B.

JURISDICTION
The Court of Appeals shall exercise its adjudicatory powers, functions
and duties through its seventeen (17) divisions. It sits en banc for the
exercise of administrative, ceremonial and non-adjudicatory functions. 1 Upon
implementation of Rep. Act No. 8246, there shall be twenty-three (23)
Divisions in the Court of Appeals.2
1. MATTERS COGNIZABLE BY THE COURT EN BANC
The Court shall sit en banc to:
1.1. Promulgate rules or orders relative to the organization or
reorganization of the Divisions of the Court and assignment of the
Justices, distribution of cases, and other matters concerning the
operation and management of the Court and/or its Divisions;
1.2. Recommend to the Supreme Court the appointment of the Clerk of
Court, Assistant Clerk of Court, Division Clerks of Court and Court
Reporter;
1.3. Act on administrative matters, such as the regrouping, merger, or
abolition of existing offices, units or services; create new ones, or
transfer the functions of one office, unit or service, to another as the
exigencies of the service may require, subject to the approval of the
Supreme Court;
1.4. Receive foreign and local dignitaries, important guests and visitors,
honor a colleague or retiring member of the Court, hold necrological
services for its members who died in office, and honor a retired
member who died after retirement;
1.5. Adopt uniform administrative measures, procedures, and policies
for the protection and preservation of the integrity of the judicial
processes, the speedy disposition of cases, and the promotion of
efficiency of the personnel;
1.6. Discuss and thresh out divergent views on any particular question
of law so as to reach a consensus thereon or to minimize if not
completely avoid conflict of decisions of the different Divisions of
the Court on the interpretation and application of any question or
provision of law; and
1.7. Take up other administrative matters which the Presiding Justice or
any member may suggest for consideration and inclusion in its
agenda.3
2. MATTERS COGNIZABLE BY THE DIVISIONS4
2.1. Original

1 Revised Internal Rules of Court of Appeals, Rule 2, Sec. 1

2 Rep. Act No. 8246, sec. 3
3 Id., sec. 2.
4 Revised Outline of Jurisdiction by Justice Jose Y. Feria, July-September 1999, Philja Bulletin.
 2.1.1. Exclusive
Actions for annulment of judgments of Regional Trial Courts
(Batas Blg. 29, sec. 9 [2])
2.1.2. Concurrent
2.1.2.1. With Supreme Court
Petitions for issuance of writs of certiorari, prohibition and
mandamus against the following:
a. National Labor Relations Commission under Labor
Code. (Batas Blg. 129, Sec. 9 as amended by Rep.
Act No. 7902; St. Martin Funeral Home v. NLRC, G.R.
No. 130866, September 16, 1998). Under the
principle of hierarchy of courts, the petition should first
be filed with the Court of Appeals.
b. Civil Service Commission
(Rep. Act No. 7902)
c. Central Board of Assessment Appeals. (Pres. Decree
No. 464; Batas Blg. 129, sec. 9 as amended by Rep.
Act No. 7902)
d. Court of Tax Appeals and Quasi-Judicial Agencies
(Rules of Civil Procedure [1997], Rule 143)
e. Regional Trial Courts and lower courts
2.1.2.2. With Supreme Court and Regional Trial Courts
a. Petitions for habeas corpus and quo warranto
b. Petitions for issuance of writs of certiorari, prohibition
and mandamus against the lower courts or bodies.
(Batas Blg. 129, Sec. 9 [1] and Sec. 21 [1]; Vergara v.
Suelto, 156 SCRA 763)
2.2. Appellate
2.2.1. Writ of Error
2.2.1.1. Appeals from Regional Trial Courts, except those
appealable to the Supreme Court
2.2.1.2. Appeals from Regional Trial Courts on constitutional, tax,
jurisdictional questions involving questions of fact which
should be appealed first to the Court of Appeals
(Judiciary Act (1948) sec. 17 subparagraph 4 of the 4th
paragraph as amended, which was not intended to be
excluded by Batas Blg. 129, Sec. 9 [3])
2.2.1.3. Appeals from decisions and orders of the Family Courts
(Rep. Act No. 8369, Sec. 14 )
2.2.2. Petition for Review
2.2.2.1. Appeals from the Civil Service Commission (Rep. Act No.
7901; Rules of Civil Procedure [1997], Rule 43)
2.2.2.2. Appeals from Regional Trial Courts in cases appealed
from Metropolitan Trial Courts, Municipal Trial Courts and
Municipal Circuit Trial Courts, which are not a matter of
 right. (Batas Blg. 129, Sec. 22; Rules of Civil Procedure
[1997], Rule 42; Rule 122, Sec. 3 [b] of the Rev. Rules of
Criminal Procedure [2000])
2.2.2.3. Appeals from Court of Tax Appeals and other quasi-
judicial agencies, such as :
a. Central Board of Assessment Appeals
b. Securities and Exchange Commission
c. Office of the President
d. Land Registration Authority
e. Social Security System
f. Civil Aeronautics Board
g. Intellectual Property Office (formerly Bureau of
Patents, Trademarks and Technology Transfer)
h. National Electrification Administration
i. Energy Regulatory Board
j. National Telecommunications Commission
k. Department of Agrarian Reform under Rep. Act No.
6657
l. Government Service Insurance System
m. Employees Compensation Commission
n. Agricultural Inventions Board
o. Insurance Commission
p. Philippine Atomic Energy Commission
q. Board of Investments
r. Construction Industry Arbitration Commission
s. Voluntary arbitrators authorized by law (Rules of Civil
Procedure [1997], Rule 43)
2.2.2.4. Appeals from the National Commission on Indigenous
Peoples (NCIP) (Rep. Act No. 8371, Sec. 67)
2.2.2.5. Appeals from the Office of the Ombudsman in
administrative disciplinary cases. (Teresita G. Fabian v.
Desierto, et al., 295 SCRA 470 (1998)

C. QUALIFICATIONS OF OFFICERS
The Court of Appeals has a Clerk of Court, an Assistant Clerk of Court,
seventeen (17) Division Clerks of Court and a Court Reporter. These
officials are recommended by the Court en banc to the Supreme Court for
appointment.
1. EXECUTIVE CLERK OF COURT IV (CLERK OF COURT)
2. EXECUTIVE CLERK OF COURT III (ASSISTANT CLERK OF COURT)
Education - Bachelor of Laws
Experience - Ten (10) years or more in the practice of law or has
been Clerk of Court or Deputy Clerk of Court of a
 Regional Trial Court or its equivalent for the same
period of time
Training - Thirty-two (32) hours of relevant training in
management and supervision
Eligibility - Rep. Act No. 1080 (Bar)
3. EXECUTIVE CLERK OF COURT III (DIVISION CLERK OF COURT)
Education - Bachelor of Laws
Experience - Five (5) years or more in the practice of law or has
been Clerk of Court or Deputy Clerk of Court of the
Regional Trial Court or its equivalent for the same
period of time
Training - Thirty-two (32) hours of relevant training in
management and supervision
Eligibility - Rep. Act No. 1080 (Bar)
4. COURT REPORTER
Education - Bachelor of Laws
Experience - Five (5) years of relevant experience
Training - Thirty-two (32) hours of relevant training
Eligibility - Rep. Act No. 1080 (Bar)
5. CHIEF JUDICIAL STAFF OFFICER, JUDICIAL RECORDS DIVISION
6. CHIEF JUDICIAL STAFF OFFICER, INFORMATION AND
STATISTICAL DATA DIVISION
7. CHIEF JUDICIAL STAFF OFFICER, LIBRARY SERVICES DIVISION
8. CHIEF JUDICIAL STAFF OFFICER, CASH DIVISION
9. CHIEF JUDICIAL STAFF OFFICER, FISCAL MANAGEMENT AND
BUDGET DIVISION
10. CHIEF JUDICIAL STAFF OFFICER, GENERAL SERVICES DIVISION
11. CHIEF JUDICIAL STAFF OFFICER, HUMAN RESOURCE AND
MANAGEMENT DIVISION
12. CHIEF JUDICIAL STAFF OFFICER, MANAGEMENT AND AUDIT
DIVISION
13. CHIEF JUDICIAL STAFF OFFICER, PROPERTY AND SUPPLY
MANAGEMENT DIVISION
Education - Masteral degree
Experience - Five (5) years of relevant experience
Training - Thirty-two (32) hours of relevant training
Eligibility - Career Service (Professional) and Second Level
Eligibility
14. CHIEF JUDICIAL STAFF OFFICER, MEDICAL AND DENTAL CLINIC
DIVISION
Education - Doctor of Medicine
 Experience - Five (5) years of relevant experience
Training - Thirty-two (32) hours of relevant training
Eligibility - Rep. Act No. 1080
15. CHIEF JUDICIAL STAFF OFFICER, ACCOUNTING DIVISION
Education - Masteral degree
Experience - Five (5) years of relevant experience
Training - Thirty-two (32) hours of relevant training
Eligibility - Rep. Act No. 1080 (CPA)

D. FUNCTIONS AND DUTIES OF OFFICERS

1. EXECUTIVE CLERK OF COURT IV (CLERK OF COURT)
1.1. Adjudicative Support Functions
1.1.1. Issues notices to file briefs, submit proof of service of briefs
and submit lacking transcripts of stenographic notes
through the Chief, Judicial Records Division;
1.1.2. Issues letters of transmittal of remand of original records
through the Chief, Archives Section;
1.1.3. Issues tracers to postmasters and entries of judgment
through the Division Clerks of Court;
1.1.4. Issues or drafts office orders, memoranda and circulars
regarding assignments of Justices or compositions of
Divisions regarding internal procedure in the flow and
distribution of cases; and
1.1.5. Conducts investigation of court personnel involved in the
loss of records/pleadings or in the undue delay in the
reporting of pleadings.
1.2. Non-adjudicative Functions:
1.2.1. Takes charge of the administrative operations of the Court;
1.2.2. Exercises general or administrative supervision over
subordinate officials and employees of the Court, except
the coterminous staff;
1.2.3. Assists the Presiding Justice in the formulation of programs
and policies for the consideration of the Court en banc;
1.2.4. Signs contracts involving the Court of Appeals as
authorized by the Presiding Justice;
1.2.5. Prepares office circulars, memoranda and office orders for
the signature of the Presiding Justice;
1.2.6. Coordinates with the Budget Division in the preparation of
the Court of Appeals budget;
1.2.7. Prepares reports as may be required by the Presiding
Justice;
 1.2.8. Acts as Chairman of the Selection and Merit Promotions
Board, Prequalification, Bidding and Awards Committee,
Court of Appeals Health and Welfare Plan, Uniform
Committee, Scholarship Committee, and of such other
committees as may be constituted by the Presiding Justice;
1.2.9. Approves requisitions of office equipment and supplies of
less than P10,000.00, or in excess thereof, makes the
proper recommendation to the Presiding Justice;
1.2.10. Coordinates with other government agencies and officials
on matters affecting the Court of Appeals;
1.2.11. Reviews and initials official documents for the signature of
the Presiding Justice on administrative matters;
1.2.12. Attends sessions en banc and prepares minutes of the
proceedings;
1.2.13. Prepares annual report for submission to the Supreme
Court;
1.2.14. Issues certified true copies of decisions, resolutions and
orders of the Court through the Chief, Reporter’s Division;
1.2.15. Provides information upon request to the public and other
government agencies regarding court cases and
procedures;
1.2.16. Replies to letters of inquiries on status of cases or indorses
them to proper Divisions;
1.2.17. Assists the Presiding Justice in hosting and entertaining
foreign jurists and other foreign guests; and
1.2.18. Performs related work that may be assigned by the Court
through the Presiding Justice.
2. EXECUTIVE CLERK OF COURT III (ASSISTANT CLERK OF COURT)
2.1. Adjudicative Support Functions:
2.1.1. Performs all adjudicative support functions of the Executive
Clerk of Court IV (Clerk of Court) in his absence;
2.2. Non-adjudicative Functions:
2.2.1. Performs all non-adjudicative functions of the Executive
Clerk of Court IV (Clerk of Court ) in his absence;
2.2.2. Signs vouchers and checks;
2.2.3. Drafts office memoranda, circulars and orders for the
signature of the Presiding Justice or Clerk of Court;
2.2.4. Conducts administrative investigations involving Court
personnel and prepares reports and recommendations for
submission to the Presiding Justice through the Clerk of
Court;
 2.2.5. Prepares replies to letters of inquiries from litigants and
lawyers concerning cases filed with the Court or indorses
them to the Division Clerks of Court;
2.2.6. Answers queries and provides information to the public and
other government agencies regarding Court procedures
and cases;
2.2.7. Signs trip tickets involving Court official vehicles;
2.2.8. Signs monthly and weekly requisitions of Court offices;
2.2.9. Acts as Chairman of the Committee on Disposal of
Unserviceable Properties, Transportation Committee and
the Court of Appeals Performance Evaluation Review
Committee and as Co-Chairman of the Uniform Committee;
2.2.10. Attends sessions en banc and drafts minutes of the
proceedings;
2.2.11. Signs clearances of court personnel going on extended
leaves or retiring personnel;
2.2.12. Administers affidavits executed by Court personnel on
official matters as ex-officio Notary Public;
2.2.13. Assists the Clerk of Court in the general or administrative
supervision of the administrative operation of the Court and
personnel; and
2.2.14. Performs related work that may be assigned by the
Presiding Justice or the Clerk of Court.
3. EXECUTIVE CLERK OF COURT III (DIVISION CLERK OF COURT)
3.1. Adjudicative Support Functions:
3.1.1. Attends Court hearings and prepares minutes of the
proceedings;
3.1.2. Issues certificates of appearance to witnesses who testified
in the court hearings;
3.1.3. Prepares agenda of all pleadings for action by the Division;
3.1.4. Prepares notices to the parties in all cases pending before
the Division;
3.1.5. Prepares and signs minute resolutions, entries of judgment,
summonses, subpoenas, writs and other processes;
3.1.6. Takes charge of out-of-town hearings;
3.1.7. Issues certified true copies of Court decisions, resolutions
and orders, while the original copies are with the Division,
as well as warrants of arrest and other Court processes;
3.1.8. Acts as custodian of all exhibits offered during hearings
conducted by the Division only on “Special Civil Cases”;
and
 3.1.9. Prepares annual report of disposition of cases by the
Division.
3.2. Non-adjudicative Functions:
3.2.1. Takes charge of court records of Special Cases pending
decision before his division.
4. COURT REPORTER
4.1. Adjudicative Support Functions:
4.1.1. Keeps custody of the original copies of the decisions and
final resolutions of the Court;
4.1.2. Publishes selected decisions and final resolutions in the
Official Gazette and in the Court of Appeals Reports
together with their syllabi in consultation with the ponente;
4.1.3. Prepares syllabi of all decisions and final resolutions of the
Court that have become final and executory and distributes
them to all members of the Court;
4.1.4. Distributes to the Justices copies of decisions of first
impression and apparently conflicting decisions of the
Court;
4.1.5. Brings to the attention of the Presiding Justice conflicting
decisions of the Court; and
4.1.6. Issues certified copies of decisions and resolutions for the
Clerk of Court.
4.2. Non-adjudicative Functions:
4.2.1. Exercises supervision and control over his staff; and
4.2.2. Causes the binding of original copies of decisions and final
resolutions of the Court.
5. CHIEF JUDICIAL STAFF OFFICER, JUDICIAL RECORDS DIVISION
5.1. Adjudicative Support Functions:
5.1.1. Takes charge of docketing all cases received by the Court;
5.1.2. Receives and reports to the Divisions concerned all
pleadings and communications relative to the cases already
filed;
5.1.3. Administers policies and procedures pertaining to docketing
activities in accordance with the Rules of Court and other
pertinent laws;
5.1.4. Signs all forms of notices issued in relation to appealed
cases for the Clerk of Court;
5.1.5. Acts as custodian of all court records;
5.1.6. Issues certified true copies of entries of judgment for the
Clerk of Court; and
5.1.7. Issues certified true copies of documents or exhibits under
the custody of his division.
 5.2. Non-adjudicative Functions:
5.2.1. Exercises general supervision and control over all sections
of the Judicial Records Division;
5.2.2. Coordinates the docketing records management activities
of the different sections under him;
5.2.3. Plans and evaluates work programs for a systematic
management of judicial records; and
5.2.4. Implements and carries out the instructions of the Presiding
Justice and the Clerk of Court.
6. CHIEF JUDICIAL STAFF OFFICER, INFORMATION AND STATISTICAL
DATA DIVISION
6.1. Non-adjudicative Functions:
6.1.1. Attends to all inquiries personally and by telephone;
6.1.2. Collates from private secretaries the revised monthly
accomplishment reports of Justices on cases assigned to
them, both for completion and decision/resolution; and
6.1.3. Prepares and submits to the Office of the Court
Administrator the monthly, quarterly, semi-annual and
annual reports on the accomplishment of all the Justices
relative to their caseload and case disposal.
7. CHIEF JUDICIAL STAFF OFFICER, LIBRARY SERVICES DIVISION
7.1. Non-adjudicative Functions:
7.1.1. Accounts for all library books, equipment and materials,
and signs clearances on book accountability of Justices,
officials and employees of the Court;
7.1.2. Selects and supervises book acquisitions through
donations and purchases of law books and library
materials; and
7.1.3. Prepares an estimated report for an annual book budget
and book technical processes.
8. CHIEF JUDICIAL STAFF OFFICER, CASH DIVISION
8.1. Non-adjudicative Functions:
8.1.1. Releases salaries and wages of Justices, officials,
employees, including casual and contractual employees of
the Court; and
8.1.2. Supervises the preparation of reports of collections and the
daily deposits with the Land Bank of the Philippines all
monies, checks, money orders in the name and to the
credit of the Court.
9. CHIEF JUDICIAL STAFF OFFICER, FISCAL MANAGEMENT AND BUDGET
DIVISION
9.1. Non-adjudicative Functions:
 9.1.1. Assists management in the presentation of the Court’s
budgetary estimates before administrative and legislative
bodies;
9.1.2. Provides fund estimates in support of the Court’s
operations, plans and programs; and
9.1.3. Directs the control of allotments released by the
Department of Budget and Management.
10. CHIEF JUDICIAL STAFF OFFICER, GENERAL SERVICES DIVISION
10.1.Non-adjudicative Functions:
10.1.1. Checks on the progress of ongoing constructions,
renovations and repair works in the Court;
10.1.2. Supervises the janitorial agency that maintains the
cleanliness of the Court’s public areas;
10.1.3. Prepares the hearing rooms, session hall and auditorium
for official functions; and
10.1.4. Sends out, by mail or personal deliveries, court decisions,
notices and processes brought to it by the Judicial Records
Division, Division Clerks of Court and other offices of the
Court.
11. CHIEF JUDICIAL STAFF OFFICER, HUMAN RESOURCE MANAGEMENT
DIVISION
11.1.Non-adjudicative Functions:
11.1.1. Attends to personnel actions, such as recruitment,
appointment, promotion, transfer, re-employment, detail,
demotion, separation and retirement of all officials and
employees of the Court; and
11.1.2. Prepares the plantilla of the Court, Notice of Salary
Adjustment and Step Increment.
12. CHIEF JUDICIAL STAFF OFFICER, MANAGEMENT AUDIT DIVISION
12.1.Non-adjudicative Functions:
12.1.1. Consolidates and analyzes audit working papers;
12.1.2, Prepares audit reports to the Presiding Justice and/or Clerk
of Court; and
12.1.3. Reviews and signs all audited vouchers and inspection
reports.
13. CHIEF JUDICIAL STAFF OFFICER, PROPERTY AND SUPPLY
MANAGEMENT DIVISION
13.1.Non-adjudicative Functions:
13.1.1 Prepares abstract of quotation, requisition and issue
voucher (RIV) and purchase order if needed to be signed by
the Presiding Justice or his authorized official and other
signatories;
 13.1.2 Accepts supplies/equipment subject for inspection by the
Management and Audit Division;
13.1.3 Conducts regular and annual inventory of all supplies and
property of the Court; and
13.1.4 Supervises the maintenance/repairs of the Court of
Appeals’ cottages in Baguio City and the administration
building.
14. CHIEF JUDICIAL STAFF OFFICER, MEDICAL AND DENTAL CLINIC
DIVISION
14.1.Non-adjudicative Functions:
14.1.1 Conducts medical and minor surgical treatment; annual
physical examination and mental examination prior to
employment, including issuance of medical certificates;
14.1.2 Renders laboratory work-ups;
14.1.3 Conducts dental services to all officials and employees of
the Court; and
14.1.4 Undertakes periodic laboratory blood examinations of all
officials and employees of the Court.
15. CHIEF JUDICIAL STAFF OFFICER, ACCOUNTING DIVISION
15.1.Non-adjudicative Functions:
15.1.1. Directs and supervises accounting activities;
15.1.2 Gives technical advice on financial matters; and
15.1.3 Submits financial statements and reports.
E. FORMS

1. CERTIFICATION RE: MINUTES, TRANSCRIPTS AND EXHIBITS

Republic of the Philippines

COURT OF APPEALS
Manila

CERTIFICATE

I hereby certify that the minutes and transcripts in this case have been submitted, verified
and are complete.

Clerk-in-Charge of Checking
Minutes & Transcripts

CERTIFICATE

I hereby certify that all the exhibits submitted in this case have been checked, found to be
complete and are attached to the original records of this

Clerk-in-Charge of Checking
Minutes & Transcripts

CERTIFICATE

I hereby certify that all the transcripts, minutes as well as exhibits in this case have been
filed and are attached to the records.

Chief
Civil/Criminal/Special Cases Section
 2. NOTICE OF FILE BRIEF

Republic of the Philippines

COURT OF APPEALS
Manila

___________________________ CA-G.R. ______ No. __________________

___________________________
___________________________
___________________________
Plaintiff-Appell _____
- VERSUS
___________________________
___________________________
___________________________
___________________________
Defendant-Appell___
x---------------------------------------------------------------------------------------------------------x
Regional Trial Court __________________
___________________________________
R.T.C. No. __________________________
___________________________________
RE ________________________________
___________________________________
___________________________________
___________________________________
____________________

Sir/Madam:
Pursuant to the Supreme Court en banc Resolution dated November 24, 2002 re Bar
Matter No. 209 – In the Matter of the Amendment and/or Clarification of Various
Supreme Court Rules and Resolutions, you are hereby required to file with this Court
within forty-five (45) days from receipt of this notice, SEVEN (7) copies of Appellants
Brief which shall either be typewritten on good quality, unglazed paper, or
mimeographed or printed on newsprint or mimeograph paper, 11 inches in length by 8½
inches in width or 13 inches in length by 8½ inches in width. There shall be a margin at
the top and at the left-hand side of each page not less than 1½ inches in width. The
contents shall be written double-spaced and only one side of the page shall be used.
Legible copies of the assailed decision of the Trial Court and proof of service of two
copies upon the appellee/s shall be attached in said Brief.
The Records of the case are now complete and are at disposal in the Judicial Records
Division (Civil Records Section) of this Court for the preparation of the required briefs.
Copy furnished:

Very truly yours,

Clerk of Court

By:

Chief, Judicial Records Division

 3. NOTICE TO FILE MEMORANDA IN LIEU OF BRIEF

Republic of the Philippines

COURT OF APPEALS
Manila

Date: _____________________
_________________________
______________ON APPEAL

CA-G.R. SP No. __________________________________________________________

__________________________________________________________

Sir/Madam:
You are hereby notified that all the evidence, oral and documentary, presented in the
above-entitled case are already attached to the records and the same are at your disposal
in this Office.
Pursuant to Resolution No. 231 of this Court en banc and Supreme Court Circular
No. 22-92, which took effect on June 1, 1992, you are hereby required to file in lieu of
briefs, your respective memoranda within a non-extendible period of thirty (30) days
from receipt hereof.
Failure of the PETITIONER(S)/RESPONDENT(S)/APPELLANT(S) to comply with
this rule may be a ground for dismissal of the appeal. However, the case shall be deemed
submitted for decision with or without memorandum from the
PETITIONER(S)/RESPONDENT(S)/APPELLANT(S) after the lapse of the thirty-day
period.

Very truly yours,

Clerk of Court

By:

Chief, Judicial Records Division

 4. NOTICE TO FORWARD PROOF OF SERVICE

Republic of the Philippines

COURT OF APPEALS
Manila

_________________________

_________________________
_________________________
_________________________

RE: CA-G.R. No. __________

_________________________
_________________________
_________________________

Sir/Madam:
You are hereby required to forward to this Court within FIVE (5) days from receipt
hereof the PROOF OF RECEIPT (Registry Return Card/Postmaster’s Certification) of a
copy of the brief served upon _______________________________________________
showing the date when counsel for the appellee/appellant received copy of the brief for
the purpose of computing the period in the filing of the ______________________ brief.

Very truly yours,

Clerk of Court

By:

Chief, Judicial Records Division

 5. TRACER (JUDICIAL RECORDS DIVISION)

Republic of the Philippines

COURT OF APPEALS
Manila
_________________________

THE POSTMASTER – reg. mail w/c

_________________

RE: _________________________
vs. _________________________
CA-G.R. No. _________________________
Sir:
Please inform this Office within ten (10) days from receipt hereof, whether registered
letter no. ______________ which was mailed at __________ on ____________________
and addressed to ______________________________ has been delivered to the
addressee and the date of delivery; if however, said registered letter is still in your
possession unclaimed by the addressee, notwithstanding the required number of notices
you sent him/her, you are hereby directed to return said letter to this Office within the
same number of days as above-stated.
Your immediate compliance is required.

Very truly yours,

Clerk of Court

By:

Chief, Judicial Records Division

x---------------------------------------------------------------------------------------------------------x
(Please use this space for the requested information)
RE: CA-G.R. No. _____________ Docket ______________
ENTITLED AS: ______________________________________________________
vs. ______________________________________________________
The Clerk of Court
COURT OF APPEALS
Manila
Attn: Chief, Judicial Records Division
Sir:
In connection with your inquiry, I hereby certify that registered letter no. __________
________________________________________________________________________
________________________________________________________________________
Very truly yours,
 6. REQUEST FOR INFORMATION RE: STATUS OF CASES REMANDED FOR
RETAKING OF TESTIMONIES

Republic of the Philippines

COURT OF APPEALS
Manila

_________________________

THE CLERK OF COURT –Reg./Per.

_______________________________
_______________________________
_______________________________

Sir/Madam:
Information is requested as to the status of Civil/Criminal Case, CA-G.R. No.
________________ entitled __________________________________________ versus
the records of which were remanded to that Court on _____________________ for the
retaking of the testimonies of witnesses covered by the untranscribed stenographic notes
of stenographer/s ________________________________________________________.
Failure to hear from you within five (5) days from receipt hereof will constrain us to
report the matter to the court for appropriate action.
Please be guided accordingly.

Very truly yours,

Clerk of Court

By:

Chief, Judicial Records Division

 7. AGENDA

Republic of the Philippines

COURT OF APPEALS
Manila

DIVISION
AGENDA
_________

CA-G.R. No. _______ & _______________________ vs. _______________________

ANTECEDENT FACTS:

SUBJECT MATTER:

REMARKS:

ORDER:

_____________________________________________________ J, (Ponente)
_____________________________________________________ J,
_____________________________________________________ J.

Respectfully,

Division Clerk of Court

 8. NOTICE OF HEARING

Republic of the Philippines

COURT OF APPEALS
Manila

_________________________ CA-G.R. No. __________________

-versus –

_________________________

x---------------------------------------------------------------------------------------------------------x

NOTICE OF HEARING

Hearing on the ____________________________________ is set on

_________________ at _______________________. Notify the parties and counsel of
this resolution.
SO ORDERED.

_________________________

WE CONCUR:
_________________________ _________________________
 9. SUMMONS

Republic of the Philippines

COURT OF APPEALS
Manila

_________________________ CA-G.R. No. __________________

- versus -

_________________________

x---------------------------------------------------------------------------------------------------------x

SUMMONS

To:

GREETINGS:
WHEREAS, on ________________________ the ____________ Division of this
Court promulgated a resolution giving due course to the petition for
______________________ (copies already furnished you by the petitioners) and
directing the Division Clerk of Court to issue summons on the respondents.
NOW, THEREFORE, YOU, the respondents, are hereby required to file your
respective answer to the petition within fifteen (15) days from notice hereof, otherwise,
the petitioner may take judgment by default.
WITNESS, the Honorable _________________________ (Chairman), Honorable
______________ and Honorable ___________________________, this _______ day of
______________ at the Court of Appeals, Manila, Philippines.

Very truly yours,

Division Clerk of Court

Copy furnished:
 10. CARTILLA OF HEARING

Republic of the Philippines

COURT OF APPEALS
Manila

HEARING : CA-G.R. No.

DATE :
TIME :
PLACE :

x---------------------------------------------------------------------------------------------------------x

For Petitioner:

_________________________

For Respondent:

_________________________

The Presiding Judge

RTC _________________________

Division Clerk of Court

 Republic of the Philippines
COURT OF APPEALS
Manila

x---------------------------------------------------------------------------------------------------------x

J. ______________________ CA-G.R. No. __________________

J. ______________________
J. ______________________

x---------------------------------------------------------------------------------------------------------x

* Ponente

Received copy of Cartilla ______________________________

Office of J. _______________

Received copy of Cartilla ______________________________

Office of J. _______________

Received copy of Cartilla ______________________________

Office of J. _______________

Received copy of Cartilla ______________________________

Office of the Clerk of Court

Received copy of Cartilla ______________________________

GUARD

Received copy of Cartilla ______________________________

STENOGRAPHER
 11. SUBPOENA AD TESTIFICANDUM

Republic of the Philippines

COURT OF APPEALS
Manila

_________________________

- versus - ADM. CASE No. _______________

_________________________

x---------------------------------------------------------------------------------------------------------x

SUBPOENA AD TESTICANDUM

TO:
GREETINGS:
You are hereby commanded to appear before the Honorable
________________________, Associate Justice of the Court of Appeals, at __________
a.m./p.m. on ________________________, at his/her Chambers at this Court, Ermita,
Manila, then and there to testify in connection with this Administrative Case.
FAIL NOT UNDER PENALTY OF LAW
WITNESS the Honorable _________________________________, Associate
Justice, this _____________ day of _________________________.

Division Clerk of Court

 12. SUBPOENA DUCES TECUM

Republic of the Philippines

COURT OF APPEALS
Manila

_________________________
Complainant,

- versus - ADM. CASE No.

_________________________
Respondent.
----------------------------------------------------------------------------------------------------------x

SUBPOENA DUCES TECUM

TO:
GREETINGS:
You are hereby commanded to appear before the Honorable
_______________________ at his/her Chambers at the Court of Appeals, Ermita, Manila
on ____________________, at ___________ o’clock in the morning/afternoon then and
there to testify in the scheduled hearing of this Administrative Case, bringing with you
the ________________ corresponding to the period
______________________________.
YOU ARE HEREBY WARNED THAT FAILURE TO COMPLY WITH THIS
SUBPOENA MAYBE CONSTRUED AS CONTEMPT OF COURT AND PENALIZED
ACCORDINGLY.
WITNESS the Honorable ________________________________, Investigating
Justice, this __________ day of __________________________.

Division Clerk of Court

 13. CERTIFICATION OF APPEARANCE

Republic of the Philippines

COURT OF APPEALS
Manila

-------------------------------------------,

- versus - CA-G.R. ________ No.

-------------------------------------------,

x---------------------------------------------------------------------------------------------------------x

CERTIFICATION

This is to certify that _________________________________________, appeared at

the scheduled hearing of this case on _________________, regarding
________________________________.
This certification is issued at the request of ______________________________ for
whatever legal purpose it may serve him.
Issued at the Court of Appeals, this _______________ day of _____________.

Division Clerk of Court

 14. MINUTE RESOLUTION

Republic of the Philippines

COURT OF APPEALS
Manila

Sir:
Quoted hereunder for your information, is a resolution of this Court
(____________________________________ DIVISION) dated ___________________.

CA-G.R. _________________ No. ______________

Upon motion by ______________________________, the Court

RESOLVED TO GRANT him/her/them/ an
_________________________ period/extension of _________________-
days from ____________________________________ within which to
file his/her/their _______________________.
WITNESS the Honorable ____________________________________, Chairman,
Honorable ________________________________ and the Honorable
__________________________________, Members, this _________________ day of
__________________________________.

Very truly yours,

Division Clerk of Court

 15. NOTICE OF RESOLUTION/DECISION

Republic of the Philippines

COURT OF APPEALS
Manila

_________________________,

- versus - CA-G.R. ______ No. ____________

_________________________

x---------------------------------------------------------------------------------------------------------x

_________________________

NOTICE OF RESOLUTION/DECISION

S i r/ M a d a m:
Please take notice that on ____________________________________________, a
RESOLUTION/DECISION, copy attached, was rendered by the
_______________________DIVISION, Court of Appeals, on the above-entitled case, the
original copy of which is on file with this Office.
You are hereby required to inform this Court under oath within five (5) days from
receipt hereof, of the date when you received this notice and a copy of the
Resolution/Decision.

Very truly yours,

Division Clerk of Court

Copy furnished
 16. WRIT OF EXECUTION

Republic of the Philippines

COURT OF APPEALS
Manila

_________________________

- versus - CA-G.R. ______ No. ____________

_________________________

x---------------------------------------------------------------------------------------------------------x

WRIT OF EXECUTION

TO:
GREETINGS:
WHEREAS, on _______________________, the ___________Division of this Court
promulgated a judgment approving ____________________________________, the
dispositive portion of which reads as follows:

NOW THEREFORE, YOU, the Branch Sheriff are hereby ordered to immediately
enforce and implement the terms and conditions stipulated in this Court’s Decision dated
____________________________ as follow

and to make a return of your proceedings under this Writ within a period of twenty (20)
days from receipt hereof.

FAIL NOT UNDER PENALTY OF LAW

WITNESS, the Honorable __________________________, Chairman, ___________

and Honorable ______________________, Associate Justice of the Court of Appeals,
this __________________ day of __________________________.

Division Clerk of Court

Copy furnished
 17. ORDER OF RELEASE UPON BOND

Republic of the Philippines

COURT OF APPEALS
Manila

NO.
PEOPLE OF THE PHILIPPINES, CA-G.R. ______ No. ____________
Plaintiff-Appellee, No. _________ of the Regional Trial
Court of ______________________
- versus - _____________________________

___________________________ For : ________________________

Accused-Appellant.

ORDER OF RELEASE UPON BOND

GRETINGS:
WHEREAS, this Court (________________CRIMINAL CASES DIVISION) on this
________ day of ______________________________, passed a resolution in the above-
entitled case, to wit:

NOW, THEREFORE, in accordance with said resolution, you are hereby commanded
to immediately release from confinement said appellant. __________________________
unless there is any other cause for which he should continue to be detained, and to return
this order with a certificate of your proceedings.

GIVEN by the Honorable _________________________________, Chairman,

_______________________ and ____________________, Associate Justice of the Court
of Appeals, Manila, this ____________ day of ________________________.

Division Clerk of Court

Copy furnished
 18. ORDER OF RELEASE

Republic of the Philippines

COURT OF APPEALS
Manila

NO. ______________
PEOPLE OF THE PHILIPPINES, CA-G.R. ______ No. ____________
Plaintiff-Appellee, No. _________ of the Regional Trial
Court of ______________________
- versus - _____________________________

___________________________
Accused-Appellant.

ORDER OF RELEASE

GRETINGS:
WHEREAS, on the _________ day of _______________________, a decision was
rendered in the above-entitled case, the dispositive part of which reads as follows:

NOW, THEREFORE, you are hereby ordered to release immediately the herein
accused-appellant _______________________________ unless there is any other cause
for which he should continue to be detained, furnishing this Office with a certificate of
your proceedings.
GIVEN by the Honorable _____________________________________ Chairman,
_____________________ and _____________________________________, Associate
Justice of the Court of Appeals, this __________ day of __________________________.

Division Clerk of Court

Copy furnished
 19. TRACER (DIVISION CLERK OF COURT)

Republic of the Philippines

COURT OF APPEALS
Manila
The Postmaster – reg.w/c _________________________
_________________________
Sir/Madam:
Upon instruction of the Court, you are hereby required to inform this Court within ten
(10) days from receipt hereof, as to the exact date when registered letter no. ___________
posted at Central Post Office, Manila on __________________________, and addressed
to _______________________________________________ at ____________________
was delivered to and received by said addressee.
If despite service of the regulatory three (3) notices, the said registered letter is
unclaimed by the addressee and is in your possession, you are directed to return said mail
to this office within the same period of ten (10) days, together with your certification of
the date when the first notice was sent to and received by said addressee.
A letter form printed hereunder may be used for the return requested herein.
Your immediate compliance is enjoined with WARNING that UNDUE DELAY may
constitute contempt of court.

Very truly yours,

Clerk of Court

By:
Division Clerk of Court
________________________________________________________________________
Division Clerk of Court
Court of Appeals, Manila
RE: CA-G.R. ____ No. _________
Madam:
In reply to your letter dated _____________________ and having reference to
registered letter no. _________________________ addressed to ____________________
at _________________________________, please be informed that:
1. Said letter was delivered to and received by __________________________ on
______________________________.
2. Said letter has been unclaimed by the addressee and is herewith returned with the
certification that the first notice was sent to and received by
______________________________ on ________________________________.
Very truly yours.
 20. ENTRY OF JUDGMENT

Republic of the Philippines

COURT OF APPEALS
Manila

________________________________________________________________________

_________________________ CA-G.R. _____ No. _____________

- versus - No. __________________________

of __________________________
_________________________
________________________________________________________________________

ENTRY OF JUDGMENT

This is to certify that on ______________________________________________, a

decision/resolution rendered in the above-entitled case was filed in this Office, the
dispositive part of which reads as follows:

and the same has, on ________________________________________, became final and

executory and is hereby recorded in the Book of Entries of Judgments.

Clerk of Court

By:

___________________
Division Clerk of Court
 21. ELEVATION OF RECORDS TO THE SUPREME COURT

Republic of the Philippines

COURT OF APPEALS
Manila

_________________________

The Clerk of Court

Supreme Court
Manila

Sir:
Pursuant to the resolution/decision of this Court dated ______________________, in
CA-G.R. _____No. ________________, entitled _____________________________ vs.
__________________________________, we are forwarding herewith
____________________________________ the records of the case consisting of the
following:
1. _________________________Rollo ________________ pages
2. _________________________Folder of exhibits ______ pages
3. _________________________Folder of original records ______ pages
4. _________________________Original and ___________ copies
TSN
5. Others: ______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
Copy furnished:

Very truly yours,

Clerk of Court

By:
Division Clerk of Court