2019 REDCap Training

REDCap Mobile App

By Ronald Makanga

MRC/UVRI and LSHTM Uganda Research Unit

What is the REDCap Mobile App?

• The REDCap Mobile App is an app that can be installed on an

Android or iOS tablet or mobile device so that data may then be
collected in an offline fashion on that device.
• The REDCap Mobile App is a complementary but separate
tool, used for offline data entry in places having unreliable
internet service
• The app is most useful when data collection will be performed
where there is no Internet service (e.g., no WiFi or cellular
service) or where there is unreliable Internet service.

MRC/UVRI and LSHTM Uganda Research Unit

How to setup a project on Mobile App

Step 1
 Create and design a project
on your REDCap account
Step 2
 Grant Mobile App rights and get a token
Step 3
 Download REDCap Mobile App on your mobile device
Step 4
 Set up a project on the Mobile App using the code provided in
REDCap (Note: You need internet connectivity at this stage)
MRC/UVRI and LSHTM Uganda Research Unit
Set up project on Mobile App cont’d

Step 5:
 Collect and enter data in the REDCap Mobile App. This is done
offline but can be done online incase there is reliable internet
Step 6
 Send collected data to the REDCap server securely
Step 7
 View and analyze collected data

MRC/UVRI and LSHTM Uganda Research Unit

Grant Mobile App rights and get token

• Before a REDCap project can be downloaded to a mobile device

for a Data Collector account, the data manager must grant the
Data Collector permission to download the project
• Mobile App permissions are granted in the same way as other
project applications – through the project’s User Rights tool.
• REDCap Mobile App privileges allow users to set-up a project
inside the Mobile App on your device

In order to grant mobile App rights to user follow the steps below

MRC/UVRI and LSHTM Uganda Research Unit

REDCap Mobile App rights: Assign rights

• To grant REDCap Mobile App rights

to a user, Go
to the Applications and
then click on the User rights tab

• User rights page will appear after

clicking on User rights tab

MRC/UVRI and LSHTM Uganda Research Unit

REDCap Mobile App rights: Add users

1. To add a User, type the

person’s names here
2. A list of matching names will
appear
3. Select the appropriate name
4. Click on (Add with custom
rights)
5. Assign the REDCap Mobile App
user-rights as required
Note: If the user is already existing
in your project, follow the option in
the next slide

MRC/UVRI and LSHTM Uganda Research Unit

REDCap Mobile App rights: Edit user-rights

1. To edit user rights, click on

the {Username}. A menu will
appear
2. Click on {Edit User privileges}
3. A new menu will appear that
will allow you to “edit their
user-rights”

MRC/UVRI and LSHTM Uganda Research Unit

REDCap Mobile App rights: Grants User rights

• Clicking on either “Add custom

rights” or “edit user privileges”,
brings a screen displaying different
user rights
• Navigate through the different user
rights and go to “settings pertaining
to REDCap Mobile App” section
• Check “allow user to collect data
offline in Mobile app” and select Add
user at the bottom of the screen
Note: In most cases, the allow user to
download data for all records to the app is left
unchecked because of data safety issues

MRC/UVRI and LSHTM Uganda Research Unit

REDCap Mobile App rights: Request API token

The user granted Mobile App

privileges to a project needs to
log into REDCap and select
"REDCap Mobile App" under the
Applications section

The Set up Project in Mobile App

page will display and at the
bottom the page, the user should
click “Request API token” button
to request for the API token

MRC/UVRI and LSHTM Uganda Research Unit

REDCap Mobile App rights: confirmation email

• When the Mobile App API Token is

approved, a confirmation email will
be sent to the REDCap user using
the email address registered to
the user's REDCap account

• After the user has been given a

REDCap Api token, the next step is
download the REDCap Mobile App
on their device

MRC/UVRI and LSHTM Uganda Research Unit

Download REDCap Mobile App on your device

To download REDCap Mobile App follow

the steps below
1. Go to the App Store (iPad) or Play
Store (Android)
2. Search "REDCap" on the App Store
(iPad) or Play Store (Android)
3. Download the REDCap Mobile app
on your device by selecting install
4. Open the REDCap Mobile App once
you've finished downloading

MRC/UVRI and LSHTM Uganda Research Unit

Accept Mobile App Terms of use

• Open the REDCap Mobile App

once you've finished downloading
and press "Agree" to continue.

The next step is now to set-up project

on REDCap Mobile App

MRC/UVRI and LSHTM Uganda Research Unit

Set up Mobile Device user accounts

Create the Admin and data collector

account
• Create the admin account by entering
and re-entering a 6-digit Admin PIN
• Create first user account by typing the
user’s name under First Username field
and enter a 6-digit PIN for the user
• After entering the PINs and First
Username, Press "Add Admin and
User" to add these accounts to
the mobile device.

MRC/UVRI and LSHTM Uganda Research Unit

Admin Account

• This admin account will be used by the data manager

to create and reset passwords for all Data Collector
accounts on each mobile device.
• The first Data Collector account may be created when
the Admin account is set-up.

MRC/UVRI and LSHTM Uganda Research Unit

Set-up Mobile project

• This screen will be displayed on

the mobile device after the
Admin and Data Collector
accounts have been
successfully installed on the
mobile device.

• Next select Set Up Mobile

Project on the menu

MRC/UVRI and LSHTM Uganda Research Unit

Initialize a project

The "Initialize a Project" will now

be displayed on the mobile
device.
At this point, the Data Collector
will need to set the mobile device
aside and log into the main
REDCap project from another
computer to obtain a QR Code,
as described below.

MRC/UVRI and LSHTM Uganda Research Unit

REDCap Mobile App section

• The Data Collector would log

into REDCap and go to the
project that they would like
to download to the mobile
device.
• On the left side of the
project Home page under
Applications, select "REDCap
Mobile App.“
• This will display the QR code
unique to the Data Collector
for this project
MRC/UVRI and LSHTM Uganda Research Unit
Scan QR code

• Returning to the mobile

device, the Data Collector
would select "Scan QR
Code" and then scan the QR
code directly off the
computer screen.

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Can’t get the QR code to work

• If the QR Code cannot be

scanned, select "Can't get
the QR code to work?"

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Initialization code

Initialization code is
produced at this stage

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Enter code in REDCap Mobile App

• Return to the Mobile App and

log in with username and
password

• Then Enter code in REDCap

Mobile App and click on
submit code

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Select project

• The project name will

then be displayed on the
mobile device.
• If this is the correct
project, select the
project.
• At the stage the project
is successfully set-up for
data collection

MRC/UVRI and LSHTM Uganda Research Unit

2019 REDCap Training

Thank you!

MRC/UVRI and LSHTM Uganda Research Unit