10/21/22, 2:02 PM Mail - Shivanuja S - Outlook

RE: License statusses for requests and ping pong

Daniela Sousa da Silva <dsdasilva@ra.org>
Wed 10/19/2022 3:55 PM
To: Charlotte Masselot <CMasselot@ra.org>;meike engelhard <mengelhard@ra.org>;Aubrey Billings
<Abillings@ra.org>
Cc: Prachi Ashtankar <prachi.a@netlink.com>;Shivanuja S <shivanuja.s@netlink.com>;Emily Donovan
<edonovan@ra.org>

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Hi Meike!
 
Thank you for the overview! I just adding one point in blue.
 
Best,
Dani
 
 
Daniela Sousa da Silva

Senior Analyst, Certification Risk and Performance Data

Rainforest Alliance

Praça da Bandeira, 127 – Centro – Espírito Santo do Pinhal – SP

Brazil – CEP 13990-000

+55 019 36615180

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From: Charlotte Masselot <CMasselot@ra.org>

Sent: Wednesday, October 19, 2022 12:08 PM

To: Meike Engelhard <MEngelhard@ra.org>; Aubrey Billings <Abillings@ra.org>; Daniela Sousa da Silva
<dsdasilva@ra.org>

Cc: Prachi Ashtankar <prachi.a@netlink.com>; Shivanuja S <shivanuja.s@netlink.com>; Emily Donovan

<edonovan@ra.org>
Subject: RE: License statusses for requests and ping pong
 
Hi Meike,
 
Thank you for this overview! In my opinion this looks good, not sure if we are missing any status will think
about it a bit more. I added a few comments in purple below.
 
Thanks
Kind Regards,
Charlotte Masselot
Officer Africa, Standards & Assurance
 
Rainforest Alliance
De Ruyterkade 6

1013 AA Amsterdam

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10/21/22, 2:02 PM Mail - Shivanuja S - Outlook

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From: Meike Engelhard <MEngelhard@ra.org>

Sent: Wednesday, October 19, 2022 11:53 AM

To: Aubrey Billings <Abillings@ra.org>; Charlotte Masselot <CMasselot@ra.org>; Daniela Sousa da Silva
<dsdasilva@ra.org>

Cc: Prachi Ashtankar <prachi.a@netlink.com>; Shivanuja S <shivanuja.s@netlink.com>; Emily Donovan

<edonovan@ra.org>
Subject: License statusses for requests and ping pong
 
 
Hi everyone,
 
I’ve been making a list of possible license statuses to show to CBs in their license overview, and it got a bit out
of hand. But I do think we need to get this sorted and clear. Can you please help me clarify this for Prachi and
Shivanuja, so they can make the necessary stories for this?
 
Possible What does it mean Who can take action in the What does this
statuses for license with this status mean for
CB to see traceability
Submitted The CB has taken the certification No changes can be made by the No access to
decision (positive or negative) and CH and the CB, only S&A can traceability
has submitted the report/license make changes to the license,
request to S&A for review. comment:
In case of positive
certification decision:
reject/approve/deny
In case of negative
certification decision:
reject/acknowledge
Maybe instead of acknowledge
we could use register or accept?
Active S&A has approved the license No changes can be made by the Access to
Currently in request submitted by the CB and CH and the CB, only S&A can traceability for
RACP this is the license is active make changes to the license (to the scope of
Granted extend or change the scope in the active
status case of mistakes) license
Expired S&A has approved the license No changes can be made by the No access to
request submitted by the CB and CH and the CB, only S&A can traceability
the license is expired (expiration make changes to the license (to However CH
date is in the past) extend in case expired but time should still be
extension is needed) able to declare
sales that
happened
while the
license was
valid?
Approved S&A has approved the license No changes can be made by the No access to
pending request submitted by the CB and CH and the CB, only S&A can traceability
activation the license is not yet active make changes to the license until the status
Currently in changes to
RACP this is active
Granted and This should
pending take into
activation account the
status validity start
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10/21/22, 2:02 PM
Rejected S&A has reviewed the license and
sent it back to the CB to ask for
changes/corrections/clarifications
etc. needed before approving or
denying
Denied S&A has reviewed the license and
denied certification
Non-certified The CB has not granted
Currently in certification
RACP this is
Not granted
status
Cancelled The CB has canceled the license
Or S&A can cancel a license
Suspended The CB or S&A have suspended
the license, this can be a
temporary suspension and it
should be possible to change the
license to active again by lifting
the suspension or cancel the
license completely
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Mail - Shivanuja S - Outlook
date of license
in case date in
the future
Changes can be made by the CB No access to
(the license is in the traceability
responsibility of the CB, because
S&A sent it back for actions of
CB)
No changes can be made by the No access to
CH and the CB, only S&A can traceability
make changes to the license
S&A should be able to comment
to give reason for denying
certification, with date of
decision captured. This requires
S&A managers approvals.
No changes can be made? Yes No access to
this is similar to active but there traceability
is no need for S&A to extend I
think?
I would suggest we as S&A have
the rights to reactivate the
license. Imagine if a grievance is
open and we need to issue the
license as a result of this.
No changes can be made by the No access to
CH and the CB, only S&A can traceability
make changes to the license
Here there should be a rule that
if next license is non-certified
status and there is still a valid
license this license should be
cancelled automatically.
No changes can be made by the No access to
CH. The CB or S&A can lift the traceability
suspension (until the
suspension is
lifted)
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10/21/22, 2:02 PM Mail - Shivanuja S - Outlook

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Best,
 
 
Meike Engelhard
Senior Manager, Certification Data & Reporting

Rainforest Alliance
De Ruyterkade 6
1013AA Amsterdam

Amsterdam, The Netherlands

+3120530800 | skype: meike.engelhard.utz 

 

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