OFFICE OF THE MUNICIPAL COMMITTEE , KHANEWAL

No.Municipal Committee/KWL/ADMN/HM/ Date: 21/07 / /2022

To,
The Manager
Bank of Punjab, Khanewal.

Dear Sir,

Subject: BANK CONFIRMATION REQUEST PERTAINING TO MUNICIPAL

COMMITTEE, KHANEWAL.

We would appreciate if you could provide for audit purposes the information requested in the
attached form(s):

• Bank Confirmation – Audit Request (General)

To facilitate the timely completion of the audit, it would be appreciated if the forms were
completed and returned immediately after receipt.

Please mail the original of the completed form(s) direct to our auditors as named in the forms
and the duplicate to us in the stamped, addressed envelopes enclosed for this purpose.

Any charge for providing this information is to be debited to (MUNICIPAL COMMITTEE

KHANEWAL ) Account.

Yours faithfully

Chief Officer
Municipal Committee
Khanewal
 Department of
AUDITOR-GENERAL OF PAKISTAN
Office of
REGIONAL DIRECTORATE AUDIT
DISTRICT GOVERNMENTS, MULTAN
House No: 07 Gulshan-e-Mehr Colony,
Near Chungi No: 6, Bosan road Multan
Ph: 061-9210146-45 Fax: 061-9210147, E-mail: rddamln@yahoo.com
No.RDDA-MLN/ Admn /CD- Date: . 07 .2022
To,
The Manager
Bank of Punjab, Khanewal (As Applicable)
Dear Sir /Madam,

ENTITY NAME: MUNICIPAL COMMITTEE, KHANEWAL

REQUEST FOR BANK REPORT FOR AUDIT PURPOSES

FOR THE YEAR ENDED: 30TH JUNE 2022

In accordance with your above-named customer’s instructions given in authority letter, please
send DIRECT to us at the above address, as auditors of your customer, the following
information relating to their affairs at your branch as at the close of business on 30th June 2022
and, in the case of items 2, 4 and 9 during the period since 1st July 2021. For each item, please
state any factors which may limit the completeness of your reply; if there is nothing to report,
state ‘NONE’.

It would be particularly helpful if your reply could be given on this letter in the space provided
(supported by an additional schedule stamped and signed by the bank where space is
insufficient).

It is understood that any replies given are in strict confidence, for the purpose of audit and are
being provided without any contractual obligation.

Information requested Reply

Bank accounts

(Please refer notes i & ii)

 Information requested Reply

1. Full titles of all accounts (whether in rupees or in

any other currency) together with the account
numbers and balances thereon, including Nil
balances :
(a) Whether your customer’s name is the sole
name in the title;

(b) Whether your customer’s name is joined with

that of other parties;

(c) Whether the account is in a trade name.

Notes

(i) Where the amount is subject to any

restriction (e.g., a garnish order, attachment
or arrestment) or exchange control
considerations (e.g., blocked account) this
information should be stated.

(ii) Where the authority upon which you are

providing this information does not cover
any amounts held jointly with other parties,
please refer to your customer in order to
obtain the requisite authority of the other
parties. If this authority is not forthcoming
please indicate.
2. Full titles and dates of closure of all accounts closed
during the period.

3. The separate amounts accrued but not charged or

credited at the above date, of :

(a) mark-up

(b) Interest

(c) provisional charges (including commitment

fees);

4. The amount of mark-up and interest (indicating each

separately) charged during the period if not specified
separately in the customer’s statement of account.
 Information requested Reply

5. Particulars (i.e. date, type of document and accounts

covered) of any written acknowledgement of set-off,
either by specific letter of set-off, or incorporated in
some other document, or security.

6. Details of :

(a) Short term running finances, overdrafts, cash

credits facilities and loans specifying for each
agreed limit and in the case of term loans,
date of repayment or review.

(b) Details of participation term certificates,

musharika arrangement, term finance
certificates, lease financing, debentures, long
term running finances utilised under mark-up
arrangements or instruments and loans
repayable on demand specifying dates of
review and agreed facilities in respect of each
of the above facility.
(c) Rates of mark-up, profit, return and interest in
respect of each facility.
(d) In case of lending under mark-up
arrangements please indicate the amount of
the purchase and resale price together with the
amount/rate of prompt payment rebate and
period within which the mark-up and resale
price is payable by your customer.
7. (a) Customer’s Assets held as SECURITY:
Please give
(i) details of any security formally charged
to the bank, including the date and type of
charge, (e.g., pledge, hypothecation, mortgage
etc.)

(ii) particulars of any undertaking to assign to

the bank any assets. If a security is limited to
any borrowing/credit facility or if there is a
prior, equal or subordinate charge, please
indicate.

(b) Investments, bills of exchange, documents of

title or other assets held but not charged. Please give
details.

Contingent Liabilities

8. All contingent liabilities, viz :

 Information requested Reply

(a) Total of bills discounted for your customer,

with recourse;
(b) Details of any guarantees, bonds or
indemnities given to you by the customer in
favour of third parties;
(c) Details of any guarantees, bonds or
indemnities given by you, on your customer’s
behalf, stating where there is recourse to your
customer and/or to its holding, parent or any
other entity within the group;
(d) Total of acceptances;

(e) Particulars of outstanding forward exchange

contracts; (e.g. rates, dates, rupees and foreign
currency amounts etc.)
(f) Total of outstanding liabilities under
documentary credits;
(g) Other – please give details.

9. Other Information

A list of other banks, or branches of your bank,

where you are aware that a relationship has been
established during the period.

Balance as on 30 June 2022

(to be signed by Director / Deputy Director)

For and on behalf of Audit office

(Name of Chief Officer Municipal Committee) Chief Officer’s Signatures

Khanewal

(a) * DISCLOSURE AUTHORISED (Authorized signatory)

(b) (CUSTOMER’S NAME)

 Information requested Reply

(Manager Bank of Punjab Sign Stamp) Date:

__________

*Signed in accordance with the terms and

conditions

for the conduct of the customer’s bank

account.
Instructions for completion:
a) The standard letter must be sent in duplicate.

b) The confirmation request should be typed on the letter head of the Audit office.

c) If any additional information is required, a separate letter duly authorized by the entity, must
be sent, preferably with the standard request.

d) A stamped, addressed envelope (in the name of Audit Office) should be enclosed for reply.

e) Correct mentioning of the period or date under consideration of the Audit.

f) The name of all the entities covered by the request.

g) Details of other information (reference to Serial No. 9 of the letter).

h) This standard letter is intended for use where an audit is being carried out. If it is used in
other circumstances, “audit” should be deleted.

i) The request should, wherever possible, be kindly dispatched to bank along with entity’s
authority letter. (Appropriate time may be given for completion of the reply).

j) The request must be signed by a senior official and posted by a member of AUDIT OFFICE,
NOT BY THE ENTITY or his staff.

k) A copy of the same may please be sent to DG Office