LUPONG TAGAPAMAYAPA INCENTIVES AWARDS (LTIA

ASSESSMENT FORM
A. IDENTIFYING INFORMATION
Lupong Tagapamayapa :
City/Municipality :
Province : NUEVA VIZCAYA

B. EVALUATION CRITERIA

General Instruction: Please read the Technical Notes at the back before accomplishing this form.

ASSIGNED
CRITERIA POINT
SCORE
I. Efficiency in Operation
A. Observance of Settlement Procedure and Settlement Deadlines

1. a) Proper recording of every dispute 2.5

1. b) Sending of Notices/Summons to parties within the prescribed period  (within the next working day upon receipt of complaint) 2.5

2. Settlement and Award Period

a.) Mediation (within 15 days from initial confrontation with the Lupon Chairman) = 10
b.) Conciliation (15 days from initial confrontation with the Pangkat) = 8
c.) Conciliation (with extended period not to exceed another 15 days) = 6
10
d.) Arbitration (within 10 days from the date of the agreement to arbitrate) = 4
e.) Conciliation beyond 46 days but not more than 60 days (clearly meritorious cases) = 2

To compute: Cases settled x assigned point score = Score / Total number of cases filed - outside of KP jurisdiction

B. Systematic Maintenance of Records

Records of Cases
• Manually
2
• Computerized

• Copies of minutes of Lupon meetings with attendance sheets and notices 1

• Copies of reports submitted to the Court and to the DILG on file 1
• All records are kept on file in a secured filing cabinet(s) 1

C. Timely Submission of Reports to Concerned Agencies

1. To the Court:
• complete and on time = 4
• complete but not on time = 2 4
• incomplete and not on time = 1
• no submission = 0

2. To the DILG (Monthly) 1

D. Conduct of Monthly Meetings Exclusively on KP Matters

Notice of Meeting (To compute: Number of Notice of Meeting X 2 / 12) 2
Minutes of the Meeting (To compute: Number of reported KP meetings X 8 / 12) 8

II. EFFECTIVENESS IN SECURING THE SETTLEMENT OF INTERPERSONAL DISPUTE OBJECTIVE OF THE KA

A. Quantity of settled cases against filed
90-100% = 10
80-89% = 8
70-79% = 6
60-69% = 4
10
59% below = 2

To Compute: Total number of settled cases x 100 / Total no. of cases filed - cases outside the jurisdiction of KP

B. Quality of Settlement Cases

 • Zero case repudiated
5
• Non-recurrence of cases settled
5

C. At least 80% compliance with the terms of settlement or award after the cases have been settled
80-100% (with supporting documents) = 10
70-79% (with supporting documents) = 8
60-69% (with supporting documents) = 6
50-51% (with supporting documents) = 4
10
49 and below (with supporting documents) = 2

To Compute :
Total Number of Complied Settlement or Award X 100 ÷  Total no. of cases filed- cases outside KP jurisdiction

III. CREATIVITY AND RESOURCEFULNESS OF THE LUPONG TAGAPAMAYAPA

A. Settlement Technique
Settlement technique utilized by Lupon
• Reported more than one settlement technique = 5
• Reported one settlement technique = 3 5
• No report = 0

B. Coordination with the Concerned Agencies relating to disputes filed

(PNP, DSWD, DILG, DAR, DENR, Office of the Prosecutor, Court, DOJ, CHR, etc.) 5

C. Sustained information drive to promote Katarungang Pambarangay (KP)

• IEC materials produced
2
• IEC activities conducted
2
• Innovative Campaign Strategy 
1

D. KP Training or seminar within the assessment period

1. Conducted by the Barangay 6

2. Training conducted by government or non-government organizations participated by Lupon members 4

IV. AREA OR FACILITY FOR KP ACTIVITIES

AREA OR FACILITY FOR KP ACTIVITIES

Building structure or space 5

V. FINANCIAL OR NON-FINANCIAL SUPPORT

FINANCIAL OR NON-FINANCIAL SUPPORT

1. City, Municipal, Provincial, or NGAs 3

2. People's Organizations, NGOs or Private Sector 2

S AWARDS (LTIA) TECHNICAL NOTES

Proper Recording means to keep and maintain a record book o

Region : REGION II - CAGAYAN VALLEY
Award Category :
consecutively in the order in which they were received and ente
disposition. [Rule III, Section 2 (a) of Katarungang Pambaranga
Means of Verifications (MOVs): Record Book which must co
disposition

Mediation means upon receipt of the complaint, the Lupon Cha

complainant(s) for them and their witnesses to appear before h
within fifteen (15) days from the first meeting of the parties bef
(b), Chapter 7, RA 7160 or the Local Government Code of 1991]
ASSIGNED TABLE
SCORE
POINT REMARKS/OBSERVATION
ASSESSM ON-SITE Conciliation stipulates that no complaint, petition, action, o
VALUE
ENT instituted directly in court or any other government office for a
lupon chairman or the pangkat, and that no conciliation or sett
attested to by the lupon or pangkat chairman or unless the sett
15 0 0 7160]

The Pangkat shall arrive at a settlement or resolution of the

RA 7160]

Arbitration means
Conciliation theextendible
with parties may, at any
period stage
- This of the
period proceed
shall, at th
chairman
fifteen (15) days, except in clearly meritorious cases. [Sectionbe
or the pangkat. Such agreement to arbitrate may 41
arbitration award shall be made after the lapse of the period fo

Systematic Maintenance of Records means systematic records k

5 0 0 minutes of meetings and transmittal of reports to the court and
page 2)
 Timely Submission to the Court means the secretary of the lupo
municipal court within five (5) days from the date of the award
copies thereof to each of the parties to the settlement and the l
Katarungang Pambarangay Matters – The Lupon shall meet reg
5 0 0 the exchange of ideas on matters relevant to the amicable settl
one another their observations and experiences in effecting spe
settlement of disputes, and device solution thereto by harnessi
the Barangay. [Section 7 (b), Rule IV, KP IRR]

Minutes of Meetings must contain status and agreement/r

MOVs: Notices of Meetings, Minutes of Lupon Meetings, At

Quantity of Settled Cases against Filed is the number of settled

10 0 0
Quality of Settlement of Cases
Zero case repudiated means no case has been repudiated (Refu
page 2]
Non-Recurrence of cases settled means there is no repetition o
CTIVE OF THE KATARUNGANG PAMBARANGAY already settled by the Lupon. [DILG MC No. 2004-43, Effectivene

10 0 0

Settlement Technique refers to the strategies applied by Lupon

10 0 0 altering the concept of KP.
 Coordination with concerned agencies means coordination effo
and non-government organizations for the purpose of effecting
of Mediators no. 2, page 2)

MOVs: Any form of communication such as letters, e-mails or a

10 0 0 Book which shall indicate the date.
Sustained information drive to promote Katarungang Pambara
various sectors in the community on KP. [DILG MC No. 2004-43

Note: Innovative Campaign Strategy Example: use of social med

5 0 0
KP Training or Seminar within the Assessment Period refers to
[DILG MC No. 2004-43, Creativity and Resourcefulness of Media

Note: KP Trainings or seminars conducted should be supported

5 0 0 and venue and Certificate of Participation or Certificate of Comp
supporting documents: Certificate of Appearance, Certificate of
and venue of training or seminar.

5 0 0
Area or Facilities for KP activities refers to a separate structure o
proceedings and other KP related activities such as filing of com
parties and the Lupons filing cabinet/s, record book/s or a com
MOVs: photos

Financial or non-financial support are grants whether it be mon

10 0 0 implementation of Katarungang Pambarangay.
MOVs: Deed of Donation, MOA, Resolution, Appropriation O
 Financial or non-financial support are grants whether it be mon
implementation of Katarungang Pambarangay.
MOVs: Deed of Donation, MOA, Resolution, Appropriation O

5 0 0

5 0 0
 nd maintain a record book of all complaints filed with the Punong Barangay/Lupon Chairman numbered
they were received and enter therein the names of the parties, date and time filed, nature of the case, and
f Katarungang Pambarangay Implementing Rules and Regulations]

Record Book which must contain the following: names of the parties, date and time filed, nature of the case, and

he complaint, the Lupon Chairman shall within the next working day summon the respondent(s), with notice to the
witnesses to appear before him for a mediation of their conflicting interests. If he fails in his mediation effort
st meeting of the parties before him, he shall forthwith set a date for the constitution of the Pangkat. [Section 410
Government Code of 1991]

complaint, petition, action, or proceeding involving any matter within the authority of the lupon shall be filed or
her government office for adjudication, unless there has been a confrontation between the parties before the
d that no conciliation or settlement has been reached as certified by the lupon secretary or pangkat secretary as
t chairman or unless the settlement has been repudiated by the parties thereto. [Section 412 (a), Chapter 7, RA

ettlement or resolution of the dispute within fifteen (15) days from the day it convenes. [Section 410 (e), Chapter 7,

at any
riod stage
- This of the
period proceedings,
shall, agree inofwriting
at the discretion that they
the pangkat, be shall abide by
extendible forthe arbitration
another periodaward
whichof thenot
shall lupon
exceed
eement to arbitrate may be repudiated within five
meritorious cases. [Section 410 (e), Chapter 7, RA 7160] (5) days from the date thereof for the same grounds. The
er the lapse of the period for repudiation and within ten (10) days thereafter. [Section 413 (a), Chapter 7, RA 7160]

s means systematic records keeping of all complaints brought and filed, settled or resolved by the Lupon including
al of reports to the court and the DILG. (DILG Memorandum Circular No. 2004-43, Efficiency of Operations no. 4,
ans the secretary of the lupon shall transmit the settlement or the arbitration award to the appropriate city or
from the date of the award or from the lapse of the ten-day period repudiating the settlement and shall furnish
s to the settlement and the lupon chairman. [Section 419, Chapter 7, RA 7160]
s – The Lupon shall meet regularly once a month on a date set by the Lupon Chairman, to provide for a forum for
elevant to the amicable settlement of disputes, and to enable various conciliation panel members to share with
d experiences in effecting speedy resolution of disputes, as well as to discuss problems relating to the amicable
solution thereto by harnessing the resources provided by the Sangguniang Barangay and other local resources of
V, KP IRR]

tain status and agreement/resolution of cases and sharing of settlement procedure and technique.

nutes of Lupon Meetings, Attendance Sheets

led is the number of settled cases over the number of cases filed minus those outside KP jurisdiction.

se has been repudiated (Refuse to Accept). [DILG MC No. 2004-43, Effectiveness in Securing KP Objectives par. 3,
eans there is no repetition of the commission of similar or the same offense by the party or parties to cases
MC No. 2004-43, Effectiveness in Securing KP Objectives par. 3, page 2]

strategies applied by Lupons to expedite the types of intervention as stated in the KP Law, without diminishing or
cies means coordination efforts exerted by the Lupon in securing participation from other government agencies
s for the purpose of effecting speedy resolution of disputes. [DILG MC No. 2004-43, Creativity and Resourcefulness

such as letters, e-mails or any written or verifiable means of communication. For meetings, photos or Visitor`s Log

mote Katarungang Pambarangay are the initiatives of the Lupon to generate greater awareness among the
n KP. [DILG MC No. 2004-43, Creativity and Resourcefulness of Mediators no. 2, page 2]

y Example: use of social media such as FB.

Assessment Period refers to seminars, exchange visits and similar fora undertaken in furtherance of KP objectives.
nd Resourcefulness of Mediators no. 4, page 3]

ducted should be supported by the following documents: Activity Design, Post Activity Report, Photos with date
pation or Certificate of Completion. While KP Trainings or seminars participated should include the following
of Appearance, Certificate of Participation or Certificate of Completion, Post Activity Report and photos with date

fers to a separate structure or a space within the Barangay Hall compound exclusively used for settlement
activities such as filing of complaints, meetings and others. It should have tables and chairs to accommodate the
et/s, record book/s or a computer set and office supplies for documentation purposes.

are grants whether it be monetary or in kind, given to the Lupong Tagapamayapa for the purpose of the
ambarangay.
, Resolution, Appropriation Ordinance of higher Sanggunian, Acknowledgment Receipts, Vouchers
Instructions on how to use the excel encoding form.

Step 1 For CITY/MUNICIPALITY users (including HUCs), you must encode the score of the nominee in TABLE ASSESSMENT column
Step 1.1 For PROVINCIAL, REGIONAL AND NBOJ users, you must encode the score of the nominee in ON-SITE column
Step 2 All technical notes are included and located to the right part of the WORKSHEET sheet
Step 3 Read the indicator per category before you encode the score of the nominee (most of indicators are detailed even how to score/rate)
Step 4 The POINT SCORE column shows the maximum score/rate
Step 5 After encoding the score, do not forget to save the file and rename it (if needed)
Step 6 Upload it to LTIA Information System