HR Warning Template For Disciplinary Violation

Date

Name
Address

Re: Warning for Disciplinary Violation

Dear (Name of the Employee),

This letter is to serve an official warning to you for the incident that happened on (Mention the Date of
Employee’s Non-Disciplinary Action). We got to know about (Describe in Brief the Incident). We want you to
know that this kind of misconduct in the workplace is unappreciable and intolerable.

Our Company Policy is designed with the aim to make work environment and company culture
liberal, disciplined and safe for employees designated at different levels. So, we expect every
employee to respect and follow company policies in order to stay away from uninvited
consequences (strict actions against employees) from the management.

Since you have been found violating company’s disciplinary rules, we are putting you on a warning
period of (Mention the Duration of warning Period). During this period, your behavior with colleagues,
subordinates and seniors will be observed closely. Any re-occurrence of disciplinary violation will
impose strict action(s) against you.

In that case, our company reserves the right to execute (a) suspension without pay or (b)
employment termination without prior notice.

Having said that, we expect you to show immediate improvement in your behavior because we still
believe you’re a valuable asset to our organization. Looking forward to see positive results of this
discussion.

In need of any assistance or doubt, please feel free to reach me anytime.

Sincerely,

Signature
MODEL LETTER FOR IMPOSITION OF DISCIPLINARY ACTION – WRITTEN WARNING

(Date)

Name

Address

City, State, Zip

RE: Notice of Disciplinary Action – Written Warning

Dear ___________________________:

This letter is to document the facts concerning your activities on (date) and to warn you of the
consequences

of further inappropriate conduct while you are employed by the County.

It has come to my attention that you (detail the activities in which the employee engaged). Your
activities

violated (detail the rules or standards of conduct the employee violated). (Optional sentence or
paragraph

indicating that the employee has previously received an oral warning).

I view the foregoing matters as inappropriate conduct which warrants the imposition of disciplinary
action.

Therefore, I am issuing you this Written Warning and hereby formally warning you that any future
violations

of County policies or procedures may result in additional disciplinary action, up to and possibly including

termination. A copy of this letter will be placed in your personnel file.

You may provide a written response to this notice. You may also file a grievance in accordance with (cite

policy manual or union contract).

I urge you to give the foregoing admonition serious consideration throughout the remainder of your

employment with the County.

Sincerely,

________________________________

Department Head (or appropriate title)

******

(Your signature acknowledges that you have had the chance to review and comment on this notice – not
that
you necessarily agree with it.)

_________________________________________ __________________________

Employee’s Signature Date