrease the font size. To decrease the font size
Grow Font
This command is used for increase the font size. To increase the font size
Paragraph Group
Do not indent text with the space bar. On the Home tab, Paragraph Group,
Click the Increase Indent button or decrease indent button to indent a complete
paragraph.
To indent just the first line, select the paragraph, and then drag the First Line Indent
on the ruler. (If the ruler is not visible, click the View Ruler button at the top of the
On the home tab of the ribbon, look for the paragraph group. Then click on the Line
Select your desired line spacing. By default in Word 2007 the line spacing is set to
1.15. From this menu you can select to have your line spacing set to 1, 1.15, 1.5, 2,
2.5 or 3. If you want a more granular line spacing (say 1.63, 1.05 or maybe 12pt or
23pt or anything like that), you can click on the Line Spacing Options item in the Line
Spacing Menu.
Borders and shading help you to emphasize information and guide a reader's eye
through a document. When adding borders and shading, remember that they are
both applied to entire paragraphs. This document covers the following options for
Use the Home command tab to quickly add borders and shading to paragraphs or on
selected text. Both borders and shading can be applied to the same paragraph.
1. From the Ribbon, select the Home command tab Within the Paragraph
2. Select the paragraph(s) or text to which you want to add shading and/or
border(s)
3. To add a border, click BORDERS select the desired border option
4. To add shading, click the next to SHADING select the desired shading option
1. Select the paragraph containing the border or shading you want to remove
1. Select the paragraph(s) or text to which you want to add shading and/or
border(s)
3. Within the Paragraph section, click BORDERS select Borders and
Shading(from appearing list0 The Borders and Shading dialog box appears.
Adding Borders
2. From the Style scroll box, select the desired border style
3. From the Color pull-down list, select the desired border color
4. From the Width pull-down list, select the desired border width and Click OK
1. Select the paragraph containing the border or shading you want to remove
1. Select the paragraph(s) or text to which you want to add shading and/or
border(s)
3. Within the Paragraph section, click BORDERS select Borders and
Shading(from appearing list0 The Borders and Shading dialog box appears.
Adding Borders
2. From the Style scroll box, select the desired border style
3. From the Color pull-down list, select the desired border color
4. From the Width pull-down list, select the desired border width and Click OK
Adding Shading
2. From the Fill pull-down list, select the desired fill effect
3. OPTIONAL: Under Patterns, from the Style pull-down list, select the desired
pattern style
4. OPTIONAL: Under Patterns, from the Color pull-down list, select the desired
There's more than one way to start a bullets list, but one of the most popular is
where you automatically create lists as you type. If you need a bulleted list, just type
an asterisk (*) followed by a space. The asterisk turns into a bullet and your list is
started. When you've finished typing the first item in your list, press ENTER and a
To automatically create numbered lists, type the number one and a period (1.),
followed by a space. This is new for Word 2007; in previous versions you had to
Every time you press ENTER at the end of the list you get a new bullet or number,
but if you press ENTER again, the last bullet or number disappears and you're ready
The Bullets & Numbering buttons in the ribbon-based versions of Microsoft Word are
found in the Paragraph section of the Home tab. Each have a drop-down menu
featuring the gallery of built-in choices (it will also show you ones you ve used
recently), as well as menu items for creating your own numbering scheme:
visit www.learninghints.com
1. To use the default bullets or numbering simply click the bullet button or
numbering button
2. This will then be added to your document and will continue with each press of
1. Highlight the text and click the bullet or numbering button and select None to
2. You can also remove a bullet by placing the cursor next to the bullet and
Formatting
clicking the down arrow on the numbering or bullet button. For a wider choice, click
define new bullet or define new numbering system. Here you can use pictures,
2. Right mouse click on the highlighted list and select Set numbering value.
3. Set Value will change the first number in the list. Here it is set to 2.
4. You can also start a new list or continue from the previous list numbers.
Word 2007 has a number of options for sorting lists. This can be lines of text,
5. Once you have selected the options you require click ok.
Indenting allows you to control the amount of blank space to the left and right of the
individual paragraphs of your Word 2007 document. There are four basic types of
indenting in Word 2007: Left indent Every line of the paragraph is spaced a set
amount away from the left margin. This paragraph is formatted with a half inch left
indent. The document has a one inch left margin, and the text of this paragraph is set
Right indent Every line of the paragraph is spaced a set amount away from the right
margin. This paragraph is formatted with a half inch right indent. The document has
a one inch right margin, and the text of this paragraph is set in an extra half inch from
that.
visit www.learninghints.com
First line indent The first line of the paragraph is spaced a set amount further away
from the right margin than the rest of the lines of the paragraph. This paragraph is
formatted with a half inch first line indent. The first line is indented one half inch away
from the left margin, and the rest of the lines of the paragraph reach the margins.
Hanging indent Every line after the first line of the paragraph are spaced a set
amount further away from the right margin than the first line. This paragraph is
formatted with a half inch hanging indent. The first line of the paragraph reaches the
margins, and the rest of the lines in the paragraph are indented one half inch.
Adjusting Left and Right Paragraph Indentation from the
Ribbon
Increase Right Indent - Select the paragraphs you wish to indent. On the Home tab,
in the Paragraph group, click on the Increase Indent icon to increase the right indent
one half inch. Decrease Right Indent Select the paragraphs you wish to format. On
the Home tab, in the Paragraph group, click on the Decrease Indent icon to decrease
Setting Left and Right Indents Select the paragraphs you wish to indent. On the
Page Layout tab, in the Paragraph group, type the size of indentions you want in the
Left and Right fields (Or click on the up or down arrows within the Left and Right field
Notice the small icon in the bottom right hand corner of the Paragraph group.
Then, on the Home tab, click on the small dialogue box icon in the bottom right hand
You can type the size of left or right indents you want in the Left or Right fields, or
you can click on the up and down arrows on the right side of those fields to adjust
Hanging indents, and the By field allows you to set the size of the first line or hanging
indent.
You can adjust the indentation of paragraphs using the slider controls located on the
ruler. When the ruler is turned on, it appears just below the ribbon. (To turn on the
ruler, click on the View tab and put a check in the Ruler checkbox on the Show/Hide
group.) Clicking and dragging the upward pointed slider along the ruler moves the
left indent. The downward pointed slider will move along with it. Clicking and
dragging the downward pointed slider adjusts the indentation of the first line in the
paragraph (the left indent slider will remain in place as you drag the first line slider).
There is also another slider (not pictured here) on the right side of the ruler for
Styles in MS word
The use of Styles in Word will allow you to quickly format a document with a
consistent and professional look. Styles can be saved for use in many documents.
Apply Styles
There are many styles that are already in Word ready for you to use. To view the
available styles click the Styles dialog box on the Styles Group in the Home Tab. To
apply a style:
you can create styles for formatting that you use regularly. There are two ways to do
New Styles
4. At the bottom of that dialog box, you can choose to add this to the Quick Style
Style Inspector
1. Insert cursor anywhere in the text that you want to explain the style
each occurrence of the text individually; see all occurrences selected at once, or
highlight all occurrences even after the Find and Replace dialog box is closed.
To find text, you must first access the Find and Replace dialog box.
1. Windows: From the Home command tab, in the Editing group, click
1. In the Find what text box, type the text you want to search for
This option will highlight all occurrences of your text until the Find and Replace
2. In the Find what text box, type the text you want to search for:
OR
Click CANCEL
Word allows you to choose how to replace text in your document. You may choose
1. From the Home command tab, in the Editing group, click REPLACE
The Find and Replace dialog box appears, with the Replace tab displayed.
2. In the Find what text box, type the text you want to be replaced
3. In the Replace with text box, type the text that you want to insert
4. Find the first occurrence of your text, click FIND NEXT
6. Now select the Replace Button. If you want to replace all word match with your
Advanced Options
Selects whether Word should search for instances of the text below the insertion
point (down), above the insertion point (up), or throughout the entire document (all).
Match case
Returns only those instances of the text that have the same case (i.e., uppercase or
Returns matching whole words only. Word will not return words that contain your text
within them.
EXAMPLE: If you search for the, this option will ensure that words such as theater or
Use wildcards
By using certain characters, allows you to search for very specific words or phrases.
EXAMPLE: Searching for b?ll will find words with any one character between b and
Searches for both exact matches of your text and other text that may sound or look
EXAMPLE: Searching for color will find the words collar and caller.
Format
Allows you to search for text with specific formatting, as well as replace text with
specific formatting.
EXAMPLE: If you search for occurrences of the word Sincerely that were in Times
New Roman font, you could replace them with the words Yours Truly in Calibri font.
Special
Allows you to search for special characters (e.g., dashes or paragraphs), as well as
No Formatting
This will clear any formatting requirements (e.g., searching for text in a specific font)
Windows only:
Match Prefix
Match Suffix
Returns text that is similar to your text, but contains punctuation within it.
EXAMPLE: If you search for recreated, your search results would also include
instances of re-created.
EXAMPLE: If you search for Annamarie, your search results would also include
1. Click the Insert tab and, in the Pages group, click the Cover Page button.
3. That cover page is immediately inserted as the first page in your document.
4. Click the bracketed text on the cover page and type the required replacement
text.
5. Repeat Step 4 until the cover page looks the way you like it.
6. To remove a cover page you've inserted, choose the Remove Current Cover
7. It helps to have the insertion pointer on the cover page to delete it.
In Microsoft Office Word 2007, you can insert a table by choosing from a selection of
preformatted tables complete with sample data or by selecting the number of rows
and columns that you want. You can insert a table into a document, or you can insert
visit www.learninghints.com
You can use table templates to insert a table that is based on a gallery of
preformatted tables. Table templates contain sample data to help you visualize what
the table will look like when you add your data.
2. On the Insert tab, in the Tables group, click Table, point to Quick Tables, and
3. Replace the data in the template with the data that you want.
2. On the Insert tab, in the Tables group, click Table, and then, under Insert
Table, drag to select the number of rows and columns that you want.
You can use the Insert Table command to choose the table dimensions and format
2. On the Insert tab, in the Tables group, click Table, and then click Insert Table.
3. Under Table size, enter the number of columns and rows.
4. Under AutoFit behavior, choose options to adjust the table size.
Draw a table
You can create a table by drawing the rows and columns that you want or by
2. On the Insert tab, in the Tables group, click Table, and then click Draw Table.
4. To define the outer table boundaries, draw a rectangle. Then draw the column
5. To erase a line or block of lines, under Table Tools, on the Design tab, in the
6. Click the line that you want to erase. To erase the entire table, see Delete a
7. When you finish drawing the table, click in a cell and start typing or insert a
graphic.
1. Move the cursor to the page on which you want to add a picture.
2. Open the Insert tab on the Ribbon and click the Picture button in the
Illustrations group.
3. Browse through the folders and files on hard drive until you find the picture or
4. Click the file and then click the Insert button.
Positioning Images
Once you have inserted an image into your document, you can easily position or
resize it as needed.
1. Click and hold the center of the image. The cursor turns into a four-
3. Release the mouse button the image is now in the desired location.
Wrapping Text
Once you have inserted a picture into your document, you can control the way text
will wrap around it. Word has two options for wrapping text around an image: the
1. Right click the image select Text Wrapping the desired wrapping option
Once you insert an image, the Picture Tools Format tab appears.
1. On the Picture Tools Format tab, click TEXT WRAPPING select the
which it was inserted, making it impossible to move the image freely. To allow an
image to be moved freely within your document, choose an option other than In Line
With Text.
Once you have inserted a picture into your document, many options can enhance
the look of your image. The Picture Tools command tab lets you change the
1. Select an image Under the Picture Tools tab, the Format command tab
appears.
Adjust Group
Allows you to edit the picture (e.g., adjust brightness, contrast, color), and also undo
From here you can apply preset or custom picture styles (e.g., image shape, border,
effects).
Clip art comes in a wide variety of formats and styles, from a simple cartoon to a
photographic image. Microsoft Word comes with its own clip art collection that you
can use.
2- From the menus at the top of Word, click on the Insert tab
3- Locate the Illustrations panel, and the Clip Art item:
When you click on the Clip Art item, you should see a new area appear to the right of
Microsoft Word:
To see all the clip art click inside of the Search For box at the top. With your cursor
visual illustration. There are different types of SmartArt graphics, such as Process,
3) From the 'Illustrations' group, click the 'SmartArt' option. (The 'Choose a SmartArt
6) Click 'OK'.
Charts are an essential tool in most business analyses and most statistic reports.
To start press the Chart button located in the Illustration group in the Insert tab on
the Ribbon:
Select the type of chart from the list on the left and select one of the templates for
Your chart will be inserted in your Word document and a new instance of MS Excel
will open:
To edit the table and set the value on your own requirement of the range you will
If we close the MS Excel instance, but later decide that we want to edit our chart we
can easily reopen MS Excel. Click on the table. New tabs will appear on the ribbon.
Select the Design tab and press the Edit Data button in the Data group:
The chart behaves like a normal object in a sense that you can edit its size, font
style, etc.
Bookmark is one of the best facilities of MS-Word. Bookmark is just like a mark. We
can use it to identify location or text for future reference. You bookmark some
important thing in a large content of MS-Word and then If you want to locate that text
again then there will be no need to scroll through long matter. You can easily locate
5. Click Add.
Create a hyperlink to a document, file, or Web
page
1. Select the text or picture that you want to display as the hyperlink.
3. To Linking the text in existing document, in the left-hand pane, select Place in
this document and Click the name of the bookmark that was created.
5. To link to an existing file or Web page: Under Link to click Existing File or Web
Page and then type the address that you want to link to in the Address box. If you
don't know the address for a file, click the arrow in the Look in list, and then navigate
6. To link to a file that you haven't created yet: Under Link to click Create New
Document, type the name of the new file in the Name of new document box, and
then, under When to edit, click Edit the new document later or Edit the new
document now.
Cross-references
If you are writing a manual or another type of reference document, you may want to
include cross-references within the text to refer the reader from one part of your
As you revise your document, however, there is a good chance that the pagination,
section headings, figure numbers, and so on will change, requiring you to update all
of your cross-references. You can avoid this quagmire altogether if you insert the
parts of your cross-references that will need updating as fields. This way, Word can
Note: - If you want to insert cross-references to headings, you need to format your
1. Click at the spot where you want the cross-reference to go.
2. Choose Insert, Link Group and Cross-reference to display the Cross-reference
dialog box.
The Cross-reference dialog box allows you to specify the type of item you want to reference and
the information you want to appear in your document.
3. Display the Reference Type drop-down list and select the type of item you want the
cross-reference to point to. If you want to refer to a heading in your document, for example,
choose Heading. The Insert Reference To and For Which [Reference Type] lists in the dialog box
change dynamically to present the options available for the reference type you choose.
Note To insert cross-references to figures, tables, and equations, you need to use
Word's caption feature. For more information, search Word's help system for the
word caption.
4. In the Insert Reference To list, select the type of information that you want to
appear in the text. Using the preceding example, if you chose Heading as the reference type, you
would select Heading Text in this list to insert the heading name as a field, or you would select
Page Number to insert the page number on which the heading appears as a field.
5. In the For Which [Reference Type] list, select the specific item that you want to
reference.
Note Mark the Include Above/Below check box if you want to insert the word above
or below at the end of the field, depending on whether the target of the cross-
6. Click the Insert button to insert the field in your document.
7. If you have more cross-reference fields you'd like to insert now, click outside of the
dialog box to activate your document, click at the next location where you want to insert a cross-
reference field, click the title bar of the Cross-reference dialog box to activate it again, and then
repeat steps 3 to 6. When you're done, click the Cancel button.
If you use cross-reference fields, your cross-references update automatically.
To update a cross-reference field, click it and press F9. If you want to update all of
the fields in your document, press Ctrl+A to select the entire document before
pressing F9. To delete a cross-reference field, drag over it and press the Delete key.
You can make your document look professional and polished by utilizing the header
and footer sections. The header is a section of the document that appears in the top
margin, while the footer is a section of the document that appears in the bottom
margin. Headers and footers generally contain information such as page number,
2. Click either the Header or Footer command. A menu appears with a list of built-
3. Left-click one of the built-in options and it will appear in the document .OR
5. The Design tab with Header and Footer tools is active
6. Type information into the header or footer and Insert the Date or Time into a
Make the first page header or footer different from the rest of the pages
1. On the first page of the document, double click the header or footer area.
2. Under Header & Footer Tools, on the Design tab, in the Options group, select
On the first page of the document, double click the header or footer area.
Under Header & Footer Tools, on the Design tab, in the Options group, select the
Note: - If the Different First Page check box is already checked, do not clear it. Go
In the First Page Header or First Page Footer area, delete the contents of the header
or footer.
Create odd and even headers or footers in a document that does not yet use
headers or footers
2. On the Insert tab, in the Header & Footer group, click Header or Footer.
3. In the gallery of headers or footers, click a design labeled (Odd Page), such as
4. Under Header & Footer Tools, on the Design tab, in the Options group, select
5. Under Header & Footer Tools, on the Design tab, in the Navigation group, click
Next Section to advance the cursor to the header or footer for even-numbered
pages.
6. Under Header & Footer Tools, on the Design tab, in the Header & Footer
7. In the gallery of headers or footers, click a design labeled (Even Page), such
If your document is divided into sections, you can vary the headers and footers so
that they display different content for each section. For example, if your document is
divided into chapters by using section breaks, the chapter title can be displayed in
1. On the Insert tab, in the Header & Footer group, click Header or Footer.
3. On the Headers & Footers tab, in the Navigation group, click Link to Previous
to break the connection between the header or footer in this section and the previous
section.
4. Change the existing header or footer, or create a new header or footer for this
section.
5. In the Navigation group of the Design tab (Header & Footer contextual tab),
click Next Section to advance the cursor to the header or footer of the next section.
6. On the Headers & Footers tab, in the Navigation group, click Link to Previous
to break the connection between the header or footer in this section and the previous
section.
7. Change the existing header or footer, or create a new header or footer for this
section.
8. Repeat the previous three steps for all of the sections in the document.
If you re creating a large document with several pages you might want to add page
To add page numbers, open your Word document and click the Insert tab on the
Ribbon and select Page Number. From here select where you want the page
numbers to appear in the document and choose from the gallery of page number
formats.
After you ve selected the page number format Headers & Footer Tools open in the
Design tab. From here you can change different options such as Different Odd &
Even Pages.
If you go to Print Preview, you can see how the page numbers will look when the
document is printed out. If it doesn t look how you like it, you can close out of Print
3. The text box will ignore the margins that have been set for your document, so
4. Click the "Text Box" icon in the Text section of the menu.
5. Choose one of the predefined styles or click the Draw Text Box menu item at
6. If you choose to draw your own text box, click on the document where you
want to place the upper left corner of the box and hold the mouse button down. Drag
the mouse down and to the right to design the shape of your text box. Release the
7. Move your text box by clicking the edge of it, which selects the box, and then
9. If you selected one of the predefined text box styles, you may need to right-
click inside the box and choose "Remove content control" before you can edit or
10. Change any other options for your text box under the Format tab that appears
11. You can change the background color of the box and all details for the font. You
can add shadow effects and change the text wrapping style. You can decide whether
your text box should always be on the top layer or if the main content of the
You can use WordArt to make display text (e.g., the heading of your document) more
eye-catching. WordArt can be resized, moved, and edited to fit your needs
Creating WordArt
tab.
7. To format your text, from the Font or Size pull-down lists, make the desired
selections
9. Click OK
Editing WordArt
1. You can easily change the spelling or wording of the WordArt you have
created.
3. From the Format command tab, in the Text group, click EDIT TEXT
6. Click OK
7. To edit the style of your WordArt, refer to Editing WordArt.
A drop cap is when the size of the initial letter of the paragraph is exaggerated. Thus,
this letter drops down into the lines of text below it.
6. To set the current date and time based on your computer clock, click Default.
7. Click OK.
Insert Object
Microsoft has introduced a feature to insert one program in another. We can insert a
Power point presentation in Microsoft Word. It has been there from Office 2003
version.
2) We will get the different Office programs to be inserted as object onto the
document.
document as an object.
4) This is a very helpful since a program like Excel in Word would make the
At some point or other, you will need to insert symbols or special characters in your
Word 2007 document. Unfortunately, symbols and characters like foreign currency
symbols don't appear on your computer keyboard. That means you'll need to do a
To insert a symbol or special character into your document, follow these steps
in Word 2007:
1. Position the cursor where you would like to insert the symbol or character
5. If you don't see the symbol or character you'd like to insert, click More Symbols
6. Use the controls to select between symbols and special characters. Additional
tools on the symbols tab will help you expand or narrow your selection
7. When you find your symbol or special character, click it and then click Insert
The symbol or special character will appear at the appropriate place in your
document.
1. To begin, place your cursor at the point in the document where you want to
insert the mathematical content. Then, open the Insert tab on the Word ribbon and
A Design tab will appear underneath this heading. Also, a box will be inserted into
the document in which you can create and edit the mathematical formula. By default,
this equation box will be in Display mode, meaning that it is centered on the next
blank line of your document. If you would prefer to have the equation inserted as
standard text, click on the arrow next to this box and select Change to Inline.
3. Note that clicking anywhere else in the document will cause the equation box
to become inactive. To make it active again, just click on the area with the text Type
equation here. Also note that you can change the font and formatting of the equation
in the same manner that you would for any other text.
4. Using the tools on the Design tab, build your equation or formula. The first few
times you use the equation editor, you might have to do a bit of hunting for some
symbols, but most are in intuitive locations. For example, although differentials
appear under the Integral tool, derivative forms are found under Fraction.
5. After you ve completed the design of your equation or formula, click anywhere
outside the equation box and you ll be returned to the main Word document with the
addition in place. If, at anytime, you need to edit the mathematical content, hover the
mouse pointer over the area and click on the equation. Once again, you ll be in the
Table of Contents
Table of contents is a list of divisions (chapters or articles) and the pages on which
they start.
You create a table of contents by choosing the heading styles for example,
Heading 1, Heading 2, and Heading 3 that you want to include in the table of
contents. Microsoft Office Word searches for headings that match the style that you
chose formats and indents the entry text according to the heading style, and then
1. Mark entries by using built-in heading styles. Select the heading to which you
want to apply a heading style. On the Home tab, in the Styles group, click the style
2. Click On References Tab and select the Table of contents and insert Table of
contents
If you want to add more heading in previous table of contents List then mark
heading with style option or select the text which you want to insert in the table of
contents group and select the level of heading for example level 1, level 2 etc and
Footnotes in MS word
document. They normally use a superscript number as a marker, making it easy for
the reader to simply look down from the text to the notes at the bottom to gather
further information. Word automatically keeps track of the numbering and placement
of the footnotes for you, making this a painless task to perform when writing that
thesis, book, or scientific paper. To insert footnotes into your Word document, do the
following
1. Click the place in your document that you wish to place the insertion point for
3. In the Footnotes section, click Insert Footnote. Word will insert the reference
mark at the point you selected and then take you to the bottom of the page.
5. When you are done, right-click the footnote and select Go to Footnote to take
you back to the insertion point in the main body so you can continue working on your
document.
Caption in MS Word
MS Word give lots of useful features like you can easily insert images, tables,
objects etc along with text. If you have inserted images, tables and other objects in
your document. Labeling and image can easily be done by you by inserting caption.
Use of caption will help you in defining an object, image or table. Here is a collection
of tips that will help you in inserting caption in MS Word 2007. Follow the tips shared
below:
1. Select the table, picture or object you have inserted in your MS Word
document
2. Now select the References menu from the menu bar given at the top of the
page
4. Here you will see the Caption dialog box. Select the thing you want to label in
information of numbering, you can click on the numbering button in caption dialog
box and click OK. Automatic numbering will make it very simple if you want to
2. Click the Table of Figures tab. And click the Tab leader list arrow
4. Click the Formats list, then select the format to use for the Table of Figures.
8. Click On Ok Button.
Cross Reference
If you re working on a long document such as an academic paper, you may want to
refer readers to another part of your document. This is donning easily with cross
reference.
You can insert the cross references manually. However, this will quickly get unruly
as your document grows. You d need to go back and correct the cross references
when your document is complete. Or, you can use Word s Cross-reference feature.
It will update the cross references automatically. You can also click on a Cross-
1. Position the cursor where you would like to insert the cross reference
4. Select the type of item you would like to reference. For example, you can select
headings, footnotes or numbered items. To reference figures or tables, you must use
5. Other options in the dialog box will change automatically. The options will let you
select from available items to reference. For example, you will see a list of headings
If you want to delete a cross reference, simply highlight cross reference and press
If you want to create an index for your Word document, the first task is to mark the
words or phrases you want to include in the index. The most common way to do that
is to insert an index marker in the document at each occurrence of each item you
To mark index entries manually, follow these steps as long as you can stay
awake:
keyboard.
5. Double-check the content in the Main Entry field. If it's correct, click the Mark
6. After you mark all of the index entries you want, click the Close button.
7. The index entries are marked with special codes formatted as hidden text so
that you can't normally see them and they don't print. They are there, however,
9. After you mark the index entries, the process of generating the index is
relatively easy:
10. Move the insertion point to the place where you want the index to appear.
11. The index generally begins on a new page near the end of the document.
12. Open the References tab on the Ribbon and then click the Insert Index button
14. Select the index style that you want from the Formats drop-down list.
15. Click OK.
16. The index is inserted into the document.
visit www.learninghints.com
2. On the Review tab, in the Proofing group, click Spelling & Grammar.
3. In the Spelling and Grammar dialog box appears, and the first suggested
correction is highlighted.
12. Change All Use the suggested word to change all instances of this word.
13. Change All Use the suggested word to change all instances of this word.
14. AutoCorrect Use the first suggested word each time you click AutoCorrect.
15. Check grammar Select to correct the grammar in this document.
16. Undo Undo the change. Continue clicking for previous corrections.
Research
Research options are the specific reference books and research sites that the 2007
services. For example, the Research Option services to choose from include
1. To access the Research task pane for a certain word, place your cursor in the
word. On the Review tab (Proofing group), click the Research button.
2. The Research task pane appears in the document part of the window. The
selected word appears at the top. Use the choices in the task pane to refine your
same meaning) and antonyms (words with the opposite meaning) in the thesaurus.
2. Press ALT and click the word that you want to look up. Results appear in the
3. To use one of the words in the list of results or to search for more words, do
To use one of the words, point to it, click the down arrow, and then click Insert
or Copy.
To look up additional related words, click a word in the list of results.
The Research Pane in Word 2007 can help you easily translate text into other
To translate a word or phrase, open your Word document and highlight the text you
want to translate. Click the Review tab on the Ribbon and select Translate in the
Proofing section.
The Research task pane will appear. Choose the language you want to translate to.
The task pane will display the translation. If you want to add the translated text you
For very large amounts of text, Word sends the document to WorldLingo.com for
translation.
Word Count
If you re working on an academic paper, you may need to know if your Word
document meets certain length requirements. There are ways to estimate your
document s word count based on the number of lines it contains. However, Microsoft
Word makes it easy to get an accurate count of the words in your document.
The word count for the entire document will be displayed in the Status bar. If you
want to see the word count for a particular selection, simply highlight the select text.
For more detailed information about your document s word count, follow these steps:
A box will display the number of pages, word count, character count, paragraph
count, and line count. You can opt not to include textboxes, footnotes, and endnotes.
Comments Option in MS Word 2007
The comment tool in Word 2007 is a great way to proof-read a report or thesis paper
and makes notes to yourself instead of writing them onto a sheet of paper.
1. Open your Word Document. On the Ribbon click the Review tab, and click on
2. Highlight the area where you want to create a note and Word adds a balloon
3. After organizing my thoughts on this rough draft I choose the Show all
4. This makes it easier to maintain the clean interface on the document. Just
hover your mouse over the noted text to see the comment.
Track Changes is a great feature of Word that allows you to see what changes have
been made to a document. The tools for track changes are found on the Reviewing
To keep track of the changes you ll be making to a document, you must click on
Make the changes to your document and you will see any changes you have
made.
Document Views
There are four ways to view a document after you have tracked changes:
Final Showing Markup: This shows the document with the changes displayed
Final: This shows the changed document, without the changes displayed
Original Showing Markup: The original document with the changes displayed
To change the view, click the appropriate choice in the Tracking Group of the Review
When you view the changes in a document you can either choose to accept or reject
the changes. This allows you to review the document by each change to accept or
changes you want to compare or merge, such as formatting and white space, along
with displaying changes at the word or character level. This option can be useful if
document to reviewers. Then, when reviewers return the documents, you can
combine the changes into one document. At other times, you might want to compare
two versions of a document and simply look at the differences between the two
On the Review tab, click Compare, and then from the list, click Compare. The
In the Original document area, click the Folder icon to navigate to and select
the original document, or select the document from the drop-down list.
In the Revised document area, click the Folder icon to navigate to and select
the revised document, or select the document from the drop-down list.
Click More to show the Compare Documents options. Verify that New
document is selected in the Show changes in area (you can also choose to show
On the Review tab, click Compare, and then from the list, click Compare. The
In the Original document area, click the Folder icon to navigate to and select
the original document, or select the document from the drop-down list.
In the Revised document area, click the Folder icon to navigate to and select
the revised document, or select the document from the drop-down list.
Click More to show the Compare Documents options. Verify that New
document is selected in the Show changes in area (you can also choose to show
In contrast, you use Combine to combine, or merge, two or more documents. All
Unlike the Compare feature, if the revised document contains tracked changes,
these changes appear as tracked changes in the combined document. All authors
are identified and their revisions are combined into one document. To use the
On the Review tab, click Compare, and then click Combine. The Combine
Documents dialog box opens, which looks similar to the Compare Documents dialog
box.
In the Original document area, click the Folder icon to navigate to and select the
In the Revised document area, click the Folder icon to navigate to and select the
revised document (or select the document from the drop-down list) and then click
OK.
Protect Document
6. Make sure "No Changes (Read Only)" appears in the associated list
box.
8. Give the file a password. WRITE THIS PASSWORD DOWN. IT'S TOO
9. Click OK.
visit www.learninghints.com
LEFT ARROW or RIGHT ARROW Move one character to the left or right.
SHFT+END Select from the insertion point to the end of the entry.
CTRL+ALT+V Paste special
visit www.learninghints.com
CTRL+N Create a new document of the same type as the current or most
recent document.
location.
ALT+CTRL+Z Switch between the last four places that you have edited.
ALT+CTRL+HOME Open a list of browse options. Press the arrow keys to select
an option, and then press ENTER to browse through a document by using the
selected option.