COMVAL CAPITOL MULTI-PURPOSE COOPERATIVE (CCMPC)

CDA Registration No. RN-9520-11009743

Minutes - Committee Meeting for Coop Day 2017 Preparations

August 22, 2017 11:00 AM- 2/F CCMPC Building

Type of Meeting Special
Presider Dir. Manuel E. Buladaco
Note taker Jomar L. Palma

Preliminaries:
 Shiela Mae P. Pongos led the opening prayer

Attendance:
1. Dir. Manuel E. Buladaco - Presiding
2. Dir. Lino S. Salarda
3. Joyzel R. Odi
4. Jomar L. Palma
5. Feliciano P. Crucio
6. Marilou D. Lanoy
7. Diosette C. Alboroto
8. Shiela Mae P. Pongoa
9. Anna B. Suico
10. Jane M. Mahinay
11. Joy C. Madrid (for Mini Job Fair launching)
12. Dynah Lynn Basco (for Mini Job Fair launching)

Business of the Day: FINALIZATION OF COOP DAY 2017 PREPARATION

Date of Activity : September 8, 2017, 8:00am-4:00pm

Theme : “Handog ng CCMPC sa Pamilyang Manggagawa”

I. PROGRAM OF ACTIVITIES

8:00am - Eucharistic Celebration

Rev. Fr. Lucas P. Carisma, Jr.
9:15am - Program Proper
 National Anthem - AVP
 Coop Pledge - AVP
 Welcome Address - Dir. Ariel D. Mandawe, CPA
Chairperson, CCMPC
 Message - Hon. Arturo T. Uy
Senior Board Member
 Launching of Special Recruitment Activity - Lara Zaphire Kriisty N. Bermejo, MPA
PG Department Head, PHRMDO
 Message - Hon. Jayvee Tyron L. Uy
Governor

 Gift-Giving / Raffle Draw

 Bring Me
 Videoke Contest
 Group Dance Competition
 Awarding of Winners
 Videoke, Dance Contest, Logo & Slogan Contest
 Closing Remarks - Jenes B. Miñoza
Manager
II. TASKING

Particular Task In-Charge STATUS

A. Mass Letter to Fr. Lucas Jomar L. Palma Ok
Procurement and Preparation of CCMPC Mass Shiela Mae P. Pongos ok
Offering
Letter to all offices for mass offering in kind Jomar L. Palma Ok
Letter to Fr. Juab to request for Kaabag/lay ministers Jomar L. Palma Ok
Letter to Comval Minstrels to serve as choir Jomar L. Palma Ok
Preparation of Mass paraphernalia and stage
decoration:
 Purchase of mass candles Shiela Mae P. Pongos Ok
 Purchase of flowers Shiela Mae P. Pongos
 Borrow Mass Backdrop (PSWDO) Dir. Lino S. Salarda
 Installation of Mass Backdrop Dir. Lino S. Salarda
 Request for greens/ornamentals Dir. Lino S. Salarda
for stage decoration
 Borrow mass paraphernalia Dir. Lino S. Salarda

Assign Commentator, Lector, Offertory Collection Jomar L. Palma

Powerpoint Presentation - Mass Songs Jomar L. Palma
LED Projector Laptop Setup Jomar L. Palma
Request for Sound System assistance from PAO-Cads Dir. Lino S. Salarda
Snacks for Officiating Priest and Party Anna B. Suico
Honorarium/Stipend for Officiating Priest Jane M. Mahinay
B. Program Invitation Program Layouting and Printing Jomar L. Palma Ok
Letter Host/Master of Ceremony – RJPajarito Jomar L. Palma
Letter to Gov. (Message) Jomar L. Palma Ok
Letter to BM Uy (Message) Jomar L. Palma Ok
Letter to Gov (permission to conduct the activity, etc Jomar L. Palma Ok
Documentation / Picture Taking Marilou D. Lanoy
Distribution of Invitation Program Honey Leen Taojo ok
C. Tarp Lay-outing and Printing (PHRMDO-Mini Job Fair Feliciano P. Crucio
Launching to be included in the tarp)
D. Snacks Snacks Preparation Anna B. Suico
Distribution of Snacks to all attending members Anna B. Suico and Company
E. Lunch Request for Lechon from Gov Dir. Raymundo J. Pajarito
Food Preparation Anna B. Suico
F. Gift List of Members in Good Standing Diosette C. Alboroto
Giving Prepare boxes for raffle draw Jane M. Mahinay
Preparation of Names for the Raffle Draw /Giftgiving Jane M. Mahinay
Procurement of Grocery Items for gift giving (4 for Anna B. Suico
Videoke consolation prizes, 30 Job Orders, 20
Casuals, 20 Permanent –excluding SG 22 and above)
Preparation of Gift Certificates (all CCMPC Officers Joyce Delight O. Dellomes
and staff, 3 for Judges, 11- physical arrangement)
Purchase of materials for gift certificates including Shiela Mae P. Pongos
invitation program materials
Control and Distribution of Gift Certificates (with Jomar and Shiela
signature of recipients)
G. Videoke Videoke Rental Dir. Ivan Kleb N. Ulgasan
& Dance Videoke and Group Dance Mechanics Dir. Salarda & Dir. Ulgasan
Assign/Request Judges and Videoke Operator Dir. Salarda & Dir. Ulgasan
Contest Preparation of Prizes for Videoke and Dance Contest Jane M. Mahinay
H. Mugs List of PG Heads, Assistants, Division Heads, CCMPC Jomar L. Palma
Officers and Management Staff
Control and Distribution of Mugs Jomar & Shiela
III. BUDGETARY REQUIREMENTS

Item/Particular Quantity Unit Unit Price Total Amount

1. Mass Stipend 1 Lot 2000 2,000.00
2. Mass Offering – Grocery items 1 Lot 1000 1,000.00
3. Mass candles 4 Pcs 35 140.00
4. Mass flowers 2 Lot 500 1,000.00
5. Tarpaulin (10’x6’) 1 Pc. 1000 1,000.00
6. Snacks for members 500 Heads 12 6,000.00
7. Snacks for priest and party 1 Lot 500 500.00
8. Lunch 70 Heads 200 14,000.00
9. Kambing (slaughter & ingredients) 1 Lot 5000 5,000.00
10. Gift certificates –bring me (15) physical 32 Pcs 100 3,200.00
arrangement (11)/gift cert & program
layout (2), kaabag (4)
11. Gift certificates – judges 3 Pcs 300 900.00
12. Gift certificates – officers and staff 45 Pcs 300 13,500.00
13. Videoke rental 1 Lot 1000 1,000.00
14. Videoke – winner 1 Head 1000 1,000.00
15. Videoke –consolation (grocery items) 4 Sets 300 1,200.00
16. Dance Contest – winner 1 Head 1500 1,500.00
17. Dance Contest – consolation 4 Heads 800 3,200.00
18. Grocery Items 70 Sets 300 21,000.00
19. Supplies for invitation, gift certificates 1 Lot 500 360.00
20. Mugs (all officers, pg department heads, 150 Pcs 80 12,000.00
assistants and division heads)
TOTAL 12360

Note: A final meeting shall be called a week before the Coop Day

I hereby certify to the correctness of the foregoing.

JOMAR L. PALMA
Secretary

Attested and Approved:

MANUEL E. BULADACO
Presiding Officer