STANDARDS-BASED SCHOOL IMPROVEMENT PLAN

SCHOOL: ST. FRANCIS XAVIER ACADEMY OF KAPATAGAN, INC. REGION: X

AREA: E. ACADEMIC SUPPPORT AND STUDENT DEVELOPMENT SERVICES

STANDARDS-BASED SCHOOL IMPROVEMENT PLAN

E. ACADEMIC SUPPORT AND STUDENT DEVELOPMENT SERVICES

IMPROVEMENT PLAN SMART GOALS OUTPUT ACTION STEPS TIME MONITORING PERSON IN BUDGET
ITEM PERIO SYSTEM CHARGE AND
D BUDGET
SOURCE
1 Key non-teaching - Determine key - Gap analysis - Review the national 3 Check whether Principal TBD
personnel that provide responsibilities report detailing standard and derive from months the assisted by
Source:
academic support and and expected the following: list it key responsibilities recommendation SSIP
services such as outcomes from of responsibilities and expected outcomes. s would enable Working
Registrar, Librarian the academic and expected the school to Group.
- Determine
and Guidance and the support and outcomes, achieve the
qualifications of existing
medical and dental services based current status of improvement
key personnel providing
staff are licensed or on national the academic item.
academic support and
qualified according to standards and support and
services.
national standards and conduct gap services, and
are adequate to the analysis tackling recommendation - Compare the two sets
size of the student the academic s for upgrade that of information above and
population. support and would enable it to identify areas for
services current close the improvement.
status. identified gaps.
- Prepare the
output document.
2. A system for the -To establish a -Data Privacy and - review existing student 1 year Observe school Principal TBD
secure and orderly system for the Protocols record keeping system for student records assisted by
Source:
management of secure and organization and possible and how they are SSIP
- Report on the
student records. orderly security issues. managed and working
current status of
management of secured. group
student record
 student records. management - digitize student records.
system.
- use cloud backups to
- proposal for secure against data
digitization and loss.
automation of
student record
management.
3. A system of To organize a -admission and -provide a copy of 1 month Survey report on Registrar TBD
admission and system of enrollment flow enrolment flow charts the consistent and Faculty
Source:
enrolment that is admission and charts and and brochures posting,
established and well- enrolment that brochures publishing and
-provide announcements
disseminated. is established implementation
-Registrars office and bulletin boards
and well- of enrollment
handbook postings at Registrar’s
disseminated. procedure.
office admission
4. A holistic, - to establish a -Differentiated - Enable the guidance 4 - Attendance to Guidance TBD
responsive and holistic, Guidance and department to conduct months meetings and list Counselor,
Source:
differentiated responsive and counseling the program by of members Guidance
guidance and differentiated program, capacitating them In-charge
- survey report
counseling program guidance and activities, and through orientation and an Class
that addresses the counseling schedules. staffing. - check alignment advisers
students’ academic, program that of program
-List of Guidance - Identify the varied
personal, and career addresses the specifications
and Counseling needs of the student
needs, collaboratively students’ with standard.
Program population.
implemented with academic,
Resources
parents and teachers. personal, and - Use information above
career needs, to design the program
collaboratively specifications.
implemented
with
5. A developmental -To devise Developmental - Form a committee to 4 Attendance list, Guidance TBD
career guidance developmental career guidance discuss program months minutes of the Counselor,
program that career guidance Guidance
provides students with program that program. specifications meeting In-charge Source:
adequate knowledge provides an Class
- Use information to
and experience about students with advisers
design the program
the world of work and adequate
potential careers. knowledge and
experience
about the world
of work and
potential
careers.
6. A program for - To create a - Inventory and - Explore needs where 3 Interview notes, Guidance TBD
inventory and testing program for Testing program solutions necessitate use months survey results, Counselor,
Source:
services to gather inventory and of testing service through attendance, Guidance
-List of testing
information of testing meetings, interviews, minutes of the In-charge
materials
students’ services to and surveys meeting an Class
available
psychological and gather advisers
- consolidate results in
emotional make-up, information of -Individual
a report document.
academic progress students’ Student
and difficulties and psychological Cumulative
occupational and and emotional Record
career interests. make-up,
-Testing Program
academic
Schedule
progress and
difficulties and
occupational
and career
interests.
7. A program for - To establish a -Monitoring - Faculty meeting with the 1 year Attendance List, Guidance TBD
monitoring and program for Program principal pertaining to Minutes of the Counselor,
Source:
following-up on monitoring and regular monitoring on meeting Guidance
-Monitoring
student academic following-up on students’ academic In-charge
Activities
progress student progress an Class
academic -Students advisers
-Discuss policies and
progress
guidelines to be
 Anecdotal Record implemented for
monitoring.
8. A system for - To establish a -Homeroom -Enable the guidance 2 Guidance TBD
formulating and system for Guidance department to conduct months Counselor,
Source:
implementing the formulating and Program the program by Guidance
Homeroom program in implementing capacitating them In-charge
-Homeroom
line with the school the Homeroom through orientation an Class
Guidance
guidance program program in line advisers
Activities -Guidance Counselor and
with the school
Guidance In-Charge to
guidance -Homeroom
collaborate with the Class
program Guidance
Advisers for the
Schedule
implementation of
Homeroom program.
9. A handbook or - To review and -handbook or -Review the academic 3 Survey result Principal TBD
manual of the different evaluate a manual of the services handbook or months and
Source:
policies and handbook or different policies manual if it embeds with Academic
operations in each unit manual of the and operations in the school administrative Support
supporting academic different policies each unit manual personnel
services and operations supporting
in each unit academic services
supporting - Use information for
academic enhancement
services
-
10. A student - To enhance a -Student - Do a consultation 4 Minutes of Principal TBD
handbook stipulating student Handbook or with various months Orientation and SBO
Source:
policies on students’ handbook manual stakeholders of the Meetings Moderator.
rights, responsibilities stipulating school for possible
-Student
and decorum, school policies on updates in the school
Orientation
studeent provisions students’ rights, handbook.
program
and school discipline responsibilities
- use information to
policy that is and decorum,
revise existing student
published, distributed school studeent handbook.
and well-disseminated provisions and
-After the revision,
to all students, school
provide each stakeholder
parents and discipline policy
a copy of the Student
personnel. that is
Handbook.
published,
distributed and
well-
disseminated to
all students,
parents and
personnel.
11. A system for - Design a -Student - Convene 3 Meeting minutes Principal, TBD
reviewing and protocol for Handbook or administrators and months Faculty, and
Source:
updating the student reviewing and Manual faculty to discuss formal SBO
handbook consistent updating procedures in reviewing Moderators
-Minutes of
with school’s vision- student and updating student
meeting on the
mission and with the handbook, handbook
review and
latest legal provisions specifically
revision of - Include said designed
emphasizing
Student protocol to the
alignment with
Handbook or Administrative Manual.
school vision-
Manual
mission and
latest legal -List of Revision
provisions. Committee
12. A system for - Design a Documentation of - Convene administrators 2 Meeting minutes Principal, TBD
obtaining and system for Student and and personnel services to months Faculty, and
Source:
considering student obtaining and Parent Feedback discuss inclusion of SBO
and parental feedback considering inclusion protocol student and parent Moderators
in the preparation of student and embedded inside feedback in preparation of , Parents,
the different parental the manuals and handbooks and
handbooks and feedback in the Administrative of different academic Students
manuals of the preparation of Manual. support offices.
different academic the different
support offices. handbooks and
manuals of the
different
academic
support offices.
13. A professional - Establish a -Professional - Form a committee 2 Meeting minutes, Principal TBD
development program professional Development consisting of months attendance list and
Source:
that provides for the development Plan for Academic administrators and Academic
different staff of the program that Support personnel services staff to Support
different academic provides for the Personnel. discuss program services Personnel.
support offices different staff of
-Calendar of
opportunities for the different
Professional
professional growth academic
Development
and advancement and support offices
Activities
membership in opportunities
professional for professional -Forms of
organizations. growth and assistance for
advancement Graduate Studies,
and membership Skills Training,
in professional and Coaching and
organizations. Mentoring
14. A student Activity - To empower - Student Activity Convene student affairs 2 Meeting minutes, Principal, TBD
Program which the SBO Program coordinators along with months attendance list Student
Source:
includes co- and extra- Moderator and administrators and Affairs
-Calendar of Co-
curricular program Teachers to teachers to discuss about Coordinator
Curricular and
which is holistic and design a Student the said program for and
Extra-Curricular
supportive of student Activity Program evaluation and approval. Teachers
Activities
learning of the K-12 which includes
standards. co- and extra- -List of Clubs
curricular
program which
is holistic and
supportive of
 student learning
of the K-12
standards.
15. A system for - Document and - Documentation -Convene librarian along 3 Meeting minutes, Principal TBD
selection, aquisition, formalize of procedures with administrators to months attendance list and
Source:
management and existing system that ensures discuss procedures for Librarian
development of of determining balanced determining composition
library, IMC and digital composition of collection in the and acquisition of library
learning resources library library embedded content
towards collection. in the
optimum/maximum Administrative
- Include
utilization by students Manual.
protocol in
and faculty in and
the
instructional activities
administrative
and research.
manual.
16. A system that TBD
provides varied and
Source:
accesible Library
Services responsive to
classroom instruction
needs such as: library
orientation, leisure
reading, individual
study and research,
etc.
17. A system that To provide Documentation of -Check if the established 2 Library Principal TBD
provides adequate adequate space, Library floor plan, Library-IMC months Evaluation and
Source:
space, holdings, holdings, fixture actual number of management standards Librarian
fixtures and and operational seats, accession are met.
operational dynamics dynamics that record and
that comply with comply with inventory list.
established Library- established -Use information above to
IMC management Library-IMC design the program
standards. management specifications.
standards.

18. A system for -To establish a -Library

providing in the system that collection
library a wide and provides library program
balanced collection of a wide and
-Accession
students’ references balanced
Record and
and professional collection of
Inventory
books in the different students’
subjects and references and -Number of Title
discipines and other professional per area per copy
print and non-print books in the right date
instructional materials different
-
collaboratively subjects and
selected by the discipines and
students, teachers and other print and
academic teams. non-print
instructional
materials
collaboratively
selected by the
students,
teachers and
academic teams.
19. A system for the - Document and - Documentation Consult with property 2 Meeting minutes Principal TBD
laboratories (Science, formalize of procedures on custodian along with months assisted by
Source:
T.L.E., and Computer) existing system needs analysis relevant faculty on the SSIP
that provides of determining and procurement procedures and guidelines working
adequate equipment, equipment, tool, processes of on determining group.
tools and supplies and and supply laboratories equipment, tool and
appropriate needs and embedded in the
laboratory fixtures procurement Administrative supply needs.
(demonstration tables, procedures of Manual.
electrical and water laboratories.
fittings, fume hoods
- Include
where needed, first-
protocol in the
aid kit, shower, etc.)
administrative
which conform to the
manual.
minimum
requirements of the
DepEd and the needs
of the programs
offered.
20. A system for
management of
materials and
equipment of the
laboratories towards
efficient and effective
operational delivery:
requisition, inventory,
labelling and display,
disoensing, etc.