MKCL EDUMART

TENDER SCRUTINY MANUAL

After techno commercial bid opening, scrutiny needs to initiate from chairman (Managing
Director) login who has opened the tender.
Select Event-Tender/Enquiry Opening. Select particular tender with status scrutiny
pending and click on Start Scrutiny

System will display confirmation message as follows. Click on Ok button to continue.

Start scrutiny page will be display on the screen with Commercial scrutiny and Technical
scrutiny options as follows

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 MKCL EDUMART
Select Unit and Role for doing Commercial scrutiny and Technical scrutiny for particular
tender

After selection of unit and role for both scrutiny, click on Start Scrutiny button

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 MKCL EDUMART
System will display the message as “Sent for Scrutiny” on the screen

Status of the techno commercial bid will be display as “Scrutiny” for particular tender in
Tender/Enquiry opening event.

For doing Technical scrutiny through purchase officer login, kindly select option Process-
Workflow. Select “Preliminary Technical Scrutiny Approval workflow” with pending
status for particular tender and click on Process option as follows:

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 MKCL EDUMART
Following page will be display on the screen with vendor list as follows:
Vendor’s bid pdf can also be download using Download button in Filling PDF
column. Select vendor using radio button and click on Start scrutiny

User will Check Certificate by downloading the same.

Select Acceptance status as Approved/Rejected and enter the comment in comment field
as follows: Then Click on Save and Next button

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There is no item’s documents required for this tender and no deviation so kindly click on
Save and Next button

Select Acceptance status in the final step and enter the bid scrutiny comment for this vendor
And click on Save and Next button

User will be able to see Technical Scrutiny status as Approved for this bidder
as follows: Click on Save and Next button

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 MKCL EDUMART
Following message displays on the screen. Kindly close this
window. Now the technical scrutiny for this vendor has been
completed.

Note: Similarly user need to complete technical scrutiny for each bidder
participated in tender using above steps.
Status of Preliminary Technical Scrutiny Approval Workflow will be appear as completed as
follows:

For doing Commercial scrutiny through purchase officer login, kindly select option
Process- Workflow.
Select “Preliminary Commercial Scrutiny Approval workflow” with pending status
for particular tender and click on Process option.
Then following window will appear on the screen:

Select Acceptance status as Approved/Rejected and enter the comment in comment field
as follows: Then Click on Save and next button

There is no item’s documents required for this tender and no deviation so kindly click on
Save and Next button

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 MKCL EDUMART

Select Acceptance status in the final step and enter the bid scrutiny comment for this
vendor And click on Save and next button

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 MKCL EDUMART
User will be able to see Commercial Scrutiny status as Approved for this
bidder. Click on Save and Next button

Now the Commercial scrutiny for this vendor has been completed. Following message
displays on the screen. Kindly close this window.

TENDER SCRUTINY
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 MKCL EDUMART
Note: Similarly user need to complete Commercial scrutiny for each bidder
participated in tender using above steps.
Status of Preliminary Commercial Scrutiny Approval Workflow will be appear as completed
as below:

Final step of Scrutiny will be generated in Chairman Login in process-workflow option.

Preliminary Scrutiny completion will be appear for particular tender in chairman login as
follows:
Kindly select particular row and click on process

Vendor name will be appear on the screen with both scrutiny status as
approved Click on Save and Next button

Now the Final scrutiny for this vendor has been completed. Following message
displays on the screen. Kindly close this window.

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Status of Preliminary Scrutiny Completion workflow will be appear as completed as below:

Tender Scrutiny has been completed

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