A.

Event Company
Company Profile:
Poster Layout

This event is for pure business-2-business

we only put a little amount of details but
we make sure that it catches the interest
of the business people that will read it.
(Like the names of the participating
company and the benefits that can be
adopt on their business.) Some sort of like
a tease or a food taste that if you got a
little bite of the taste you will come to get
the whole thing, to translate it into reality
the moment those little details pique the
interest of those people who read it, will
go to the event expecting to see, hear and
learn more.
 Ticket

The simple style of the ticket will feature the logo of Vagabondage. The front will have a model of business woman/man
and will have information needed on the front of the ticket, while the terms and conditions will on the back of the ticket
where you can find the rules of the ticket if something happen.

Flyers
It is a simple style of advertisement paper that is distributed in the public and online. This flyer is to promote the
business, event, etc. by giving it to people to draw an attention.

Venue Floor Plan (SMX)

Small Business Businesses are the most anticipated for the upcoming exhibition and
conference that will be held in this event. Businesses like food truck,
Big Business
thrift store and small company can be seen during the event. Different
Chair kind of material businesses are also expected to be one of the most
Stage
popular and eye-pleasing to the customers because of its price
discount. The event also has a stage that will be held of 3 different big
Entrance company to give some advice and knowledge how to start proper
business. They also get some idea on how to start a business.

Venue Map (SMX)

Certificate Layout
Seminar

Paraphernalia (Fan)
Paraphernalia (Brochure Back-to-Back)
Each attendee will receive a foldable fan and a brochure before entering the event. This
kind of paraphernalia will give insight and knowledge about the event. This can be also a
promotion and more familiarize to the event.
 Give-away

This give-away is to increase awareness, create interest, generate sales or create brand loyalty and with a successful
promotion like this the event will get more return on its investment.
List of Speakers, Host and Judges
Merchandise and Layout
This kind of event only happens once per-year for better experience of the event we will have our souvenir stand just
near the entrance of the event area. You can buy cup, shirts, scarf, sweat pants, t-shirt and many more! For you to
have a memory that you attended this prestigious Vagabondage event.
 Detailed Event/ Project Timeline
Timing
9-6 months prior to the event
6 months prior to the event
3-4 months prior to the event
2 months prior to the event
1 month prior to the event
Task
Seek out community partnerships- establish support from multiple stakeholders and
provide on-going feedback.
Identify potential committee members to run the event.
Seek support from local media.
Complete planning framework:
 Type of event
 Strategies/ Activities
 Event Staffing
 Timeline
 Budget Outline
 Promotion and Marketing
 Resource and Merchandise
Confirm all the equipment
Book the venue and check safety, insurance, power requirements.
Organize production and ordering the merchandise
Booking and support people needed:
 Police
 Security
 Catering
 First Aid
 Photographer
Order supplies and Promotional Items
Develop a contingency plan
Committee meeting to consider:
 Run of Shows
 Safety
 Security
 Emergency Procedures and First aid
 Detailed Event Program

Time Activity
8:00AM – 9:00AM Arrival of guest and participants of the event especially the speakers
9:00AM - 9:30AM Registration
9:30AM – 9:45AM Welcome Remarks by James Whitehurst (IBM)
9:45AM – 10:00AM Introduction of Guest Speaker and Opening of Stalls
10:00AM – 11:00AM Business Talk by Lee Sung Soo (CEO of SM entertainment)
11:00AM- 11:15AM Performance break by IT GIRLS
11:15 – 12:00PM Lunch Break
12:00PM – 1:30PM Experience on Business Talk by Ernesto Tanmantiong (CEO of Jollibee)
1:30PM – 1:40PM Open Forum
1:40PM- 2:00PM Break Time
2:00PM – 3:00PM Giving Opportunities and Strategies on Business by Danilo Cruz (Founder of Tesda)
3:00PM – 3:15PM Event Evaluation
3:15PM – 3:30PM Announcing of Winner on Giveaway
3:30PM – 4:00PM Awarding of Best Stalls and Giving Certification of Guest Speaker
4:00PM – 4:30PM Closing Remarks
4:30PM- 5:00PM Picture Taking
5:00PM- 6:00PM Leaving the guest and Cleaning the stalls and Venue
Contract
 Event Budget

Site
Tent/Space 100,000
Site Staff 20,000
Chair and Equipment 20,000
Decorations
Lighting 35,000
Paper Supplies 15,000
Baloons 5,000
Program
Performers 10,000
Speaker and Host 50,000
Venue 80,000
Publicity
Grapics Work 25,000
Printing 10,000
Postage 10,000
Prizes
Give-away 50,000
Certificate 1,000
Tropies 5,000
Refreshment
Food 5,000
Drinks 5,000
Snacks 5,000
Others
Contingency Fund 20% 120,000
Sales Tax 12% 72,000
Service Charge 5% 300,000
Estimated Budget 600,000
Event Evaluation (Goggle Form)
Event Evaluation Scan Poster