Procedure of Benchmarking

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Procedure of Benchmarking Doc. No.:

Rev. No.: 00
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Integrated Management System Manual (ISO 9001:2015, 14001:2015 & 45001:2018)
Purpose:
The purpose of this procedure is setting of targets which allow the organization to improve
standards and to benchmark the organization’s performance against others within the same
business sector.
Definitions:
Benchmarking: Benchmarking is the comparison of an organization’s performance to others
within the sector or country as a whole. Benchmarking can also be carried out between sites
within the same organization to identify strengths and weaknesses and therefore develop
improvement plans.
 Organization: Company, corporation, firm, enterprise, authority or institution, or part or combination
thereof, whether incorporated or not, public or private, that has its own functions and administration.
 Safety - Freedom from unacceptable risk or harm.
 Risk - Combination of the likelihood of an occurrence of a hazardous event or exposure(s) and the
severity of injury or ill health that can be caused by the event or exposure(s) e.g.: High likelihood &
high severity  extreme risk.
 Management System: System to establish policy and objectives and to achieve those objectives.
 Policy: Overall intentions and directions of an organization related to QHSE as formally expressed by
management
 Objectives: Something sought or aimed for, related to OHSE-MS
 Auditor: Person with competence to conduct an audit.
 Continual Improvement: Recurring process of enhancing the EHS management system in Order to
achieve improvements in overall EHS performance consistent with organization’s EHS policy.
 Corrective Action: Action to eliminate the cause of a detected non-conformity
 Environment: Surroundings in which an organization operates, including air, water, land, natural
resources, flora, fauna, humans, and their interrelation.
 Environmental Aspect: Element of an organization’s activities or product or services that can
interact with environment.
 Environmental Impact: Any change to environment, whether adverse or beneficial, wholly or
partially resulting from an organization’s environmental aspects.
 Environmental performance: Measurable results of an organization’s management of its
environmental aspects.
Prepared By. : Reviewed By.: Approved BY.:

__________________ ________________ Shri Kartikeya Misra
(IMS Coordinator) (IMS Head) (Plant Head)
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 Interested Party: Person or Group concerned with or affected by the environmental performance of
an organization.
 Internal Audit: Systematic, independent and documented process for obtaining audit evidence and
evaluating it objectively to determine the extent to which the environmental management system audit
criteria set by the organization are fulfilled
 Non-conformance: Non-fulfilment of a requirement
 Preventive action: Action to eliminate the cause of potential nonconformity
 Prevention of pollution: use of processes, practices, techniques materials, products, services or
energy to avoid, reduce or control (separately or combination) the creation, emission or discharge of
any type of pollutant or waste, in order to reduce adverse environmental impact
 Procedure: specified way to carry out an activity or a process.
 Record: Document stating results achieved or providing, evidence of activities performed.
 Acceptable risk - risk that has been reduced to a level that can be tolerated by the organization
having regard to its legal obligations and its own OH&S policy.
 Hazard - source, situation, or act with a potential for harm in terms of human injury or ill health, or a
combination of these.
 Ill health - identifiable, adverse physical or mental condition arising from and/or made worse by a
work activity and/or work-related situation.
 Occupational health & safety (OH&S) - Conditions and factors that affect or could affect the health
and safety of employees or other workers (including temporary workers and contractor personnel),
visitors or any other person in the workplace.
 Occupational health & safety management system (OHSMS) - Part of an organization’s
management system used to develop and implement its OH&S policy and manage its OH&S risks.
 OH&S hazard - Source, situation or act with a potential for harm in terms of human injury or ill
health, or a combination of these. e.g.: slippery conditions.
 Pollution - Contamination of the environment by man-made substances or energy that have adverse
effects on living or non-living matter.
 Prevention of Pollution - Use of processes, practices, techniques, materials, products, services or
energy to avoid, reduce or control (separately or in combination) the creation, emission or discharge
of any type of pollutant or waste in order to reduce adverse environmental impact.
Abbreviations:
 F&S-Fire &Safety

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 IMS-Integrated Management system

 MIS-Management Information System
 BSC-British Safety Council
 LTI-Lost Time Injury
 IR-Injury Rate
 IR-Incident Rate
 FR-Frequency Rate
Responsibility:
The responsibility of implementation of this processor is lying with Head (F&S).
Type of Benchmarking
Internal Benchmarking: The Internal Bench Marking is done with our Plant located at Barmer and
Ratnagiri.
External Benchmarking: The external benchmarking is done with other Energy Companies such as M/s
Adani Power and M/s Sambcorp.
External Benchmarking: We compare the Lagging and Leading indicators along with wellbeing
objectives and best practices in external benchmarking. The following parameter to be compared during
external Benchmarking.
External Bench Marking-Parameters

Sr. Name of Indicator Units Adani Sambcor Remarks
No. Power p
1 Reportable Accident* Fatal
LTI
2 Total Workforce* numbers
(Regular + Contract)
3 Total Million Man hours Worked Million Man

Hours
Total Man Days Lost days
4 Frequency Rate (FR) _

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5 Incident Rate (IR) _

Injury Rate (IR) _
6 Occupational Disease Rate _
7 Is the Organisation Conducted risk
assessment to identify occupational
health and wellbeing hazards
8 Is the Organisation Conducted

wellbeing impact assessment.
9 Employee Wellbeing activities

10 Total Man hours of training hours
Employees
11 Confined Space Rescue Equipment
12 Fire Extinguishers
13 Total Man hours of training hours

Contractors
12 Is organisation is achieving BSC

Five Star Rating Certification
13 Awards _
During external benchmarking we are also planning to visit the nearby industries to see their best
practices for implementation in our plant.
Create a Plan for improvement:

To implement the best practices and area of improvement an action plan to be prepared and discussed
in Apex for resource and support requirements.
Review the process

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The organization shall review its benchmarking process on yearly basis.
Retention Period
Three Years
Reference
BSC Five Star Rating Element 1.03 (Strategic Assessment)
Records
Internal Bench Marking-Group MIS
External Bench Marking: Near by Industry Visit Report, External Benchmarking with Industries


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Procedure of Benchmarking Doc. No.:

Prepared By. : Reviewed By.: Approved BY.:

Prepared By. : Reviewed By.: Approved BY.:

 IMS-Integrated Management system

External Bench Marking-Parameters

3 Total Million Man hours Worked Million Man

Prepared By. : Reviewed By.: Approved BY.:

5 Incident Rate (IR) _

8 Is the Organisation Conducted

9 Employee Wellbeing activities

11 Confined Space Rescue Equipment

13 Total Man hours of training hours

12 Is organisation is achieving BSC

Create a Plan for improvement:

Review the process

Prepared By. : Reviewed By.: Approved BY.:

The organization shall review its benchmarking process on yearly basis.

Prepared By. : Reviewed By.: Approved BY.:

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